<p>55,000 - 65,000</p><p><br></p><p>benefits include:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>401k</li></ul><p>Responsibilities: </p><ul><li>Set up meeting spaces and arrange lunches when needed</li><li>Welcome and assist visitors</li><li>Handle incoming calls, direct them appropriately, and relay messages</li><li>Manage the conference room schedule</li><li>Keep the office neat and presentable</li><li>Handle weekly grocery runs</li><li>Arrange repairs and coordinate maintenance vendors</li><li>Place weekly office supply orders</li></ul><p><br></p>
We are looking for a Receptionist/Front Office Administrator to join our team on a contract-to-permanent basis in Jersey City, New Jersey. This role is ideal for an organized and proactive individual who thrives in a dynamic office environment. You will be responsible for handling various administrative tasks, maintaining office operations, and supporting team members effectively.<br><br>Responsibilities:<br>• Communicate with vendors, contractors, and service providers to manage orders, delegate tasks, and ensure clear instructions.<br>• Process invoices promptly and accurately to maintain smooth financial operations.<br>• Monitor and replenish office and warehouse supplies by placing purchase orders as needed.<br>• Organize and track project timelines to ensure deadlines are met efficiently.<br>• Coordinate and oversee logistics for outgoing shipments to maintain seamless workflows.<br>• Accurately process client orders within designated timeframes to meet service expectations.<br>• Prepare correspondence and documents in alignment with the company’s standards and voice.<br>• Compile court-related documentation to address parking violations or citations following established protocols.<br>• Manage requirements gathering for assigned projects to support various operational needs.<br>• Obtain quotes and pricing information from vendors to assist in procurement decisions.
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. In this role, you will provide essential support to ensure daily operations run smoothly while maintaining a focused and organized office environment. This is a long-term contract position, offering the opportunity to contribute to a dynamic work setting and grow your administrative skills.<br><br>Responsibilities:<br>• Manage and organize office operations to ensure efficiency and productivity.<br>• Answer and direct inbound calls, providing accurate information or redirecting inquiries.<br>• Perform data entry tasks with precision, maintaining the accuracy of records and documentation.<br>• Coordinate administrative duties, including scheduling meetings and preparing reports.<br>• Serve as the first point of contact for visitors, handling receptionist responsibilities and maintaining a welcoming atmosphere.<br>• Assist in maintaining office supplies and inventory, ensuring all resources are readily available.<br>• Support team members and leadership with various administrative tasks as needed.<br>• Monitor and address incoming correspondence, including emails and physical mail.<br>• Uphold confidentiality while handling sensitive information.<br>• Contribute to process improvements and organizational efficiency through proactive problem-solving.
<p>We are seeking a highly organized and proactive <strong>Administrative Coordinator</strong> to join our team. As an <strong>Administrative Coordinator</strong>, you will play a key role in ensuring smooth day-to-day operations, supporting team initiatives, and maintaining a professional and efficient office environment. The ideal candidate for this <strong>Administrative Coordinator</strong> role is detail-oriented, dependable, and eager to contribute to a dynamic and collaborative team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage front desk duties, including greeting visitors and handling incoming/outgoing mail</li><li>Order and maintain inventory of office supplies and stationery</li><li>Track licensing and submit accurate expense reports</li><li>Support advisors with general administrative tasks as needed</li><li>Coordinate and manage weekly Branch Meeting lunch orders for the team</li><li>Assist with advertising efforts and local marketing tasks</li><li>Send regional webinar invitations on behalf of the brand</li><li>Collaborate with team to publish the GBA (Goals-Based Advice) for Advisors</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Fairfield, New Jersey. In this long-term contract role, you will play a key part in supporting various administrative tasks and ensuring smooth communication across departments. This position offers the opportunity to work in a collaborative environment while managing essential day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• File claims with Apple Support and coordinate directly with freight carriers such as FedEx.</p><p>• Organize and update orders using Excel and other database tools to maintain accurate records.</p><p>• Communicate with departments including Purchasing and Warehouse to manage order substitutions, cancellations, and refunds.</p><p>• Complete and process forms while ensuring information is accurately maintained across different systems.</p><p>• Answer inbound calls professionally and provide assistance or route inquiries appropriately.</p><p>• Perform receptionist duties, including welcoming visitors and managing front desk operations.</p><p>• Support data entry tasks to ensure timely and accurate input of information.</p><p>• Collaborate with team members to address administrative needs and streamline workflows.</p><p>• Maintain documentation and ensure compliance with company policies and procedures.</p>
A global biopharmaceutical company with a growing U.S. presence is seeking a Director of Pricing Policy and Analytics to lead pricing policy evaluation and build an advanced analytics function within the U.S. Pricing & Contracting team. This role plays a key part in shaping pricing strategies, assessing the impact of evolving healthcare policy, and supporting executive decision-making through data-driven insights.<br><br>In this role, you will:<br><br>Evaluate the impact of U.S. healthcare policy (e.g., IRA, CMS reforms, international reference pricing) on pricing strategies and market access.<br><br>Design and implement data-driven pricing dashboards and analytical models to support pricing decisions and strategic planning for in-line and pipeline assets.<br><br>Benchmark pricing strategies across therapeutic areas and geographies; track payer/PBM behavior, formulary trends, and contract performance.<br><br>Oversee advanced analytics efforts, including price elasticity analysis, scenario modeling, and value-based pricing strategy development.<br><br>Use claims data and forecasting tools to inform data-backed reimbursement strategies.<br><br>Collaborate cross-functionally with Market Access, Government Affairs, Legal, Regulatory, Finance, and Commercial teams to ensure pricing approaches are consistent, competitive, and compliant.<br><br>Key stakeholders include:<br><br>U.S. Market Access & Patient Services<br><br>Government Affairs<br><br>Finance & Government Pricing<br><br>Legal and Compliance<br><br>What we’re looking for:<br><br>8–12 years of experience in pharmaceutical pricing and contracting, pricing policy, market access, or advanced analytics, particularly within brand/specialty products.<br><br>Master’s degree preferred (e.g., MBA, Finance, Healthcare Management, or related field).<br><br>Strong knowledge of U.S. healthcare reimbursement landscape and pricing frameworks; global exposure a plus.<br><br>Hands-on experience with value-based contracting and policy analysis.<br><br>Proficiency with SAS, R, Python, or Tableau for data modeling and visualization.<br><br>Excellent communication skills and the ability to simplify complex data for senior leadership.<br><br>Ideal candidate traits:<br><br>Analytical mindset with a proactive, hands-on approach.<br><br>Entrepreneurial spirit with the ability to manage multiple initiatives in a fast-moving environment.<br><br>Detail-oriented and highly organized.<br><br>Additional Details:<br><br>Travel: Approximately 10%<br><br>Work model: Hybrid (3 days per week in Princeton, NJ office)<br><br>Benefits include:<br><br>401(k) with match<br><br>Medical, dental, and vision insurance<br><br>Company-paid life and disability coverage<br><br>HSA/FSA options<br><br>Legal and pet insurance<br><br>Paid parental leave<br><br>Mental health resources<br><br>Employee discounts and incentive compensation programs
<p>A leading global organization is seeking a highly experienced <strong>Senior Project Manager</strong> to support the <strong>Chief Information Security Officer (CISO)</strong> in driving strategic cybersecurity and risk-management initiatives across the enterprise. This role will lead complex, cross-functional programs aligned to regulatory compliance, security modernization, risk remediation, data protection, and IT governance.</p><p>You will partner closely with Cybersecurity Leadership, Infrastructure, Applications, Legal/Compliance, and external vendors to ensure programs are delivered on time, within scope, and in alignment with global security standards.</p><p>This is a high-visibility role requiring exceptional communication, executive presence, and the ability to operate in a fast-moving, regulated environment.</p><p> </p><p> </p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Program & Project Leadership</strong></p><ul><li>Lead the planning, execution, and delivery of enterprise cybersecurity initiatives for the Office of the CISO.</li><li>Drive project governance, scope definition, schedules, risk management, and stakeholder communication.</li><li>Manage multiple parallel projects including security tool deployments, regulatory compliance initiatives, and remediation programs.</li><li>Oversee vendor and third-party contributions; ensure SLAs and deliverables are met.</li></ul><p><strong>Information Security Domain Execution</strong></p><ul><li>Support initiatives across IAM, cloud security, vulnerability management, data protection, and incident response.</li><li>Track remediation efforts for audits, penetration tests, and regulatory findings (e.g., FDA, SOX, GDPR).</li><li>Develop dashboards and executive reports for leadership.</li><li>Coordinate cross-functional teams to ensure alignment with security standards and risk priorities.</li></ul><p><strong>Governance, Risk & Compliance (GRC)</strong></p><ul><li>Ensure projects comply with regulations relevant to pharmaceutical/medical device environments.</li><li>Partner with Compliance, Legal, and Internal Audit on key security and risk obligations.</li><li>Assist in maturing governance frameworks, policies, and documentation.</li></ul><p><strong>Stakeholder, Communication & Reporting</strong></p><ul><li>Serve as the project liaison to IT leadership, business units, and external partners.</li><li>Deliver clear, concise executive communications, including updates to steering committees.</li><li>Proactively manage expectations, timelines, risks, and impacts.</li></ul><p><br></p>
<p>Key Responsibilities:</p><ul><li>Maintain printer functionality by regularly loading and unloading paper, monitoring printer supplies, and promptly clearing paper jams.</li><li>Move paper stock from pallets to print shop shelves, ensuring materials are organized and accessible for daily operations.</li><li>Demonstrate a high level of attention to detail to maintain print quality and prevent equipment issues.</li><li>Communicate clearly with team members regarding printer status, shift progress, and any problems encountered, ensuring smooth handoffs between operators.</li><li>Report any equipment issues or maintenance needs to fellow operators and management in a timely manner.</li><li>Support general print shop operations and assist with other tasks as assigned.</li></ul><p><br></p>
We are looking for an experienced Administrative Coordinator to support the Offices of the President and Vice President of Development in New York, New York. This is a Contract position requiring a proactive and detail-oriented individual who thrives in an executive office environment. The ideal candidate will handle a variety of administrative tasks with a high level of confidentiality and attention to detail, contributing to the smooth operation of the organization.<br><br>Responsibilities:<br>• Manage scheduling needs, including donor meetings and follow-ups, ensuring all calendar entries are accurate and timely.<br>• Coordinate internal and external meetings by organizing participant attendance, arranging room and IT setups, ordering catering, and preparing necessary materials.<br>• Organize bi-monthly All Staff meetings by creating agendas, collecting and compiling presentation materials, and overseeing catering, IT, A/V, and room arrangements.<br>• Prepare for monthly Leadership meetings, including confirming attendance, drafting agendas, and taking detailed minutes for distribution.<br>• Arrange travel for the President, including booking accommodations, preparing itineraries, creating briefing documents, and managing reimbursements.<br>• Provide administrative support for the Vice President of Development, such as scheduling meetings, coordinating outreach, and handling travel arrangements.<br>• Process monthly expense reports and invoices, ensuring accurate and timely submissions.<br>• Execute special projects as assigned by the President’s Office and Vice President of Development.<br>• Maintain a high level of discretion and confidentiality when managing sensitive information.
<p>170,000 - 176,000</p><p><br></p><p>benefits:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>401k</li><li>paid time off</li><li>paid holidays</li></ul><p>An expanding regional CPA firm in the Red Bank area seeks an Audit Manager. This position requires a minimum of five plus years in a quality CPA firm. And a strong background in handling PCAOB audits. This opportunity is open due to firm expansion. A CPA or parts passed is preferred but not required.. This firm has an extensive client base in Monmouth, Middlesex, and Ocean Counties. The firm offers excellent benefits a hybrid work schedule with three days in the office per week and two at home. To apply email a resume to Robert Half. Or call Rich Singer, CPA at 848-202-7970 to discuss this excellent opportunity.</p>
<p><strong>Executive Assistant / Administrative Coordinator</strong></p><p><strong>Full-Time | On-Site</strong></p><p>Are you an experienced Executive Assistant who thrives in a mission‑driven environment and enjoys supporting leaders who make a meaningful difference every day? We are seeking a polished, proactive, and highly organized administrative professional to support two senior HR leaders within a respected healthcare organization dedicated to helping individuals regain independence after life‑changing injuries. This is an opportunity to step into a role where your work directly supports a team making a real impact—while enjoying stability, support, and work‑life balance.</p><p><br></p><p><strong>About the Role</strong></p><p>In this role, you will provide high‑level administrative and organizational support, ensuring smooth day‑to‑day operations for executive leadership. You’ll manage calendars, coordinate meetings and events, prepare communications and reports, and serve as a trusted liaison for internal and external stakeholders. This position blends executive support, project coordination, communication, and compliance-related administration.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars, schedule meetings, coordinate appointments, and optimize leaders’ time.</li><li>Prepare, edit, and proofread correspondence, reports, presentations, and confidential documentation.</li><li>Maintain well‑organized electronic and physical filing systems while ensuring confidentiality.</li><li>Serve as the primary point of contact on behalf of senior leadership—professionally managing calls, emails, and inquiries.</li><li>Draft and distribute internal communications, announcements, and meeting summaries.</li><li>Coordinate cross‑departmental communication to ensure timely follow‑through and operational efficiency.</li><li>Track, organize, and maintain records required for regulatory or accreditation compliance.</li><li>Assist with audit preparation and ensure timely submission of required documentation.</li><li>Support meeting and event logistics, including agendas, materials, technology setup, and on-site coordination.</li><li>Plan and coordinate internal trainings, team events, and special functions.</li><li>Manage office supplies, equipment, and vendor relationships to support smooth office operations.</li></ul><p><br></p>
<p>Our client is looking for an experienced Collections Manager to lead our collections team and oversee the recovery of outstanding accounts receivable. This role focuses on optimizing collection strategies, ensuring compliance with regulations, and fostering collaboration across departments to resolve disputes efficiently. The ideal candidate will bring strong leadership skills, deep industry knowledge, and a commitment to improving processes and achieving financial goals.</p><p><br></p><p>Salary is 125,000 - 135,000. </p><p><br></p><p>Benefits include medical, dental, and vision insurance, 401k, and PTO. </p><p><br></p><p>Responsibilities:</p><p>• Manage and supervise the collections team, including recruiting, training, and conducting performance evaluations.</p><p>• Design and implement effective strategies to enhance collection rates and streamline processes.</p><p>• Analyze accounts receivable aging reports to prioritize and direct collection efforts.</p><p>• Collaborate with internal departments such as sales, legal, and customer service to address payment disputes and ensure resolutions.</p><p>• Prepare detailed reports on collection performance, trends in delinquency, and cash flow projections.</p><p>• Ensure all collection activities align with legal standards and company policies, including adherence to the Fair Debt Collection Practices Act.</p><p>• Evaluate accounts for escalation, legal action, or write-off when necessary.</p><p>• Identify opportunities for system and process improvements to increase operational efficiency.</p><p>• Monitor team performance and provide coaching to maintain high standards and achieve departmental goals.</p>
We are looking for a proactive and organized Administrative Assistant to join our team in Parsippany, New Jersey. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing office operations, and is eager to contribute to the smooth functioning of a growing firm. As the first point of contact for visitors and staff, you will play a pivotal role in maintaining a detail-oriented and welcoming atmosphere.<br><br>Responsibilities:<br>• Serve as the primary receptionist by welcoming visitors, answering phone calls, and maintaining a detail-oriented front desk environment.<br>• Coordinate office operations, including ordering supplies, scheduling equipment maintenance, and managing lunch orders.<br>• Handle all incoming and outgoing mail, FedEx packages, and courier deliveries efficiently.<br>• Provide administrative assistance with tasks such as licensing, contracts, compliance, and general office management.<br>• Maintain organized records and files to support seamless day-to-day operations.<br>• Assist with billing processes and other administrative projects as needed.<br>• Ensure the office environment remains organized, functional, and equipped for staff productivity.<br>• Support team members with ad-hoc tasks to facilitate project completion and deadlines.
<p>🚨 Attention Public Auditors! 🚨</p><p>Are you ready to face <em>another busy season</em>? If you’ve been considering a move to industry, now is your chance to jump before things ramp up again.</p><p> </p><p>I’m working with an <strong>exciting, PE-backed Health Care company</strong> in a high-growth phase that’s actively hiring for an <strong>Accounting Manager</strong> role. This is your opportunity to shift to industry with a dynamic team of former Big 4 and top regional CPA professionals.</p><p> </p><p>💼 <strong>Who’s a great fit for this role?</strong></p><p>👉 A Senior Auditor or Senior Accountant in industry ready to grow into a Manager role</p><p>👉 Someone ready to roll up their sleeves in a <strong>startup-like environment</strong> involving building processes, tackling accounting challenges, and driving improvements</p><p> </p><p>This opportunity is tailor-made for those in public accounting looking to make the leap into industry—<em>especially before busy season knocks again.</em> 🚪</p><p> </p><p>This is a high growth company, there will be a lot building, process improvements etc. Need someone that can work and flourish in a typical startup environment.</p><p> </p><p>They are in the office 3 days a week and remote 2 days (maybe some flexibility)</p><p> </p><p>As always, these are permanent, full time, fully benefited salaried positions (these are NOT temp, or temp to perm).</p><p> </p><p>Compensation is based on experience:</p><p>The Accounting Manager is between $110 - $130k base + discretionary bonus</p><p> </p><p>The role will cover:</p><ul><li>Managing a small team of accountants</li><li>Assisting with the month end close</li><li>Supporting the preparation of the financial statements</li><li>Intercompany transactions, they have many entities that role up into Corporate </li><li>Providing recommendations for process improvements and best practices</li></ul><p> </p><p>Who are you?</p><ul><li>Open to industry, highly prefer healthcare but open</li><li>Pubic accounting foundation is a +</li><li>CPA or parts passed is a + </li><li>Highly proficient in Excel (Pivot tables etc.)</li><li>A minimum of a BA/BS in Accounting from a top accredited school</li><li>3+ years of experience. </li></ul><p> </p><p>Exceptional communications skills are required. A great dynamic personality and the ability to work along your fellow colleagues is crucial. He or she must be able to effectively collaborate with individuals both inside and outside the company.</p><p> </p><p>If you would like to be considered for this position, please email your resume in a word document to Kevin.Chin@Roberthalf</p>
<p>We are looking for a dedicated Administrative Assistant to join our team near Morristown, New Jersey. This role offers an excellent opportunity to support a high-performing finance consulting team with operational and organizational tasks. The ideal candidate will thrive in a detail-oriented environment and be eager to contribute to the smooth functioning of our office.</p><p><br></p><p>Responsibilities:</p><p>• Act as the first point of contact by welcoming visitors and maintaining a detail-oriented and friendly front desk atmosphere.</p><p>• Oversee office supplies, lunch orders, and equipment repairs to ensure seamless daily operations.</p><p>• Manage incoming and outgoing mail, packages, and courier deliveries promptly and efficiently.</p><p>• Support licensing, contracts, and compliance-related administrative tasks with accuracy.</p><p>• Maintain organized records and documentation to streamline office processes.</p><p>• Assist with billing tasks and provide support for various administrative projects as needed.</p><p>• Collaborate with the team to ensure all office functions run smoothly and effectively.</p>
We are looking for a dedicated Office Assistant to join our team on a contract basis in Cranbury, New Jersey. This role involves providing essential administrative and clerical support to ensure smooth daily operations. Ideal candidates will possess strong organizational skills and attention to detail.<br><br>Responsibilities:<br>• Perform document scanning and ensure files are accurately digitized and organized.<br>• Handle various clerical tasks, including filing, data entry, and correspondence.<br>• Assist with order entry processes to maintain accurate records and streamline operations.<br>• Utilize SAP software to manage and update relevant business information.<br>• Support the team by managing routine administrative duties and addressing operational needs.<br>• Maintain a well-organized workspace and uphold office standards.<br>• Communicate effectively with team members to facilitate workflow and resolve issues.<br>• Prioritize tasks and manage multiple assignments efficiently.<br>• Collaborate with other departments to ensure seamless coordination of activities.
<p>Responsibilities:</p><p>Part time general administrative support to the Office Manager</p><p>Opening & sorting mail</p><p>Weekly restocking of kitchen supplies</p><p>Legal Files: Organize and see what needs scanning & what can be destroyed </p><p>Visitors: when large groups are in the office, stay at reception desk until all visitors arrive. Help with lunch (pickup/cleanup). </p><p>Conference Rooms: make sure that they are clean & neat</p><p>Create FedEx labels for IT & HR (if needed)</p><p>Organize and make list of office & kitchen supplies and what needs to ordered</p><p>Help organize the storage closet</p><p>Helping with office events (BBQ’s, Employee Appreciation, Breast Cancer Raffles etc.)</p><p>Mailer project for HR/Quality team and auditing of response received and follow-up</p><p>Will help other areas with the direction of the Office Manager or HR or IT</p>
We are looking for a dedicated and detail-oriented Office Assistant to join our team in New York, New York. This long-term contract position is ideal for someone who enjoys administrative tasks and thrives in a detail-oriented office environment. The role involves supporting daily operations and ensuring the smooth functioning of clerical processes.<br><br>Responsibilities:<br>• Greet visitors and manage front desk activities with efficiency and attention to detail.<br>• Organize and scan documents to maintain accurate digital records.<br>• Answer incoming phone calls and address inquiries or direct them to the appropriate department.<br>• Perform general clerical tasks, including filing, data entry, and scheduling.<br>• Coordinate office supplies and maintain an organized workspace.<br>• Assist with preparing and distributing internal communications.<br>• Support team members with administrative needs and special projects.<br>• Ensure confidentiality and accuracy in handling sensitive information.<br>• Maintain a positive and welcoming environment for staff and guests.
<p>Our client is looking for an experienced Senior Office Administrator to oversee financial operations and human resource processes for our organization in the Far Hills, New Jersey area. This role combines expertise in accounting, payroll management, and HR administration to ensure seamless operations and compliance with applicable regulations. The ideal candidate will be detail-oriented, organized, and capable of managing multiple priorities effectively.</p><p><br></p><p>Salary is 70,000 - 75,000. </p><p><br></p><p>Benefits include medical & dental insurance, 401k, PTO, paid holidays, and NJ sick leave. </p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable processes, including invoice review, coding, and entry into accounting systems, ensuring accuracy and timely payments.</p><p>• Reconcile vendor statements monthly, address discrepancies, and maintain strong vendor relationships.</p><p>• Oversee payroll processing across multiple departments, ensuring accuracy in timesheets, labor allocations, and deductions.</p><p>• Coordinate onboarding for new employees, including preparation of offer letters, required forms, and system setup.</p><p>• Administer employee benefits, including enrollments, changes, and terminations, while liaising with brokers and carriers.</p><p>• Maintain and update employee records and ensure compliance with company policies and legal requirements.</p><p>• Support month-end close activities by preparing accruals, reconciling general ledger accounts, and allocating credit card expenses.</p><p>• Utilize accounting software and tools like Sage 300, QuickBooks, and Microsoft Excel to process transactions and generate reports.</p><p>• Identify workflow inefficiencies in AP, payroll, or HR processes and implement solutions to improve efficiency.</p><p>• Assist with audits, special projects, and the development of standard operating procedures to support organizational growth.</p>
<p>We are looking for an experienced Administrative Assistant to join our team. In this position, you will play a key role in ensuring the smooth operation of our corporate office by handling a variety of front desk and administrative tasks. This role involves interacting with guests, managing office supplies, and supporting the overall workflow of the organization.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors upon arrival, maintaining a detail-oriented and friendly demeanor.</p><p>• Receive, organize, and distribute incoming mail and packages to the appropriate departments.</p><p>• Monitor and replenish office and kitchen supplies to ensure a well-stocked environment.</p><p>• Answer incoming calls, direct inquiries, and provide accurate information to callers.</p><p><br></p>
<p>We are looking for a dedicated Office Assistant to join our team in the New Brunswick area. This is a contract to permanent opportunity within the food and food processing industry, offering a pathway to long-term employment with competitive benefits and growth potential. The ideal candidate will play a key role in supporting our sales team and ensuring seamless operations in a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to sales representatives and managers to enhance their productivity.</p><p>• Process customer orders with accuracy and ensure prompt delivery.</p><p>• Collaborate with sales executives to create and implement effective sales strategies.</p><p>• Address and resolve customer inquiries and issues in a timely and detail-focused manner.</p><p>• Prepare essential sales documents, including contracts, proposals, and quotes.</p><p>• Coordinate with the marketing team to develop impactful sales materials and campaigns.</p><p>• Assist in organizing and managing sales events, such as tradeshows and promotional activities.</p><p>• Conduct market research to identify opportunities and trends that support sales objectives.</p><p>• Manage customer accounts in the system and ensure accurate record-keeping.</p><p>• Process customer sample requests and provide basic quality documents or certifications when needed.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Morris County, New Jersey. In this Contract to permanent position, you will play a pivotal role in supporting daily operations, ensuring efficient communication with clients, and assisting in project coordination. If you excel in organization and thrive in a fast-paced environment, this opportunity is ideal for you.</p><p><br></p><p>Responsibilities:</p><p>• Maintain consistent and detail-oriented communication with clients on a daily basis to address inquiries and provide updates.</p><p>• Assist in the preparation, production, and distribution of customer invoices.</p><p>• Collaborate with the contract manager to coordinate projects and order necessary materials.</p><p>• Create and organize proposals and reports for clients to ensure smooth project execution.</p><p>• Provide general administrative support to the contract manager, including scheduling and documentation.</p><p>• Scan, file, and maintain work logs, maintenance records, and employee time sheets.</p><p>• Manage incoming calls and direct them appropriately while addressing client needs.</p><p>• Ensure accurate data entry and maintain organized records for administrative tasks.</p><p>• Perform receptionist duties, including greeting visitors and handling correspondence.</p>
<p>Attend, record by shorthand, transcribe and distribute minutes of all meetings. </p><p><br></p><p>Take dictation and transcribe all letters, correspondence, etc. from the Executive Director. </p><p><br></p><p>Process all purchase orders and all payments. </p><p><br></p><p>Arrange for publication of all legal and classified notices. </p><p><br></p><p>Prepare all notices of meetings for newspapers, board meetings, etc. </p><p><br></p><p>Process payments in Tax Office as required. </p><p><br></p><p>Answer all questions regarding billing, explaining the billing system, water consumption, etc. </p><p><br></p><p>Interact with plant personnel on payment of invoices, inspections, etc. </p><p><br></p><p>Maintain files for administrative and plant functions as well as development applications. </p><p><br></p><p>Maintain record of escrow accounts for development projects. </p><p><br></p><p>Assist in administrative budget preparation. </p><p><br></p><p>Preparation of budget documents including worksheets, documents and ongoing reports. </p><p><br></p><p>Type or revise lengthy documents such as regulations and manuals. </p><p><br></p><p>Handle and maintain confidential files and documents related to personnel, litigation, medical records, etc. </p><p><br></p><p>Manage office functions in the absence of the Executive Director.</p>
<p>We are looking for a dedicated Administrative Coordinator to join our team in New Brunswick, New Jersey. This long-term contract position offers an excellent opportunity to provide critical administrative and operational support in an environment that values attention to detail. The role requires strong organizational skills, attention to detail, and the ability to work independently to ensure processes are executed efficiently and effectively. </p><p> </p><p>Summary: This key administrative support role is responsible for managing sensitive operational and HR processes, maintaining accurate records and workflow efficiency, and ensuring strict adherence to organizational procedures in a fast-paced environment. Key </p><p><br></p><p>Responsibilities: Oversee a range of confidential administrative tasks, including the processing of position requests and accurate handling of sensitive data. Manage the completion and documentation of purchase orders, ensuring all transactions are tracked through internal procurement systems. Prepare and process HR documentation, including onboarding, personnel changes, and compliance-related paperwork, while maintaining confidentiality at all times. Provide day-to-day support for calendars, schedules, and other administrative needs for internal stakeholders. Collaborate with cross-functional teams to address operational requirements, help maintain seamless workflows, and coordinate confidential communications. Proactively identify opportunities for workflow and process improvement, recommending and initiating solutions where appropriate. Ensure strict compliance with company procedures and policies, monitoring adherence to organizational standards. Maintain updated and confidential personnel records, ensuring all HR protocols are followed precisely. This position requires discretion, attention to detail, and the ability to maintain the confidentiality of sensitive information throughout all administrative processes. Ready to discuss how we can help you find the right confidential administrative detail oriented for your team? Please contact us to schedule a consultation.</p>
We are looking for a Jr. Administrative Assistant to join our team in Morristown, New Jersey. In this role, you will be responsible for ensuring the smooth day-to-day operations of the office while managing various administrative tasks. This is a contract position with the possibility of becoming permanent, offering potential for growth based on your skills and performance.<br><br>Responsibilities:<br>• Coordinate with building management to address maintenance issues and ensure timely resolution.<br>• Manage office supply inventory, including ordering water and other essentials to maintain an organized workspace.<br>• Handle general office operations to ensure a productive and efficient environment for employees.<br>• Respond to vendor inquiries by obtaining necessary documents and addressing transaction-related questions.<br>• Follow up on submitted service tickets, ensuring all issues are resolved promptly.<br>• Submit required documentation and track progress until completion.<br>• Support employees by addressing technical concerns and liaising with external service providers.<br>• Assist in maintaining accurate records and documentation related to office activities.<br>• Identify opportunities for process improvements and implement solutions to enhance efficiency.
