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116 results for Accounts Payable Specialist in Palo Alto, CA
- Danville, CA
- onsite
- Permanent / Full Time
- 25.5 - 32.5 USD / Hourly
- <p>Put your accounting skills to work with Robert Half’s Full-Time Engagement Professionals (FTEP) practice as an Accounts Payable Specialist. Support diverse client projects, manage daily AP/AR activities, maintain accurate financial records, and ensure timely vendor payments—all while gaining experience across different business environments.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process a high volume of vendor invoices accurately and in a timely manner.</li><li>Review invoices for proper approval, coding, and supporting documentation.</li><li>Prepare and assist with weekly and monthly payment runs, including checks, ACH, and wire payments.</li><li>Reconcile vendor statements and resolve invoice, purchase order, and payment discrepancies.</li><li>Maintain vendor records, including W-9s, payment instructions, and account updates.</li><li>Respond to vendor and internal stakeholder inquiries in a professional and timely manner.</li><li>Support month-end close by preparing AP accruals, reconciliations, and related reports.</li><li>Assist with process improvement initiatives, audit support, and special accounting projects as needed.</li><li>Adapt quickly to new client environments, systems, and workflows while maintaining high service levels.</li></ul><p><br></p>
- 2026-11-03T00:00:00Z
- Pleasanton, CA
- onsite
- Permanent / Full Time
- 28.5 - 32.5 USD / Hourly
- <p>Join Robert Half’s Full-Time Engagement Professionals team as an Accounts Payable Specialist! Support diverse client projects, manage daily AP/AR operations, maintain accurate financial records, and ensure timely vendor payments while enjoying full-time stability and opportunities for continued professional growth.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process a high volume of vendor invoices accurately and in a timely manner.</li><li>Review invoices for proper approval, coding, and supporting documentation.</li><li>Prepare and assist with weekly and monthly payment runs, including checks, ACH, and wire payments.</li><li>Reconcile vendor statements and resolve invoice, purchase order, and payment discrepancies.</li><li>Maintain vendor records, including W-9s, payment instructions, and account updates.</li><li>Respond to vendor and internal stakeholder inquiries in a professional and timely manner.</li><li>Support month-end close by preparing AP accruals, reconciliations, and related reports.</li><li>Assist with process improvement initiatives, audit support, and special accounting projects as needed.</li><li>Adapt quickly to new client environments, systems, and workflows while maintaining high service levels.</li></ul>
- 2026-11-02T00:00:00Z
- Walnut Creek, CA
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>Position Overview</p><p>We are seeking a detail-oriented <strong>Accounts Payable Specialist</strong> to join our growing team. Approximately 70% of this position will focus on accounts payable functions, including invoice processing, vendor payments, reconciliations, and maintaining accurate accounting records. The ideal candidate will have current, hands-on Accounts Payable and Accounts Receivable experience, strong QuickBooks skills, and the ability to process a high volume of transactions accurately and efficiently.</p><p>Key Responsibilities</p><p>Accounts Payable (70%)</p><ul><li>Process approximately 100 vendor payments/checks per week.</li><li>Review, reconcile, and analyze incoming invoices for accuracy and proper approval.</li><li>Enter and post vendor bills into QuickBooks.</li><li>Verify payment amounts and supporting documentation prior to processing.</li><li>Monitor recurring vendor bills and ensure timely payment.</li><li>Prepare checks and supporting documentation for mailing and distribution.</li><li>Track invoices, payments, and accounting records to ensure accuracy.</li><li>Organize and maintain payment documentation and vendor files.</li><li>Ensure invoices are entered and posted in a timely manner.</li><li>Investigate and report discrepancies, missing documentation, or payment issues to Accounting Management.</li></ul><p>Accounts Receivable & Payment Posting</p><ul><li>Assist with posting incoming customer payments following the initial training period.</li><li>Apply payments accurately and maintain supporting documentation.</li><li>Reconcile payment activity and assist with customer account inquiries.</li><li>Support accounts receivable functions as needed.</li></ul><p>Administrative Support</p><ul><li>Maintain organized electronic and physical accounting files.</li><li>Perform routine accounting and administrative duties.</li><li>Provide updates regarding pending invoices, payment statuses, and outstanding items.</li><li>Support the accounting team with special projects and process improvements.</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Martinez, CA
- onsite
- Temporary / Contract
- 28 - 35 USD / Hourly
- <p><strong>About the Role</strong></p><p>Robert Half is seeking an experienced and detail-oriented <strong>Accounts Payable Specialist</strong> to join a growing construction company. In this role, you’ll manage the accounts payable processes specific to a fast-paced, project-based environment. This opportunity offers a chance to grow your skills while contributing to the success of complex construction projects in an engaging, team-oriented setting.</p><p> </p><p><strong>Key Responsibilities</strong></p><p>As an <strong>Accounts Payable Specialist</strong>, you will:</p><ul><li>Process invoices and payments for subcontractors, suppliers, and vendors.</li><li>Verify invoice details, including purchase orders, job codes, and cost allocations.</li><li>Handle lien waivers and ensure compliance with construction industry regulations.</li><li>Perform regular reconciliation of accounts payable and resolve discrepancies.</li><li>Manage vendor relationships and respond to payment inquiries in a timely manner.</li><li>Assist with financial statement preparation and cash flow analysis related to project costs.</li><li>Maintain organized records of project-specific payables and vendor documentation.</li><li>Collaborate closely with project managers and accounting teams to ensure accuracy.</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Concord, CA
- onsite
- Temporary / Contract
- 28 - 35 USD / Hourly
- <p><strong>About the Role</strong></p><p>Robert Half is seeking an experienced and detail-oriented <strong>Accounts Payable Specialist</strong> to join a growing construction company. In this role, you’ll manage the accounts payable processes specific to a fast-paced, project-based environment. This opportunity offers a chance to grow your skills while contributing to the success of complex construction projects in an engaging, team-oriented setting.</p><p> </p><p><strong>Key Responsibilities</strong></p><p>As an <strong>Accounts Payable Specialist</strong>, you will:</p><ul><li>Process invoices and payments for subcontractors, suppliers, and vendors.</li><li>Verify invoice details, including purchase orders, job codes, and cost allocations.</li><li>Handle lien waivers and ensure compliance with construction industry regulations.</li><li>Perform regular reconciliation of accounts payable and resolve discrepancies.</li><li>Manage vendor relationships and respond to payment inquiries in a timely manner.</li><li>Assist with financial statement preparation and cash flow analysis related to project costs.</li><li>Maintain organized records of project-specific payables and vendor documentation.</li><li>Collaborate closely with project managers and accounting teams to ensure accuracy.</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 30 - 35 USD / Hourly
- <p>A growing San Francisco-based organization is seeking a detail-oriented <strong>Accounts Payable Specialist</strong> for an immediate <strong>contract </strong>opportunity. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with vendors, and has experience managing high-volume invoice processing. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to accuracy and deadlines.</p><p><br></p><p>Key Responsibilities</p><ul><li>Process full-cycle accounts payable, handling approximately 100+ invoices weekly.</li><li>Review, code, and enter approved invoices into the accounting system.</li><li>Reconcile vendor statements and investigate invoice and payment discrepancies.</li><li>Communicate with vendors to resolve outstanding issues and maintain positive relationships.</li><li>Prepare, distribute, and mail vendor payments and checks.</li><li>Maintain organized accounts payable records, including invoice and payment documentation.</li><li>Update and maintain vendor information within the database.</li><li>Assist with month-end closing activities and other accounting projects as needed.</li></ul><p>** If you're interested in this position, please apply to this position and contact Anabel Lopez-Horta at anabel.lopez-horta - at - roberthalf - .com with your word resume and reference job ID# 00410-9504422796**</p>
- 2026-11-04T00:00:00Z
- Pittsburg, CA
- onsite
- Temporary / Contract
- 26 - 35 USD / Hourly
- <p><strong>Accounts Payable Specialist – Construction Accounting Experience</strong></p><p><br></p><p><strong>About the Role:</strong></p><p>Robert Half is partnering with a growing construction company to find a detail-oriented and experienced Accounts Payable Specialist with a background in construction accounting. This is a great opportunity for someone who understands the unique financial processes involved in construction projects and enjoys working in a fast-paced environment.</p><p>The ideal candidate will have experience processing invoices, managing subcontractor payments, handling lien waivers, and ensuring accurate job cost allocations. If you're organized, proactive, and have a strong understanding of accounts payable within the construction industry, we'd love to hear from you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and review invoices from subcontractors, vendors, and suppliers.</li><li>Verify invoices against purchase orders, job codes, and project cost allocations.</li><li>Manage subcontractor payments and collect/process lien waivers.</li><li>Reconcile accounts payable records and research discrepancies.</li><li>Maintain vendor accounts and respond to payment-related inquiries.</li><li>Ensure invoices are properly coded and approved for payment.</li><li>Maintain accurate records of project expenses, vendor information, and payment documentation.</li><li>Assist with month-end closing and accounts payable reporting.</li><li>Work closely with project managers and accounting staff to ensure timely and accurate payment processing.</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- San Jose, CA
- onsite
- Temporary / Contract
- 32 - 38 USD / Hourly
- We are seeking a dependable, detail-oriented Accounting & Project Support Associate to join our company. This<br>entry-level position shares responsibility for accounts payable invoice entry and job cost coding, and also<br>provides general administrative support to our Accounting and Project teams. Because you will work with a few<br>groups within those teams, the ability to juggle requests and keep people informed is important. The ideal<br>candidate is eager to learn and comfortable with a variety of tasks.<br>Essential Duties and Responsibilities<br>Accounts Payable<br>• Enter vendor invoices into Sage 300 CRE accurately and on time, including invoices that come through<br>our purchasing application, Kojo.<br>• Distribute invoice costs to the correct jobs using job numbers, cost codes and other tracking codes.<br>• Verify invoices against purchase orders and receiving documentation, and route discrepancies or missing<br>information to the appropriate Project or Accounting team member.<br>• Match invoice copies to payment documents, as directed by the AP Manager.<br>Administrative Support<br>• Share in answering and directing incoming calls.<br>• Run and distribute standard reports from Sage 300 CRE to Accounting and Project team members.<br>• Scan, index and save documents to the appropriate electronic files.<br>• Keep all printers and copiers stocked with paper and supplies, including the KIP wide-format printer.<br>• Perform a wide variety of other clerical tasks in support of the Accounting and Project teams as needed.
- 2026-11-11T00:00:00Z
- Oakland, CA
- onsite
- Temporary to Hire
- 26 - 30 USD / Hourly
- <p>We are looking for an Accounts Payable Specialist to join a wholesale distribution organization in Oakland, California on a contract basis with the potential to become permanent. </p><p><br></p><p>This role requires working onsite five days per week and offers the opportunity to support a fast-moving finance operation with a strong focus on accuracy, responsiveness, and vendor support. The ideal candidate brings hands-on experience managing high-volume invoice activity and is comfortable working across teams to keep payment processes on track.</p><p><br></p><p>Responsibilities:</p><p>• Manage a large volume of supplier invoices from receipt through final processing while ensuring accuracy and adherence to company guidelines.</p><p>• Examine invoices for correct general ledger coding, required approvals, supporting backup, and matching against purchase orders or receipts when applicable.</p><p>• Coordinate with internal stakeholders to clear exceptions, resolve approval bottlenecks, and address discrepancies that may delay processing.</p><p>• Respond to vendor questions related to payment timing, account balances, invoice status, and outstanding issues in a courteous and timely manner.</p><p>• Support recurring payment cycles by preparing and processing disbursements such as checks, ACH transactions, and wire transfers.</p><p>• Maintain vendor master data and assist with onboarding documentation, including tax forms and banking details, to help ensure complete and accurate records.</p><p>• Reconcile vendor statements, investigate open items, and follow through on aged balances to keep accounts current.</p><p>• Review employee expense submissions for policy compliance, proper documentation, and accuracy before reimbursement.</p><p>• Provide audit support by gathering requested records and assisting with questions from internal or external reviewers.</p><p>• Participate in process enhancements and system-related updates by helping test changes and recommending ways to improve efficiency and controls.Oakland</p>
- 2026-11-11T00:00:00Z
- Hayward, CA
- onsite
- Permanent / Full Time
- 25.5 - 32.5 USD / Hourly
- <p>Join Robert Half’s Full-Time Engagement Professionals team as an Accounts Payable Specialist! Support diverse client projects, manage daily AP/AR operations, maintain accurate financial records, and ensure timely vendor payments while enjoying full-time stability and opportunities for continued professional growth.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><p>· Process a high volume of vendor invoices accurately and in a timely manner.</p><p>· Review invoices for proper approval, coding, and supporting documentation.</p><p>· Prepare and assist with weekly and monthly payment runs, including checks, ACH, and wire payments.</p><p>· Reconcile vendor statements and resolve invoice, purchase order, and payment discrepancies.</p><p>· Maintain vendor records, including W-9s, payment instructions, and account updates.</p><p>· Respond to vendor and internal stakeholder inquiries in a professional and timely manner.</p><p>· Support month-end close by preparing AP accruals, reconciliations, and related reports.</p><p>· Assist with process improvement initiatives, audit support, and special accounting projects as needed.</p><p>· Adapt quickly to new client environments, systems, and workflows while maintaining high service levels.</p>
- 2026-11-02T00:00:00Z
- Palo Alto, CA
- onsite
- Temporary / Contract
- 71.25 - 82.5 USD / Hourly
- We are looking for an experienced Accounts Payable Manager to join a financial services firm in Palo Alto, California on a Long-term Contract basis. This position will support a busy finance function with ownership of core accounting activities, including close processes, reconciliations, cash oversight, and financial reporting tied to investment operations. The ideal candidate brings a strong foundation in private equity or venture capital accounting and is comfortable working in a collaborative, detail-driven environment.<br><br>Responsibilities:<br>• Lead month-end close activities by preparing journal entries, reviewing general ledger activity, and ensuring accurate and timely reporting.<br>• Oversee accounts payable operations, including payment processing, chargebacks, rebills, and resolution of invoice-related issues.<br>• Coordinate accounting support for new and follow-on investments while maintaining accurate financial records for portfolio activity.<br>• Update capitalization records and assist with valuation support for portfolio companies as part of quarterly reporting cycles.<br>• Review fund financial statements prepared by external accounting partners and verify completeness, accuracy, and supporting schedules.<br>• Consolidate financial information for subsidiaries and prepare supplemental reports for internal analysis and leadership review.<br>• Monitor cash positions and contribute to planning for capital calls, distributions, and other fund-related cash requirements.<br>• Support quarterly portfolio reviews by preparing reporting packages, presentations, audit schedules, and tax-related documentation.
- 2026-10-24T00:00:00Z
- Redwood City, CA
- onsite
- Temporary / Contract
- 26.125 - 30.25 USD / Hourly
- <p>Looking to join a welcoming team where your contributions are valued and your professional growth is encouraged? This is an excellent opportunity to join a well-established, mission-driven nonprofit organization in Redwood City!</p><p>We are seeking a motivated, detail-oriented, and adaptable Accounts Payable Clerk to support the organization's accounting department. You'll be joining a collaborative team with an approachable, accessible management group that values teamwork, open communication, and continuous improvement.</p><p><br></p><p>This organization believes in promoting from within and developing its employees, making this a great opportunity for someone looking to gain hands-on accounting experience, expand their skill set, and grow their career over time.</p><p>Starting at approximately 24 hours per week, this position offers the potential for additional hours as business needs evolve. Training will be provided, and the team is looking for someone who brings a positive attitude, strong attention to detail, and a willingness to learn.</p><p>What You'll Be Doing</p><p><strong>Accounts Payable & Accounting Support</strong></p><ul><li>Review invoices, vendor statements, employee reimbursements, and payment requests for accuracy and completeness.</li><li>Verify appropriate departmental and management approvals before processing payments.</li><li>Assign accurate general ledger (GL) accounts and accounting codes to invoices and expenses.</li><li>Enter and post approved invoices and bills into the accounting system.</li><li>Prepare accounts payable checks and electronic payments for review and approval.</li><li>Maintain accurate vendor records and supporting documentation.</li><li>Reconcile vendor statements and AP records while researching and resolving discrepancies.</li><li>Assist with annual vendor reporting, including collecting W-9 forms and preparing information for 1099 reporting.</li><li>Maintain organized AP files and documentation in accordance with organizational policies.</li><li>Support internal controls and proper separation of financial duties.</li><li>Assist with additional accounting and administrative projects as needed.</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Santa Clara, CA
- onsite
- Temporary to Hire
- 25.3365 - 29.337 USD / Hourly
- We are looking for an Accounts Payable Clerk to join a team in Santa Clara, California in a contract capacity with the potential for a permanent role. This position supports day-to-day accounting operations across payables, receivables, and general ledger activities, with a strong focus on accuracy, organization, and timely processing. The ideal candidate is comfortable handling detailed financial records, communicating with internal and external contacts, and balancing multiple priorities in a deadline-driven environment.<br><br>Responsibilities:<br>• Manage the full invoice lifecycle by reviewing documentation, assigning proper coding, securing approvals, and verifying accuracy before payment processing.<br>• Coordinate recurring payment runs on a bi-weekly schedule while maintaining complete and organized records for audit support.<br>• Generate accounting entries and reconcile balance sheet and general ledger accounts related to payables and receivables activities.<br>• Process customer billing, distribute monthly invoices, and apply incoming payments accurately within the accounting system.<br>• Complete monthly reconciliations for both accounts payable and accounts receivable to ensure financial records remain current and accurate.<br>• Prepare bank deposits, record cash activity, and support month-end close through accrual postings and account analysis.<br>• Assist with prepaid expense tracking by calculating amortization and preparing the related monthly journal entries.<br>• Support fixed asset accounting by recording additions and disposals, maintaining schedules, and posting monthly depreciation entries.<br>• Maintain inventory records, compare physical counts to ledger balances, and allocate inventory usage to the appropriate general ledger accounts.<br>• Respond professionally to questions from vendors, customers, and internal stakeholders while contributing to additional accounting projects as needed.
- 2026-11-12T00:00:00Z
- Concord, CA
- onsite
- Temporary to Hire
- 20 - 25 USD / Hourly
- We are looking for an Accounts Receivable Specialist to join a healthcare-focused team on a contract-to-permanent basis. This position supports customer account activity by addressing billing-related questions, resolving concerns efficiently, and helping maintain accurate payment records. The role is well suited for someone who is comfortable managing a high volume of phone interactions while delivering attentive service and strong follow-through.<br><br>Responsibilities:<br>• Respond to customer inquiries related to accounts, billing, service concerns, and other account matters through inbound and outbound phone communication.<br>• Investigate payment and invoice questions by reviewing account details, clarifying charges, and applying payments accurately to outstanding balances.<br>• Follow up promptly on open issues to drive timely resolution and maintain positive customer relationships.<br>• Address complaints courteously, document outcomes in the system, and take appropriate steps to resolve account concerns.<br>• Process account updates such as adjustments, refunds, credit card transactions, and expedited payment requests with accuracy.<br>• Contact customers to collect payments and support resolution of past-due balances through courteous outbound outreach.<br>• Evaluate service cancellation requests, attempt to retain accounts when appropriate, and complete closure steps when cancellation is confirmed.<br>• Arrange for equipment pickup following account termination and direct calls to the appropriate internal teams when additional support is needed.<br>• Maintain organized records by scanning, filing, and documenting written and verbal customer communications, while managing a high daily call volume.
- 2026-11-11T00:00:00Z
- San Ramon, CA
- onsite
- Permanent / Full Time
- 80000 - 100000 USD / Yearly
- We are looking for an Accounts Receivable Specialist to join our team in San Ramon, California. This permanent, on-site position supports the complete receivables cycle, from invoice creation through payment posting and collections follow-up. The ideal candidate brings strong business-to-business receivables experience, a sharp eye for detail, and the ability to work across finance, operations, and sales to keep accounts accurate and cash flow on track.<br><br>Responsibilities:<br>• Generate customer invoices using contract terms, service milestones, and delivery timelines to ensure timely and accurate billing.<br>• Maintain account records in NetSuite, including customer details, payment terms, tax settings, and supporting documentation.<br>• Post and reconcile incoming payments received through ACH, wire transfers, checks, and credit cards, while investigating unapplied or mismatched transactions.<br>• Manage past-due accounts by reviewing aging activity, sending follow-ups, escalating issues when needed, and helping drive resolution of outstanding balances.<br>• Partner with internal teams and customers to research billing discrepancies, issue adjustments or credit memos, and resolve disputes efficiently.<br>• Perform accounts receivable reconciliations against the general ledger and provide support for month-end close activities and audit requests.<br>• Review credit-related information, contribute recommendations on payment terms, and assist with decisions involving payment plans, credit holds, or write-offs.<br>• Prepare recurring reporting on receivables status, collection progress, and cash expectations, while identifying accounts that may present payment risk.<br>• Help improve efficiency by supporting automation of invoicing, reminders, collection workflows, and electronic payment adoption.<br>• Use available technology and process improvement tools to strengthen cash application accuracy, streamline dispute handling, and enhance customer communication.
- 2026-11-09T00:00:00Z
- Pleasanton, CA
- onsite
- Permanent / Full Time
- 0 - 0 USD / Hourly
- <p>Robert Half is seeking an Accounts Receivable Clerk who also has experience in A/P to join our Full-Time Engagement Professionals team. In this role, you will support client projects by handling invoicing, cash applications, collections, payment processing, vendor invoices, and other day-to-day accounting operations. This opportunity offers the stability of full-time employment, exposure to a variety of client environments, and the chance to contribute to critical projects and interim needs.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process customer invoices, post payments, and apply cash accurately</li><li>Monitor aging reports and assist with collections follow-up</li><li>Reconcile accounts receivable transactions and resolve discrepancies</li><li>Support accounts payable functions, including invoice processing and vendor payments</li><li>Maintain accurate financial records and assist with month-end close activities</li><li>Provide general accounting and administrative support for client engagements</li><li>Support Accounts Payable</li></ul>
- 2026-11-02T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 32 - 42 USD / Hourly
- <p><strong>Job Description</strong></p><p>This role is responsible for managing incoming payments, invoicing customers, monitoring outstanding balances, and resolving billing issues. The ideal candidate will have strong organizational skills, excellent communication abilities, and a commitment to accuracy in a fast-paced accounting environment. Based on general knowledge.</p><p><strong>Key Responsibilities</strong></p><ul><li>Generate and send invoices to customers accurately and in a timely manner</li><li>Monitor customer accounts for overdue payments and follow up on outstanding balances</li><li>Process incoming payments, including checks, credit card transactions, and electronic transfers</li><li>Reconcile the accounts receivable ledger to ensure accuracy and completeness</li><li>Research and resolve billing discrepancies and customer disputes</li><li>Prepare aging reports and other accounts receivable analysis</li><li>Communicate with customers regarding account status, payment issues, and billing questions</li><li>Maintain accurate records of customer payments and account activity</li><li>Assist with month-end closing and reporting related to accounts receivable</li><li>Support additional accounting and administrative functions as needed</li></ul>
- 2026-11-12T00:00:00Z
- Emeryville, CA
- onsite
- Permanent / Full Time
- 110000 - 120000 USD / Yearly
- <p>We are looking for an experienced accounts payable specialist to oversee daily AP operations for our California office. This position is suited for someone who is comfortable managing high-volume processing, strengthening procedures, and working independently in a construction-focused environment. The role will play a key part in keeping vendor payments accurate, supporting close activities, and improving the efficiency and control of the payables function.</p><p>Responsibilities: • Lead the end-to-end accounts payable process, from receiving invoices through final payment and account reconciliation. • Review and process a large volume of vendor and subcontractor invoices with close attention to accuracy, timing, and documentation. • Assign proper job-cost coding to invoices and related expenses to support construction accounting requirements. • Organize payment cycles through ACH and check disbursements while following established approval procedures and internal controls. • Track aging reports, investigate open items, and follow up with vendors or internal stakeholders to resolve outstanding balances promptly. • Reconcile AP-related accounts and contribute to month-end close by preparing support and resolving variances. • Maintain vendor files, collect tax documentation, and assist with annual 1099 reporting activities. • Support subcontractor payment compliance by monitoring lien releases, retention details, and required backup documentation. • Reconcile corporate card transactions, including card activity, and administer employee expense submissions through Emburse. • Collaborate with cross-functional teams on workflow improvements, invoice processes, and multi-entity AP support as needed.</p>
- 2026-10-19T00:00:00Z
- Concord, CA
- onsite
- Permanent / Full Time
- 100000 - 130000 USD / Yearly
- <p>We are looking for an experienced Accounts Payable Supervisor/Manager to join a construction-focused organization in Concord, California. This role is suited for someone who is detail oriented and can oversee payment operations while also supporting contract-related review, compliance, and claims coordination. The ideal candidate brings leadership experience, strong business judgment, and the ability to manage detailed financial and contractual matters in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Lead contract administration, ensuring efficient operations and policy compliance.</li><li>Oversee contract drafting, negotiation, execution, and record management.</li><li>Evaluate and resolve claims, including insurance and liability matters.</li><li>Handle investigations, claim documentation, and risk mitigation efforts.</li><li>Manage liens, payment notices, licensing, permits, and compliance requirements.</li><li>Coordinate with insurers, legal counsel, and internal teams on contracts and claims.</li><li>Maintain contract and insurance tracking systems while improving processes and tools.</li></ul><p><br></p>
- 2026-10-29T00:00:00Z
- Walnut Creek, CA
- onsite
- Permanent / Full Time
- 110000 - 120000 USD / Yearly
- We are looking for an experienced Accounts Payable Supervisor/Manager to oversee end-to-end payable operations in Walnut Creek, California. This position plays a key role in keeping invoice processing, subcontractor payments, and month-end activities on track across multiple entities. The ideal candidate brings construction industry accounting knowledge, strong systems experience, and the ability to guide a team while partnering effectively with operations and project stakeholders.<br><br>Responsibilities:<br>• Direct daily accounts payable activities and guide the team to complete month-end close tasks accurately and within strict deadlines.<br>• Oversee the complete invoice-to-payment process for multiple entities, ensuring timely entry, correct coding, proper approvals, and accurate disbursement.<br>• Administer subcontractor payment workflows in Textura, including compliance monitoring, collection of lien documentation, preliminary notice handling, and coordination of joint check processing.<br>• Review vendor and subcontractor statements on a regular basis, investigate variances, and drive prompt resolution of payment or billing issues.<br>• Maintain well-organized financial files and supporting records so documentation remains complete and ready for audit review.<br>• Contribute to the close process by preparing journal entries and completing reconciliations for assigned accounts.<br>• Uphold internal control standards and accounts payable procedures, while identifying unusual items or policy exceptions for escalation.<br>• Coach and support accounts payable staff, serving as a knowledgeable resource for the broader accounting group.<br>• Partner with project managers and operational teams to confirm job cost allocation accuracy and secure timely approval of payable items.<br>• Assist with year-end audit support by gathering requested schedules, records, and other financial documentation.
- 2026-10-26T00:00:00Z
- South San Francisco, CA
- onsite
- Temporary / Contract
- 38 - 40 USD / Hourly
- We are looking for an experienced Accounting Specialist to support a food and food processing organization in South San Francisco, California. This Contract position will focus on year-end accounting priorities and provide hands-on assistance across core financial activities during a period of team coverage needs. The ideal candidate brings strong judgment, advanced Excel capability, and the flexibility to contribute across multiple accounting functions in a fast-paced environment.<br><br>Responsibilities:<br>• Perform detailed account reconciliations and investigate discrepancies to maintain accurate financial records.<br>• Prepare and record journal entries in support of month-end and year-end close activities.<br>• Analyze financial data and produce clear reporting to assist the team with accounting decisions and closing priorities.<br>• Support accounts receivable follow-up efforts by contacting customers regarding outstanding balances and helping improve collections.<br>• Assist with the preparation of financial statements and related schedules to ensure timely reporting.<br>• Use advanced Excel tools to organize data, build analysis, and streamline accounting support tasks.<br>• Provide broad accounting assistance where needed to help cover workload gaps related to staff absences and time away.<br>• Partner with the internal team to learn existing processes quickly and contribute effectively with on-the-job guidance.
- 2026-11-12T00:00:00Z
- Half Moon Bay, CA
- onsite
- Permanent / Full Time
- 75000 - 85000 USD / Yearly
- We are looking for a permanent Office Manager/Accounts Payable to join a stable well-established company in Halfmoon Bay. This is an excellent work life balance position supporting the CFO and CEO for a stable company. <br> Responsibilities: • Process invoices and confirm billing information is complete, accurate, and submitted on time. • Maintain financial records by updating account details, filing documentation, and organizing supporting materials. • Assist with bookkeeping activities such as recording transactions, reconciling entries, and tracking routine account activity. • Monitor client or internal accounts to help resolve discrepancies and ensure balances are properly documented. • Provide office support to including data entry, document management, and correspondence follow-up.
- 2026-11-12T00:00:00Z
- San Mateo, CA
- onsite
- Temporary / Contract
- 30 - 40 USD / Hourly
- <p><strong>Payroll Specialist</strong> | Full-Time Engagement Professional (FTEP)</p><p>Advance Your Payroll Career with Our Full-Time Engagement Team!</p><p>Are you a detail-oriented <strong>Payroll Specialist</strong> who thrives in fast-paced environments and takes pride in ensuring employees are paid accurately and on time? We are seeking a motivated payroll professional to join our <strong>Full-Time Engagement Professionals (FTEP)</strong> team, supporting organizations across a variety of industries.</p><p><br></p><p><em>What You'll Do</em></p><ul><li>Process multi-state, bi-weekly, semi-monthly, and weekly payrolls</li><li>Ensure accurate payroll calculations, deductions, garnishments, and tax withholdings</li><li>Reconcile payroll accounts and prepare payroll-related journal entries</li><li>Maintain compliance with federal, state, and local payroll regulations</li><li>Manage employee payroll changes, including new hires, terminations, and compensation updates</li><li>Support payroll audits and year-end activities, including W-2 processing</li><li>Partner with HR, Accounting, and Finance teams to resolve payroll issues</li><li>Assist with payroll system implementations, upgrades, and process improvements</li></ul><p><br></p><p><br></p><p><br></p>
- 2026-11-12T00:00:00Z
- San Francisco, CA
- onsite
- Permanent / Full Time
- 70000 - 75000 USD / Yearly
- <p>We are looking for a Payroll Specialist to manage accurate and timely payroll operations for a mid-sized workforce in California. This role is ideal for someone who is organized and confident handling end-to-end payroll activities in a fast-paced environment. The successful candidate will help maintain compliance, resolve payroll issues, and support employees with care.</p><p><br></p><p>Responsibilities:</p><ul><li>Process bi-weekly payroll, including payroll adjustments, deductions, direct deposits, PTO approvals, W-4 updates, meal break waivers, and manual checks.</li><li>Prepare and submit union benefit payments and maintain accurate payroll records.</li><li>Review, organize, and validate labor reports and payroll documentation to ensure timely and accurate payroll processing.</li><li>Administer wage garnishments and employee payroll-related communications with government agencies.</li><li>Develop, implement, and maintain payroll audit procedures to ensure data accuracy and compliance.</li><li>Generate payroll reports for Accounting, department leaders, and external stakeholders.</li><li>Analyze, investigate, and resolve payroll discrepancies and employee payroll inquiries.</li><li>Identify and implement process improvements to enhance payroll efficiency and accuracy.</li><li>Maintain confidentiality while handling sensitive employee and payroll information.</li><li>Collaborate with cross-functional teams and field locations to support payroll operations and business objectives.</li><li>Support company policies, compliance requirements, and training initiatives.</li><li>Assist with special projects and additional responsibilities as assigned by management.</li><li>Represent the company professionally and support organizational and marketing initiatives.</li><li>Work independently and collaboratively in a fast-paced, changing environment while maintaining strong attendance and reliability.</li></ul><p><br></p>
- 2026-11-03T00:00:00Z
- Daly City, CA
- onsite
- Temporary / Contract
- 35 - 45 USD / Hourly
- <p>We are seeking a reliable and detail-oriented <strong>Part-Time Payroll Specialist</strong> to support payroll operations approximately <strong>20 hours per week</strong>. This role is responsible for processing payroll accurately and on time, maintaining employee records, ensuring compliance with payroll regulations, and supporting reporting requirements. The ideal candidate will have hands-on experience with <strong>QuickBooks Desktop Payroll</strong> and a strong understanding of <strong>prevailing wage payroll requirements</strong>, including certified payroll reporting and labor compliance. This position is well suited for someone who can work independently, maintain confidentiality, and effectively manage payroll processes in a fast-paced environment.</p>
- 2026-10-29T00:00:00Z