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11 results for Project Assistantcoordinator in Paramus, NJ

Project Analyst

Newark, NJ
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
We are looking for an experienced Project Manager to support construction project delivery across Essex County, New Jersey. This role is ideal for a highly organized individual who can track schedules, evaluate project documentation, and help keep budgets, contractors, and deliverables aligned. The position offers the opportunity to contribute to complex commercial construction efforts by providing strong analytical support and field-aware coordination from planning through closeout. Responsibilities:• Oversee several active construction assignments at once, helping maintain progress against schedules, financial targets, and quality expectations.• Analyze drawings, contracts, and supporting project records to identify gaps, clarify scope, and support informed project decisions.• Monitor contractor activities, provide coordination support, and help ensure work performed in the field aligns with project plans.• Review change requests, assist with cost and schedule impact assessments, and support negotiations through final implementation.• Build, update, and track project timelines, highlighting milestone risks and recommending corrective actions when delays arise.• Identify potential project issues early and contribute to mitigation plans that reduce cost exposure and delivery risk.• Facilitate communication among internal teams, contractors, and other stakeholders to keep project information accurate and timely.• Conduct site visits to verify progress, gather field insights, and support overall project execution through closeout.
2026-08-21T00:00:00Z

Associate Project Manager

New York, NY
onsite
Temporary / Contract
45 - 50 USD / Hourly
We are looking for a detail-oriented Associate Project Manager to support project delivery for commercial real estate initiatives in New York, New York. This is a Contract position with the potential to convert to a permanent role, offering the opportunity to work closely with cross-functional teams, clients, and stakeholders in a fast-paced environment. The ideal candidate brings strong organizational skills, sound judgment, and a proactive approach to keeping projects on track, documented, and aligned with quality expectations. Responsibilities: • Support the planning and execution of assigned projects by helping manage timelines, deliverables, and day-to-day coordination activities. • Prepare, organize, and maintain project records so documentation remains accurate, current, and readily accessible to stakeholders. • Monitor project activities to help ensure work is performed in accordance with client expectations, company procedures, and established standards. • Partner with internal departments to align project scope, scheduling needs, and operational priorities across the full project lifecycle. • Attend meetings and site visits to track progress, gather updates, and help resolve issues that may affect schedule, quality, or execution. • Contribute to quality oversight by identifying gaps, escalating concerns, and supporting consistent project controls throughout delivery. • Apply industry best practices to project workflows to improve organization, communication, and overall execution. • Assist with initiatives involving space planning, move coordination, or furniture reconfiguration when required by the project. • Provide timely communication to team members and stakeholders regarding milestones, next steps, and project status updates.
2026-09-02T00:00:00Z

Project Manager

Paramus, NJ
onsite
Permanent / Full Time
140000 - 150000 USD / Yearly
A 50-year-old established construction company in Paramus is looking for an experienced Project Manager to lead construction work from preconstruction planning through final completion. This role partners closely with leadership, field teams, subcontractors, and clients to keep projects organized, compliant, and financially on track. The ideal candidate brings strong commercial or civil construction expertise, sound judgment, and the ability to drive progress while maintaining quality, safety, and clear communication. Salary: $150,000Benefits: Medical, Dental, Vision Responsibilities:• Direct construction projects through each phase, ensuring milestones, budgets, and operational goals are achieved.• Build and manage project plans that cover scheduling, cost forecasting, financial oversight, and resource coordination.• Source trade partners and suppliers with relevant experience, evaluate bid packages, and negotiate scope alignment before award.• Draft, issue, and manage subcontract agreements while overseeing vendor commitments and performance expectations.• Partner with site leadership to prepare logistics strategies and support project-specific safety planning documentation.• Review payment applications, schedules of values, owner billings, invoices, and related requisitions for accuracy and progress alignment.• Lead change management activities, including pricing review, documentation, negotiation, and execution of change orders.• Oversee submittals, requests for information, procurement timelines, and long-lead material tracking to avoid schedule disruption.• Run project meetings, record key decisions, and maintain complete documentation including correspondence, drawings, specifications, and closeout records.• Monitor quality-related activities such as inspections, testing, commissioning, and final turnover requirements to support successful delivery.
2026-08-10T00:00:00Z

Project Manager

North Brunswick, NJ
onsite
Permanent / Full Time
90000 - 135000 USD / Yearly
We are looking for a Project Manager to coordinate office furniture projects from early planning through final completion in North Brunswick, New Jersey. This position partners closely with the sales team during the pre-award phase and then assumes day-to-day ownership once work is approved. The ideal candidate brings strong organizational ability, confidence interpreting design drawings, and a practical understanding of furniture installations and client service in a fast-paced, on-site environment. Responsibilities:• Oversee multiple active projects at once, balancing timelines, priorities, and deliverables across a varied portfolio of assignments.• Collaborate with the sales team during the initial stages of client engagements to help shape project scope, requirements, and execution plans.• Take full ownership of projects after contract approval, guiding coordination, scheduling, and follow-through from kickoff to completion.• Review and interpret design drawings accurately to support planning, communication, and execution throughout each project.• Serve as a central point of coordination among internal teams, clients, and field resources to keep work progressing smoothly.• Visit project sites periodically to monitor status, confirm quality, and address issues that may affect schedule or customer expectations.• Maintain organized project documentation, track updates, and ensure key details are communicated clearly to stakeholders.• Support office operations as needed, including administrative coordination, supply oversight, and basic accounts payable or front-desk-related tasks.Benefits:Medical, PTO
2026-09-01T00:00:00Z

Project Manager

New York, NY
onsite
Temporary / Contract
50 - 65 USD / Hourly
We are looking for a Project Manager to support complex initiatives within a Financial Services environment. This long-term contract opportunity is ideal for someone who is detail oriented and can bring structure to project execution, coordinate cross-functional teams, and keep deliverables on schedule and aligned with business goals. The role requires strong organization, stakeholder communication, and the ability to monitor progress while maintaining high standards for documentation and quality. Responsibilities: • Lead project delivery from initiation through completion, ensuring milestones, timelines, and expected outcomes remain clearly defined and achievable. • Partner with internal teams and leadership to establish project scope, priorities, success measures, and overall execution strategy. • Build and maintain detailed project plans that outline tasks, dependencies, resource needs, budgets, and target completion dates. • Coordinate staffing activities for assigned initiatives, including participation in candidate evaluation, team selection, and day-to-day oversight of project contributors. • Track project performance closely, identify risks or schedule changes early, and implement corrective actions to keep work on course. • Maintain organized project records, reporting tools, and supporting documentation to ensure information is secure, accurate, and accessible. • Provide regular updates to stakeholders and senior leaders through structured communication plans, status reporting, and progress reviews. • Conduct ongoing quality checks with the project team to confirm deliverables meet established standards and recommend improvements when needed.
2026-08-25T00:00:00Z

Project Manager

Newark, NJ
onsite
Temporary / Contract
24.7095 - 28.611 USD / Hourly
We are looking for an experienced Project Manager to oversee day-to-day operations at an early childhood education site in Newark, New Jersey. This Long-term Contract opportunity is ideal for someone who can lead staff, coordinate administrative functions, and help maintain a safe, well-run learning environment for children and families. The role requires a hands-on, detail-oriented individual who is comfortable balancing team supervision, site support, and compliance-related responsibilities in a busy education setting. Responsibilities: • Direct daily site activities to keep preschool operations organized, efficient, and aligned with program expectations. • Lead, coach, and support teachers and on-site team members while promoting accountability and collaboration. • Track staffing coverage, monitor attendance patterns, and help address scheduling needs to ensure consistent site operations. • Review and approve employee time records in ADP Workforce Now with accuracy and timeliness. • Help uphold a secure, welcoming, and well-organized environment for children, families, and staff across the site. • Support family engagement and enrollment-related efforts by responding to questions and assisting with center communications. • Coordinate meetings, conferences, and other site events while keeping leadership informed of operational updates. • Maintain current records, reports, postings, and documentation in accordance with licensing standards and program requirements. • Monitor supply, equipment, and maintenance needs and escalate operational issues when needed. • Provide additional administrative and on-site support to meet evolving center priorities.
2026-09-02T00:00:00Z

Project Manager

Piscataway, NJ
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
benefits:<ul><li>medical insurance</li><li>vision</li><li>dental</li><li>paid time off</li><li>401k</li><li>life insurance</li></ul>Responsibilities: <ul><li>Develop and manage project plans for fire sprinkler installation projects from kickoff through completion.</li><li>Review construction drawings, specifications, and contract documents to ensure project requirements are understood and executed properly.</li><li>Coordinate project schedules, manpower, equipment, and material procurement to support successful project delivery.</li><li>Work closely with engineering, field personnel, general contractors, and clients to maintain project progress and resolve issues.</li><li>Experience with fire protection or fire sprinkler installations needed</li></ul>
2026-08-10T00:00:00Z

Project Accountant

Port Washington, NY
onsite
Permanent / Full Time
70000 - 95000 USD / Yearly
We are looking for a Project Accountant to join a growing team in Port Washington, New York. This position is ideal for someone with strong construction accounting experience who can oversee high-volume project billing while staying organized in a fast-moving environment. The role works closely with project managers and senior leadership to support accurate financial reporting and maintain visibility into project performance. Responsibilities: • Oversee billing activities for multiple construction-related projects, ensuring invoices are prepared accurately and submitted on schedule. • Partner with project managers to track job financials, review costs, and address billing or budget questions throughout the project lifecycle. • Prepare and maintain project-level accounting records, including revenue, expenses, contract values, and payment activity. • Generate financial reports for leadership that highlight project status, billing progress, and key account activity. • Use AS400 and advanced Microsoft Excel tools to analyze data, reconcile accounts, and support reporting needs. • Monitor accounts receivable related to project work and follow up on outstanding balances when needed. • Assist with month-end close tasks by reviewing project transactions, reconciling discrepancies, and supporting accurate financial results. • Coordinate with internal stakeholders to help ensure project accounting processes align with construction contract requirements.
2026-09-01T00:00:00Z

Administrative Coordinator

Bridgewater, NJ
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a detail-oriented Administrative Coordinator to support daily office operations and ensure administrative processes run efficiently. This long-term contract opportunity is ideal for someone who enjoys organization, multitasking, and providing excellent customer service. Responsibilities:<ul><li>Answer and manage incoming phone calls, directing inquiries to the appropriate contacts.</li><li>Coordinate calendars, appointments, and meeting schedules.</li><li>Provide administrative support by preparing documents, maintaining records, and organizing files.</li><li>Schedule appointments, meetings, and other activities while managing changing priorities.</li><li>Enter and maintain accurate information in company systems and databases.</li><li>Provide professional customer service and assist with resolving routine inquiries.</li><li>Support front desk and office coordination activities to maintain an organized and welcoming environment.</li><li>Assist with administrative projects, process updates, and workflow improvements as needed.</li><li>Ensure accurate documentation and timely completion of administrative tasks.</li><li>Collaborate with team members to support daily operations and department goals</li></ul>
2026-09-01T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for our team in New York, New York. This Contract position is ideal for someone who enjoys creating an efficient office environment, assisting visitors, and managing a steady flow of communication and documentation. The right candidate will bring strong attention to detail, a detail-oriented approach, and the ability to handle a variety of clerical tasks with accuracy and care. Responsibilities: • Welcome guests and serve as the first point of contact at the front desk, ensuring a detail-oriented and helpful experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed. • Organize, scan, and file documents to maintain accessible and up-to-date records. • Provide general administrative support, including data entry, document preparation, and routine office coordination. • Assist with day-to-day clerical activities to help keep office operations running smoothly. • Maintain orderly records and support internal teams with basic administrative requests.
2026-08-31T00:00:00Z

Administrative & Event Support Coordinator

New York, NY
onsite
Temporary to Hire
22.5055 - 23.69 USD / Hourly
seeking an organized, personable, and detail-oriented Administrative & Event Support Coordinator to provide key support for member-facing initiatives, events, and Equity & Inclusion programming. This is a temp-to-hire opportunity for a professional who thrives in a fast-paced environment and enjoys balancing administrative coordination with hands-on event execution.The primary focus of this role is to support member registration, scheduling, meeting coordination, note-taking, and event logistics, including assistance with upcoming Parade activities and other inclusion-focused initiatives. This individual will also provide secondary support to the Equity & Inclusion team through complaint intake tracking, committee coordination, communications, and special projects.Key Responsibilities:<ul><li>Register members and provide administrative support for events and member-facing initiatives</li><li>Manage calendars, scheduling, and meeting logistics</li><li>Take, process, and organize meeting and event notes</li><li>Assist with event coordination and on-site execution for campaigns, meetings, conventions, and inclusion-focused events</li><li>Support Pride Parade planning and logistics as needed</li><li>Troubleshoot event-related issues and provide day-of problem solving</li><li>Serve as a professional, positive, and member-facing representative during programs and events</li><li>Support Equity & Inclusion programming, committee meetings, and special projects</li><li>Assist with intake and tracking of member complaints related to discrimination and harassment</li><li>Maintain tracking logs, reports, and administrative records with a high level of accuracy and confidentiality</li><li>Assist with educational materials, member communications, research, and related administrative support</li><li>Provide general coordination support across department initiatives as workload demands</li></ul>
2026-09-01T00:00:00Z