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3 results for Executive Assistant in Orlando, FL

Executive Assistant

Orlando, FL
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
We are looking for an Executive Assistant to support senior leadership and help keep daily operations organized, efficient, and on track in Orlando, Florida. This role combines high-level administrative coordination with executive communication, meeting management, travel planning, and business support activities. The ideal candidate is highly organized, exercises sound judgment, and can manage sensitive information while balancing multiple priorities in a fast-paced service environment - ideally within defense or manufacturing. Responsibilities:• Manage the President’s schedule and coordinate competing priorities to ensure leadership time is aligned with key business objectives.• Maintain executive calendars, company-wide scheduling needs, and critical follow-up items so decisions and deliverables move forward on time.• Organize leadership visits by preparing meeting logistics, presentations, catering, visitor materials, and related support activities.• Coordinate board meetings, executive sessions, and leadership off-site events, including agenda preparation, presentation support, and documentation of outcomes.• Prepare, edit, and distribute executive correspondence, reports, and presentation materials for internal and external stakeholders.• Arrange domestic and international travel plans, including itineraries and related logistics, with attention to efficiency, policy compliance, and cost control.• Process executive expenses, invoices, credit card reconciliations, and telecommunications account administration in accordance with company procedures.• Support regulatory and internal compliance activities, including coordination related to foreign visitor processes and protection of confidential business information.• Act as a central point of contact for executive leadership, helping manage communication flow and maintain productive stakeholder relationships.• Review and refine administrative procedures to improve efficiency, strengthen controls, and support consistent execution across executive operations.
2026-08-19T00:00:00Z

Executive Assistant

Kissimmee, FL
onsite
Temporary / Contract
35 - 40 USD / Hourly
Position OverviewOur client is seeking an experienced Executive Assistant / Senior Executive Support Professional to support three Directors within the Media Growth Marketing organization.This role is ideal for a polished and proactive executive support professional with extensive experience supporting multiple senior leaders in a fast-paced corporate environment. The successful candidate will be highly organized, resourceful, adaptable, and comfortable managing competing priorities while maintaining professionalism and discretion.Key Responsibilities<ul><li>Provide high-level administrative support to three Directors within Media Growth Marketing.</li><li>Manage complex and frequently changing calendars across multiple executives while balancing competing priorities.</li><li>Coordinate meetings, scheduling, phone support, and logistical planning.</li><li>Serve as a central point of coordination across multiple leadership teams, proactively identifying conflicts, dependencies, and opportunities to improve efficiency.</li><li>Interact with employees, external partners, senior leaders, and key stakeholders on behalf of leadership.</li><li>Collaborate and communicate regularly with the administrative support team within Media Growth Marketing.</li><li>Build strong partnerships with Directors, Senior Managers, and cross-functional stakeholders throughout the organization.</li><li>Coordinate domestic and international travel arrangements, including itinerary management, trip oversight, meeting logistics, and expense reconciliation.</li><li>Coordinate meetings across multiple time zones and support geographically dispersed teams.</li><li>Partner with Information Technology and other support organizations to address business and technology needs.</li><li>Anticipate leadership needs, exercise sound judgment, and proactively resolve issues before they become obstacles.</li><li>Track action items, deadlines, deliverables, and key follow-up activities.</li><li>Maintain a high degree of confidentiality, professionalism, and executive-level discretion.</li></ul>
2026-09-03T00:00:00Z

Administrative Assistant

Orlando, FL
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a financial services organization in Orlando, Florida. This position plays an important role in keeping administrative workflows organized, coordinating communication with international contacts, and assisting with document handling and office supply management. The ideal candidate is dependable, detail-oriented, and comfortable managing a variety of clerical and support tasks in a fully onsite environment. Responsibilities: • Coordinate correspondence and ongoing communication with the international office to ensure timely information sharing and follow-up. • Manage orders for office materials such as stationery, envelopes, sleeves, and check stock to maintain adequate inventory levels. • Prepare and process certified mailings and complete post office runs as needed for business operations. • Organize and distribute K-1 documents to tax preparers with accuracy and attention to deadlines. • Provide backup assistance to the accounting clerk during busy periods or when additional administrative support is required. • Handle general office administrative duties, including data entry, document organization, and routine clerical support. • Prepare and submit annual state filing reports for multiple business entities in accordance with required deadlines. • Support inbound call handling and assist with day-to-day front office and administrative needs in a detail-oriented manner.
2026-08-25T00:00:00Z