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16 results for Office Manager Legal in Paramus, NJ

Office Manager

Edison, NJ
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
A well‑established local CPA firm in Edison, NJ is seeking an experienced Office Manager to oversee tax return processing, client correspondence, and billing operations. This is a hybrid position, requiring 3 days per week in the office with the remaining days worked remotely. Position Overview The Office Manager will play a critical role in managing the administrative and operational flow of a high‑volume tax practice. This individual will act as the central control point for tax return processing, client communications, and firm billing activities. Key Responsibilities Manage and control the outflow of a high volume of tax returns Handle all incoming and outgoing client correspondence Track tax return status, deadlines, and final delivery to clients Oversee and process client billings and invoicing Coordinate internally with partners, preparers, and administrative staff Ensure office procedures, workflows, and documentation are followed accurately and efficiently Compensation & Benefits Competitive compensation package Excellent 401(k) plan with a generous employer match Comprehensive medical, dental, and vision insurance Hybrid work schedule offering flexibility and work/life balance How to Apply To be considered, please: Email your resume to Robert Half, or Call Rich Singer, CPA directly at 848‑202‑7970 to discuss this excellent opportunity.
2026-05-04T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an organized Office Manager to support daily workplace operations for a Contract position. This role will help create an efficient office environment by coordinating administrative activities, assisting leadership and staff, and keeping essential records and documentation in order. The ideal candidate is detail-oriented, organized, and comfortable balancing front-office responsibilities with bookkeeping and operational support. Responsibilities: • Oversee day-to-day office activities to ensure the workplace runs smoothly and efficiently. • Provide administrative assistance to executives and team members, including scheduling, coordination, and general office support. • Welcome visitors, manage incoming communications, and serve as a courteous first point of contact for the office. • Monitor inventory levels, order office materials as needed, and keep supplies organized for staff use. • Support licensing and documentation processes by maintaining accurate records and following up on required paperwork. • Assist with bookkeeping tasks such as tracking invoices, organizing financial documents, and helping with accounts payable activities. • Maintain orderly filing systems and ensure important operational documents are easy to access and up to date. • Contribute to process-related administrative tasks, including support for changes to office tools or workflows when needed.
2026-05-14T00:00:00Z

Office Manager

Hillside, NJ
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
Our client in the Hillside area is hiring an Office Manager to support their team. This role is fully on-site; Monday-Friday with flexible hours of 10-5pm/10-6pm.Please note: Animals/pets are regularly on-site.Overview: This position leans more heavily on accounting responsibilities while also managing key HR and payroll functions. Key Responsibilities:Accounting Responsibilities (Primary Focus)<ul><li>QuickBooks (experience is required)</li><li>Lead Accounts Payable (AP) processes; weekly check writing</li><li>Manage account reconciliations and sales tax for multiple entities</li><li>Oversee various insurance policies (auto, business, liability, etc.)</li></ul>Payroll & HR Responsibilities<ul><li>Manage onboarding and I-9 processing</li><li>Run payroll using ADP (approx. 20-25 employees)</li><li>Verify timesheets and handle both commission-based and salaried employees</li><li>Administer the 401(k) plan</li><li>Maintain HR-related documentation</li></ul>Benefits: Medical, Dental, Vision, PTOThis is an excellent opportunity for an experienced office manager with a strong accounting background looking to join a mission-driven environment.Benefits are provided and this role is paying between $85-95k base, depending on experience.
2026-05-01T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
20.5865 - 25 USD / Hourly
We are looking for an organized Office Manager to support the day-to-day experience of employees and visitors in our office. This Long-term Contract position is ideal for someone who can keep workplace operations running smoothly, coordinate services and supplies, and serve as a dependable point of contact for office needs. The role blends front-of-house support, vendor coordination, event planning, and logistical oversight in a fast-paced, well-organized environment. Responsibilities: • Direct daily office activities to maintain a welcoming, efficient, and well-prepared workplace for staff and guests. • Provide reception and visitor support, including greeting arrivals and helping coordinate an organized front desk experience. • Monitor inventory levels, replenish workplace materials, and place orders to keep office and kitchen supplies stocked. • Partner with cleaning personnel to uphold cleanliness standards and ensure meeting rooms and common areas are ready for use. • Serve as the primary resource for employee questions related to office services, facilities, and general workplace support. • Work closely with building management and outside service providers to address maintenance needs, deliveries, and operational requests. • Assist with employee onboarding and offboarding by preparing equipment, coordinating laptop setup, and supporting workspace readiness. • Organize weekly catered meals, including breakfast and lunch service for groups of approximately 20 to 40 attendees. • Help plan and coordinate internal gatherings and employee events in collaboration with key team members. • Manage incoming and outgoing shipments, distribute packages promptly, and oversee general shipping and receiving logistics.
2026-05-14T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for an organized Office Manager to support day-to-day workplace operations for a legal environment. This 6-month Contract position is ideal for someone who enjoys creating an efficient, welcoming office experience while coordinating administrative support across multiple functions. The role requires strong communication, sound judgment, and the ability to keep office services, facilities, and vendor relationships running smoothly. Responsibilities:• Direct daily office activities to maintain an orderly, efficient, and detail-focused workplace environment• Provide front desk coverage when needed, including greeting guests and helping manage reception-related needs• Prepare meeting spaces for internal and external use, ensuring conference rooms are properly arranged and ready• Record visitor activity and help oversee office access procedures in coordination with building protocols• Serve as a point of contact for suppliers, property management, security personnel, and other external service providers• Monitor inventory levels and place orders for office and kitchen materials to keep essential supplies stocked• Help maintain clean, organized shared spaces such as kitchens, break areas, and other common office locations• Review incoming messages in shared administrative inboxes and route requests to the appropriate teams or individuals• Support new employee setup by coordinating workspace readiness, materials, and other onboarding logistics• Arrange catering, assist with office gatherings, manage maintenance requests, and escalate workplace issues when necessary, including handling Certificates of Insurance with training provide
2026-05-15T00:00:00Z

Office Operations Manager

Bedminster, NJ
onsite
Permanent / Full Time
75000 - 100000 USD / Yearly
We are looking for an Office Operations Manager to support daily business functions for a property management organization in Bed Minster, New Jersey. This position is ideal for someone who thrives in a hands-on office setting, enjoys keeping operations organized, and can move easily between administrative, vendor, tenant, and compliance-related tasks. The right candidate will bring real estate or property management experience, strong attention to detail, and the initiative to step in wherever support is needed. Responsibilities:• Oversee the intake, review, and ongoing tracking of common area maintenance applications and supporting records to ensure files remain current and accurate.• Administer tenant-related applications by confirming completeness, following up on outstanding items, and maintaining clear documentation throughout the process.• Maintain property, tenant, and vendor information within Yardi, ensuring data is updated consistently and available for reporting and operational use.• Coordinate vendor relationships, including onboarding support, document collection, status tracking, and day-to-day communication.• Provide administrative assistance to accounting activities by helping organize invoices, support documentation, and related office workflows.• Work with municipal offices to help secure permits, approvals, and other required compliance documentation tied to property operations.• Develop and maintain organized filing systems and spreadsheets for applications, vendor records, lease-related information, and operational reporting.• Offer broad office and operations support in a small-team environment, taking initiative on emerging priorities and special projects as needed.
2026-04-28T00:00:00Z

Office Coordinator

Purchase, NY
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Seeking a highly organized and detail-oriented Office Coordinator to support daily operations out of our White Plains, NY location. This role is essential to ensuring smooth service operations by coordinating technician scheduling, supporting administrative and accounting functions, and maintaining accurate job and customer records. The ideal candidate thrives in a fast-paced environment, has strong communication skills, and brings prior experience in a service-based industry (preferred). Key Responsibilities:<ul><li> Schedule and coordinate technician dispatch for service calls and projects</li><li> Create and process purchase orders accurately and in a timely manner</li><li> Perform accounts payable functions, including invoice processing and reconciliation</li><li> Review, confirm, and approve technicians’ daily timesheets for accuracy and completeness</li><li> Process invoices and manage billing for open and inprogress job tickets</li><li> Add inventory and materials to job tickets to ensure accurate costing and billing</li><li> Assist in preparing and organizing customer quotes and proposals</li><li> Answer and direct incoming calls in a professional manner</li><li> Maintain communication with customers regarding scheduling, updates, and service needs</li><li> Sort and distribute incoming mail and correspondence</li><li> Follow up on open invoices and assist with collections as needed</li><li> Maintain organized records of job tickets, transactions, and customer communications</li><li> Support daily operational needs to ensure efficient workflow across departments</li></ul>Qualifications:<ul><li> Minimum of 2 years of administrative or service coordination experience; service industry experience strongly preferred</li><li> Knowledge of purchase orders, invoicing, billing, and accounts payable processes</li><li> Experience reviewing timesheets or payrollrelated documentation is a plus</li><li> Strong organizational skills with exceptional attention to detail</li><li> Ability to multitask, prioritize, and adapt in a fastpaced environment</li><li> Excellent communication and customer service skills</li><li> Strong relationship management skills with the ability to interact professionally across all levels</li><li> Proficiency in Microsoft Office (Word, Excel, Outlook, Teams); experience with service management software is a plus</li><li> Reliable, proactive, and teamoriented</li><li> Bilingual in Spanish and English is preferred</li></ul>Additional Requirements:<ul><li> Must be local to White Plains, NY or within a reasonable commuting distance</li><li> Ability to work fulltime, onsite</li></ul>Benefits:<ul><li> Highly competitive base pay</li><li> Comprehensive Medical, Dental, Vision, and Disability benefits</li><li> 401(k) retirement savings program with company match</li><li> Paid Time Off (PTO) and Sick Time</li><li> Life Insurance</li><li> Referral Program</li><li> A culture that values growth, development, and internal promotion</li></ul>Work Conditions / Schedule:<ul><li> Schedule: Monday Friday, 7:00 AM 4:30 PM</li><li> Location: White Plains, NY (Onsite)</li></ul>
2026-05-12T00:00:00Z

Office Services Associate

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Office Services Associate to support day-to-day document production, mail handling, and administrative service operations for a client site in New York, NY. This is a Contract position suited for someone who is comfortable working in a fast-paced office environment, balancing accuracy, service, and deadlines. The role also contributes to related front-of-house and facilities support needs, helping ensure smooth back-office operations and a detail-focused client experience. Responsibilities:• Maintain accurate service logs and confirm all work requests are complete and properly documented before processing.• Handle copy, scanning, print, mail, and intake assignments across both physical and digital workflows while following established service standards.• Organize incoming tasks by urgency and production requirements to keep work moving efficiently and in the correct sequence.• Communicate promptly with clients or leadership regarding turnaround expectations, job status, and any issues that may affect delivery timelines.• Complete, package, and distribute assignments within committed deadlines while upholding quality expectations.• Perform basic troubleshooting on office equipment and replenish paper, toner, and other production supplies as needed.• Review completed work for accuracy and presentation, and assist in maintaining quality across team output when required.• Follow company and client-site policies, use materials responsibly, and support additional office services such as reception, hospitality, or audio/visual assistance when needed.• Safely move boxes, paper, and other materials weighing up to 50 pounds as part of daily operational support.
2026-05-08T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations. This Long-term Contract position is part time and ideal for someone who enjoys creating a welcoming office environment, staying organized, and handling a variety of administrative tasks with care. The person in this role will help keep the front office running smoothly by assisting visitors, managing deliveries, maintaining shared supplies, and supporting small office events. Responsibilities:• Welcome visitors and create a detail-oriented, friendly first impression for guests arriving at the office.• Accept incoming deliveries, sort packages accurately, and ensure items reach the appropriate recipients in a timely manner.• Monitor office snack and beverage inventory, place orders as needed, and keep common areas stocked and organized.• Assist with coordinating small internal gatherings by helping with scheduling, setup, and basic event logistics.• Provide day-to-day administrative support for general office needs and handle miscellaneous tasks as priorities shift.• Maintain neat shared spaces and contribute to an orderly, efficient workplace environment.• Support shipping and receiving activities by tracking incoming items and helping with outgoing packages when needed.
2026-05-12T00:00:00Z

Executive Assistant & Office Manager

Stamford, CT
onsite
Permanent / Full Time
95000 - 115000 USD / Yearly
We are seeking a highly organized and proactive Executive Assistant & Office Manager to support senior leadership while overseeing day-to-day office operations. This individual will serve as a key administrative partner to executives, helping manage schedules, communications, meetings, travel coordination, and operational workflows in a fast-paced professional environment. The ideal candidate is polished, detail-oriented, resourceful, and capable of balancing executive support responsibilities with hands-on office coordination. Bilingual Spanish/English communication skills are required for this role. Key ResponsibilitiesExecutive Support<ul><li>Provide high-level administrative support to senior leadership and cross-functional teams</li><li>Manage complex calendars, scheduling, and meeting coordination</li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics</li><li>Prepare presentations, reports, meeting materials, and executive correspondence</li><li>Track follow-up items and ensure timely completion of action items from meetings</li><li>Maintain confidential records, files, and sensitive business information</li><li>Serve as a liaison between leadership, employees, vendors, and external stakeholders</li><li>Support expense reporting and reimbursement processes through expense management systems</li></ul>Office Management & Operations<ul><li>Oversee daily office operations to maintain an organized and efficient workplace</li><li>Coordinate office vendors, suppliers, and service providers</li><li>Manage office supply inventory and purchasing processes</li><li>Process purchase orders and support administrative procurement activities</li><li>Assist with planning internal meetings, company events, and leadership gatherings</li><li>Identify opportunities to improve administrative and operational efficiencies</li><li>Support a collaborative and professional office environment</li></ul>
2026-05-07T00:00:00Z

General Office Clerk

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support legal administrative operations near Hackensack, NJ. This Long-term Contract position focuses on handling high-volume document processing, maintaining accurate case files, and ensuring materials are prepared for timely submission. The ideal candidate is organized, dependable, and comfortable working with both paper and digital records in a legal environment. Responsibilities:• Manage the reproduction, digitization, and arrangement of legal paperwork to keep records accessible and complete.• Maintain case-related files by updating, sorting, and storing both physical documents and electronic records accurately.• Prepare legal forms and supporting materials for submission through electronic filing platforms while following established procedures.• Enter and verify document details in internal tracking systems to support accurate recordkeeping and retrieval.• Assist with back-office administrative tasks that help attorneys and legal staff keep daily operations running smoothly.• Review incoming and outgoing documents for completeness, proper labeling, and correct placement within case files.
2026-05-15T00:00:00Z

General Office Clerk

Bridgewater, NJ
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support daily administrative operations for a contract position. This role is ideal for someone who enjoys keeping records accurate, handling high-volume document tasks, and providing dependable back-office support. The successful candidate will help maintain organized files, process information efficiently, and contribute to smooth office workflow. Responsibilities:• Scan paper and digital records accurately to support document management and retrieval needs.• Organize files and maintain orderly record systems so information can be accessed quickly and reliably.• Enter data into internal databases and tracking tools with a strong focus on accuracy and completeness.• Provide back-office administrative support to help day-to-day office operations run efficiently.• Review documents for clarity and completeness before filing, indexing, or distributing them as needed.• Assist with record maintenance by sorting, labeling, and archiving materials in accordance with office procedures.• Handle routine clerical tasks such as preparing documents, updating logs, and supporting team administrative requests.
2026-05-14T00:00:00Z

Payroll Manager

Queens, NY
onsite
Permanent / Full Time
100000 - 125000 USD / Yearly
Prominent Queens based organization is currently seeking a Payroll Manager to support payroll operations for a workforce of roughly 300+ employees. This position is well suited for someone who thrives in a busy construction setting and can balance accuracy, compliance, and deadlines with confidence. The role requires strong expertise in union payroll, tax reporting, and payroll accounting, along with the ability to partner effectively with HR, finance, and leadership. Responsibilities:• Manage weekly and biweekly payroll cycles for approximately 300+ employees, ensuring timely and accurate payment processing.• Oversee union payroll activities by applying contract terms, wage scales, and related payment rules correctly.• Review earnings, overtime, benefit deductions, garnishments, and other payroll adjustments to confirm proper calculations.• Prepare payroll tax filings and maintain compliance with federal, state, and local payroll regulations.• Reconcile payroll-related accounts, assist with journal entries, and support month-end general ledger close activities.• Maintain organized payroll records and verify that employee information in the payroll system remains current and accurate.• Collaborate with Human Resources, Accounting, and operational leaders to investigate and resolve payroll discrepancies efficiently.• Produce audit support, certified payroll documentation, and other required payroll reports as needed.• Monitor updates to payroll legislation, tax requirements, and union agreements to help maintain ongoing compliance.
2026-04-23T00:00:00Z

Payroll Manager

New York, NY
remote
Temporary to Hire
55 - 65 USD / Hourly
We are looking for an experienced Payroll Manager Consultant who has overseen international payrolls, used UKG, and managed staff to join our client on an interim basis. The Payroll Manager consultant will lead payroll operations for a large, complex workforce. This contract-to-permanent opportunity is ideal for a detail-oriented candidate who can oversee domestic and international payroll processes with accuracy, timeliness, and strong compliance knowledge. The role will support payroll activity across multiple states while partnering with key stakeholders to maintain reliable systems, reporting, and employee service. Responsibilities:• Direct end-to-end payroll processing for a high-volume employee population, ensuring accurate and timely pay distribution across recurring payroll cycles.• Oversee multi-state payroll administration and help maintain compliance with applicable wage, tax, and reporting requirements.• Manage international payroll coordination for designated global entities, working with external vendors and internal partners to support accurate processing.• Lead and coach a payroll team of three, setting priorities, reviewing output, and promoting consistent service delivery.• Administer payroll activities within systems such as Workday, Immedis, and ADP Workforce Now, while helping resolve system-related issues and data discrepancies.• Review payroll inputs, audits, reconciliations, and exception reports to identify errors and implement corrective action before final processing.• Partner with HR, Finance, and other business teams to support payroll reporting, employee changes, and process improvements.• Maintain payroll records, controls, and documentation to support internal policies, audits, and regulatory requirements.
2026-05-13T00:00:00Z

Payroll Manager

New York, NY
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
We are looking for an experienced Payroll Manager to oversee accurate and timely payroll operations for a large, multi-entity workforce based in New York, New York. This role is responsible for managing end-to-end payroll processing for both hourly and salaried employees while ensuring compliance across multiple states. The ideal candidate brings strong reconciliation expertise, a detail-oriented approach, and the ability to support payroll activities for approximately 800 employees. Responsibilities:• Manage complete payroll operations for three business entities, ensuring employees are paid correctly and on schedule.• Process bi-weekly payroll for a workforce of approximately 800 hourly and salaried team members through TriNet.• Review payroll data for accuracy, including earnings, deductions, taxes, and time-related inputs before final submission.• Reconcile payroll registers, general ledger entries, and related reports to identify and resolve discrepancies promptly.• Maintain compliance with federal, state, and local payroll regulations across a multi-state employee population.• Partner with internal stakeholders to address payroll questions, investigate issues, and provide timely resolution.• Prepare payroll records, audit support, and documentation needed for reporting and internal controls.• Support payroll-related system updates or process changes when needed, while minimizing disruption to regular payroll operations.
2026-05-14T00:00:00Z

Office Services Associate (Reprographics)

New York, NY
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a detail-oriented Office Services Associate (Reprographics) to support daily back-office operations for a client site in New York, New York. This Contract position focuses on document production, mail handling, intake support, and related office services in both physical and digital settings. The role is well suited to someone who enjoys fast-paced work, delivers strong customer service, and takes pride in accuracy, confidentiality, and dependable turnaround times. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and recording work through the appropriate tracking methods. • Complete reprographics, scanning, mail, and intake assignments in line with established service standards and client expectations. • Organize and prioritize daily workload to ensure all projects are processed, finished, and delivered within required timelines. • Communicate promptly with supervisors or client contacts when questions, scheduling concerns, or deadline risks arise. • Perform routine quality checks on completed materials to verify accuracy, presentation, and completeness before release. • Resolve basic equipment issues and keep machines operational by replenishing paper, toner, and other production supplies. • Handle sensitive documents with discretion while following company policies and on-site procedures at all times. • Support additional front-of-house or workplace services, such as reception, hospitality, or audio/visual assistance, when business needs require it.
2026-05-07T00:00:00Z