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11 results for Administrative Assistant in Pacific, WA

Administrative Assistant

Kent, WA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Job Description:We are seeking a detail-oriented and dependable Administrative Assistant for a contract opportunity in Kent. This role will support daily office operations and provide administrative assistance to ensure an efficient and organized work environment.Key Responsibilities:<ul><li>Answer and direct incoming calls and respond to general inquiries</li><li>Provide front desk support by greeting visitors and handling correspondence</li><li>Perform data entry, document preparation, and record maintenance</li><li>File, scan, and organize both physical and electronic documents</li><li>Assist with scheduling meetings and managing calendars as needed</li><li>Support internal teams with various administrative and clerical tasks</li><li>Maintain office supplies and assist with general office coordination</li></ul>
2026-05-22T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners. Responsibilities:• Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs.• Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement.• Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings.• Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change.• Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership.• Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations.• Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion. The salary range for this position is $100,000 to $130.000. Benefits:M/D/V - 100% paid for employees401k with match15 days PTO7 holidays + 3 cultural days
2026-05-11T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Temporary / Contract
35 - 37.47 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support in a contract position. This role is ideal for someone who excels in a fast-paced environment, manages competing priorities with sound judgment, and brings a strong, service-oriented approach to executive and board support. The position plays a central role in coordinating executive operations, leadership activities, and board-related logistics while handling sensitive information with discretion. Responsibilities: • Manage a demanding executive calendar by coordinating meetings, resolving scheduling conflicts, and ensuring leaders are prepared for upcoming commitments. • Arrange detailed travel logistics, create organized itineraries, and assemble briefing materials for meetings, events, and external engagements. • Act as a primary administrative contact for board-related activities, helping organize communications, meeting materials, and follow-up actions. • Draft clear correspondence, acknowledgements, and other written documents that support executive communications and organizational priorities. • Coordinate onsite logistics for board and leadership meetings by working closely with facilities, catering, and event support teams. • Monitor deadlines and shifting priorities, take initiative on urgent matters, and drive assignments through completion with minimal oversight. • Support senior leadership operations through meeting scheduling, agenda preparation, note coordination, and tracking of action items and deliverables. • Reconcile budget activity and credit card expenses, maintaining accurate records and timely reporting. • Uphold confidentiality when working with executives, board members, donors, and other key stakeholders. • Contribute to a collaborative workplace culture by promoting strong internal service standards and supporting equity and anti-racism efforts across the department.
2026-05-28T00:00:00Z

Front Desk and Legal Administrative Assistant

Seattle, WA
onsite
Permanent / Full Time
48000 - 60000 USD / Yearly
A boutique law firm in downtown Seattle is seeking a Front Desk/Administrative Assistant to join their team. This position is a great fit for someone eager to join the legal field, with prior administrative experience.The firm offers a base salary of 48-60k and additional bonus earnings twice yearly. Additionally, they provide medical insurance, long-term and short-term disability, 2 weeks PTO, 6 days of sick time, 11 holidays, one personal day, 401k with profit sharing and a paid Orca Card.Responsibilities:<ul><li>Welcome clients as their first point of contact entering the firm</li><li>Answer and direct phone calls, take messages and follow up with appropriate parties</li><li>Set up ZOOM meetings and conference rooms for in-person meetings</li><li>Process mail</li><li>Scan checks and invoices; support accounts receivable</li><li>Order office supplies</li><li>Maintain a clean and tidy office space</li><li>Additional tasks as assigned, may grow and change with time and experience</li></ul>
2026-04-27T00:00:00Z

Administrative Coordinator

Seattle, WA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Coordinator to support daily front office operations. This is a Contract position within the services industry, focused on creating a welcoming, well-organized workplace for employees, visitors, and leadership. The ideal candidate brings a service-driven approach, strong organizational skills, and the ability to keep shared spaces running smoothly in a fast-paced office environment. Responsibilities: • Welcome employees, guests, and leaders while ensuring a positive arrival experience. • Manage visitor access by coordinating check-in procedures, communicating guest arrivals, and partnering with on-site security protocols. • Provide coverage for reception and front office activities when primary coordinators are unavailable. • Maintain hospitality spaces by replenishing refreshments, snacks, and essential workplace supplies throughout the day. • Keep conference rooms, shared desks, break areas, and common spaces neat, organized, and ready for use. • Track office inventory levels and take action to reorder or restock materials before shortages affect operations. • Support mail handling, inbound call coverage, calendar coordination, and other administrative tasks that contribute to efficient office workflows. • Perform regular office walkthroughs to identify cleaning, presentation, or maintenance needs and resolve them promptly. • Take initiative on day-to-day support tasks and assist with additional administrative or workplace coordination duties as needed.
2026-05-27T00:00:00Z

Office Manager

Seattle, WA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized and service-oriented Office Manager to support daily operations at a storage and property facility in Seattle, Washington. This Contract position will play a central role in creating a clean, secure, and welcoming environment while assisting customers with rentals, account questions, and onsite needs. The ideal candidate brings strong administrative skills, sound judgment, and a proactive approach to keeping office and site activities running smoothly. Responsibilities: • Coordinate day-to-day office and site operations to promote a well-maintained, efficient, and customer-ready facility. • Welcome customers, respond to questions, and provide guidance on account details, rental options, and general service requests. • Lead tours of available units or spaces and assist customers through leasing documentation and related administrative steps. • Process daily payments, reconcile transactions, and support accurate financial recordkeeping for routine office activities. • Monitor office supply levels, place orders as needed, and maintain organized inventory for administrative operations. • Perform regular property checks to verify cleanliness, safety, security, and overall operational preparedness. • Work closely with onsite team members and leadership to address issues, improve workflows, and support business objectives. • Handle front desk and receptionist responsibilities, including directing visitors, answering calls, and managing basic office correspondence.
2026-05-27T00:00:00Z

Office Manager

Tacoma, WA
onsite
Temporary / Contract
25 - 29 USD / Hourly
We are looking for an experienced Office Manager to oversee day-to-day branch operations in Tacoma, Washington, supporting administrative, financial, and people-related functions within a busy office setting. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, can keep multiple workflows organized, and brings a hands-on approach to team coordination and operational support. The successful candidate will help maintain smooth office performance, uphold accuracy across key business processes, and work closely with leadership to strengthen efficiency and service levels. Responsibilities: • Direct daily office activities across administrative support, front desk coverage, and general branch coordination to keep operations running smoothly. • Supervise and assist staff members, organize schedules and coverage, and promote consistent execution of office procedures. • Manage high-volume billing and financial transactions, including invoice processing, accounts payable, accounts receivable, and payroll-related tasks with a strong focus on accuracy. • Support certified payroll activities and maintain organized records to meet client, contract, and compliance requirements. • Coordinate hiring, onboarding, and offboarding administration while partnering with leadership on employee-related documentation and workflow needs. • Maintain office supply inventory, place orders as needed, and ensure the workplace remains properly stocked and functional. • Handle reception responsibilities by greeting visitors, answering incoming communications, and directing requests to the appropriate teams. • Assist with audit preparation, contract documentation, and reporting activities to support operational compliance and readiness. • Identify process improvement opportunities and collaborate with management to enhance team performance, accountability, and efficiency.
2026-05-22T00:00:00Z

Receptionist

Puyallup, WA
onsite
Temporary / Contract
20 - 23 USD / Hourly
Job Summary:We are seeking a professional and customer-focused Receptionist to support daily front office operations in Puyallup. This role serves as the first point of contact for visitors and callers while providing essential administrative and clerical support to the team. Key Responsibilities:<ul><li>Greet and assist visitors in a friendly and professional manner</li><li>Answer and route incoming phone calls, responding to general inquiries</li><li>Manage front desk operations, including mail distribution and office coordination</li><li>Schedule appointments and maintain calendars as needed</li><li>Perform data entry, filing, and document scanning</li><li>Maintain organized records and ensure accurate documentation</li><li>Support additional administrative tasks to assist the team and office operation</li></ul>
2026-05-22T00:00:00Z

Human Resources Administrator

Seattle, WA
onsite
Temporary / Contract
26.9135 - 31.163 USD / Hourly
contract Contract HR Administrator Location: Shoreline, WA Schedule: Full-Time | Onsite Hours: Monday–Friday, 8:00am–4:30pm Alternative schedule of four 10-hour shifts may also be considered Assignment Duration: Tentatively June 2026 – August 2026 (Timeline subject to change based on operational needs) We are partnering with an organization in Shoreline, WA that is seeking a detail oriented and detail-oriented contract HR Administrator to support their Human Resources department during a contract assignment this summer. This role will provide administrative and operational HR support across a variety of functions including onboarding, personnel file management, scheduling, benefits support, and employee communication. The ideal candidate will be highly organized, dependable, capable of handling confidential information with discretion, and comfortable working within a fast-paced and detail oriented environment. This is an excellent opportunity for someone with prior HR administrative experience who enjoys supporting internal operations and contributing to a collaborative team environment. Key Responsibilities: Provide administrative support to the Human Resources department Assist with benefits administration support and related employee communications Schedule employee physical wellness examinations and coordinate follow-up as needed Support hiring and onboarding processes, including communication and correspondence with candidates and new hires Maintain personnel files and assist with records retention processes Perform accurate data entry and system updates Support miscellaneous HR and administrative projects and tasks as assigned Provide break and coverage support for the Receptionist position as needed Ensure confidentiality and professionalism in all employee interactions and documentation handling
2026-05-27T00:00:00Z

Paralegal

Tacoma, WA
onsite
Temporary / Contract
30 - 37 USD / Hourly
Robert Half is partnering with a boutique law firm in Tacoma, WA looking for a Paralegal to jump in and assist their team! This is a contract opportunity with potential for permanent hire. Responsibilities:<ul><li>Communicate with clients to gather case details, provide updates, and help maintain a responsive service experience.</li><li>Prepare and revise legal documents related to guardianship, probate, and trust matters with close attention to accuracy and formatting.</li><li>Submit court filings electronically in Pierce County and ensure all documents meet local filing requirements.</li><li>Track important case dates, hearings, and deadlines to support timely progression of legal matters.</li><li>Organize case materials and maintain orderly records for active files across estate and guardianship proceedings.</li><li>Assist attorneys with case coordination, document handling, and general paralegal support throughout each stage of a matter.</li></ul>
2026-05-28T00:00:00Z

Paralegal

Seattle, WA
onsite
Permanent / Full Time
85000 - 115000 USD / Yearly
We are looking for an experienced paralegal to join our team in Seattle, Washington. In this role, you will play a vital part in supporting attorneys with various aspects of litigation and case management. This position requires strong attention to detail, organizational skills, and the ability to thrive in a fast-paced, detail-oriented services environment. Responsibilities: • Assist attorneys with all stages of discovery, including document review and production. • Support civil litigation processes by drafting pleadings, motions, and correspondence. • Prepare trial materials such as exhibits, witness lists, and case summaries. • Manage case files and maintain accurate records using case management software. • Conduct legal research to provide insights and support for ongoing cases. • Coordinate communication between clients, witnesses, and legal teams. • Organize and maintain schedules for court deadlines and attorney appointments. • Ensure compliance with court rules and procedures through meticulous oversight. • Help streamline workflow by identifying opportunities for process improvement.
2026-05-06T00:00:00Z