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37 results for Receptionist Administrative Assistant in Paramus, NJ

Front Desk Coordinator

Stamford, CT
onsite
Temporary / Contract
18 - 20 USD / Hourly
Now Hiring: Front Desk & Reception ProfessionalsWe’re seeking polished, professional, and customer-focused Front Desk Coordinators and Receptionists for contract and contract-to-hire opportunities with great companies.In these roles, you’ll help create a welcoming first impression while keeping front office operations organized and running smoothly.Key Responsibilities:<ul><li>Greet visitors and provide a professional, friendly first impression</li><li>Answer and direct incoming calls</li><li>Manage front desk coverage and visitor check-in</li><li>Handle scheduling, calendars, and meeting coordination</li><li>Perform administrative support such as filing, data entry, and correspondence</li><li>Maintain an organized reception and lobby area</li></ul>Why Apply?<ul><li>Flexible contract and contract-to-hire opportunities</li><li>Exposure to reputable companies and professional environments</li><li>Potential for long-term career growth</li></ul>
2026-05-14T00:00:00Z

Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
We are looking for an organized and resourceful Executive Assistant to support leadership operations in White Plains, New York. This position combines high-level administrative coordination with bookkeeping responsibilities, making it ideal for someone who can manage schedules while maintaining financial accuracy. The successful candidate will help keep daily activities running smoothly, communicate effectively with stakeholders, and handle accounting-related tasks with strong attention to detail. Responsibilities: • Coordinate executive schedules, arrange meetings, and organize travel plans to ensure efficient time management. • Create agendas, compile supporting documents, and prepare follow-up communications after meetings. • Maintain orderly records and documentation so important information is easy to retrieve when needed. • Review and process expense submissions, invoices, and purchase orders with accuracy and timeliness. • Support assigned initiatives and track progress on special projects to help meet business priorities. • Serve as a key point of contact between leadership and internal or external partners, promoting clear communication. • Prepare, edit, and proofread business correspondence, presentations, and reports for accuracy and professionalism. • Use bookkeeping tools to manage accounts payable, accounts receivable, and bank reconciliations in support of daily financial operations. • Anticipate leadership needs, balance competing deadlines, and adjust priorities to keep deliverables aligned with organizational goals.
2026-05-29T00:00:00Z

Executive Assistant

Copiague, NY
onsite
Temporary / Contract
32 - 40 USD / Hourly
We are looking for an experienced Executive Assistant to support a senior leader in a fast-moving commercial real estate environment based in Melville, New York. This Long-term Contract position requires someone who can manage competing priorities, communicate confidently with investors, and maintain professionalism in high-pressure situations. The ideal candidate is highly organized, proactive, and comfortable serving as a key point of contact while keeping daily operations running smoothly. Responsibilities: • Manage a complex executive calendar, schedule meetings, and ensure priorities are aligned with business needs. • Coordinate domestic and regional travel plans, prepare itineraries, and handle changes quickly when schedules shift. • Serve as the primary gatekeeper for incoming calls, emails, and meeting requests, directing communications with sound judgment. • Interact professionally with investors and other external contacts, including handling sensitive or escalated conversations with composure. • Prepare meeting materials, organize executive briefings, and support follow-up actions to keep initiatives moving forward. • Maintain accurate records, correspondence, and administrative documentation using Microsoft Office applications. • Support day-to-day administrative operations in a high-volume, fast-paced setting while balancing multiple urgent requests. • Assist with contact tracking and communication updates in CRM tools such as HubSpot when needed.
2026-05-29T00:00:00Z

Executive Assistant

Warren, NJ
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
Our client, a rapidly growing technology company, is seeking a highly organized and proactive Executive Assistant to support their CEO. This is a pivotal role for someone who thrives in a fast-paced, and high-growth environment. Industry experience is highly preferred. Position OverviewThe Executive Assistant will serve as a strategic partner to the CEO, ensuring seamless day-to-day operations, effective communication, and efficient prioritization of key initiatives. This individual will play a critical role in supporting both internal coordination and external engagement. Salary is 85,000 - 110,000. Benefits include health insurance, 401k, and PTO Key Responsibilities<ul><li>Serve as the primary point of contact for all CEO communications, including managing and prioritizing a high-volume inbox</li><li>Coordinate and manage a complex executive calendar, scheduling meetings across multiple time zones and shifting priorities as needed</li><li>Attend meetings, capture detailed notes, and track action items to ensure timely follow-up and execution</li><li>Arrange all aspects of domestic and international travel, including logistics, itineraries, and accommodations</li><li>Draft, schedule, and manage content for the CEO’s professional social media presence in alignment with company messaging</li><li>Collaborate cross-functionally with internal teams and external stakeholders while maintaining a high level of confidentiality</li><li>Anticipate needs and proactively support the CEO in a dynamic, fast-moving environment</li></ul>
2026-05-29T00:00:00Z

Executive Assistant

Whippany, NJ
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leaders within a fast-paced food and food processing environment in Morristown, New Jersey. This contract-to-permanent opportunity is ideal for a highly organized individual who can manage competing priorities, communicate effectively across a range of stakeholders, and maintain a high level of confidentiality. The role requires strong judgment, attention to detail, and the ability to keep executive operations running smoothly on a day-to-day basis. Responsibilities:• Oversee complex executive schedules by coordinating appointments, leadership meetings, and shifting priorities with accuracy and efficiency.• Arrange domestic and international travel plans, including itineraries, lodging, transportation, and related schedule updates.• Develop high-quality business documents such as reports, slide decks, meeting agendas, and supporting materials for leadership discussions.• Capture key discussion points during meetings and monitor action items to help ensure timely follow-through on next steps.• Serve as a central point of contact for communications with internal departments, external partners, clients, and vendors.• Manage sensitive business information with discretion while supporting executive-level correspondence and documentation.• Process expense submissions, assist with invoice-related administration, and handle a variety of general support tasks for leadership.• Contribute to special assignments and help organize events, coordinating logistics and details to support successful execution.
2026-05-18T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a fast-paced Marketing/PR environment in New York, New York. This Long-term Contract opportunity is ideal for someone who excels at keeping complex schedules organized, managing detailed travel coordination, and ensuring day-to-day executive operations run smoothly. The right candidate will bring sound judgment, strong attention to detail, and the ability to manage shifting priorities with professionalism and discretion. Responsibilities: • Oversee complex executive calendars, resolve scheduling conflicts, and coordinate appointments across multiple stakeholders. • Arrange domestic and international travel plans, including flights, hotels, ground transportation, and itinerary preparation. • Manage travel logistics proactively to ensure executives are fully prepared for meetings, events, and business commitments. • Prepare, review, and submit expense reports with accuracy and in alignment with company policies. • Coordinate executive meetings by organizing schedules, confirming attendance, and supporting meeting logistics. • Serve as a key point of coordination for time-sensitive administrative activities and changing executive priorities. • Maintain clear communication with internal teams and external contacts to support seamless scheduling and travel execution.
2026-05-29T00:00:00Z

Executive Assistant

Stamford, CT
onsite
Temporary / Contract
30 - 35 USD / Hourly
Executive AssistantWe are seeking a highly organized, proactive, and polished Executive Assistant to provide high-level support to senior leadership. This role is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and can manage multiple priorities with professionalism and discretion. The Executive Assistant will play a critical role in keeping executives organized, prepared, and focused on key business priorities. Based on general knowledge. Responsibilities<ul><li>Provide direct administrative support to senior executives</li><li>Manage complex calendars, meetings, and scheduling priorities</li><li>Coordinate domestic and international travel arrangements, including itineraries and logistics</li><li>Prepare presentations, reports, correspondence, and other business documents</li><li>Screen calls, emails, and meeting requests, and prioritize communications appropriately</li><li>Serve as a liaison between executives and internal or external stakeholders</li><li>Organize meetings, prepare agendas, and track follow-up items and action steps</li><li>Handle confidential information with a high degree of discretion and professionalism</li><li>Assist with expense reports, invoice processing, and other administrative tasks</li><li>Support special projects and help improve day-to-day operational efficiency</li><li>Anticipate executive needs and proactively resolve scheduling or administrative challenges</li></ul>Why Join Us<ul><li>Opportunity to work closely with senior leadership</li><li>High-impact role with visibility across the organization</li><li>Collaborative and professional team environment</li><li>Fast-paced position with variety and meaningful responsibility</li><li>Great opportunity for growth and continued career development</li></ul>
2026-05-14T00:00:00Z

Office Coordinator

Purchase, NY
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Seeking a highly organized and detail-oriented Office Coordinator to support daily operations out of our White Plains, NY location. This role is essential to ensuring smooth service operations by coordinating technician scheduling, supporting administrative and accounting functions, and maintaining accurate job and customer records. The ideal candidate thrives in a fast-paced environment, has strong communication skills, and brings prior experience in a service-based industry (preferred). Key Responsibilities:<ul><li> Schedule and coordinate technician dispatch for service calls and projects</li><li> Create and process purchase orders accurately and in a timely manner</li><li> Perform accounts payable functions, including invoice processing and reconciliation</li><li> Review, confirm, and approve technicians’ daily timesheets for accuracy and completeness</li><li> Process invoices and manage billing for open and inprogress job tickets</li><li> Add inventory and materials to job tickets to ensure accurate costing and billing</li><li> Assist in preparing and organizing customer quotes and proposals</li><li> Answer and direct incoming calls in a professional manner</li><li> Maintain communication with customers regarding scheduling, updates, and service needs</li><li> Sort and distribute incoming mail and correspondence</li><li> Follow up on open invoices and assist with collections as needed</li><li> Maintain organized records of job tickets, transactions, and customer communications</li><li> Support daily operational needs to ensure efficient workflow across departments</li></ul>Qualifications:<ul><li> Minimum of 2 years of administrative or service coordination experience; service industry experience strongly preferred</li><li> Knowledge of purchase orders, invoicing, billing, and accounts payable processes</li><li> Experience reviewing timesheets or payrollrelated documentation is a plus</li><li> Strong organizational skills with exceptional attention to detail</li><li> Ability to multitask, prioritize, and adapt in a fastpaced environment</li><li> Excellent communication and customer service skills</li><li> Strong relationship management skills with the ability to interact professionally across all levels</li><li> Proficiency in Microsoft Office (Word, Excel, Outlook, Teams); experience with service management software is a plus</li><li> Reliable, proactive, and teamoriented</li><li> Bilingual in Spanish and English is preferred</li></ul>Additional Requirements:<ul><li> Must be local to White Plains, NY or within a reasonable commuting distance</li><li> Ability to work fulltime, onsite</li></ul>Benefits:<ul><li> Highly competitive base pay</li><li> Comprehensive Medical, Dental, Vision, and Disability benefits</li><li> 401(k) retirement savings program with company match</li><li> Paid Time Off (PTO) and Sick Time</li><li> Life Insurance</li><li> Referral Program</li><li> A culture that values growth, development, and internal promotion</li></ul>Work Conditions / Schedule:<ul><li> Schedule: Monday Friday, 7:00 AM 4:30 PM</li><li> Location: White Plains, NY (Onsite)</li></ul>
2026-05-12T00:00:00Z

Accounts Receivable Clerk

Dover, NJ
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
A growing organization in the Dover area is seeking an Accounts Receivable Specialist to support daily AR functions. This role will focus on billing, cash application, and collections, while ensuring accuracy and maintaining strong customer relationships. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment.Key Responsibilities:<ul><li>Generate and issue customer invoices accurately and on time</li><li>Post and apply cash receipts (ACH, wires, checks)</li><li>Monitor AR aging and follow up on outstanding balances</li><li>Perform collection efforts with a professional, customer-focused approach</li><li>Investigate and resolve billing discrepancies, short payments, and unapplied cash</li><li>Reconcile customer accounts and maintain accurate records</li><li>Partner with internal teams to address account issues and improve cash flow</li><li>Assist with month-end close, including reconciliations and reporting</li><li>Prepare aging reports and provide updates on collection activity</li></ul>
2026-05-13T00:00:00Z

Accounts Receivable Clerk

White Plains, NY
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an Accounts Receivable Clerk to support day-to-day receivables operations in White Plains, New York. This position focuses on accurate billing, timely cash application, and consistent follow-up on outstanding balances while helping maintain reliable financial records. The ideal candidate is organized, detail-oriented, and comfortable working with reporting, reconciliations, and cross-functional communication in a fast-paced accounting environment. Responsibilities: • Create and issue customer invoices promptly, ensuring charges align with agreed billing terms and supporting documentation. • Record and apply incoming payments from multiple sources, including checks, credit cards, and wire transfers, while keeping customer accounts current. • Review receivable balances on a routine basis, investigate variances, and work directly with customers or internal teams to resolve account issues. • Produce aging schedules, collections updates, and other accounts receivable reports to support management review and decision-making. • Provide documentation and transaction details needed for internal and external audit requests related to receivables activity. • Evaluate existing receivables workflows, identify opportunities to reduce errors or delays, and recommend practical process improvements. • Follow up on past-due commercial accounts to support collection efforts and encourage timely payment. • Maintain organized financial records and ensure receivables activity is documented accurately for month-end and ongoing account review.
2026-05-08T00:00:00Z

Accounts Receivable Clerk

Port Chester, NY
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an experienced Accounts Receivable Clerk to join our team in White Plains, New York. In this role, you will oversee critical financial operations, including cash applications, account reconciliation, and dispute resolution. If you excel in maintaining accuracy, managing financial records, and collaborating with teams, this opportunity is perfect for you. Responsibilities: • Process and record payments efficiently, ensuring the accuracy of all cash applications. • Investigate and resolve disputes, chargebacks, and payment discrepancies with precision. • Prepare and handle daily bank deposits to maintain smooth financial operations. • Reconcile customer accounts, applying payments correctly and addressing outstanding balances. • Maintain organized and detailed records of all financial transactions. • Collaborate with clients, vendors, and internal teams to address issues and improve processes. • Ensure compliance with company policies and financial regulations. • Contribute to process improvements by identifying and implementing more efficient workflows.
2026-05-29T00:00:00Z

Office Services Associate (Reprographics)

New York, NY
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a detail-oriented Office Services Associate (Reprographics) to support daily back-office operations for a client site in New York, New York. This Contract position focuses on document production, mail handling, intake support, and related office services in both physical and digital settings. The role is well suited to someone who enjoys fast-paced work, delivers strong customer service, and takes pride in accuracy, confidentiality, and dependable turnaround times. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and recording work through the appropriate tracking methods. • Complete reprographics, scanning, mail, and intake assignments in line with established service standards and client expectations. • Organize and prioritize daily workload to ensure all projects are processed, finished, and delivered within required timelines. • Communicate promptly with supervisors or client contacts when questions, scheduling concerns, or deadline risks arise. • Perform routine quality checks on completed materials to verify accuracy, presentation, and completeness before release. • Resolve basic equipment issues and keep machines operational by replenishing paper, toner, and other production supplies. • Handle sensitive documents with discretion while following company policies and on-site procedures at all times. • Support additional front-of-house or workplace services, such as reception, hospitality, or audio/visual assistance, when business needs require it.
2026-05-07T00:00:00Z