35 Results for Receptionistbilling Clerk Jobs in Paramus, NJ

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Accounts Payable Clerk

Hauppauge, NY
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for an Accounts Payable Clerk to join a steel manufacturing organization in Hauppauge, New York. This position is ideal for an accounting specialist who can manage high invoice volume, maintain accurate purchasing records, and coordinate effectively with vendors and internal teams. The role plays an important part in supporting timely payments, purchase order administration, and month-end accounting activities. Responsibilities: • Manage a steady weekly flow of vendor invoices, ensuring each item is reviewed, coded correctly, and entered with a high degree of accuracy. • Examine invoices for pricing accuracy, proper account allocation, approval status, purchase order alignment, and complete backup documentation before processing. • Prepare, update, and void purchase orders as needed while maintaining organized records tied to materials, receipts, delivery confirmations, and project-related spending. • Act as the main point of contact for suppliers to resolve billing issues, obtain revised paperwork, clarify pricing differences, and monitor order-related questions. • Confirm that required insurance documentation has been received and recorded before issuing purchase orders connected to labor-based services. • Gather and reconcile delivery tickets, packing information, and related purchasing documents submitted by field personnel and property management teams. • Produce and maintain purchasing and accounts payable reports that track invoice progress and summarize activity on a daily, monthly, and annual basis. • Assist with payment processing by preparing checks for approval, coordinating distribution, and keeping both electronic and paper files well organized. • Contribute to month-end close by supporting reconciliations, reviewing accruals, and completing other accounts payable accounting tasks as assigned.
2026-10-09T00:00:00Z

Accounts Payable Clerk

Woodbridge, NJ
remote
Permanent / Full Time
65000 - 75000 USD / Yearly
Remote work available but must live within commutable distance to central NJ for occasional in person meetings and training. Global manufacturer located in Central NJ seeks AP Specialist to join tenured team. The AP Specialist will be responsible for:<ul><li>Process a high-volume of accounts payable transactions, including PO and non-PO invoices, accurately and on time by performing validation, reconciliation, exception handling, and discrepancy resolution.</li><li>Proactively respond to vendor inquiries regarding invoice status, payment status, and account discrepancies.</li><li>Prepare payment proposals and review exceptions.</li><li>Analyze accounts payable activity through review of aging reports and vendor statement reconciliations.</li><li>Create and maintain vendor master data in accordance with established policies and internal controls.</li><li>Identify, escalate, and resolve AP issues to reduce processing delays and business disruption.</li></ul>
2026-11-11T00:00:00Z

Managing Clerk

New York, NY
onsite
Permanent / Full Time
150000 - 190000 USD / Yearly
We are looking for an experienced Managing Clerk to support a busy litigation practice in New York, New York. This role is focused on guiding case administration through deep knowledge of federal and state civil procedure, while helping attorneys stay informed of rule changes, court requirements, and critical deadlines. The ideal candidate brings strong judgment, excellent organizational skills, and the ability to manage a high volume of matters with precision in a fast-paced legal environment. Responsibilities: • Track developments in federal and New York civil procedure rules, statutes, and court practices, and share practical updates with litigation attorneys. • Prepare clear internal summaries explaining procedural changes and their impact on active and future matters. • Oversee litigation docketing by entering and maintaining case details, including court assignments, case numbers, deadlines, and hearing dates. • Produce recurring litigation calendars and individualized deadline reminders to support attorney workflow and case planning. • Maintain current filing resources, procedural reference materials, and court-specific guidance so attorneys have reliable support for submissions. • Build and update a comprehensive repository of judge-specific rules, profiles, and jurisdictional requirements across New York and relevant out-of-state venues. • Coordinate with external service providers to obtain court filings, pleadings, decisions, and service of process efficiently and cost-effectively. • Monitor public sources and legal news for developments involving client matters and communicate relevant updates to the legal team.
2026-10-12T00:00:00Z

Front Desk Coordinator

Stony Brook, NY
onsite
Temporary to Hire
20 - 24 USD / Hourly
We are looking for an experienced and dependable Front Desk Coordinator to support daily front office operations in Stony Brook, New York. This contract-to-permanent opportunity is ideal for someone with at least 2 years of experience who enjoys creating a welcoming environment while managing a busy phone system and assisting visitors with professionalism. The right candidate will bring strong communication skills, sound judgment, and the ability to keep the reception area organized and responsive throughout the day. Responsibilities: • Welcome guests, employees, and visitors in a courteous manner and ensure a positive first impression at the front desk. • Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately. • Provide front office and reception assistance by responding to routine questions and helping coordinate visitor needs. • Maintain an orderly reception area and support smooth day-to-day administrative flow for the office. • Monitor front desk activity, handle inbound communications promptly, and escalate urgent matters when necessary. • Assist with scheduling, basic clerical tasks, and general office support to help keep operations running efficiently.
2026-11-06T00:00:00Z

Bookkeeper/Office Administrator

Mahwah, NJ
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
A well-established construction company in Mahwah is looking for a Bookkeeper/Office Administrator with prior experience in a small to medium size construction company. The Bookkeeper will be involved in a variety of duties including:• Accounts Payable• Accounts Receivable• Billing• Assist with certified payroll• Bonding and insurance• Various human resources functionsThe company offers a very good benefits and compensation package. To Apply email a resume to Robert Half. Or call Rich Singer, CPA at 848-202-7970 to discuss this opportunity. Salary: $75,000 - $85,000Benefits: Medical, Dental, Vision
2026-10-26T00:00:00Z

Medical Front Desk Specialist

Piscataway, NJ
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a Medical Front Desk Specialist to support a busy healthcare office. This is a Contract position providing leave coverage through at least the end of December, with the potential to extend into February. The person in this role will serve as the first point of contact for patients, helping create an organized and welcoming front office experience while ensuring accurate intake and appointment preparation. Responsibilities: • Welcome patients upon arrival and provide courteous, detail-oriented assistance at the front desk. • Complete appointment check-in activities and confirm that patient information is current and accurate. • Review insurance details with patients and verify coverage information before scheduled visits. • Enter new or updated patient records into the office system in a timely manner. • Coordinate front office flow by supporting scheduling-related tasks and directing patients appropriately. • Answer routine questions from patients and visitors while maintaining a positive and service-focused environment. • Communicate clearly with both English- and Spanish-speaking patients when applicable. • Maintain a neat, business-casual appearance in an onsite clinical setting.
2026-11-11T00:00:00Z

Bookkeeper / Accounting Assistant

Danbury, CT
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are a growing company in Danbury, CT, looking for a dependable, hardworking, and detail-oriented Accounting Assistant / Bookkeeper to join our Finance Department. This is an excellent opportunity for someone who enjoys working with numbers, takes pride in accuracy, and wants to play an important role in supporting the day-to-day financial operations of a growing business. Working closely with our existing Finance team, this individual will assist with a variety of transactional accounting duties and help ensure that financial records are accurate, organized, and up to date. We are looking for someone who is responsible, takes initiative, follows through on assignments, and is willing to roll up their sleeves to get the job done. Key Responsibilities<ul><li>Assist with day-to-day transactional accounting activities.</li><li>Process accounts payable invoices and assist with payment processing.</li><li>Assist with accounts receivable, including customer invoicing, payment applications, and follow-up as needed.</li><li>Enter and maintain accurate financial data in the accounting system.</li><li>Perform account reconciliations and assist with researching and resolving discrepancies.</li><li>Maintain organized financial records and supporting documentation.</li><li>Assist with month-end closing activities and routine financial reporting.</li><li>Help monitor outstanding invoices, payments, and other accounting transactions.</li><li>Provide general administrative and accounting support to the Finance Department.</li><li>Work collaboratively with team members to ensure daily accounting tasks are completed accurately and on time.</li></ul>
2026-10-20T00:00:00Z

Accounts Receivable / Collections Specialist

New York, NY
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
Our client, a growing law firm based in downtown New York City, is seeking an experienced Accounts Receivable & Collections Specialist to join its finance team. The Accounts Receivable & Collections Specialist will be responsible for overseeing the firm’s receivables process, following up on outstanding balances, reconciling client accounts, and partnering closely with attorneys, clients, and internal billing staff. The ideal candidate will have prior experience in law firm accounting or professional services and the ability to manage sensitive financial matters with professionalism and discretion. Key Responsibilities<ul><li>Monitor and manage the firm’s accounts receivable portfolio to ensure timely collection of outstanding invoices.</li><li>Conduct collection outreach by phone and email with clients regarding past-due balances.</li><li>Work closely with attorneys and billing staff to resolve payment discrepancies, billing questions, and account issues.</li><li>Reconcile client accounts and research unapplied cash, short payments, and disputed balances.</li><li>Prepare aging reports and provide regular updates to leadership on receivables status and collection trends.</li><li>Maintain accurate documentation of collection efforts, client communications, and payment arrangements.</li><li>Assist with month-end reporting and support the overall accounting function as needed.</li><li>Ensure compliance with firm policies, client guidelines, and confidentiality standards.</li></ul>
2026-11-11T00:00:00Z

Bookkeeper / Staff Accountant

Middletown, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
65,000 - 75,000 benefits include:<ul><li>dental</li><li>vision</li><li>health insurance</li><li>paid time off</li><li>paid holidays</li></ul>A growing regional CPA firm in Middletown is seeking a bookkeeper or staff accountant. The role will get involved in various bookkeeping and accounting functions for small business clients. There is definitely opportunity for growth, given the candidates desire to grow within the profession. This opportunity will be primarily dealing with small business accounting duties especially various general accounting functions including AP, AR, payroll, etc. The firm offers a very good benefits and compensation plan and the ability down the road to work several days from home. To apply email a resume in a Word format to Robert Half. Or call Rich Singer, CPA at 848-202-7970 to discuss.
2026-10-26T00:00:00Z

OSA (Reception)

New York, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an experienced and dependable OSA (Reception) to support daily office services operations for a client site in New York, New York. This is a Contract position that combines front-desk support with copy, scanning, mail, and general back-office coordination in a corporate environment. The ideal candidate brings strong customer service instincts, handles time-sensitive requests with care, and maintains accuracy while working across multiple service areas. Responsibilities: • Manage reception coverage by greeting visitors, answering multi-line phone calls, and directing inquiries with courtesy and efficiency. • Process incoming and outgoing mail, packages, and internal deliveries while maintaining accurate service records and tracking information. • Complete copy, print, scan, and document production requests by reviewing instructions carefully and preparing work according to established service standards. • Confirm that all job requests are properly documented before starting assignments and organize tasks based on urgency and committed turnaround times. • Monitor workflow throughout the day, communicate promptly about changing priorities or deadlines, and escalate issues when additional support is needed. • Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep operations running smoothly. • Check finished work for quality, accuracy, and completeness, and contribute to maintaining high service standards across the team. • Handle confidential materials with discretion and follow both company and client-site procedures for security, safety, and appropriate conduct. • Support additional office services needs such as intake, hospitality, facilities coordination, or audio/visual assistance as business demands require.
2026-11-09T00:00:00Z

35 results for Receptionistbilling Clerk in Paramus, NJ