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49 results for Office Receptionist in Palo Alto, CA

Receptionist

Los Gatos, CA
onsite
Temporary / Contract
27.626 - 31.988 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk and administrative operations for a contract position based in California. This role serves as the first point of contact for visitors and callers, helping create a welcoming and organized office environment. The ideal candidate is courteous, dependable, and comfortable managing multiple tasks while providing strong customer service. Responsibilities: • Welcome guests and direct them to the appropriate staff members or meeting areas in a friendly and attentive manner. • Manage incoming phone calls, route inquiries accurately, and take clear messages when needed. • Coordinate the preparation and scheduling of conference rooms to support meetings and office activities. • Perform a range of clerical and administrative tasks that help keep the office running smoothly each day. • Maintain a tidy and presentable reception area to ensure a positive experience for visitors and employees. • Assist with general office support such as handling correspondence, organizing documents, and responding to routine requests.
2026-08-03T00:00:00Z

Receptionist

Alamo, CA
onsite
Temporary to Hire
25 - 27 USD / Hourly
Robert Half client is looking for a friendly and organized Receptionist to support daily front desk operations for a wealth management firm in Alamo, CA. This contract opportunity with potential for a permanent role is well suited for someone who enjoys creating a welcoming experience for visitors while keeping communication and administrative tasks running smoothly. The ideal candidate will be comfortable handling incoming calls, managing mail flow, and assisting with general office coordination. This is a part-time opportunity. M-F, four hours per day. Receptionist Duties:• Welcome visitors and provide a welcoming first point of contact for clients, tenants, vendors, and team members.• Manage a multi-line phone system, direct calls efficiently, and take accurate messages when needed.• Respond to inbound inquiries with courtesy and route requests to the appropriate department or contact.• Sort, distribute, and organize incoming and outgoing department mail to support daily office operations.• Maintain a tidy and well-organized reception area that reflects a positive and organized office environment.• Assist with client appreciation efforts by helping coordinate small events, communications, or hospitality-related tasks.• Provide part-time front desk coverage while supporting routine administrative needs across the office as needed. If you are interested in this receptionist role, please apply today!
2026-08-07T00:00:00Z

Receptionist

San Francisco, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for a detail-oriented Receptionist to support front desk operations for a long-term contract position based in San Francisco, California. This opportunity is ideal for someone who enjoys creating a welcoming environment while managing a steady flow of incoming calls and visitor interactions. The role requires strong communication skills, attention to detail, and the ability to handle multiple phone lines efficiently in a part-time setting. Responsibilities: • Welcome guests and provide a courteous, organized front desk experience for visitors and staff. • Manage incoming calls through a multi-line phone system, directing each inquiry to the appropriate contact or department. • Operate the switchboard effectively to ensure calls are answered promptly and transferred accurately. • Respond to inbound phone inquiries with clear and courteous communication. • Maintain an orderly reception area and support day-to-day administrative coordination as needed. • Assist with basic front office tasks such as taking messages, relaying information, and monitoring visitor flow.
2026-08-11T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-08-03T00:00:00Z

Office Assistant

San Mateo, CA
onsite
Temporary / Contract
26.125 - 30.25 USD / Hourly
Robert Half is working with a busy CPA firm seeking a highly organized and dependable Administrative Assistant to support their tax services during peak tax extensions. This role is critical to keeping client workflows, documentation, and deadlines running smoothly. The ideal candidate thrives in a fast-paced professional environment, communicates clearly with clients, and has experience working with CCH tax and practice management systems. This is a 2 - 3 month contract with full time hours. If you are available for work, please find the description below and if interested, apply ASAP. Interviews can take place this week. Do not wait! Apply now! Responsibilities:<ul><li>Processes packages/mail - outgoing and internal sorting/delivery</li><li>Organizer distribution</li><li>Completes scanning and copying as needed or requested</li><li>Storing documents to DocuWare and PE</li><li>Certified mail logs</li><li>Phone coverage for FDC’s lunch breaks</li><li>Set up and clear food for various meetings and events</li><li>And any other office projects</li></ul>
2026-08-07T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
28 - 28 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in San Francisco, California. This is a Contract position suited for someone who communicates professionally, delivers strong customer service, and stays organized while handling a variety of administrative tasks. The role will help keep the office running smoothly by supporting visitors, coordinating shared spaces, managing mail and supplies, and assisting with general clerical needs. Responsibilities:• Serve as the first point of contact for phone calls and office visitors, providing assistance and directing inquiries appropriately.• Coordinate guest arrivals by maintaining visitor information and communicating with building security as needed.• Support internal meetings by arranging food orders, preparing meeting spaces, and handling post-meeting cleanup.• Oversee conference room readiness and help accommodate both planned and last-minute meeting requests.• Process incoming and outgoing mail, including courier shipments and overnight delivery services.• Track and replenish office, kitchen, and shared workspace supplies while keeping common areas neat and stocked.• Identify facility or equipment issues and work with property management or service providers to resolve them promptly.• Maintain office records such as badges, keys, mailing logs, and other administrative documentation.• Assist with clerical and operational tasks including copying, scanning, filing, document processing, errands, event support, and special projects as assigned. ** If you're interested in this position, please apply to this position and contact Baylee Burke at baylee.burke - at - roberthalf - .com with your word resume and reference job ID#00410-0013473186**
2026-08-11T00:00:00Z

General Office Clerk

Emeryville, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dependable General Office Clerk to support a contract records digitization project based on-site in Oakland, California. This contract assignment is expected to last 1-2 months, with the possibility of extension, and focuses on converting decades of customer, job, and warranty documents into an organized digital resource. The person in this role will help build accurate, searchable records by combining document scanning, data organization, and technology-assisted information capture while maintaining a high level of confidentiality. Responsibilities: • Sort, prepare, and scan historical customer, project, and warranty files to create complete digital records. • Apply consistent document naming and filing standards so records remain easy to locate and manage. • Use AI-enabled tools to capture important details from source documents and organize the information into structured formats. • Check extracted data against original files and correct discrepancies to ensure reliability and accuracy. • Input, update, and refine information within spreadsheets or databases to support a searchable record system. • Flag missing details, duplicate entries, and irregularities in documentation, then communicate findings as the project progresses. • Protect sensitive information and share routine status updates on workload, progress, and issues requiring attention.
2026-07-23T00:00:00Z

Medical Receptionist

Menlo Park, CA
onsite
Temporary / Contract
22 - 32 USD / Hourly
Key Responsibilities<ul><li>Welcome patients and visitors in a professional and courteous manner.</li><li>Schedule appointments and manage provider calendars.</li><li>Answer phone calls and respond to patient inquiries.</li><li>Verify patient information, insurance details, and update medical records.</li><li>Process patient check-in/check-out and collect payments as required.</li><li>Maintain confidentiality and comply with privacy regulations.</li><li>Provide administrative support to clinical staff as needed.</li></ul>
2026-07-30T00:00:00Z

Medical Receptionist

Mountain View, CA
onsite
Temporary / Contract
22 - 32 USD / Hourly
Key Responsibilities<ul><li>Welcome patients and visitors in a professional and courteous manner.</li><li>Schedule appointments and manage provider calendars.</li><li>Answer phone calls and respond to patient inquiries.</li><li>Verify patient information, insurance details, and update medical records.</li><li>Process patient check-in/check-out and collect payments as required.</li><li>Maintain confidentiality and comply with privacy regulations.</li><li>Provide administrative support to clinical staff as needed.</li></ul>
2026-07-30T00:00:00Z

Office Manager

Millbrae, CA
onsite
Temporary to Hire
42.75 - 49.5 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations in a construction-focused environment. This contract opportunity with permanent potential will play a central role in keeping the office running smoothly while providing high-level coordination for leadership, meetings, events, and administrative workflows. The ideal candidate is detail-oriented, adaptable, and comfortable balancing office administration, vendor coordination, scheduling, and financial support in a fast-paced setting. Responsibilities: • Oversee day-to-day office operations, including deliveries, supply replenishment, kitchen coordination, and general workplace organization. • Arrange logistics for recurring office gatherings such as trainings, team meetings, celebrations, and hosted events, including catering support and service coordination when needed. • Provide administrative assistance to leadership and offer backup support across the broader administrative team as priorities shift. • Process invoices, expense documentation, and company card activity while coordinating with external vendors and service providers to help maintain accurate records and timely payments. • Support onboarding for new employees and interns by tracking incoming materials, preparing equipment, and helping create a smooth first-day experience. • Organize, store, and prepare recruiting materials for career fairs and other talent outreach activities. • Partner with the Division VP of Field Operations and the leadership team to manage calendars, meeting schedules, executive visits, and travel arrangements. • Contribute to process improvement efforts by helping update operational documents, preparing reports, tracking action items, and improving meeting effectiveness through agendas, notes, and follow-up coordination. • Work with business development and marketing teams to help assemble presentations and supporting materials for field operations and group leadership meetings.
2026-08-10T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
22 - 31 USD / Hourly
Key Responsibilities<ul><li>Manage daily office operations and administrative functions.</li><li>Maintain office supplies and coordinate with vendors for office needs.</li><li>Schedule meetings, manage calendars, and coordinate travel arrangements as needed.</li><li>Support onboarding of new employees and maintain employee records.</li><li>Assist with basic bookkeeping, invoice processing, and expense tracking.</li><li>Coordinate office maintenance and ensure a safe, organized work environment.</li><li>Answer phone calls, respond to emails, and manage incoming and outgoing mail.</li><li>Develop and maintain office policies and procedures.</li><li>Support leadership with administrative projects and reporting.</li></ul>
2026-07-30T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
28 - 28 USD / Hourly
We are looking for a Contract Office Manager to oversee daily workplace operations in San Francisco, California. This role is responsible for creating an organized, welcoming, and efficient office environment while coordinating services, supporting employees and visitors, and helping maintain a positive on-site experience. The ideal candidate brings strong organizational skills, sound judgment, and the ability to adapt quickly in a fast-moving setting. Responsibilities:• Oversee the day-to-day appearance, organization, and functionality of the office to ensure a clean, well-supplied, and productive workplace.• Coordinate external service providers, including facilities, cleaning, food service, and security partners, and monitor service quality to maintain high standards.• Organize on-site gatherings such as team meals, office celebrations, and internal events, including preparation, vendor coordination, and post-event wrap-up.• Administer workplace entry processes by managing badge access and supporting secure office operations.• Welcome employees, candidates, clients, and other visitors with a thoughtful and hospitable approach that reflects the company positively.• Assist with workspace planning, office reconfigurations, furniture adjustments, and other improvements to support evolving team needs.• Manage incoming mail and package distribution, ensuring items are routed accurately and efficiently to the appropriate recipients or departments.• Support office health, safety, and emergency readiness efforts by helping maintain procedures, supplies, and workplace compliance standards
2026-08-11T00:00:00Z

Office Manager

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Key Responsibilities<ul><li>Manage daily office operations and administrative functions.</li><li>Maintain office supplies and coordinate with vendors for office needs.</li><li>Schedule meetings, manage calendars, and coordinate travel arrangements as needed.</li><li>Support onboarding of new employees and maintain employee records.</li><li>Assist with basic bookkeeping, invoice processing, and expense tracking.</li><li>Coordinate office maintenance and ensure a safe, organized work environment.</li><li>Answer phone calls, respond to emails, and manage incoming and outgoing mail.</li><li>Develop and maintain office policies and procedures.</li><li>Support leadership with administrative projects and reporting.</li></ul>
2026-07-30T00:00:00Z

Office Coordinator

Capitola, CA
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
Office Coordinator Urgent Care / Medical Healthcare Facility Are you passionate about providing exceptional patient support and keeping a fast-paced medical office running smoothly? Join a growing healthcare organization committed to delivering high-quality, accessible care to the community. About the Role: As our Office Coordinator, you will play a key role in the daily administrative and operational success of a busy urgent care facility. You’ll help create an efficient, welcoming experience for patients while supporting providers, clinical staff, and office operations. This position requires strong organization, professionalism, and the ability to manage multiple priorities in a fast-moving healthcare environment. What You’ll Do: Coordinate front desk operations, patient scheduling, registration, intake, and check-in/check-out processes Manage patient records and confidential medical documentation, ensuring accuracy and compliance with HIPAA and organizational policies Serve as the first point of contact for patients, staff, and external partners, responding to questions with professionalism, empathy, and efficiency Support administrative and billing functions, including collecting payments, verifying insurance information, preparing patient statements, and processing service documentation Assist providers and clinical staff with schedule coordination, patient flow, daily census tracking, and preparation for clinic operations Partner with the Office Manager and clinical leadership to address facility needs, office supply inventory, safety protocols, and operational issues Help maintain an organized, patient-centered environment and provide additional administrative support as needed to meet the changing demands of the clinic Posted by Staffing Director Scott Moore
2026-08-06T00:00:00Z

Office Services Associate

San Francisco, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a dependable Office Services Associate to support day-to-day administrative and operational services for a client site in San Francisco, California. This Contract position focuses on document production, mail handling, digital support, and front-of-house assistance while helping maintain a responsive and detail-oriented workplace environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage multiple priorities in a fast-paced office setting. Responsibilities:• Manage incoming office service requests by reviewing instructions, confirming details, and documenting work accurately before production begins.• Provide day-to-day support across copy, scanning, printing, mail distribution, and intake activities in both physical and electronic formats.• Organize assignments by urgency and service commitments to ensure completed work is delivered within established turnaround times.• Monitor the quality of finished materials, checking for accuracy and completeness on individual output and assisting with team quality standards when needed.• Communicate proactively with clients, coworkers, and supervisors regarding deadlines, request changes, or issues that could affect delivery.• Resolve routine equipment or supply issues, replenish paper and toner, and escalate more complex problems when appropriate.• Maintain compliance with client-site rules and company procedures while handling confidential information with discretion and care.• Support adjacent service areas such as reception, hospitality, or audio/visual assistance when business needs require additional coverage.• Lift and move boxes, paper, and related materials as part of regular daily operations, including items weighing up to 50 pounds.
2026-08-10T00:00:00Z

Office Services Associate

Palo Alto, CA
onsite
Temporary / Contract
21 - 21 USD / Hourly
<ul><li>Role: Office Services Associate (Contract)</li><li>Location: Palo Alto, CA 94306 (100% Onsite)</li><li>Schedule: Onsite (shift may vary; potential 24/7 environment)</li><li>Tentative Hourly Rate: $20 - $21 per hour</li><li>Duration: Contract (with potential for extension)</li></ul>Role OverviewIn this role, you'll support multiple office service functions including reprographics, reception, hospitality, facilities support, mail services, and audio/visual coordination. This is a hands-on position within a fast-paced corporate environment where exceptional customer service, professionalism, and attention to detail are essential.Responsibilities<ul><li>Scan, print, copy, bind, and distribute sensitive business documents</li><li>Operate high-volume reprographics equipment while maintaining quality and accuracy</li><li>Coordinate conference room setups, meeting support, catering, and room resets</li><li>Assist with audio/visual equipment setup and troubleshooting</li><li>Provide front desk reception and client support in person, over the phone, and via email</li><li>Maintain service request tracking systems and ensure timely completion of requests</li><li>Prioritize daily workflow and communicate operational challenges when necessary</li><li>Troubleshoot basic copier, printer, and scanner issues</li><li>Conduct quality assurance checks on completed work</li><li>Replenish paper, toner, and production supplies</li><li>Support additional office services functions as business needs require</li></ul>Required Qualifications<ul><li>High school diploma or equivalent</li><li>Minimum 1 year of office services, administrative support, or related experience</li><li>Experience in a legal, banking, or large corporate environment preferred</li><li>Strong customer service and relationship-building skills</li><li>Experience with mail, phone, email, scanning, printing, and reprographics equipment</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to manage multiple priorities</li><li>Ability to handle confidential and sensitive information</li><li>Comfortable working in a fast-paced environment</li><li>Ability to stand and walk for the majority of the workday</li><li>Ability to lift and transport materials up to 50 pounds as needed</li></ul>
2026-07-16T00:00:00Z

Administrative Assistant, Executive Office

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Position SummarySupport executive leadership by managing schedules, correspondence, meetings, and administrative operations for the Executive Office.Responsibilities<ul><li>Manage executive calendars and appointments.</li><li>Prepare reports and correspondence.</li><li>Coordinate meetings and board-related activities.</li><li>Maintain confidential files.</li><li>Assist with special projects.</li></ul>
2026-07-31T00:00:00Z

Marketing and Office Assistant

Walnut Creek, CA
onsite
Temporary to Hire
27 - 37 USD / Hourly
Robert Half's construction client is looking for a Marketing Assistant to join a construction industry team in Walnut Creek, CA. This contract-to-permanent opportunity is ideal for someone who enjoys balancing marketing coordination with administrative support in a fast-paced office setting. In this role, you will contribute to proposals, promotional materials, social media activity, event planning, and day-to-day executive support while gaining the opportunity to grow within a dynamic work environment. Marketing Assistant Responsibilities:• Develop and format proposals, presentation decks, qualification packages, and other branded materials with a strong eye for accuracy and visual consistency.• Refresh and organize marketing content such as staff bios, project summaries, case studies, and collateral used for business development efforts.• Support content development by researching information, editing copy, and preparing materials needed for client-facing submissions and campaigns.• Coordinate social media activity by preparing posts, managing publishing schedules, and helping maintain an active presence across key platforms.• Maintain marketing and sales support resources, track ongoing initiatives, and assist with reporting related to engagement and campaign performance.• Help organize corporate events, industry conferences, sponsorships, and networking activities by handling logistics, communications, and execution details.• Provide administrative assistance to leadership through calendar coordination, meeting scheduling, travel planning, and related office support tasks.• Assist with general office operations, respond to correspondence and inbound inquiries, and contribute to special projects as needed.• Use business development, CRM, and AI-enabled tools to support marketing workflows, content preparation, and operational efficiency where appropriate. If you are interested in this Marketing Assistant position, please submit your resume today!
2026-08-10T00:00:00Z

Front Desk Coordinator

Pleasanton, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
Temporary Front Desk CoordinatorLocation: Pleasanton, CAEstimated Duration: 3-4 weeks Robert Half's client in Pleasanton is seeking a professional and customer-focused Front Desk Coordinator to provide temporary coverage during an employee leave of absence. This role will serve as the first point of contact for visitors, clients, and employees while supporting daily front office operations and administrative functions. Key Responsibilities:<ul><li>Answer, screen, and direct incoming phone calls in a professional and courteous manner.</li><li>Greet and welcome visitors, assist with registration and badge assignments, and direct guests to the appropriate staff members.</li><li>Provide accurate information to visitors and callers via phone, email, and in person.</li><li>Maintain a professional, organized, and welcoming reception area at all times.</li><li>Follow company safety procedures and assist with office security protocols.</li><li>Sort and distribute incoming mail and process outgoing packages, including UPS deliveries and shipments.</li><li>Perform general administrative duties including typing correspondence, photocopying, filing, and data entry.</li><li>Support office operations and assist with additional projects and administrative tasks as assigned by management.</li></ul>Qualifications:<ul><li>Previous receptionist, front desk, customer service, or administrative experience preferred.</li><li>Strong verbal and written communication skills.</li><li>Excellent customer service and interpersonal skills.</li><li>Ability to multitask and manage priorities.</li><li>Professional demeanor with strong attention to detail and organizational skills.</li></ul>If you are interested in this Front Desk Coordinator position, please apply today!
2026-08-06T00:00:00Z

Front Desk Coordinator

Mountain View, CA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily office operations in Mountain View, California. This onsite role is a Contract to Permanent opportunity for someone who enjoys creating a welcoming experience for visitors, managing front office activity, and keeping administrative tasks organized. The ideal candidate brings strong communication skills, a strong work ethic, and the ability to learn quickly in a fast-paced corporate environment. Responsibilities: • Welcome guests, clients, and vendors with a detail-oriented approach while ensuring the front office runs smoothly throughout the day. • Manage a multi-line phone system, direct incoming calls appropriately, and respond to general inquiries with accuracy and courtesy. • Coordinate day-to-day reception activities, including visitor check-in, message handling, and general office support. • Maintain organized front desk processes and assist with administrative duties such as scheduling, document preparation, and data entry using Microsoft Office tools. • Provide high-quality customer service by addressing requests promptly and creating a positive experience for internal and external contacts. • Support additional assignments as you become established in the role, with opportunities to contribute to projects across marketing, operations, project coordination, or sales. • Help uphold a detail-oriented office environment by following business etiquette, appearance standards, and workplace procedures.
2026-08-10T00:00:00Z

Front Desk Coordinator

Burlingame, CA
onsite
Temporary / Contract
22.5 - 25 USD / Hourly
Robert Half is working with a well respected public safety organization serving the Peninsula, is seeking a professional, customer-focused Front Desk Coordinator to be the first point of contact for visitors, employees, and community members. This is an excellent opportunity for someone who thrives in a fast-paced, service-oriented environment and enjoys providing exceptional administrative support. The ideal candidate is organized, personable, and able to manage multiple priorities while maintaining professionalism and confidentiality. Key Responsibilities<ul><li>Greet visitors, vendors, and members of the public in a courteous and professional manner.</li><li>Answer and direct incoming phone calls using a multi-line phone system.</li><li>Respond to general inquiries and provide exceptional customer service.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Maintain visitor logs and ensure adherence to facility security procedures.</li><li>Schedule meetings, reserve conference rooms, and assist with meeting preparation.</li><li>Provide administrative support including data entry, filing, scanning, copying, and document preparation.</li><li>Maintain office supply inventory and coordinate ordering as needed.</li><li>Assist various departments with clerical projects and special assignments.</li><li>Maintain accurate records while handling sensitive and confidential information.</li><li>Keep the reception area and common spaces organized and welcoming.</li></ul>
2026-08-10T00:00:00Z

Front Desk Coordinator

Walnut Creek, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Robert Half client is looking for an experienced Front Desk Coordinator to serve as the first point of contact for guests, clients, and employees. This long-term contract position is ideal for someone who enjoys creating a welcoming office environment while keeping front desk operations organized and efficient. The role combines reception support, visitor assistance, phone coverage, and coordination of meeting space and hospitality services to help the workplace run smoothly each day. Front Desk Coordinator Duties:• Welcome visitors and provide a detail-oriented, friendly arrival experience while directing guests to the appropriate contacts or meeting areas.• Manage a multi-line phone system, respond to incoming calls promptly, and route messages accurately to internal team members.• Oversee front desk activities to ensure daily operations remain orderly, responsive, and aligned with office standards.• Coordinate conference room scheduling and preparation so meetings are set up efficiently and spaces are ready for use.• Arrange food service and refreshment support for meetings, including snack stocking and catering coordination as needed.• Assist guests, employees, and vendors with general inquiries and onsite needs, offering concierge-style support when appropriate.• Maintain reception and common areas in a neat, presentable condition to support a positive workplace experience.• Track and communicate visitor-related information and front desk updates to help internal teams stay informed. If you are interested in this Front Desk Coordinator position, please submit your resume today!
2026-08-07T00:00:00Z

Administrative Assistant

Richmond, CA
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to support leadership and key business functions in Richmond, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing executive support, coordination tasks, and document management in a fast-paced office setting. The role will contribute to bid preparation, team communication, marketing support, and event logistics while helping keep daily operations on track. ResponsibilitiesExecutive & Administrative Support<ul><li>Provide administrative support to company leadership, including calendar management, scheduling meetings, coordinating reminders, and preparing presentations.</li><li>Manage correspondence, maintain organized files, and assist with day-to-day office administration.</li><li>Coordinate with internal teams and external stakeholders to gather information and ensure timely completion of projects.</li></ul>Estimating & Procurement Support<ul><li>Assist with bid packages, RFQs, RFPs, prequalification packages, and other procurement-related documentation.</li><li>Track deadlines and help ensure all required documents are completed and submitted accurately and on time.</li><li>Support the estimating team with administrative tasks and document management.</li><li>Maintain organized records and electronic filing systems for proposals and project-related materials.</li></ul>Marketing & Event Coordination<ul><li>Maintain and organize company marketing assets, project information, and employee profiles.</li><li>Update website content and ensure company information remains current and accurate.</li><li>Assist with presentation preparation using existing templates.</li><li>Coordinate logistics for career fairs, recruiting events, client events, conferences, and company functions.</li><li>Support company apparel and promotional item ordering and inventory management.</li></ul>
2026-08-01T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
We are looking for an Administrative Assistant to support patient access and front-end administrative operations in Palo Alto, California. This Long-term Contract position focuses on accurate registration, insurance verification, document collection, and responsive service for patients, visitors, and clinical teams. The ideal candidate brings strong organizational skills, sound judgment in fast-paced situations, and the ability to manage multiple tasks while maintaining professionalism and accuracy. Responsibilities: • Manage patient intake and registration activities by entering demographic details accurately and completing required admission documentation in a timely manner. • Verify insurance coverage, confirm eligibility, and collect applicable co-payments, deductibles, and deposits while documenting all financial information appropriately. • Obtain signatures for required legal, privacy, and registration forms and ensure records are complete before finalizing the visit or admission process. • Scan and upload supporting paperwork before the end of each shift to maintain complete and accessible electronic records. • Coordinate with clinical staff to provide wristbands, face sheets, labels, and other registration materials needed for patient care and unit workflow. • Respond to updates from nursing and other departments promptly, including visitor approvals and changes that affect registration status or patient movement. • Safeguard patient valuables according to departmental guidelines and handle sensitive interactions with discretion, empathy, and professionalism. • Prioritize work effectively during busy periods, assist team members when needed, and follow downtime procedures or alternate workflows when systems or equipment are unavailable.
2026-08-04T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-08-06T00:00:00Z