Add your latest resume to match with open positions.

41 results for Human Resource Assistant in Paramus, NJ

Human Resources (HR) Assistant

Paramus, New Jersey
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Human Resources (HR) Assistant to join a food and food processing organization in Paramus, New Jersey. This Long-term Contract position will support day-to-day HR administration while helping coordinate a high-visibility implementation effort through strong organization, communication, and follow-through. The role is ideal for someone who can keep records accurate, manage competing priorities, and provide dependable support to employees, managers, and project stakeholders. Responsibilities: • Maintain organized electronic and hard-copy HR files, ensuring records are accurate, accessible, and handled in accordance with privacy standards. • Prepare clear reports, internal communications, presentations, and other written materials with careful attention to clarity and accuracy. • Arrange meetings by managing calendars, booking spaces, coordinating logistics, and helping sessions run smoothly from start to finish. • Capture discussion points, document next steps, and monitor deadlines, milestones, and deliverables to keep activities on schedule. • Share timely updates with stakeholders to support alignment across HR, employees, managers, and cross-functional teams. • Respond to employee questions on HR-related topics and provide reliable administrative support for routine requests. • Create and update process guides, standard operating procedures, and knowledge resources to strengthen consistency across HR activities. • Assist with onboarding tasks, screening coordination, and other HR initiatives that support a positive employee experience. • Support project-related administrative work, including documentation and coordination tied to implementation activities, while following company policies and compliance requirements.
2026-09-16T00:00:00Z

Human Resources (HR) Assistant

Bethel, Connecticut
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to support a busy HR team in Connecticut. This Long-term Contract position combines hands-on administrative support with employee relations coordination and HR systems work, making it a strong fit for someone who can balance accuracy, discretion, and responsiveness. The person in this role will contribute to day-to-day HR operations while partnering with leadership to help maintain compliant, consistent, and employee-focused practices. Responsibilities: • Maintain accurate employee records by entering, updating, and auditing HR data across internal systems and documentation. • Support HR leadership with departmental priorities, including administrative coordination, reporting, and follow-up on key initiatives. • Assist with HRIS activities and technical system-related tasks to help keep employee information organized and accessible. • Coordinate onboarding activities such as candidate screening processing, new employee documentation, and pre-employment communication. • Help address employee relations matters by gathering information, documenting concerns, and supporting objective review processes. • Partner with HR leadership to reinforce compliance with employment policies, procedures, and applicable legal requirements. • Provide day-to-day guidance on HR policies and standard practices to employees and people leaders. • Contribute to a positive workplace environment by helping strengthen communication, employee support, and retention efforts.
2026-09-09T00:00:00Z

Human Resources (HR) Administrator

New York, New York
onsite
Temporary / Contract
26.6 - 30 USD / Hourly
We are looking for an HR Administrator to provide hands-on support across recruitment, onboarding, and day-to-day HR coordination for a long-term contract assignment. This opportunity is ideal for someone who is organized, responsive, and comfortable managing multiple employee-facing processes in a hybrid work environment. The person in this role will help maintain a smooth recruitment and onboarding experience while contributing to additional HR initiatives as business needs arise. Responsibilities: • Coordinate recruitment activities by helping schedule interviews, track candidate progress, and support hiring workflows from initial outreach through offer stage. • Take part in interviews when needed and provide administrative support to keep the selection process efficient and well organized. • Oversee onboarding administration in BambooHR and Paylocity, ensuring new employee records, documentation, and process steps are completed accurately and on time. • Prepare and manage pre-employment and onboarding materials, including screening coordination, forms, and related HR documentation. • Provide administrative assistance for employee benefit and HR support tasks, responding to routine requests and maintaining organized records. • Contribute to special HR assignments and short-term projects, adapting priorities as team needs change during the contract period. • Help facilitate knowledge transfer and transition support at the beginning of the engagement to ensure continuity of HR operations. • Use Microsoft Office tools to create, update, and maintain reports, correspondence, and other HR-related materials.
2026-09-21T00:00:00Z

Human Resources (HR) Manager

White Plains, New York
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an experienced Human Resources (HR) Manager to lead core people operations and support a positive, compliant workplace environment in White Plains, New York. This role will oversee key HR programs, guide employee relations matters, and manage essential processes across benefits, onboarding, and HR administration. The ideal candidate brings strong organizational judgment, a service-oriented mindset, and hands-on experience with HR systems and day-to-day employee support. Responsibilities: • Manage daily human resources operations, ensuring policies, records, and employee support activities are handled accurately and efficiently. • Serve as a primary resource for employee relations concerns, providing guidance, documentation, and appropriate follow-up on workplace matters. • Administer employee benefit programs, coordinate enrollments and updates, and respond to questions related to available plans and coverage. • Oversee onboarding activities for new hires, including process coordination, required documentation, and a smooth introduction to company policies and procedures. • Maintain and update HRIS data to support accurate reporting, employee records management, and compliance with internal standards. • Partner with leadership to support workforce needs, recommend HR best practices, and improve overall employee experience. • Ensure HR procedures align with applicable employment regulations and company expectations, escalating issues when needed. • Prepare and review HR-related reports, metrics, and documentation to support decision-making and operational planning.
2026-09-11T00:00:00Z

Human Resources (HR) Recruiter

New York, New York
onsite
Temporary / Contract
50 - 55.737 USD / Hourly
We are looking for an experienced Human Resources (HR) Recruiter to support hiring efforts for a long-term contract opportunity within the digital media and news industry. This role focuses on managing the recruitment lifecycle from talent identification through offer coordination while partnering with hiring teams to attract candidates with experience supporting media, publishing, journalism, digital content, advertising, and related corporate functions. The ideal candidate brings strong corporate recruiting experience, excellent interviewing skills, and confidence working within applicant tracking systems to keep searches organized and moving efficiently. Responsibilities:<ul><li>Lead end-to-end recruitment activities, from intake discussions and sourcing strategy through candidate selection and hiring coordination.</li><li>Partner with hiring managers to understand role expectations, align on candidate profiles, and provide guidance throughout the search process.</li><li>Recruit for a variety of positions within the digital media and news environment, including corporate, editorial, content, marketing, technology, and operations roles.</li><li>Build and maintain candidate pipelines by using proactive sourcing methods across industry networks, media-focused talent communities, job boards, and other recruiting channels.</li><li>Conduct candidate screenings and interviews to evaluate qualifications, experience, and overall fit for open positions.</li><li>Manage job postings, candidate records, and workflow updates within the applicant tracking system to ensure accurate documentation.</li><li>Coordinate interview scheduling, gather feedback from stakeholders, and help drive timely hiring decisions.</li><li>Communicate with candidates throughout the process to provide updates, maintain engagement, and support a positive recruitment experience.</li><li>Track recruiting activity and hiring progress to help improve efficiency and support ongoing workforce needs.</li><li>Stay informed on hiring trends and talent availability within the digital media, publishing, journalism, and news industries.</li></ul>
2026-09-21T00:00:00Z

Human Resources (HR) Generalist

White Plains, New York
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an HR Generalist to support a broad range of people operations in White Plains, New York. This role combines recruiting, employee support, compliance, and HR administration to help create a well-organized and positive work environment. The ideal candidate brings sound judgment, strong communication skills, and the ability to manage confidential information while partnering effectively with employees and leadership. Responsibilities: • Lead full-cycle hiring activities, including reviewing applications, coordinating interviews, and supporting selection and offer processes. • Design and deliver onboarding experiences that help new hires integrate quickly and confidently into the organization. • Foster a supportive employee experience by addressing workplace concerns and contributing to engagement and retention efforts. • Help maintain alignment with employment laws and HR best practices by administering policies, procedures, and handbook updates. • Partner with managers on performance discussions, employee development planning, and improvement strategies when needed. • Maintain accurate employee information within HRIS platforms and prepare recurring reports and workforce metrics. • Work closely with payroll and benefits contacts to support accurate compensation processing and benefits administration. • Respond to employee questions related to HR programs, pay, and benefits with professionalism and clarity. • Oversee daily HR administrative activities and assist leadership with broader people-focused initiatives.
2026-09-03T00:00:00Z

Human Resources (HR) Generalist

Clinton, New Jersey
onsite
Temporary / Contract
33 - 40 USD / Hourly
We are looking for a bilingual Human Resources Generalist to support a broad range of HR operations for a diverse workforce in New Jersey. This Long-term Contract position focuses on recruiting, employee support, compliance, payroll coordination, benefits administration, and training efforts. The ideal candidate brings strong interpersonal skills, sound judgment, and the ability to communicate clearly in both English and Spanish while helping maintain an inclusive and well-organized workplace. Responsibilities: • Provide bilingual HR support by interpreting policies, employment documents, and workplace communications so employees clearly understand key information and available support. • Manage recruitment and onboarding activities from job posting through onboarding, including candidate screening, interview coordination, recruitment event participation, and orientation support in English and Spanish. • Respond to employee questions, guide staff and managers through workplace concerns, and help address performance-related issues and employee relations matters professionally. • Administer benefits-related processes, assist with claims and enrollment questions, and maintain complete and accurate personnel documentation within HR systems. • Perform administrative support duties such as coordinating travel arrangements, managing calendars, and preparing expense documentation as needed. • Update payroll and timekeeping information, process bi-weekly payroll activities, and communicate necessary corrections or adjustments to leadership and payroll partners. • Coordinate pre-employment screening activities, including background verification and reference checks, to support compliant recruitment practices. • Organize training programs, monitor participation and completion, work with managers on development needs, and help evaluate learning effectiveness and skill-building opportunities. • Support employee engagement and talent initiatives that strengthen workplace culture, productivity, and overall employee experience. • Maintain driver compliance files and other policy-related records while assisting with additional HR projects and operational needs as assigned.
2026-09-17T00:00:00Z

Human Resources (HR) Generalist

Dayton, New Jersey
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an HR Generalist to support day-to-day people operations and help create a positive employee experience in Dayton, New Jersey. This role will manage core human resources activities across employee relations, onboarding, benefits administration, and HR recordkeeping while serving as a dependable resource for staff and leadership. The ideal candidate brings strong judgment, organizational skills, and a practical understanding of HR processes and systems. Benefits:Medical, Dental, Vision, 401K Responsibilities:• Serve as a primary point of contact for employees and managers on workplace policies, HR procedures, and general people-related matters.• Coordinate the full onboarding process for new hires, including documentation, orientation scheduling, and completion of required employment records.• Administer employee benefits activities by assisting with enrollments, updates, questions, and related follow-up with internal stakeholders or providers.• Maintain accurate personnel records and ensure HR documentation is updated, organized, and handled with appropriate confidentiality.• Support employee relations efforts by addressing routine concerns, gathering information, and helping facilitate fair and consistent resolution processes.• Enter, review, and manage employee data within the HRIS to promote accurate reporting and reliable workforce information.• Assist with a range of HR administrative tasks, including preparing letters, tracking compliance items, and responding to internal requests.• Contribute to process improvements and support HR-related operational changes, including updates to tools or workflows when needed.
2026-09-10T00:00:00Z

HR Manager

Edison, New Jersey
onsite
Permanent / Full Time
100000 - 125000 USD / Yearly
We are looking for an experienced HR Manager to lead core people operations and provide strategic support for a growing organization in Edison, NJ. This role will guide day-to-day human resources activities, strengthen employee relations practices, and help managers navigate performance, compliance, and workforce matters with confidence. The ideal candidate brings deep HR expertise, strong judgment, and the ability to balance hands-on execution with team leadership. Responsibilities:• Lead and mentor HR Generalists and HR Assistants in partnership with senior HR leadership, fostering a high-performing and service-oriented team.• Act as a trusted advisor on employee relations concerns by conducting workplace investigations, addressing conflict, and recommending practical resolutions.• Drive performance management efforts by coaching supervisors, supporting feedback conversations, and encouraging employee growth and accountability.• Maintain compliance with employment regulations across applicable federal, state, and local jurisdictions, including multi-state workforce requirements.• Review payroll activities for accuracy and policy alignment, helping ensure timely and compliant pay practices.• Manage employee benefits administration by coordinating open enrollment, responding to employee questions, and working closely with external providers.• Provide oversight and guidance for leave administration, ensuring employees and managers understand available programs and related procedures.• Direct workers’ compensation case handling, including claim follow-up, documentation, and communication with insurance partners.• Identify opportunities to improve HR workflows, policies, and administrative processes to better support organizational growth.• Support onboarding and HRIS-related activities to help maintain accurate employee records and a smooth employee experience.
2026-09-08T00:00:00Z

Administrative Assistnat

Parsippany, New Jersey
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing team. This Administrative Assistant will get the chance to work with a great team that works well with each other, offers great work schedule flexibility, and career advancement. This Administrative Assistant will be handling day-to-day office operations, general administrative duties, and direct support for the sales department. The ideal Administrative Assistant will be local to West Caldwell and be able to juggle multiple projects at once. Other responsibilities of this Administrative Assistant will include but not be limited to: Administrative Assistant Key Responsibilities<ul><li>Office Administration: Manage front-desk tasks, handle incoming calls, sort mail, and order office supplies.</li><li>Sales Support: Process sales orders, track shipments, and coordinate with billing to ensure timely delivery.</li><li>Calendar & Travel: Coordinate schedules, arrange company travel, book meetings, and manage executive calendars.</li><li>Customer Service: Act as a reliable point of contact for customer inquiries, orders, and standard business complaints.</li><li>Data & CRM Maintenance: Keep customer databases, sales pipelines, and general company filing systems accurate and organized.</li><li>Documentation & Meetings: Prepare sales presentations, draft business memos, take meeting minutes, and compile basic expense reports.</li></ul>This Administrative Assistant role is paying between $65,000 and $75,000 annually depending on experience. If interested in this Administrative Assistant position, apply today!
2026-09-01T00:00:00Z

Facilities Assistant

New York, New York
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a dependable Facilities Assistant to help keep our New York, New York workplace operating smoothly, safely, and efficiently. This Long-term Contract position will support daily building upkeep, basic repairs, workspace readiness, and service coordination while partnering with maintenance staff and internal teams. The ideal candidate brings a hands-on approach, strong awareness of facility conditions, and the ability to manage routine tasks with care and urgency. Responsibilities: • Conduct routine walkthroughs of the facility to spot maintenance needs, safety concerns, and operational issues, then communicate findings to the appropriate support staff. • Provide hands-on assistance with general building upkeep, including minor fixes such as replacing lights, changing filters, and addressing basic workspace issues. • Help maintain secure and orderly work areas by observing building conditions and escalating concerns that require specialized repair or follow-up. • Support office reconfiguration and internal moves by transporting furniture, equipment, materials, and requested supplies throughout the site. • Respond to service requests and update work progress in the CMMS or other computerized maintenance management systems to ensure accurate tracking. • Assist during urgent facility situations by providing on-site support and helping coordinate a timely response. • Follow established environmental health and safety practices when handling tools, equipment, materials, and storage areas. • Complete assigned compliance activities, required safety coursework, and additional operational tasks or special projects as needed.
2026-09-21T00:00:00Z

Facilities Assistant

New York, New York
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for a detail-oriented Facilities Assistant to support daily workplace operations for a Contract position based in New York, New York. This role helps maintain an organized, functional office environment by coordinating room readiness, responding to facility-related requests, and supporting maintenance tracking activities. The ideal candidate is comfortable working with computerized maintenance systems, managing multiple priorities, and providing dependable on-site support. Responsibilities: • Coordinate the setup, readiness, and day-to-day support of conference rooms to ensure meetings and events run smoothly. • Track service requests, preventive maintenance activities, and facility work orders using a computerized maintenance management system. • Assist with general facilities coordination, including monitoring office conditions and following up on building-related issues. • Maintain accurate records for maintenance tasks, vendor activity, and operational updates in designated systems. • Support scheduling, timekeeping, and workforce-related administrative tasks using Kronos or similar tools when needed. • Communicate with internal teams, building staff, and service providers to help resolve facility concerns in a timely manner.
2026-09-21T00:00:00Z

Hospitality Associate

New York, New York
onsite
Temporary / Contract
24.4625 - 26 USD / Hourly
We are looking for a Hospitality Associate to support a seamless front-of-house experience in our office. This Long-term Contract position will focus on meeting space readiness, pantry upkeep, catering coordination, and day-to-day hospitality coverage while working closely with reception as part of a unified guest-facing team. The ideal candidate brings a detail-oriented approach, a service-minded attitude, and the initiative to anticipate office needs before they arise. Responsibilities: • Prepare conference rooms for meetings by arranging spaces, confirming supplies, and restoring rooms promptly after use. • Coordinate food and beverage requests by placing catering orders and ensuring accurate, timely delivery for meetings and events. • Maintain pantry areas throughout the office by restocking refreshments, monitoring inventory, and keeping spaces clean and organized. • Provide consistent hospitality assistance across the office to support employees, visitors, and scheduled gatherings. • Partner closely with reception staff on the 40th floor to deliver a seamless front-of-house experience for guests and internal teams. • Respond proactively to daily service needs, resolving issues quickly and helping maintain a welcoming workplace environment. • Support administrative service tasks such as document scanning, mailroom-related assistance, and other operational duties as needed.
2026-09-14T00:00:00Z

Hospitality Associate

New York, New York
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
Urgent Start of 9/8! We are looking for an experienced Hospitality Associate to support daily office hospitality operations. This long-term contract position is ideal for someone who thrives in a fast-moving service environment and can deliver a detail-oriented, client-facing experience within a corporate setting. The person in this role will help keep meeting spaces, pantry areas, and beverage stations organized, stocked, and ready for use across multiple office floors. Success in this position requires adaptability, strong attention to detail, and a team-oriented approach to high-volume support. Responsibilities:• Prepare and reset conference rooms for meetings, ensuring spaces are arranged correctly before and after each use.• Oversee pantry and refreshment areas by replenishing snacks, beverages, and workplace essentials throughout the day.• Maintain coffee machines and beverage stations so they remain clean, functional, and ready for employees and guests.• Coordinate the delivery and presentation of coffee, tea, soft drinks, and catered items for meetings and events.• Monitor supply levels and communicate inventory needs promptly to help avoid shortages.• Provide hands-on support for office events, including larger room setups, breakdowns, and post-event cleanup.• Assist with hospitality coverage across several office floors, adjusting priorities based on traffic levels and business activity.• Contribute to a collaborative service culture by stepping in where needed and responding quickly to changing requests.
2026-09-15T00:00:00Z

Administrative Assistant

Parsippany, New Jersey
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-09-01T00:00:00Z

Administrative Assistant

Yorktown Heights, New York
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Yorktown Heights. This contract position with the potential to become permanent is ideal for someone who enjoys keeping workstreams organized, communicating professionally, and providing dependable administrative support. The role offers the opportunity to contribute to a busy team environment while handling a mix of coordination, communication, and recordkeeping tasks. Responsibilities:• Manage day-to-day administrative activities to help maintain an organized and efficient office environment.• Respond to incoming phone calls professionally, direct inquiries to the appropriate contacts, and relay messages accurately.• Enter, update, and maintain information in internal systems with a high level of accuracy and attention to detail.• Prepare routine documents, correspondence, and reports to support team and departmental needs.• Coordinate schedules, meetings, and general office logistics to ensure smooth daily operations.• Organize and maintain files, records, and other administrative documentation for easy access and compliance.• Assist with additional clerical and operational tasks as needed to support business priorities.
2026-09-21T00:00:00Z

Administrative Assistant

New York, New York
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in New York, New York. This is a Contract position suited for someone who can manage front-desk activities, handle incoming calls professionally, and keep administrative records accurate and up to date. The ideal candidate brings strong attention to detail, a service-focused approach, and the ability to keep tasks moving efficiently in a busy office environment. Responsibilities: • Manage day-to-day administrative activities to help the office run smoothly and efficiently. • Serve as the first point of contact by greeting visitors and directing incoming calls with professionalism. • Maintain accurate records by entering, updating, and reviewing information in office systems and documents. • Provide front-desk and reception support, including handling routine inquiries and routing messages appropriately. • Organize files, correspondence, and general office documentation to ensure easy access and accuracy. • Support internal teams with scheduling, clerical tasks, and other administrative coordination as needed.
2026-08-28T00:00:00Z

Administrative Assistant

Parsippany, New Jersey
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an Administrative Assistant to join a public accounting firm in Morris Plains, New Jersey on a Long-term Contract assignment. This fully onsite role supports partners and team members with a wide range of administrative, client-facing, and document-related tasks in a deadline-sensitive environment. The position is especially busy during tax season, making it ideal for someone who stays organized, takes initiative, and remains composed while balancing shifting priorities. Responsibilities:• Support partners and office staff with daily administrative activities to keep operations running smoothly.• Coordinate tax return and extension paperwork, helping ensure materials are prepared and processed accurately and on time.• Produce high-quality financial documents and firm correspondence, including engagement-related materials, in line with internal standards.• Assist with responses to notices, conflict reviews, and independence-related administrative checks as needed.• Manage client intake tasks, onboarding paperwork, and the organization of sensitive electronic records.• Provide administrative support tied to billing and bookkeeping functions while working closely with internal team members.• Welcome visitors, answer incoming inquiries, and help cover front-desk responsibilities in a courteous and organized manner.• Offer backup assistance with mail handling and contribute to additional office projects during high-volume periods.
2026-09-18T00:00:00Z

Administrative Assistant

New York, New York
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations and help coordinate key event activities for a nonprofit organization in New York, New York. This Long-term Contract position will play an important role in administrative support, donor-related coordination, and preparation for a major gala event. The ideal candidate is organized, detail-oriented, comfortable working with a diverse stakeholder group, and able to manage multiple tasks with accuracy and discretion. Responsibilities: • Coordinate administrative support activities, including organizing information, handling data entry, and assisting with general office tasks. • Provide event preparation support by assembling materials, preparing attendee packets, and helping organize supplies for the upcoming gala. • Assist with registration-related processes by tracking incoming details and ensuring records are entered accurately. • Prepare donation and event-related materials, including counting cards, organizing packages, and arranging gift bags for distribution. • Pack, sort, and maintain event supplies within the office to ensure materials are ready for scheduled programs and functions. • Support front office and communication needs, including receptionist-style duties and answering inbound calls when needed. • Handle sensitive donor and organizational information with a high level of confidentiality and attention to detail. • Work closely with team members to keep administrative and event activities on schedule and completed efficiently.
2026-09-04T00:00:00Z

Administrative Assistant

Marlboro, New Jersey
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-09-11T00:00:00Z

Administrative Assistant

Manalapan, New Jersey
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for a dependable Administrative Assistant to join a dental and healthcare marketing organization in New Jersey. This contract opportunity with potential for a permanent role supports the Operations team in a close-knit office environment and is ideal for someone who enjoys keeping day-to-day activities organized while handling detailed reporting and administrative work. The role includes a mix of office coordination, data entry, and employee support tasks, making it a strong fit for someone with a service-focused mindset and an interest in long-term growth. Responsibilities: • Provide daily administrative support to the Operations department, helping maintain smooth office workflows and assisting team members with routine needs. • Prepare, update, and organize reports, spreadsheets, and data records with a high level of accuracy, including recurring tasks that may be repetitive in nature. • Support employee lifecycle activities such as onboarding coordination, offboarding documentation, responding to basic questions, and communicating with outside vendors when needed. • Manage front-office and general office functions, including answering inbound calls, handling correspondence, and assisting with receptionist-related duties. • Coordinate logistics for office initiatives and special projects, including helping with planning related to the office move when applicable. • Arrange calendars, appointments, travel details, and other scheduling needs for internal teams and events. • Assist with shipping and delivery coordination, including tracking outgoing and incoming packages and working with carriers on pickup schedules. • Partner with internal departments to produce operational, accounting, or marketing-related reports and provide additional administrative assistance as priorities shift.
2026-09-21T00:00:00Z

Administrative Assistant

Harrison, New York
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Administrative Assistant with relevant experience to help keep daily operations organized and running efficiently in New York. This role is ideal for someone with entry-level administrative experience who wants to expand their scope and gradually take on higher-level support for leadership. The position is based in a home office setting, so success will require strong attention to detail, flexibility, sound judgment, and strong interpersonal skills. Responsibilities: • Coordinate schedules, appointments, and meetings for company leaders to ensure priorities are managed effectively. • Create and update spreadsheets, reports, and presentation materials using Microsoft Office, with a strong emphasis on Excel. • Keep electronic records and paper documents well organized so information is accurate, accessible, and up to date. • Arrange travel plans, manage logistics, and provide support for special assignments as business needs arise. • Enter data, prepare documents, and maintain records with a high level of accuracy and attention to detail. • Provide day-to-day administrative support that helps improve office efficiency and maintain smooth workflow. • Serve as a reliable point of contact by assisting with inbound calls and general office communication. • Grow into broader executive support duties over time as responsibilities expand and experience develops.
2026-09-17T00:00:00Z

Administrative Assistant

Garden City, New York
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a health care firm. This Long-term Contract opportunity offers a flexible schedule of approximately 11:00 AM to 5:00 PM, 3 to 4 days per week, with significant work-from-home availability. The role is ideal for someone who is organized, responsive, and comfortable balancing front-office support with routine administrative tasks. Responsibilities:• Manage day-to-day administrative activities to help the office run efficiently and keep tasks on schedule.• Answer inbound calls professionally, direct inquiries appropriately, and provide courteous support to callers and visitors.• Perform accurate data entry and maintain organized records, files, and office documentation.• Handle receptionist-related duties, including greeting guests and supporting general front-desk coverage as needed.• Coordinate basic office support tasks such as scheduling, correspondence, and document preparation.• Assist with remote and on-site administrative workflows while maintaining clear communication with team members
2026-09-21T00:00:00Z

Administrative Assistant

New Brunswick, New Jersey
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Administrative Assistant to provide high-level operational and personnel support within the Dean’s Office. This Long-term Contract position is fully onsite and offers the opportunity to contribute to faculty support, employee onboarding, reporting, and day-to-day administrative coordination in a fast-paced academic setting. The role requires sound judgment, strong organization, and the ability to handle confidential information while supporting both human resources and business office activities. Responsibilities:• Manage a range of personnel activities, including new employee setup, reappointments, separations, leave processing, and graduate or teaching assistant administrative actions.• Coordinate the preparation, organization, and tracking of faculty review materials related to appointments, renewals, and advancement considerations.• Produce and maintain personnel and administrative reports for leadership, Faculty Affairs, and other university departments as needed.• Arrange meetings and logistical details for faculty review processes, while ensuring documentation is complete and submitted on schedule.• Support onboarding tasks for incoming staff members, including employment documentation and identity verification requirements.• Draft and process employment-related correspondence, such as offer documentation and other confidential records tied to personnel actions.• Assist with financial and operational workflows by supporting payroll, budgeting, purchasing, deposits, disbursements, and related administrative transactions.• Use university systems and office tools to enter data, maintain records, review charging details, and help process salary or account updates accurately.• Contribute to facilities and inventory coordination by helping manage space records, annual equipment audits, surplus activities, and maintenance-related requests.• Provide front-office and administrative support through data entry, report preparation, inbound call handling, and guidance on internal policies and procedures.
2026-09-21T00:00:00Z

Administrative Assistant

New York, New York
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations. This Contract position is ideal for someone who is organized, responsive, and comfortable managing front-desk activity while handling a variety of administrative tasks. The role requires strong attention to detail, clear communication, and the ability to keep workflows moving efficiently in a busy office environment. Responsibilities: • Manage incoming phone calls and direct inquiries to the appropriate contacts while serving as a detail-oriented first point of contact • Welcome visitors and support reception coverage to help maintain an organized and approachable office environment • Perform accurate data entry and maintain administrative records, documents, and routine office information • Provide day-to-day clerical support such as filing, scheduling, document preparation, and general office coordination • Assist with administrative processes to ensure office tasks are completed on time and according to established procedures • Monitor shared administrative needs and help keep office operations running smoothly across multiple priorities
2026-09-18T00:00:00Z