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5 results for Event Assistant in Palo Alto, CA

Events Coordinator

Portola Valley, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
We are seeking an organized and enthusiastic Events Coordinator to plan, coordinate, and execute a variety of events. The ideal candidate is detail-oriented, able to manage multiple projects at once, and enjoys working with vendors, clients, and internal teams to deliver successful events.Key Responsibilities<ul><li>Plan and coordinate corporate, client, and internal events from start to finish.</li><li>Develop event timelines, budgets, and logistics plans.</li><li>Source and manage venues, vendors, and suppliers.</li><li>Coordinate event registration, invitations, and attendee communications.</li><li>Ensure all event materials and equipment are prepared and delivered on time.</li><li>Oversee event setup, execution, and breakdown.</li><li>Monitor event budgets and track expenses.</li><li>Resolve issues that arise before or during events.</li><li>Gather attendee feedback and prepare post-event reports.</li><li>Maintain relationships with vendors and negotiate contracts when needed.</li></ul>
2026-06-29T00:00:00Z

Events Coordinator

Santa Clara, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Seeking a hands-on Events Coordinator to support workplace meetings, events, and daily facility operations. This role is ideal for someone who thrives in a fast-paced, service-oriented environment and enjoys both physical setup work and interacting with stakeholders. The position will start with guided support and transition into a more independent role once fully trained.
2026-06-08T00:00:00Z

Project Assistant

Emeryville, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
Position: Project AssistantLocation: Emeryville, CACompensation: $24-$28/hour (DOE)Job Type: Contract About the RoleWe are seeking a highly organized Project Assistant to support project managers and cross-functional teams with the coordination, documentation, and administrative aspects of project delivery. This contract opportunity is ideal for someone who thrives in a fast-paced environment, enjoys keeping projects organized, and can effectively manage multiple priorities and deadlines. The Project Assistant will play a key role in maintaining project documentation, tracking schedules, supporting financial and reporting activities, and ensuring projects remain on track from initiation through completion. The ideal candidate is proactive, detail-oriented, and enjoys working collaboratively with internal teams, clients, vendors, and consultants.Responsibilities<ul><li>Provide administrative and operational support to project managers, including maintaining project schedules, milestone trackers, action item logs, and project databases.</li><li>Coordinate meetings, prepare agendas, schedule attendees, document meeting notes, and follow up on outstanding tasks to support successful project execution.</li><li>Organize, maintain, and distribute project documentation, contracts, reports, correspondence, proposals, and other project-related materials.</li><li>Assist with project billing, invoice tracking, expense monitoring, consultant coordination, and other project administration activities to support financial accuracy.</li><li>Communicate with clients, vendors, consultants, subcontractors, and internal stakeholders to facilitate timely project updates, deliverables, approvals, and issue resolution.</li></ul>
2026-07-02T00:00:00Z

Project Coordinator

Palo Alto, CA
onsite
Temporary / Contract
33 - 40 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives and help keep projects organized, on schedule, and well documented in Palo Alto, California. This Long-term Contract position will work closely with leadership, internal teams, and external partners to coordinate daily operations, maintain administrative workflows, and assist with project reporting and resource tracking. The role is ideal for someone who can balance multiple priorities, communicate effectively, and contribute to a well-run healthcare or clinical environment. Key Responsibilities<ul><li>Coordinate complex scheduling and calendar management activities.</li><li>Plan and organize onsite meetings, events, and team gatherings.</li><li>Prepare detailed meeting agendas, itineraries, and supporting materials.</li><li>Collaborate closely with administrative partners, business teams, and stakeholders across departments.</li><li>Create, edit, and maintain professional documents, reports, spreadsheets, and presentations.</li><li>Track action items, deadlines, and project deliverables.</li><li>Support project planning and coordination efforts to ensure timely completion of objectives.</li><li>Maintain accurate records and documentation.</li><li>Provide high-quality customer service and support to executives, leadership teams, and stakeholders.</li><li>Assist with special projects and administrative initiatives as assigned.</li></ul>
2026-06-19T00:00:00Z

Property Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Property CoordinatorJob Description:We are seeking a Property Coordinator to provide administrative support for property operations, tenant services, and vendor coordination. This position plays a key role in helping ensure properties are well-managed and responsive to tenant needs.Responsibilities:<ul><li>Coordinate maintenance work orders and vendor scheduling</li><li>Maintain tenant files, lease documentation, and property records</li><li>Assist with invoicing, purchase orders, and budget tracking</li><li>Respond to tenant inquiries and escalate issues as needed</li><li>Support property managers with inspections and reporting</li></ul>
2026-07-02T00:00:00Z