15 Results for Project Assistantcoordinator Jobs in Paramus, NJ

Add your latest resume to match with open positions.

Assistant Project Manager

Summit, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for an Assistant Project Manager to support the successful delivery of commercial construction projects. This role combines project coordination, cost control, schedule oversight, and stakeholder communication to help keep work moving safely and efficiently from preconstruction through closeout. The ideal candidate brings strong knowledge of construction operations, documentation, and budgeting, along with the ability to collaborate with field teams, vendors, and clients. Responsibilities:• Coordinate project activities across estimating, bid support, planning, scheduling, budgeting, and field execution to help ensure each phase progresses on time and within scope.• Monitor project financial performance by tracking expenses, reviewing invoices, supporting payment approvals, and maintaining accurate budget reporting for leadership review.• Provide day-to-day support to project teams, helping guide coordinators, assistant managers, and site supervision while promoting accountability and steady project progress.• Assist with the preparation, negotiation, and administration of subcontractor and vendor agreements, and manage change order documentation from review through processing.• Serve as a point of contact for clients, architects, engineers, and public agencies to maintain alignment on requirements, timelines, and project expectations.• Identify potential schedule, cost, and operational risks early and help implement practical solutions to reduce disruptions and limit financial exposure.• Prepare clear status updates for senior leadership that summarize milestones, budget conditions, scheduling changes, and overall project performance.• Contribute to client-facing and growth-related efforts by supporting presentations, strengthening partner relationships, and helping position the team for future opportunities
2026-10-15T00:00:00Z

Coordinator

New York, NY
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for an experienced and service-driven Coordinator to support a high-visibility conference and client reception environment. This long-term contract position is ideal for someone who thrives in a detail-oriented setting, enjoys assisting executive-level guests, and can keep meetings and events running smoothly with discretion and attention to detail. The role combines front-desk reception, event coordination, and day-to-day space support to create an excellent on-site experience for employees, leaders, and visitors. Responsibilities: • Welcome executives, employees, and guests with a courteous presence while providing clear guidance and front-desk support throughout the conference area. • Coordinate room bookings and calendar updates through the reservation system, ensuring meeting spaces are scheduled accurately and customer requests are handled promptly. • Partner with administrative staff, facilities teams, and security personnel to maintain seamless daily operations across the client-facing space. • Oversee meeting and event preparations, including room arrangements, beverage service support, catering coordination, and readiness checks well before start times. • Assist with audiovisual and virtual meeting needs by troubleshooting basic issues and helping facilitators use conference technology effectively. • Handle sensitive information and executive activity with a high degree of confidentiality, judgment, and discretion. • Monitor the condition of conference and reception areas, submit maintenance requests when needed, and help keep the environment organized and presentation-ready. • Provide visitors and meeting hosts with helpful information about on-site services and local amenities while resolving issues quickly and calmly as they arise. • Support additional operational or event-related tasks assigned by leadership to ensure an exceptional customer experience.
2026-10-13T00:00:00Z

Project Manager

Parsippany, NJ
onsite
Permanent / Full Time
125000 - 150000 USD / Yearly
Are you an experienced project leader with a track record of bringing consumer health, wellness, supplement, or OTC products to market? We're seeking a Senior Project Manager to lead end-to-end commercialization projects, partnering with customers and cross-functional teams from concept through commercial launch.Key Responsibilities:<ul><li>Manage multiple product launches from intake through first production.</li><li>Coordinate R&D, sourcing, quality, regulatory, manufacturing, and supply chain activities.</li><li>Serve as the primary customer contact for project execution, timelines, risks, and milestones.</li><li>Drive cross-functional accountability and resolve project obstacles.</li><li>Support development of PMO processes, tools, and best practices.</li></ul>
2026-10-16T00:00:00Z

Project Manager

Parsippany, NJ
onsite
Permanent / Full Time
125000 - 150000 USD / Yearly
Are you an experienced project leader with a track record of bringing consumer health, wellness, supplement, or OTC products to market? We're seeking a Senior Project Manager to lead end-to-end commercialization projects, partnering with customers and cross-functional teams from concept through commercial launch.Key Responsibilities:<ul><li>Manage multiple product launches from intake through first production.</li><li>Coordinate R&D, sourcing, quality, regulatory, manufacturing, and supply chain activities.</li><li>Serve as the primary customer contact for project execution, timelines, risks, and milestones.</li><li>Drive cross-functional accountability and resolve project obstacles.</li><li>Support development of PMO processes, tools, and best practices.</li></ul>
2026-10-16T00:00:00Z

Project Manager

North Brunswick, NJ
onsite
Permanent / Full Time
90000 - 135000 USD / Yearly
We are looking for a Project Manager to coordinate office furniture projects from early planning through final completion in North Brunswick, New Jersey. This position partners closely with the sales team during the pre-award phase and then assumes day-to-day ownership once work is approved. The ideal candidate brings strong organizational ability, confidence interpreting design drawings, and a practical understanding of furniture installations and client service in a fast-paced, on-site environment. Responsibilities:• Oversee multiple active projects at once, balancing timelines, priorities, and deliverables across a varied portfolio of assignments.• Collaborate with the sales team during the initial stages of client engagements to help shape project scope, requirements, and execution plans.• Take full ownership of projects after contract approval, guiding coordination, scheduling, and follow-through from kickoff to completion.• Review and interpret design drawings accurately to support planning, communication, and execution throughout each project.• Serve as a central point of coordination among internal teams, clients, and field resources to keep work progressing smoothly.• Visit project sites periodically to monitor status, confirm quality, and address issues that may affect schedule or customer expectations.• Maintain organized project documentation, track updates, and ensure key details are communicated clearly to stakeholders.• Support office operations as needed, including administrative coordination, supply oversight, and basic accounts payable or front-desk-related tasks.Benefits:Medical, PTO
2026-10-05T00:00:00Z

Project Manager

Saddle Brook, NJ
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Manager to oversee the full lifecycle of creative asset delivery for major sports properties, tentpole events, postseason competition, and community-focused programs in New Jersey. This Long-term Contract opportunity is ideal for a highly organized, detail-oriented individual who can keep complex projects moving across multiple teams while maintaining quality, brand alignment, and deadline discipline. The role requires strong coordination across internal partners, external agencies, vendors, and event stakeholders in a fast-paced environment where priorities can shift quickly. Responsibilities:• Lead creative projects from initial request through production, review, approval, distribution, and final delivery across a range of high-visibility sports initiatives.• Build and manage detailed schedules, workflows, and milestone tracking to keep asset development on pace and aligned with business priorities.• Partner with internal teams, design groups, agencies, suppliers, venue contacts, and broadcast-related stakeholders to ensure smooth execution.• Oversee file accuracy, version management, and brand adherence so all materials meet quality and compliance expectations before release.• Maintain organized project records, status updates, and reporting that provide clear visibility into progress, risks, and next steps.• Apply AI-enabled solutions and other emerging technologies to streamline processes, reduce manual effort, and improve team efficiency.• Support live event needs by coordinating fast-turn revisions and last-minute asset updates when timing is critical.• Anticipate project risks, remove roadblocks, and recommend practical improvements that strengthen delivery processes over time 02720-0013499145
2026-10-16T00:00:00Z

Project Manager

Piscataway, NJ
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
benefits:<ul><li>medical insurance</li><li>vision</li><li>dental</li><li>paid time off</li><li>401k</li><li>life insurance</li></ul>Responsibilities: <ul><li>Develop and manage project plans for fire sprinkler installation projects from kickoff through completion.</li><li>Review construction drawings, specifications, and contract documents to ensure project requirements are understood and executed properly.</li><li>Coordinate project schedules, manpower, equipment, and material procurement to support successful project delivery.</li><li>Work closely with engineering, field personnel, general contractors, and clients to maintain project progress and resolve issues.</li><li>Experience with fire protection or fire sprinkler installations needed</li></ul>
2026-10-16T00:00:00Z

Project Accountant

Port Washington, NY
onsite
Permanent / Full Time
70000 - 95000 USD / Yearly
We are looking for a Project Accountant to join a growing team in Port Washington, New York. This position is ideal for someone with strong construction accounting experience who can oversee high-volume project billing while staying organized in a fast-moving environment. The role works closely with project managers and senior leadership to support accurate financial reporting and maintain visibility into project performance. Responsibilities: • Oversee billing activities for multiple construction-related projects, ensuring invoices are prepared accurately and submitted on schedule. • Partner with project managers to track job financials, review costs, and address billing or budget questions throughout the project lifecycle. • Prepare and maintain project-level accounting records, including revenue, expenses, contract values, and payment activity. • Generate financial reports for leadership that highlight project status, billing progress, and key account activity. • Use AS400 and advanced Microsoft Excel tools to analyze data, reconcile accounts, and support reporting needs. • Monitor accounts receivable related to project work and follow up on outstanding balances when needed. • Assist with month-end close tasks by reviewing project transactions, reconciling discrepancies, and supporting accurate financial results. • Coordinate with internal stakeholders to help ensure project accounting processes align with construction contract requirements.
2026-10-09T00:00:00Z

Project Accountant

New York, NY
onsite
Permanent / Full Time
90000 - 130000 USD / Yearly
🚨 2 PROJECT ACCOUNTANT OPENINGS | HIGH-GROWTH GENERAL CONTRACTORA rapidly growing General Contractor is looking to add 2 Project Accountants to its dynamic Project Accounting team — with the potential for one position to be at the Senior level depending on experience.If you're a Project Accountant coming from a General Contractor, have experience managing high-volume WIP/project accounting, and thrive in a fast-moving environment, this could be a great opportunity. As always, this is a permanent, full time, fully benefited salaried position (this is NOT a temp role or temp to perm). They are located in midtown and are in the office 4 days and remote 1 day. Compensation Package based on experience:Base: $90- $130k base + discretionary bonus 🔨 What You’ll Be Doing<ul><li>Manage project accounting for roughly $25M in projects per PA</li><li>Handle high-volume vendor activity — sometimes 20+ vendors per project</li><li>Own WIP and project accounting responsibilities</li><li>Partner closely with project teams, subcontractors, and internal stakeholders</li><li>Prioritize competing deadlines while maintaining accuracy</li><li>Work independently while communicating effectively across the organization</li></ul>🎯 What They’re Looking For<ul><li>Must already have Project Accounting experience</li><li>High-volume project accounting experience is essential</li><li>GC experience strongly preferred</li><li>Construction Management backgrounds considered for candidates coming from the subcontractor side</li><li>Residential construction experience highly preferred, particularly high-end residential</li><li>Strong organizational and prioritization skills</li><li>Self-sufficient, proactive, and an excellent communicator</li><li>Great attitude and ability to work well within a highly collaborative, dynamic team</li><li>Sage Intacct experience is highly preferred — they recently transitioned to the platform</li></ul>📈 Why Consider It?This is a company that's doing extremely well and continuing to expand nationally, with plans to potentially 2–3x revenue over the next 3–5 years.You'll be joining a team of approximately 6 Project Accountants If you would like to be considered for this position, please email your resume in a word document to Kevin.Chin@Roberthalf
2026-09-30T00:00:00Z

Administrative Coordinator

Deer Park, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Coordinator to support daily operations and help keep client-related activities. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, communicates clearly, and can manage multiple administrative priorities with accuracy. The role will focus on coordinating schedules, maintaining organized records, preparing printed materials, and supporting digital marketing client activities through efficient administrative execution. Responsibilities:• Coordinate calendars and appointment scheduling for digital marketing clients to ensure timelines and meetings stay on track.• Maintain accurate tracking logs, records, and administrative documentation for ongoing projects and routine office activities.• Provide day-to-day administrative support by managing correspondence, organizing information, and assisting with general office coordination.• Use Microsoft Office applications to prepare documents, update spreadsheets, and create detailed materials as needed.• Handle inbound calls courteously, respond to routine inquiries, and direct messages to the appropriate contacts.• Prepare, print, and organize client or internal documents to support meetings, projects, and operational needs.• Support workflow within internal software systems by entering information accurately and monitoring task progress.• Help ensure smooth Monday through Friday office operations by prioritizing assignments and following through on deadlines.
2026-10-13T00:00:00Z

Administrative Coordinator

Newark, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Coordinator to support a busy early childhood education program in Newark, New Jersey. This Long-term Contract position is fully onsite and plays an important role in helping families complete enrollment steps while keeping administrative records accurate and well organized. The person in this role will work closely with site-based teams to provide dependable office support, maintain smooth daily coordination, and deliver attentive service to families in a fast-paced setting. Responsibilities: • Assist families through the intake and registration process by gathering required information and ensuring documentation is complete. • Maintain organized physical and electronic records, keeping files current, accessible, and compliant with program standards. • Enter participant and program information into internal databases with a high level of accuracy and timeliness. • Support Family Advocates and site leadership with day-to-day administrative tasks that help operations run efficiently. • Answer incoming calls, respond to routine questions, and direct parents or visitors to the appropriate staff member. • Coordinate calendars, appointments, and site-based schedules as assigned by supervisors during the Monday through Friday workweek. • Prepare, sort, and manage program-related paperwork, correspondence, and general office materials. • Provide front-office assistance in a business casual environment while delivering courteous service to families and staff.
2026-10-05T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for our team in New York, New York. This Contract position is ideal for someone who enjoys creating an efficient office environment, assisting visitors, and managing a steady flow of communication and documentation. The right candidate will bring strong attention to detail, a detail-oriented approach, and the ability to handle a variety of clerical tasks with accuracy and care. Responsibilities: • Welcome guests and serve as the first point of contact at the front desk, ensuring a detail-oriented and helpful experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed. • Organize, scan, and file documents to maintain accessible and up-to-date records. • Provide general administrative support, including data entry, document preparation, and routine office coordination. • Assist with day-to-day clerical activities to help keep office operations running smoothly. • Maintain orderly records and support internal teams with basic administrative requests.
2026-10-05T00:00:00Z

Office Assistant

Parsippany, NJ
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.Responsibilities<ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul>
2026-10-16T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and operational needs for a retail apparel and accessories environment in New York, New York. This Long-term Contract position is ideal for someone who enjoys keeping a workspace orderly, handling hands-on tasks, and helping the team stay productive throughout the day. The role will involve a mix of office support, sample coordination, and local errand-running, with a July start date. Responsibilities: • Organize and prepare label samples to ensure materials are sorted accurately and ready for team use. • Maintain a clean, orderly, and functional office environment by assisting with general upkeep throughout the day. • Run local business-related errands as needed to support office operations and team requests. • Provide day-to-day administrative assistance that helps keep office activities moving efficiently. • Monitor shared spaces and supplies, addressing basic organizational needs to support a smooth workflow. • Assist with practical tasks that contribute to the overall coordination of the office and support staff.
2026-10-07T00:00:00Z

Project Controller

New York, NY
onsite
Permanent / Full Time
175000 - 220000 USD / Yearly
🚨 PROJECT CONTROLLER | HIGH-GROWTH GENERAL CONTRACTORA rapidly growing General Contractor is looking for a Project Controller to lead a team of 6–8 Project Accountants and play a key role in a high-volume, rapidly expanding project environment.This is a growth-driven opening: the current Project Controller was recently promoted within the organization to a net new position do to growth, creating an opportunity for someone new to step into this leadership role and join a strong, growing Finance & Accounting team.If you're a Project Controller, Project Accounting Manager with strong construction experience and a background managing high-volume WIP/project accounting, this could be a great opportunity. As always, this is a permanent, full time, fully benefited salaried position (this is NOT a temp role or temp to perm). They are located in midtown and are in the office 5 days. Compensation Package based on experience:Base: $175- $220k base + discretionary bonus 🔨 The Role<ul><li>Lead and mentor a team of 6–8 Project Accountants</li><li>Oversee project accounting and WIP across a significant project portfolio</li><li>Ensure accuracy, consistency, and timeliness of project financial reporting</li><li>Provide guidance and oversight on high-volume vendor and project activity</li><li>Partner closely with project management, subcontractors, and internal Finance & Accounting teams</li><li>Help develop processes and improve the overall Project Accounting function</li><li>Manage priorities in a fast-paced environment where things move quickly</li><li>Serve as a key resource for the Project Accounting team and broader organization</li></ul>
2026-09-30T00:00:00Z

15 results for Project Assistantcoordinator in Paramus, NJ