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40 results for Administrative Assistant Part Time in Paramus, NJ

Executive Assistant

New York, NY
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Growing Real Estate firm in Midtown New York is currently seeking an Executive Assistant. The role combines executive support, coordination, and project follow-through to help maintain smooth daily operations. Responsibilities:• Coordinate schedules by organizing meetings, resolving calendar conflicts, and adjusting priorities as business needs change.• Manage calls, appointments, and ongoing correspondence while ensuring timely follow-up on outstanding matters.• Keep business records, files, and important documentation accurate, accessible, and well organized.• Arrange travel plans and provide support for occasional business-related errands or logistical needs.• Track active initiatives, monitor deadlines, and help ensure action items are completed on schedule.• Contribute to special projects and recommend practical improvements to administrative processes and workflow efficiency.
2026-07-09T00:00:00Z

Tax Accountant - Part Time

Clinton, NJ
remote
Temporary / Contract
31.6635 - 40 USD / Hourly
We are looking for an experienced Estate Tax Accountant for a part-time 1 day/week assignment. This part-time opportunity is a Long-term Contract position focused on tax preparation, estate-related filings, and financial reporting for individual and fiduciary matters. The role requires strong technical accounting knowledge, sound judgment, and the ability to manage tax compliance work accurately across multiple client engagements. Estate Tax Accountant Responsibilities:• Prepare and review individual income tax filings, including accurate completion of Form 1040 and related schedules.• Handle fiduciary and estate tax work, including preparation of Form 1041 and support for New Jersey estate and inheritance tax matters.• Develop final estate accounting reports and related financial documentation with a high degree of accuracy and organization.• Research tax notices, identify the source of issues, and coordinate timely resolutions with the appropriate agencies or stakeholders.• Produce and analyze financial statements to support tax reporting, account reconciliation, and client deliverables.• Use QuickBooks Desktop, Enterprise, and QuickBooks Online to maintain records, review activity, and support accounting workflows.• Assist with sales and use tax and other business tax compliance needs as required across client accounts.
2026-07-17T00:00:00Z

Executive Admin. Assistant

White Plains, NY
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for an experienced and resourceful Executive Admin. Assistant to provide high-level support to senior leaders in New York. This role is ideal for someone who thrives in a fast-moving environment, anticipates needs before they arise, and keeps executive priorities organized and on track. The position partners closely with Finance and Technology leadership, contributing to daily operations, team coordination, and overall administrative efficiency while using modern tools to improve workflow. Responsibilities: • Oversee demanding executive calendars by arranging meetings, resolving scheduling conflicts, and aligning appointments with shifting business priorities. • Organize domestic and international travel plans, including itineraries, logistics, and supporting documentation to ensure seamless executive travel. • Develop presentations, briefing materials, agendas, and reports that help leadership prepare for meetings and decision-making discussions. • Monitor action items, milestones, and deadlines, following up with stakeholders to keep projects and leadership commitments moving forward. • Coordinate leadership meetings, team events, town halls, and off-site activities while ensuring communication and logistics are handled effectively. • Provide administrative support for cross-functional initiatives by maintaining trackers, records, and status updates related to ongoing projects and special assignments. • Process expense submissions, invoices, purchase requests, and related documentation with accuracy and timely follow-through. • Support budget-related administration, vendor coordination, and records management to maintain organized and reliable operational processes. • Identify opportunities to simplify administrative workflows and apply Microsoft 365 and AI-enabled tools to improve productivity and execution.
2026-07-17T00:00:00Z

Administrative Assistant/Store Concierge

Old Bridge, NJ
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
Our client is looking for an Administrative Assistant/Store Concierge to join their team in the Old Bridge, New Jersey area. In this role, you will play a key part in ensuring a seamless onboarding experience for new stores while collaborating with internal teams and external partners. This position is ideal for an individual who excels in organization, communication, and managing multiple priorities in a dynamic retail environment. Salary is 60,000 - 65,000. Benefits include medical, dental, and vision insurance, life insurance, 401k, and PTO. Responsibilities:• Build strong relationships with store representatives and act as a trusted advocate for their needs.• Deliver a high-quality onboarding experience to reflect the company’s values and commitment to partnership.• Coordinate onboarding efforts among internal teams, vendors, and stores to ensure smooth processes and alignment.• Lead or assist in bi-weekly internal calls to track progress and address onboarding tasks.• Guide new stores through the onboarding process, including required documentation, system access, and training.• Translate store requirements into actionable tasks for internal teams and provide updates to store representatives.• Customize onboarding support based on store goals and readiness, connecting them with appropriate resources.• Proactively identify challenges during onboarding and implement solutions to prevent disruptions.• Monitor post-opening progress for the first 30 days and offer additional support as needed.• Collect feedback from stores to identify areas for improvement in the onboarding process.
2026-07-10T00:00:00Z

Office and Tax Assistant

Parsippany, NJ
onsite
Permanent / Full Time
50000 - 75000 USD / Yearly
We are looking for a dependable Administrative Assistant to help keep our tax and accounting office running smoothly in Parsippany, New Jersey. This position is ideal for someone who enjoys staying organized, communicating with clients, and managing detailed administrative work in an organized environment. The role plays an important part in supporting daily operations, especially during high-volume tax periods, while helping maintain accurate records and a positive client experience. Responsibilities: • Coordinate client scheduling and manage appointment calendars to support an efficient daily workflow. • Prepare, organize, and assemble tax return documents for review, processing, and final delivery. • Digitize, file, and maintain client records by scanning and uploading documents into office systems. • Handle incoming and outgoing correspondence, including mail distribution and document routing. • Record client payments, support billing activities, and assist with invoice tracking as needed. • Contact clients to obtain outstanding paperwork, signatures, or other required information. • Monitor electronic filing progress and help keep tax preparation tasks moving according to deadlines. • Safeguard sensitive financial and personal information with a high level of confidentiality. • Provide broad administrative support during peak tax season, including filing, organizing, and office coordination.
2026-06-26T00:00:00Z

Advanced Executive Administrative Assistant

New York, NY
onsite
Temporary / Contract
34 - 36 USD / Hourly
We are looking for an experienced Executive Administrative Assistant to provide high-level support to senior leadership in New York, New York. This contract position requires excellent judgment, strong organizational skills, and the ability to manage competing priorities in a fast-paced environment. The ideal candidate will handle sensitive information with discretion while coordinating schedules, travel, communications, and administrative operations with accuracy and professionalism. Responsibilities:• Manage complex executive calendars, schedule meetings, and adjust priorities quickly to accommodate changing business needs.• Coordinate domestic and international travel arrangements, including itineraries, logistics, and related documentation.• Prepare, review, and submit expense reports in accordance with company policies and established timelines.• Screen inbound calls and correspondence, direct inquiries appropriately, and ensure timely follow-up on urgent matters.• Draft, format, and edit clear, well-organized communications, presentations, and other documents using standard office tools.• Support meeting planning by organizing agendas, materials, room logistics, and follow-up actions for leadership teams.• Maintain confidential records and handle sensitive business information with a high level of discretion and care.• Monitor administrative processes for accuracy and quality, helping ensure tasks are completed efficiently and to expected standards.
2026-07-16T00:00:00Z

Dental Office Administrator

Red Bank, NJ
onsite
Permanent / Full Time
48000 - 60000 USD / Yearly
benefits:<ul><li>paid time off</li><li>dental covered</li><li>hybrid</li></ul>Responsibilities<ul><li>Manage front desk operations including scheduling, phones, and patient check-in/check-out</li><li>Verify insurance eligibility, process claims, and follow up on denials</li><li>Handle patient billing, collections, and payment plans</li><li>Maintain accurate patient records in dental software systems</li><li>Coordinate with dentists, hygienists, and external providers</li><li>Oversee office supplies, ordering, and vendor coordination</li><li>Ensure compliance with HIPAA and office policies</li></ul>
2026-07-07T00:00:00Z

Legal Practice Assistant

New York, NY
onsite
Permanent / Full Time
90000 - 130000 USD / Yearly
We are looking for a highly organized Legal Practice Assistant to provide dedicated support to attorneys across multiple legal disciplines. This position is well suited to someone who can manage competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven setting. The ideal candidate brings strong administrative judgment, excellent communication skills, and the ability to work confidently with both legal documents and client-facing matters. Responsibilities: • Coordinate complex calendars for several attorneys, arrange meetings, and oversee travel, event, and conference scheduling logistics. • Prepare, revise, proofread, and format a variety of legal materials, including agreements, pleadings, and other case or transaction-related documents. • Organize and maintain digital and physical case files using document management platforms to ensure records remain accurate and accessible. • Assist with legal research tasks and compile correspondence, filings, and supporting documentation for attorney review. • Handle administrative processes related to new matters, client intake, expense submissions, and daily practice support activities. • Enter attorney time accurately and provide cross-coverage for colleagues when additional team support is needed. • Foster strong working relationships with clients, attorneys, and internal staff through responsive and courteous communication. • Safeguard confidential information and contribute to an efficient, collaborative team environment while managing multiple priorities effectively.
2026-06-24T00:00:00Z

Executive Administrative Assistant Advanced (>6 years)

New York, NY
onsite
Temporary / Contract
37 - 37 USD / Hourly
Hello!I came across your profile today in our Robert Half database and wanted to see if you are currently open to new opportunities. We work with several Fortune 500 and enterprise clients nationwide.Currently, I am staffing for:<ul><li>Position: Executive Administrative Assistant – Advanced (Contract)</li><li>Location: New York, NY (270 Park Ave)</li><li>Required: Bilingual Spanish (mandatory), experience with Concur and 6+ years of executive support</li><li>Pay Rate: Up to $37/hour (based on experience)</li></ul>Job Description:This role supports senior-level executives and investment bankers in a fast-paced environment. The position focuses on managing complex schedules, coordinating high-level meetings and travel, and ensuring day-to-day executive operations run smoothly. You will play a key role in maintaining organization, communication, and efficiency across the team.Roles and Responsibilities:<ul><li>Manage complex and detailed executive calendars</li><li>Screen calls and prioritize communications appropriately</li><li>Coordinate internal and external meetings and logistics</li><li>Arrange domestic and international travel (Concur)</li><li>Organize events, including catering and transportation</li><li>Process invoices and expense reports (T&E)</li><li>Support onboarding/offboarding (equipment, system access)</li><li>Draft high-quality communications across all levels</li><li>Maintain organizational documents (org charts, executive bios)</li><li>Assist with spreadsheets, presentations, and meeting materials</li></ul>
2026-07-06T00:00:00Z

Senior Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
130000 - 150000 USD / Yearly
Lead and supervise a team of Executive Assistants Executive Support: Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare meeting materials, agendas, and follow-up correspondence. Handle high-volume email management, including prioritization and delegation. Administrative Duties: Maintain and organize files and records, ensuring easy access to essential documentation. Process expense reports, invoices, and purchase orders accurately and on time. Monitor and manage special projects as assigned. Communication and Collaboration: Act as a liaison between executives and internal/external stakeholders. Facilitate communication and collaboration across departments and teams. Draft and proofread correspondence, presentations, and reports. Operational Efficiency: Anticipate executive needs and proactively address them. Prioritize and manage multiple projects with tight deadlines. Align work deliverables with broader strategic objectives.
2026-06-29T00:00:00Z

Legal Assistant

Bridgewater, NJ
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are seeking a Legal Assistant for a long-term contract role with a busy legal team. This is a great fit for someone with at least two years of experience who is organized, reliable, and comfortable working in a fast-paced environment.The ideal candidate is detail-oriented, proactive, and able to handle a mix of administrative and legal support tasks. You will assist attorneys, manage documents, and help keep cases and communications organized and running smoothly in a professional, team-focused setting. Responsibilities:<ul><li>Organize and maintain legal files and documents for easy access and accuracy</li><li>Provide general administrative support, including clerical work and correspondence</li><li>Manage attorney calendars, schedule meetings, and track deadlines</li><li>Prepare, format, and help submit legal documents and filings</li><li>Communicate with clients, courts, and other parties in a professional manner</li><li>Assist attorneys with case preparation and document coordination</li><li>Handle sensitive information with care and maintain confidentiality</li><li>Support overall office operations and daily workflow as needed</li></ul>
2026-07-14T00:00:00Z

Legal Receptionist

New York, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an experienced and service-oriented team member to support client intake and front office operations for a legal organization in New York, New York. This role is well suited to someone who can communicate with empathy, stay organized under pressure, and create a welcoming experience for callers and visitors alike. The ideal candidate brings strong administrative judgment, careful documentation skills, and a proactive approach to day-to-day office support. Responsibilities: • Manage high-volume initial phone inquiries by guiding conversations through a consistent intake process and capturing complete, accurate information. • Document call details thoroughly and route information to the appropriate team members so follow-up can happen efficiently. • Deliver a warm, welcoming reception experience by greeting visitors promptly and maintaining an organized front desk presence. • Support daily office operations by processing incoming and outgoing mail, preparing copies, and assisting with general administrative needs. • Use sound judgment to balance compassion with efficiency, helping callers feel heard while keeping response times under control. • Step in to provide backup assistance for office support duties when coverage is needed. • Maintain a courteous demeanor in all interactions and contribute positive energy to the workplace. • Assist with benefits-related administrative functions, including coordination support for leave, COBRA, and other compensation and benefits processes when required.
2026-06-25T00:00:00Z

Personal Assistant

New York, NY
onsite
Permanent / Full Time
65000 - 95000 USD / Yearly
We are looking for a highly organized Personal Assistant to provide day-to-day support for a president of a company in New York, New York. This role focuses on managing schedules, handling communication with professionalism, and keeping important personal obligations on track. The ideal candidate is detail-oriented, dependable, and comfortable balancing multiple priorities in a fast-paced environment. Responsibilities:• Oversee personal bill payments and track due dates to help ensure all financial obligations are addressed on time.• Manage a dynamic calendar by organizing appointments, reminders, and daily commitments efficiently.• Handle incoming and outgoing communication with discretion, professionalism, and strong attention to detail.• Coordinate meetings and related scheduling logistics to support smooth daily operations.• Monitor upcoming deadlines and provide proactive reminders to keep priorities organized.• Maintain accurate records of appointments, tasks, and recurring responsibilities for easy reference. If this person is you, please apply directly to victoria.iacoviello@roberthalf
2026-07-14T00:00:00Z

General Office Clerk

Little Ferry, NJ
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support daily administrative and warehouse-related operations in Little Ferry, New Jersey. This is a Contract position within the aerospace industry, ideal for someone who can keep records accurate, documents organized, and office workflows running smoothly. The role combines clerical support with hands-on document handling and data processing in a fast-paced environment. Responsibilities: • Process incoming paperwork by scanning, indexing, and filing documents so records remain complete and easy to retrieve • Enter operational and administrative information into internal systems with a high level of accuracy and attention to detail • Maintain organized physical and digital files to support efficient back-office and warehouse documentation needs • Assist with routine office tasks such as sorting records, preparing documents, and updating administrative logs • Support warehouse-related clerical activities by handling documentation tied to inventory, shipments, or internal records • Review scanned images and entered data for completeness, correcting inconsistencies when needed • Coordinate with team members to ensure documents are properly routed, stored, and accessible for business use
2026-07-09T00:00:00Z

Office Services Assosiste (Repro & Mail)

New York, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a dependable Office Services Assosiste (Repro & Mail) to support daily document production, mail handling, and related back-office operations for a client site. This is a Contract position suited for someone who enjoys working in a fast-paced, accuracy-focused environment and takes pride in service and organization. The person in this role will help keep copy, mail, scanning, and support services running smoothly while maintaining a high standard of client care and confidentiality. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and recording work through established tracking methods. • Complete reprographics, scanning, digital document handling, intake, and mailroom tasks in accordance with site procedures and service expectations. • Organize assignments by deadline and workflow priority to ensure materials are processed, finished, and delivered on time. • Communicate promptly with clients, team members, and supervisors regarding request status, timing concerns, or service issues that may affect completion. • Inspect finished work for accuracy and presentation, and perform quality checks on output to maintain consistent service standards. • Troubleshoot routine copier, printer, and mail equipment issues, and escalate more complex problems when needed. • Restock paper, toner, and other production supplies while using materials responsibly and maintaining operational readiness. • Handle confidential records and sensitive information with discretion and in compliance with company and client policies. • Support additional front-of-house or office services activities, such as reception, hospitality, or audio/visual assistance, based on site needs. • Move boxes, mail, and production materials as required, including lifting items up to 50 pounds, and provide overtime support when business demands increase.
2026-07-10T00:00:00Z