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32 results for Administrative Assistant Part Time in Paramus, NJ
- Verona, NJ
- onsite
- Permanent / Full Time
- 75000 - 95000 USD / Yearly
- <p>A busy company in the Verona area is seeking a Legal Assistant to join their growing firm. This Legal Assistant will get the chance to join a great team that works well with each other and that offer career advancement. This Legal Assistant position plays a key role in keeping case activity organized, preparing court-ready documents, and coordinating time-sensitive filings in both state and federal courts. The ideal Legal Assistant will bring strong law firm experience, sound judgment, and the ability to manage competing priorities while maintaining a high level of professionalism. Other responsibilities of this Legal Assistant will include but not be limited to: </p><p><br></p><p>Legal Assistant Responsibilities:</p><ul><li>Prior experience as a Legal Assistant, Litigation Secretary, or Legal Administrative Assistant within a law firm required.</li><li>Hands-on experience with New Jersey state and federal court e-filing systems required; New York court e-filing experience strongly preferred.</li><li>Working knowledge of litigation procedures, court filings, pleadings, discovery, and case management.</li><li>Experience drafting, preparing, proofreading, and formatting legal documents.</li><li>Familiarity with legal terminology and court filing requirements.</li><li>Strong proficiency in Microsoft Office, particularly Word, Outlook, and Excel.</li><li>Experience with legal document management and case management software preferred.</li><li>Excellent organizational skills and strong attention to detail.</li><li>Ability to manage multiple assignments, prioritize competing deadlines, and work efficiently in a fast-paced environment.</li><li>Strong written and verbal communication skills.</li><li>Professional demeanor and ability to interact effectively with attorneys, clients, court personnel, and opposing counsel.</li><li>Ability to handle confidential information and exercise sound judgment.</li></ul><p>This Legal Assistant position is paying between $75,000 and $95,000 annually depending on experience. If interested in this Legal Assistant opportunity, apply today! </p>
- 2026-11-03T00:00:00Z
- Roseland, NJ
- onsite
- Permanent / Full Time
- 80000 - 105000 USD / Yearly
- <p>We are looking for a proactive Legal Assistant to support a busy Trust & Estate practice in New Jersey. This role is ideal for someone who thrives in a deadline-driven legal environment and can manage detailed documentation with accuracy and care. The position offers the opportunity to work closely with attorneys, clients, and outside contacts across a wide range of estate administration, planning, and related legal matters.</p><p><br></p><p><strong><em><u>Please note, candidates do not need to have T&E experience but it would be helpful if they did. </u></em></strong></p><p><br></p><p>Responsibilities:</p><p>• Serve as a primary point of contact for clients and advisors, coordinating responses to document requests and related inquiries.</p><p>• Provide day-to-day support on estate administration and estate planning matters, including preparing forms and legal documents such as deeds, insurance paperwork, and retirement-related materials.</p><p>• Maintain organized electronic and physical files, ensuring records are current, accessible, and handled with care.</p><p>• Compile, review, and finalize comprehensive planning binders and other client deliverables for attorney review and distribution.</p><p>• Assist with projects connected to estate and fiduciary disputes, applying litigation support skills as needed.</p><p>• Track, review, and process invoices from external vendors, including filing services and trust-related providers.</p><p>• Help manage calendars, deadlines, and filing activities to keep matters progressing efficiently and on schedule.</p>
- 2026-11-05T00:00:00Z
- New York, NY
- onsite
- Permanent / Full Time
- 75000 - 85000 USD / Yearly
- We are looking for a detail-oriented Legal Assistant to support patent prosecution work in New York, New York. This position focuses on preparing and coordinating U.S. and international patent filing materials, maintaining accurate records, and helping attorneys manage deadlines and official correspondence. The ideal candidate brings strong organizational skills, experience with electronic filings, and a solid understanding of patent-related documentation and procedures.<br><br>Responsibilities:<br>• Prepare, review, and submit patent prosecution documents to the U.S. Patent and Trademark Office, including new applications, continuing applications, responses, declarations, assignments, and fee-related filings.<br>• Coordinate with international counsel to handle foreign filing instructions, country-specific formalities, and follow-up communications tied to global patent matters.<br>• Monitor incoming notices and official communications, summarize key updates for attorneys, and keep application status information current and organized.<br>• Obtain priority records, recorded assignment copies, published applications, and patent documents from domestic and international databases as needed.<br>• Maintain accurate ownership and chain-of-title records, and assist with documentation required to confirm or correct rights in patent assets.<br>• Manage docketing-related follow-up by tracking deadlines for responses, maintenance actions, extensions, and other time-sensitive prosecution events.<br>• Support filing accuracy by organizing supporting materials such as formal drawings, revised specifications, disclosure statements, and application data updates.<br>• Enter and maintain citation and matter information in relevant tracking systems to support complete and reliable case records.
- 2026-11-05T00:00:00Z
- Katonah, NY
- onsite
- Permanent / Full Time
- 30000 - 37000 USD / Yearly
- We are looking for a Part-Time Bookkeeper to support financial and administrative operations for a design-focused studio in New York. This position combines hands-on bookkeeping with office coordination, helping leadership maintain accurate records, steady cash flow, and efficient day-to-day processes. The ideal candidate is organized, dependable, and comfortable working across finance, vendor coordination, and team support functions in a fast-paced work environment.<br><br>Responsibilities:<br>• Maintain financial records across the business, including routine bookkeeping, budget tracking, forecasting support, and preparation of internal financial reports.<br>• Process invoices, monitor incoming and outgoing payments, and reconcile bank activity to help ensure accurate accounts payable and accounts receivable management.<br>• Partner with leadership and advisors to review financial performance, identify issues, and support sound operational decision-making.<br>• Administer business documentation such as contracts, insurance records, and related materials that support project and office risk management.<br>• Improve administrative and financial workflows by organizing procedures, strengthening systems, and identifying opportunities for greater efficiency.<br>• Coordinate daily office operations by managing essential systems, technology resources, and external vendor relationships that keep the studio running smoothly.<br>• Help maintain compliance with applicable licensing, regulatory, and industry practice requirements relevant to the business.<br>• Provide support for hiring and onboarding activities, payroll-related administration, benefits coordination, and general team scheduling needs.<br>• Assist with staffing logistics, resource planning, and selected business development or marketing coordination tasks as needed.
- 2026-10-21T00:00:00Z
- Danbury, CT
- onsite
- Permanent / Full Time
- 65000 - 75000 USD / Yearly
- <p>We are a growing company in Danbury, CT, looking for a dependable, hardworking, and detail-oriented Accounting Assistant / Bookkeeper to join our Finance Department. This is an excellent opportunity for someone who enjoys working with numbers, takes pride in accuracy, and wants to play an important role in supporting the day-to-day financial operations of a growing business.</p><p><br></p><p>Working closely with our existing Finance team, this individual will assist with a variety of transactional accounting duties and help ensure that financial records are accurate, organized, and up to date. We are looking for someone who is responsible, takes initiative, follows through on assignments, and is willing to roll up their sleeves to get the job done.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with day-to-day transactional accounting activities.</li><li>Process accounts payable invoices and assist with payment processing.</li><li>Assist with accounts receivable, including customer invoicing, payment applications, and follow-up as needed.</li><li>Enter and maintain accurate financial data in the accounting system.</li><li>Perform account reconciliations and assist with researching and resolving discrepancies.</li><li>Maintain organized financial records and supporting documentation.</li><li>Assist with month-end closing activities and routine financial reporting.</li><li>Help monitor outstanding invoices, payments, and other accounting transactions.</li><li>Provide general administrative and accounting support to the Finance Department.</li><li>Work collaboratively with team members to ensure daily accounting tasks are completed accurately and on time.</li></ul><p><br></p>
- 2026-10-20T00:00:00Z
- Roseland, NJ
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- <p><strong>Robert Half is seeking a Floater Legal Assistant</strong> for an immediate, ongoing opportunity with a growing law firm. This position offers an excellent opportunity for a legal professional who can quickly integrate into a fast-paced environment and provide support across multiple practice areas. </p><p> </p><ul><li><strong>Pay Rate:</strong> $30-$35 per hour</li><li><strong>Schedule:</strong> Full-Time, On-Site (Roseland, NJ) </li><li><strong>Duration:</strong> Ongoing Contract Opportunity</li><li><strong>Parking:</strong> Complimentary On-Site Parking Available</li><li><strong>Background Check:</strong> Criminal Background Check Required</li></ul><p> </p><p>Responsibilities</p><ul><li>Provide administrative and legal support to attorneys across various practice groups. </li><li>Prepare, revise, and format legal documents, pleadings, briefs, and correspondence.</li><li>Organize and maintain electronic and physical case files. </li><li>Manage calendars, deadlines, meetings, and attorney schedules.</li><li>Assist with document management and litigation-related tasks.</li><li>Coordinate and support e-filing activities as needed. </li><li>Handle general legal assistant duties and special projects as assigned.</li></ul><p> </p>
- 2026-11-11T00:00:00Z
- New York, NY
- onsite
- Temporary / Contract
- 20 - 21 USD / Hourly
- We are looking for an Office Services Associate to support day-to-day back-office operations for a client site. This long-term contract opportunity is ideal for someone who is organized, service-oriented, and comfortable handling document production, mail distribution, and administrative support in a fast-paced, detail-focused environment. The role also provides broader operational assistance across hospitality, facilities, reception, and audio/visual needs as business demands require.<br><br>Responsibilities:<br>• Manage incoming office service requests by reviewing instructions, confirming required details, and tracking work through established logs and job documentation.<br>• Complete high-volume copy, scanning, document intake, and mailroom tasks accurately while following site procedures and service expectations.<br>• Organize assignments based on urgency and delivery commitments to ensure all work is accepted, processed, and returned within required timeframes.<br>• Communicate proactively with clients, team members, and leadership regarding priorities, completion timelines, and any issues that may affect service delivery.<br>• Perform routine quality checks on completed work to maintain accuracy, presentation, and consistency across document services.<br>• Support the operation of copiers, scanners, bindery tools, and related equipment by replenishing paper, toner, and other supplies as needed.<br>• Resolve minor equipment or workflow issues independently and escalate more complex problems to supervisory staff when appropriate.<br>• Handle confidential materials with discretion while following company and client policies for security, careful conduct, and cost-conscious use of resources.
- 2026-11-06T00:00:00Z