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13 results for Project Assistantcoordinator in Palo Alto, CA

Project Coordinator

Newark, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives and help keep projects organized, on schedule, and well documented in Newark, California. This Long-term Contract position works closely with leadership to coordinate reporting, administrative workflows, staffing support, inventory activities, and cross-functional communication. The ideal candidate brings strong organizational judgment, follows through on multiple priorities, and builds effective working relationships with internal teams, customers, and vendors. Responsibilities: • Coordinate project timelines, status updates, and documentation to help ensure work progresses efficiently and resources are used appropriately. • Prepare and maintain reports, track key activities, and communicate project information clearly to department leadership and stakeholders. • Support managers with day-to-day operational coordination, including administrative processes, paperwork flow, and follow-up on action items. • Partner with internal departments, customers, and external vendors to facilitate communication, resolve issues, and keep initiatives moving forward. • Assist with recruitment-related activities such as coordinating hiring steps, onboarding logistics, and orientation support for new team members. • Monitor compliance-related administrative tasks, including timely collection of evaluations, required documentation, and departmental training follow-up. • Oversee supply and equipment tracking, help organize inventory reviews, and contribute to cost-monitoring updates for staff and leadership meetings. • Plan and coordinate meetings, workshops, and departmental events, including scheduling, materials preparation, and onsite support as needed. • Take ownership of assigned special projects, provide progress updates, and complete additional related duties within established deadlines.
2026-07-29T00:00:00Z

Project Coordinator

Palo Alto, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives and help drive organized, efficient project execution in Palo Alto, California. This Long-term Contract position works closely with leadership to coordinate schedules, reporting, administrative workflows, and cross-functional communication while helping keep operations running smoothly. The role is well suited for someone who is highly organized, comfortable managing multiple priorities, and confident working with internal teams, vendors, and stakeholders in a fast-paced healthcare-related environment. Responsibilities: • Coordinate project plans, timelines, and status reporting to help ensure milestones are tracked and resources are used effectively. • Maintain clear documentation for project phases, departmental activities, and administrative processes to support accurate records and smooth execution. • Partner with managers and internal teams to organize meetings, workshops, and committees, including preparing materials and communicating outcomes. • Provide day-to-day administrative guidance by improving workflow organization, managing paperwork, and supporting efficient department operations. • Assist with human resources coordination by supporting recruitment activities, onboarding logistics, orientation tasks, and timely completion of personnel-related documentation. • Monitor compliance-related tracking such as required training, evaluations, and policy-based administrative requirements within the department. • Oversee supply and equipment coordination, participate in inventory reviews, and prepare reports that support cost awareness and resource planning. • Serve as a key point of contact between the department, support teams, customers, and external vendors to promote responsive communication and strong working relationships. • Help plan and coordinate department events and complete additional assignments within established deadlines as business needs evolve.
2026-08-11T00:00:00Z

Project Coordinator

Palo Alto, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives in Palo Alto, California. This Long-term Contract position will work closely with leadership to organize projects, oversee operational workflows, and help keep administrative, financial, and personnel-related activities on track. The role requires strong communication, sound judgment, and the ability to coordinate across internal teams and external partners in a fast-paced environment. Responsibilities: • Coordinate project timelines, track progress, and maintain clear documentation for each phase to support successful completion of departmental initiatives. • Prepare reports and monitor resource usage to help ensure staff, materials, and budgets are aligned with project and operational needs. • Lead or support special projects, facilitate meetings or workshops, and present updates, findings, and recommendations to stakeholders. • Serve as a central point of contact between the department, internal service teams, customers, and vendors to promote effective collaboration and timely follow-through. • Guide administrative workflows by improving process organization, managing documentation, and helping maintain efficient handling of departmental paperwork. • Support human resources activities by coordinating hiring steps, assisting with onboarding, tracking required evaluations, and monitoring compliance-related training completion. • Oversee supplies and equipment coordination, conduct periodic inventory reviews, and provide reports on usage, availability, and cost control efforts. • Plan and coordinate department events and carry out additional assignments within established deadlines as business needs evolve.
2026-08-10T00:00:00Z

Coordinator

San Francisco, CA
onsite
Temporary / Contract
28 - 29 USD / Hourly
Position OverviewWe are seeking a customer-focused Conference Coordinator to support executive meeting and event operations within a premier corporate conference center environment. This role serves as the primary point of contact for conference and meeting space reservations, event coordination, and executive support services. The ideal candidate will have a hospitality mindset, strong communication skills, and the ability to anticipate needs while delivering an exceptional customer experience.Key Responsibilities<ul><li>Deliver outstanding customer service.</li><li>Serve as the first point of contact for conference center guests, executives, employees, and visitors.</li><li>Manage meeting room reservations and maintain accurate schedules through the reservation system.</li><li>Coordinate meeting and event logistics, including room setups, catering, audiovisual support, and guest accommodations.</li><li>Ensure meeting spaces are fully prepared and configured at least 30 minutes before event start times.</li><li>Greet guests, provide tours, and offer directional assistance as needed.</li><li>Monitor and respond to reservation requests and shared mailbox inquiries in a timely manner.</li><li>Build strong working relationships with executives, administrative assistants, facilities teams, security personnel, and other internal partners.</li><li>Troubleshoot minor meeting and technology issues and escalate concerns when appropriate.</li><li>Maintain conference center appearance, cleanliness, and functionality, including submitting maintenance requests as needed.</li><li>Assist with beverage service setup, replenishment, and cleanup.</li><li>Support special projects and additional duties as assigned.</li></ul>
2026-08-07T00:00:00Z

Case Assistant

Walnut Creek, CA
remote
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a highly organized Case Assistant to support civil litigation matters for a legal team in Walnut Creek, California. This Long-term Contract position is ideal for someone who can keep case materials accurate, move work forward under tight deadlines, and communicate effectively with attorneys, clients, and court contacts. The person in this role will help maintain case documentation, contribute to legal research and drafting, and assist with filings and trial preparation in a fast-paced, fully-remote environment. Responsibilities:• Maintain and organize litigation files so records, correspondence, and supporting documents remain current and easy to retrieve.• Perform legal and case-related research to help attorneys prepare for hearings, motions, and other proceedings.• Support the creation and revision of legal documents such as pleadings, briefs, motions, and related case materials.• Coordinate schedules and communications with clients, witnesses, attorneys, and court personnel for meetings, appearances, and deadlines.• Assemble exhibits, binders, and other trial preparation materials needed for court proceedings and case presentations.• Manage electronic document systems, including scanning, storing, and tracking confidential case records with accuracy.• Monitor filing timelines and assist with preparing materials for submission to various courts in compliance with procedural requirements.• Provide administrative and documentation support to the legal team to ensure case activity is handled efficiently and deadlines are met.
2026-07-31T00:00:00Z

Project Manager

San Francisco, CA
onsite
Temporary / Contract
50 - 55 USD / Hourly
We are looking for a Project Manager to lead the creation and rollout of a global Workplace Experience Playbook that supports hospitality-focused office operations in San Francisco, California. This long-term contract position will drive discovery, journey mapping, documentation, and stakeholder readiness to establish consistent workplace standards ahead of a major office launch. The role works closely with workplace, security, IT/AV, and event-related partners to translate operational needs into practical processes, governance, and user guidance. Responsibilities:• Lead a multi-phase project to build a comprehensive workplace operations playbook that defines service standards, workflows, and governance for office experiences.• Facilitate cross-functional interviews and working sessions to gather operational insights, identify friction points, and align stakeholders on priorities and delivery goals.• Review current workplace technologies and usage patterns to assess effectiveness across reservations, calendars, registrations, and related employee-facing tools.• Create detailed journey maps for employees, assistants, planners, executives, board members, and external visitors, covering both digital interactions and in-office experiences.• Produce clear operational documentation that outlines scheduling rules, space prioritization, service procedures, and decision-making responsibilities.• Coordinate with security, IT/AV, workplace experience, and real estate partners to ensure processes reflect compliance, hospitality, and technical requirements.• Support change management and stakeholder enablement efforts by preparing training materials, communications, and adoption guidance for new workplace standards.• Track project milestones, risks, feedback, and reporting metrics to keep the engagement on schedule and aligned with launch expectations.
2026-07-17T00:00:00Z

Project Accountant

Berkeley, CA
onsite
Permanent / Full Time
75000 - 110000 USD / Yearly
We are looking for an experienced Project Accountant to support a growing architecture and engineering office in Berkeley, California. This hybrid role offers the opportunity to oversee the financial administration of assigned projects while partnering closely with project and operations leaders. The ideal candidate brings strong project accounting expertise, works well in a fast-moving environment, and is confident taking ownership of deadlines, billing accuracy, and financial coordination. Responsibilities: • Oversee the full financial administration of assigned projects, from setup through closeout, ensuring records remain accurate and up to date. • Prepare client invoices, review billing details, and coordinate approval steps so invoices are issued on schedule. • Track contract terms, project milestones, and billing requirements to support timely and accurate revenue activity. • Establish new projects in the accounting system and verify that budgets, billing structures, and contract conditions are entered correctly. • Examine agreements, proposals, purchase orders, and consultant documentation to confirm financial compliance and proper project charging. • Process subcontractor and vendor invoices while maintaining organized support for project-related costs and reimbursable expenses. • Monitor outstanding receivables and work with project leaders to address collection issues and improve cash flow. • Contribute to monthly project reviews, work-in-progress reporting, and period-end close activities with clear financial insight. • Maintain complete project documentation and recommend process improvements that reduce delays and strengthen accounting workflows.
2026-08-07T00:00:00Z

Project Accountant

Fremont, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for a detail-oriented Project Accountant to support the financial administration of projects in Fremont, California. This role works closely with operations and project teams to maintain accurate project records, support contract compliance, and help ensure reliable revenue and cost reporting. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to manage project-related financial activity in a fast-paced environment. Responsibilities: • Set up new projects, revisions, and approved scope changes in accounting and project management systems, ensuring budgets and values are recorded accurately. • Review project documentation for completeness and compliance, verify account structures, and prevent incorrect or incomplete bookings from moving forward. • Update cost estimates for ongoing work in a timely manner so active projects reflect current financial expectations. • Prepare and manage owner notice documentation, including lien-related filings and releases, while coordinating supporting materials when required. • Monitor projects through completion and finalize closeout activities within the accounting system once contractual work is finished. • Support post-payroll reporting by assisting with financial analysis tied to labor activity and project performance. • Examine monthly project charges, identify inconsistencies, and work with stakeholders to resolve billing or cost allocation issues. • Verify labor hours charged to jobs against weekly timesheet submissions to help maintain accurate project costing. • Evaluate work-in-progress and overall project results, offering insights that can strengthen profitability and improve cash flow management. • Contribute to month-end close activities and assist with additional accounting initiatives or department projects as assigned.
2026-07-17T00:00:00Z

Administrative Coordinator

Alameda, CA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for an Administrative Coordinator to support grant-related financial and administrative operations for a team based in Alameda, California. This Long-term Contract opportunity is ideal for someone who can oversee budgets, reporting, and compliance activities while keeping funding records organized and accurate. The role will focus on maintaining strong financial controls, coordinating documentation, and helping ensure grant resources are managed in line with sponsor requirements. Responsibilities: • Oversee the day-to-day financial administration of grant funding, including budget tracking, expense review, and allocation of funds across approved activities. • Develop and maintain grant budget forecasts to help teams monitor spending patterns and plan against available funding. • Prepare accurate financial statements and supporting documentation for submission to funding organizations in accordance with reporting schedules. • Review grant expenditures and commitments to confirm they remain consistent with program objectives, funding restrictions, and key deadlines. • Coordinate compliance-related records and financial files to support audits, internal reviews, and sponsor reporting requirements. • Partner with internal stakeholders to gather budget updates, reconcile financial information, and resolve reporting discrepancies. • Use financial and administrative systems to maintain organized records, support expense processing, and track grant activity effectively.
2026-08-11T00:00:00Z

Office Assistant

San Mateo, CA
onsite
Temporary / Contract
26.125 - 30.25 USD / Hourly
Robert Half is working with a busy CPA firm seeking a highly organized and dependable Administrative Assistant to support their tax services during peak tax extensions. This role is critical to keeping client workflows, documentation, and deadlines running smoothly. The ideal candidate thrives in a fast-paced professional environment, communicates clearly with clients, and has experience working with CCH tax and practice management systems. This is a 2 - 3 month contract with full time hours. If you are available for work, please find the description below and if interested, apply ASAP. Interviews can take place this week. Do not wait! Apply now! Responsibilities:<ul><li>Processes packages/mail - outgoing and internal sorting/delivery</li><li>Organizer distribution</li><li>Completes scanning and copying as needed or requested</li><li>Storing documents to DocuWare and PE</li><li>Certified mail logs</li><li>Phone coverage for FDC’s lunch breaks</li><li>Set up and clear food for various meetings and events</li><li>And any other office projects</li></ul>
2026-08-07T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
28 - 28 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in San Francisco, California. This is a Contract position suited for someone who communicates professionally, delivers strong customer service, and stays organized while handling a variety of administrative tasks. The role will help keep the office running smoothly by supporting visitors, coordinating shared spaces, managing mail and supplies, and assisting with general clerical needs. Responsibilities:• Serve as the first point of contact for phone calls and office visitors, providing assistance and directing inquiries appropriately.• Coordinate guest arrivals by maintaining visitor information and communicating with building security as needed.• Support internal meetings by arranging food orders, preparing meeting spaces, and handling post-meeting cleanup.• Oversee conference room readiness and help accommodate both planned and last-minute meeting requests.• Process incoming and outgoing mail, including courier shipments and overnight delivery services.• Track and replenish office, kitchen, and shared workspace supplies while keeping common areas neat and stocked.• Identify facility or equipment issues and work with property management or service providers to resolve them promptly.• Maintain office records such as badges, keys, mailing logs, and other administrative documentation.• Assist with clerical and operational tasks including copying, scanning, filing, document processing, errands, event support, and special projects as assigned. ** If you're interested in this position, please apply to this position and contact Baylee Burke at baylee.burke - at - roberthalf - .com with your word resume and reference job ID#00410-0013473186**
2026-08-11T00:00:00Z

Contracts Admin/Project Assistant

Concord, CA
onsite
Temporary to Hire
26 - 31 USD / Hourly
We are looking for a detail-oriented Contracts Admin/Project Assistant to support construction projects and contract administration activities in Concord, California. This contract opportunity is ideal for someone who enjoys keeping project documentation organized, coordinating compliance-related tasks, and helping teams stay on schedule. The person in this role will work closely with contract and risk functions to maintain accurate records, assist with subcontract and purchase order processing, and support day-to-day administrative operations. Contracts Admin/Project Assistant Responsibilities:• Create and maintain project tracking systems for contract documents, insurance records, and union-related status information to ensure files remain accurate and accessible.• Review subcontracts and purchase orders for completeness and accuracy, then record, scan, and organize documents for ongoing project oversight.• Assist with preparing project startup materials, including support for new project documentation packages and related contract paperwork.• Coordinate preliminary notice, lien, and release documentation by monitoring vendor compliance and tracking required filings.• Support project compliance efforts by identifying discrepancies in documentation and helping resolve outstanding issues in a timely manner.• Request, examine, and maintain project certificates of insurance, ensuring records meet company and project requirements.• Update compliance reports, logs, and internal databases to provide clear visibility into contract and risk-related project status.• Handle administrative support tasks such as drafting correspondence, scanning files, and helping prepare reports for the contract and risk team. If you are interested in this Contracts Admin/Project Assistant role, please apply today!
2026-08-11T00:00:00Z

Claims Assistant

Pleasant Hill, CA
onsite
Temporary / Contract
28 - 29 USD / Hourly
Robert Half client is looking for a detail-oriented Claims Assistant to support Workers’ Compensation administration for a Financial Services organization in Pleasant Hill, CA. This Long-term Contract position focuses on keeping claim files organized, coordinating documentation, and helping ensure benefits and related records are handled accurately and on time. The ideal candidate brings strong administrative ability, confidence working with medical and claim information, and a clear communication style when interacting with claimants, providers, and internal stakeholders. Claims Assistant Responsibilities:• Maintain and update medical-only claim records while providing administrative support for indemnity-related claim activities.• Prepare payment requests, process invoices, and assist with authorizations to help keep claim transactions timely and accurate.• Examine medical documentation and other claim materials to confirm completeness, consistency, and compliance with established requirements.• Communicate with injured employees, member districts, healthcare providers, and external contacts to gather information and provide claim-related updates.• Enter claim data, support benefit calculations, and keep electronic and physical files accurate, current, and well organized.• Arrange medical evaluations, coordinate related correspondence, and track documentation received from providers.• Monitor lost-time details and maintain up-to-date records related to claimant work status and leave information.• Assist with return-to-work coordination and provide day-to-day support to Claims Examiners on assigned cases.• Perform general administrative tasks such as preparing correspondence, generating reports, copying materials, and completing special assignments as needed. If you are interested in this Claims Assistant position, please apply today!
2026-08-10T00:00:00Z