8 results for Front Desk Coordinator in Parsippany, NJ

Front Desk Coordinator

Greenwich, CT
onsite
Contract / Temporary to Hire
19 - 20 USD / Hourly
We are looking for a Front Desk Coordinator to join our team in Stamford, Connecticut. In this role, you will serve as the first point of contact for visitors while ensuring smooth operations at our front desk. This is a Contract to permanent position, offering an excellent opportunity to showcase your organizational skills and customer service expertise in a detail-oriented environment. Responsibilities:• Welcome visitors, including vendors, clients, and job applicants, ensuring they receive a positive first impression.• Direct guests to the appropriate individuals or offices and provide clear guidance as needed.• Maintain a clean and organized reception area to uphold a detail-oriented appearance.• Oversee conference room scheduling and readiness, including catering delivery for meetings.• Manage incoming deliveries and ensure proper distribution.• Enforce office security protocols by monitoring visitor access, maintaining a logbook, and issuing badges.• Handle various clerical tasks, such as answering calls and managing correspondence.
2026-03-05T00:00:00Z

Front Desk Coordinator

Paterson, NJ
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a dedicated and organized Front Desk Coordinator to join our team near Totowa, New Jersey. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and efficient operations. This is a long-term contract position offering the opportunity to contribute to a dynamic and detail-oriented environment. Responsibilities:• Greet and assist visitors, providing a welcoming and detail-oriented atmosphere.• Manage incoming calls, directing them to the appropriate departments or individuals.• Organize and handle legal correspondence with attention to detail and confidentiality.• Maintain an orderly front desk area, ensuring all materials and supplies are readily available.• Coordinate scheduling and appointments to support the team’s daily operations.• Handle administrative tasks, including filing, data entry, and document management.• Respond promptly to inquiries and ensure accurate communication between departments.• Support various office activities to enhance overall workflow efficiency.• Collaborate with team members to address operational needs and challenges.• Uphold company policies and procedures in all front desk activities.
2026-03-04T00:00:00Z

Receptionist

New York, NY
onsite
Temporary
16.625 - 19.25 USD / Hourly
We are looking for a dedicated Receptionist to join our team in New York, New York. This contract position offers an exciting opportunity to contribute to a detail-oriented and welcoming environment while ensuring seamless day-to-day operations. If you have strong organizational skills and enjoy providing excellent customer service, this role may be a great fit for you. Responsibilities: • Prepare and organize conference rooms by setting up furniture, audio/visual equipment, and refreshments as needed. • Ensure conference rooms are cleaned and restored after each use, including returning borrowed items to vendors. • Maintain cleanliness and order in kitchen and catering areas, ensuring they are presentable at all times. • Monitor and manage inventory levels for catering supplies, restocking as necessary. • Answer incoming calls using a multi-line phone system and direct them to the appropriate parties in a courteous manner. • Provide front desk support, greeting visitors and ensuring they have a positive experience. • Handle multiple tasks and deadlines effectively, prioritizing responsibilities to meet organizational needs. • Collaborate with team members to maintain a smooth workflow and high-quality service. • Assist with ad hoc office tasks to support overall operations.
2026-02-25T00:00:00Z

Medical Receptionist

Brooklyn, NY
onsite
Permanent
38000 - 40000 USD / Yearly
We are looking for a skilled Medical Receptionist to join our team in Brooklyn, New York. In this role, you will play a vital part in managing client interactions and ensuring smooth operations at the front desk. This position requires excellent communication skills and a detail-oriented approach to create a welcoming environment for patients and visitors. Responsibilities: • Greet patients and visitors warmly while ensuring all required information is accurately collected. • Schedule appointments and manage calendars efficiently to optimize workflow. • Address patient inquiries, concerns, and requests in a detail-oriented and courteous manner. • Coordinate benefits-related tasks, including leave of absence and COBRA administration. • Maintain organized and up-to-date records of patient information and benefits documentation. • Collaborate with healthcare providers to ensure seamless communication and support. • Assist in the administration of compensation and benefits programs with attention to detail. • Handle sensitive information with confidentiality and comply with relevant regulations. • Ensure the reception area remains clean, organized, and welcoming. • Manage daily operations, including Fridays with half-day schedules.
2026-03-03T00:00:00Z

Medical Receptionist

New Rochelle, NY
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a personable and detail-oriented Medical Receptionist to join our team in New Rochelle, New York. In this long-term contract position, you will play a vital role in ensuring the smooth operation of our medical office by supporting patient interactions and administrative tasks. This opportunity is ideal for candidates who excel in customer service and are comfortable working in a healthcare setting. Responsibilities: • Welcome patients and visitors with a friendly attitude, ensuring a positive first impression. • Verify and update patient insurance information accurately in the system. • Process cash payments and maintain accurate financial records. • Organize and maintain patient charts, including filing, categorizing, and sorting documents. • Manage clerical duties such as handling paperwork and supporting office operations. • Assist with tracking patient data and updating electronic health records (EHR) systems. • Utilize medical software, including Allscripts and Medisoft, to manage office tasks efficiently. • Coordinate billing functions and ensure timely processing of payments. • Support clinical operations by collaborating with healthcare staff and addressing administrative needs. • Provide exceptional customer service to patients, answering inquiries and resolving concerns promptly.
2026-03-05T00:00:00Z

Receptionist 1

Morristown, NJ
onsite
Temporary
20 - 20 USD / Hourly
We are looking for a motivated and detail-oriented individual to join our team as a Receptionist in Madison, New Jersey. This contract position offers an excellent opportunity to gain corporate experience while contributing to the smooth operation of our office. The ideal candidate is personable, eager to grow, and interested in expanding their administrative skills. Responsibilities:• Greet visitors and ensure they are directed to the appropriate personnel or departments.• Handle incoming calls and manage the switchboard effectively to maintain seamless communication.• Perform clerical duties such as filing, photocopying, and organizing mail.• Assist with calendar management and scheduling for office staff.• Maintain office supplies and ensure the kitchen and printers are well-stocked and operational.• Provide administrative support to managers and staff as needed.• Monitor and manage courier services and incoming deliveries.• Ensure the security of the office by following visitor protocols and procedures.• Support the team in preparing documents and presentations using Microsoft Office applications.• Adapt responsibilities over time as comfort and expertise in the role increase.
2026-03-03T00:00:00Z

Facilities Coordinator 1

New York, NY
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a Facilities Coordinator to join our team on a contract basis in New York, New York. This role is ideal for someone who thrives in a dynamic environment, enjoys collaborating with clients and vendors, and is skilled at maintaining operational excellence. You will play a critical role in ensuring facilities are well-managed and tasks are executed efficiently. Responsibilities: • Coordinate and oversee the performance of multi-skilled team members to ensure timely and accurate task completion. • Develop strong working relationships with clients, landlords, vendors, and other stakeholders to maintain seamless operations. • Manage contractors on-site, ensuring adherence to performance standards and safety protocols. • Assist with vendor procurement and service acquisition processes to support facility needs. • Monitor financial workflows, including purchase orders and monthly accrual reports, with precision and efficiency. • Conduct regular site inspections, audits, and assessments to ensure compliance with safety procedures and building standards. • Support the implementation of risk management programs and business continuity plans to mitigate potential disruptions. • Maintain the facility in excellent condition, addressing issues promptly and proactively. • Prepare and deliver management reports, tracking Key Performance Indicators (KPIs) and Service Level Agreements (SLAs). • Facilitate disaster recovery planning and adherence to established incident escalation procedures.
2026-03-05T00:00:00Z

Medical Reception

White Plains, NY
onsite
Contract / Temporary to Hire
21.5935 - 25.003 USD / Hourly
We are looking for a skilled Medical Receptionist to join our team in White Plains, New York. In this Contract to permanent position, you will serve as the first point of contact for patients and visitors, ensuring smooth operations and delivering excellent customer service. This role is ideal for someone who thrives in a fast-paced environment and has a passion for healthcare administration. Responsibilities: • Greet patients and visitors warmly while managing the check-in process efficiently. • Answer incoming calls promptly and assist with inquiries or direct calls to the appropriate department. • Maintain accurate patient records by updating information and ensuring proper documentation. • Schedule appointments and coordinate follow-ups to optimize clinic operations. • Support administrative tasks, including filing, data entry, and organizing patient information. • Ensure the reception area is clean, organized, and welcoming for all visitors. • Process insurance information and verify coverage details as needed. • Collaborate with healthcare staff to address patient concerns and provide timely solutions. • Handle incoming mail and correspondence, distributing it appropriately. • Uphold confidentiality standards and adhere to healthcare regulations in all interactions.
2026-03-03T00:00:00Z