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20 results for Hr Payroll Specialist in Orland Park, IL

Payroll Specialist

Palatine, IL
onsite
Permanent / Full Time
100000 - 110000 USD / Yearly
The salary range for this position is $100,000 - $110,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job Description:· Assist in processing the full payroll cycle for all entities including data input, transmission, auditing, reporting, balancing, and reconciliation.· Prepare regular reports such as quarterly 401k matching, benefit billing summaries, and overtime· Manage state-specific tax/insurance reporting and billing.· Partner with internal Tax and Accounting departments for payroll account and G/L reconciliations, and regular reporting· Provide information to third-parties including vendors and audit teams· Answer manager and employee questions, and resolve payroll issues· Maintain employee payroll files
2026-08-05T00:00:00Z

Payroll Specialist

Downers Grove, IL
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an experienced Payroll Specialist to support a healthcare organization in Downers Grove, Illinois. This Long-term Contract position is designed to provide dependable payroll coverage during a leave period and is expected to begin shortly after Labor Day. The assignment is anticipated to run for approximately 3–4 months, with the possibility of extension based on business needs. The ideal candidate will bring strong Paycom expertise, multi-state payroll knowledge, and the ability to step in quickly to keep payroll operations accurate, compliant, and on schedule. Responsibilities: • Oversee biweekly payroll processing for approximately 130 employees, ensuring all payments are completed accurately and within established deadlines. • Administer payroll activities across multiple states and support payroll needs for five separate business entities. • Use Paycom to enter, audit, and maintain payroll data while keeping employee records current and organized. • Examine payroll details for inconsistencies, investigate issues, and correct errors before finalizing each payroll cycle. • Apply federal, state, and local payroll regulations to help maintain full compliance in all processing activities. • Serve as a point of contact for employee payroll inquiries and provide timely support to resolve pay-related concerns. • Protect sensitive employee and compensation information by handling records with a high level of confidentiality. • Provide assistance with benefits-related tasks and additional human resources support when needed. • Partner with team members during onboarding and knowledge transfer to ensure a smooth handoff and continuity of payroll operations.
2026-08-18T00:00:00Z

Payroll Specialist

Chicago, IL
onsite
Permanent / Full Time
90000 - 95000 USD / Yearly
The salary range for this position is $90,000-$95,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. The best way to beat the heat is in a new role that pays more! Key Responsibilities: o Process payroll for nine entities within ADP Workforce Now, ensuring accuracy, timeliness, and compliance.o Review and validate timekeeping, earnings, deductions, benefits, and adjustments prior to final submission.o Maintain payroll records and support payroll onboarding/offboarding activities.o Reconcile the payroll sub-ledger to the general ledger for all entities. o Prepare and post payroll-related journal entries.o Investigate and resolve discrepancies in partnership with the Accounting/Finance team.o Remit federal, state, and local payroll taxes accurately and on schedule.o Prepare and submit government reporting and ensure compliance with all regulatory agencies.o Ensure compliance with all payroll laws, tax regulations, and company policies.o Set up payroll in new states, if required.o Prepare and distribute monthly, quarterly, and year-end payroll statements, including W-2s and other payroll-related filings.o Prepare annual W-2 reconciliations for tax workpapers.o Generate customized payroll reports for Finance, HR, and leadership as needed.o Maximize functionality and efficiency within ADP Workforce Now.o Identify opportunities for process enhancements that improve payroll accuracy, controls, and operating efficiency.o Administer Concur and ensure efficient processing of employee reimbursements.o Support audits and special projects as needed.
2026-07-17T00:00:00Z

Human Resources (HR) Manager

Wheeling, IL
onsite
Temporary / Contract
40 - 45 USD / Hourly
Our client is seeking an experienced HR Manager to support HR operations at a manufacturing plant in Wheeling, IL. This is a 4-5 month contract with potential for extension. This position is ideal for someone who is comfortable working in a hands-on setting, partnering with plant leadership, and supporting a workforce that has deep tenure and established ways of working. This individual will play a key role in day-to-day HR support, employee communication, benefits-related questions, and HR/payroll system coordination. The right candidate will be approachable, detail-oriented, and capable of building trust with employees. Responsibilities:<ul><li>Provide day-to-day HR operational support in a manufacturing plant environment</li><li>Serve as a visible HR presence by walking the floor and building relationships with employees</li><li>Support employee communication initiatives, including monthly town halls and business meetings</li><li>Answer employee questions related to benefits, policies and general HR matters</li><li>Partner with the payroll team and support payroll-related HR processes using ADP Workforce Now</li><li>Assist with employee relations matters in partnership with HR leadership</li><li>Support recruiting activity for open positions as needed</li><li>Work closely with plant leadership to help improve communication, engagement and overall employee experience</li><li>Maintain accurate HR records and ensure strong attention to detail across all processes</li></ul>
2026-08-05T00:00:00Z

Human Resources (HR) Recruiter

Chicago, IL
onsite
Temporary to Hire
25 - 29 USD / Hourly
We are looking for a Human Resources Recruiter to support hiring and retention efforts for Nurses, CNA's, and clinical roles in Chicago, Illinois. This contract opportunity with potential for a permanent role is ideal for someone who can manage the recruitment lifecycle, build strong talent pipelines, and partner closely with leadership to secure candidates with relevant experience. The person in this role will also contribute to broader HR operations while handling sensitive information with care and discretion. Responsibilities:• Manage incoming staffing requests and move approved openings through the recruitment process from posting to offer stage.• Partner with leaders to develop practical strategies for attracting and retaining nursing and non-clinical talent with relevant experience.• Build relationships with external recruiting resources, including employment agencies, advertising partners, industry associations, and targeted job boards.• Organize and participate in hiring events such as job fairs, open houses, and other outreach activities designed to expand candidate pipelines.• Evaluate applicants through resume review, interviews, employment testing coordination, reference checks, and verification of work-related credentials.• Prepare and communicate contingent employment offers, then coordinate pre-employment steps such as physicals and drug screenings with the appropriate health services contact.• Maintain accurate recruiting activity reports, employee records, and onboarding data entry within HRIS and MEDITECH systems.• Support annual compliance activities by tracking and verifying licensure, certifications, and required health documentation according to established timelines.• Assist with departmental initiatives, collaborate across HR functions, and keep leadership informed of urgent matters, risks, or hiring challenges. The salary range for this position is $25/hr. to $29/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-08-11T00:00:00Z

HR Generalist

Cicero, IL
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an HR Generalist to support our nonprofit client based in Cicero, Illinois. This Long-term Contract position is ideal for someone who can balance employee support, daily HR operations, and consistent administrative follow-through. The role will contribute to onboarding, benefits coordination, employee relations, and HR data management while helping maintain a responsive and organized HR function. This position is fully on site and could potentially go contract to hire! Responsibilities:• Provide day-to-day HR support by addressing employee questions, explaining policies, and helping resolve workplace concerns in a timely and thorough manner.• Coordinate onboarding activities for new hires, including preparing documentation, guiding orientation steps, and ensuring required records are completed accurately.• Administer core HR processes and maintain personnel documentation to support compliance, organization, and efficient workflow across the department.• Assist with benefits-related activities by supporting enrollments, answering employee questions, and helping manage updates connected to coverage and eligibility.• Maintain and update employee information within the HRIS to promote data accuracy, proper recordkeeping, and reliable reporting.• Partner with managers and internal teams to support employee relations matters and encourage consistent application of company practices.• Prepare HR forms, letters, and other administrative materials while tracking deadlines and following through on routine personnel actions.• Contribute to process improvements and support HR-related operational changes when needed as part of ongoing departmental priorities.
2026-08-18T00:00:00Z

Human Resources (HR) Coordinator

Montgomery, IL
onsite
Temporary to Hire
22.8 - 25 USD / Hourly
We are looking for a Human Resources (HR) Coordinator to support day-to-day recruiting coordination and HR operations in Montgomery, Illinois. This Contract to permanent opportunity is well suited for someone who enjoys working in a fast-paced environment, providing strong internal support, and helping create a positive experience for candidates and employees. The person in this role will contribute to hiring efforts, onboarding activities, payroll coordination, and process improvement projects while partnering closely with the HR team. Responsibilities: • Organize and manage scheduling for new employee orientation sessions to help create a smooth onboarding experience. • Partner with HR team members to track candidate pipelines across referrals, external sources, and internal recruiting channels. • Build relationships with community and local workforce partners to strengthen talent pipelines and expand sourcing resources. • Provide timely, attentive support to employees, candidates, and other stakeholders through consistent customer service. • Assist with contingent workforce payroll activities and help maintain accurate supporting documentation. • Contribute to special HR projects focused on improving filing methods and making employee communications more efficient. • Support onboarding-related tasks such as screening coordination, record maintenance, and follow-up on required hiring documentation. • Help maintain HR data accuracy and administrative records within HR systems and related tracking tools.
2026-08-18T00:00:00Z

Payroll Manager

Chicago, IL
onsite
Permanent / Full Time
130000 - 140000 USD / Yearly
The salary range for this position is $130,000 - $140,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Role Overview:Primary responsibility for the oversight, governance, and execution of payroll operations across non-US jurisdictions. This role ensures compliant, accurate, and timely payroll processing while managing complex cross-border matters such as expatriate payrolls, tax protection, and multi-country reporting. This position serves as the central point of coordination for internal stakeholders (HR, Finance, Tax, and Legal) and external payroll providers for all cross-border and non-US payroll-related matters, ensuring alignment with global payroll strategy, regulatory requirements, and internal controls. Job Description:<ul><li>Ensure end-to-end payroll processing for Canada and APAC</li><li>Coordinate with European colleagues to ensure consistency in all global payrolls</li><li>Ensure timely and accurate payroll execution, including earnings, deductions, statutory filings, payments, and income allocations</li><li>Monitor payroll calendars and coordinate multi-country payroll cycles</li><li>Lead payroll support for internally mobile employees, including cross-border travel, expatriates, split payrolls, and tax gross-up calculations</li><li>Partner with Global Mobility and Tax to ensure alignment on cross-border compliance and reporting</li><li>Prepare IRS Forms 1042/1042-S, treaty-based return filings, and other similar tax forms</li><li>Coordinate with Tax on ad-hoc cross-border matters, such as strategic opportunities, expansion and permanent establishment analyses</li><li>Maintain strong internal controls and SOX compliance over payroll processes</li><li>Establish and maintain standardized global payroll policies, procedures and documentation</li><li>Drive process improvements, automation and harmonization across jurisdictions</li><li>Assemble clear and concise workpapers</li><li>Respond to inquiries from tax authorities</li><li>Assist in various payroll-related tasks with a great attitude and willingness to contribute</li></ul>
2026-07-24T00:00:00Z

Human Resources (HR) Director

Chicago, IL
onsite
Temporary / Contract
61.75 - 71.5 USD / Hourly
We are looking for an experienced Human Resources (HR) Director to support a university environment in Chicago, Illinois. This Long-term Contract opportunity is ideal for a strong HR professional who can manage both complex employee matters and day-to-day HR support, while working effectively in a manual environment. The person in this role must be comfortable stepping into a wide variety of HR situations, providing practical support, building trust quickly, and helping the organization navigate change. Responsibilities:<ul><li>Serve as an HR Business Partner for an assigned client group, providing support across a broad range of HR areas.</li><li>Manage employee relations matters, including complex cases, investigations, documentation, and partnership with legal.</li><li>Lead the ADA reasonable accommodation process from start to finish, including the interactive process and related documentation.</li><li>Advise leaders on performance management, coaching, and performance improvement plans.</li><li>Support workforce planning, reorganizations, and other organizational changes.</li><li>Assist with change management efforts related to implementations.</li><li>Handle both strategic HRBP work and day-to-day HR issues in a non-siloed environment.</li><li>Perform administrative HR work in a highly manual environment with non-integrated systems.</li><li>Maintain accurate records and documentation across HR activities.</li><li>Provide recruiting or offer support as needed.</li><li>Participate in special projects and other duties as assigned.</li><li>May provide guidance to HR Managers, depending on business need.</li></ul>
2026-07-30T00:00:00Z

Human Resources (HR) Director

East Chicago, IN
onsite
Permanent / Full Time
150000 - 170000 USD / Yearly
As Director of Human Resources, you will be essential to an HR and strategic planning process. This role will be heavily engaged with both the direct team and outsourced HR Providers ensuring that talent acquisition, performance management systems and incentive compensation systems are effectively deployed throughout the North America organization. This leader will partner with each of the operating managers to ensure we are driving a positive company culture. The ideal candidate will be strategic, business focused, and hands-on support. Must have manufacturing experience. This position is on-site 5 days a week. Client offers a competitive benefit package including medical, dental, vision, PTO, 401k, and bonus. The salary target is $150k-$170k plus bonus.Recruiter: Connie Stathopoulos
2026-08-05T00:00:00Z

Human Resources (HR) Business Partner

Hinsdale, IL
onsite
Temporary / Contract
38 - 40 USD / Hourly
We are looking for an experienced Human Resources Business Partner to support leaders and employees in Oak Brook, Illinois through a Contract position. This role focuses on strengthening workplace practices, advising on employee relations matters, and helping managers apply people policies consistently and effectively. The ideal candidate brings a balanced approach to coaching, investigations, and performance support while contributing to day-to-day HR administration. Responsibilities: • Advise managers and employees on workplace concerns, policy interpretation, and appropriate employee relations practices. • Conduct and document employee relations reviews and investigations, ensuring matters are handled fairly, promptly, and in alignment with company guidelines. • Partner with leadership to address performance issues, recommend corrective actions, and support effective resolution plans. • Provide guidance on HR policies and help ensure consistent application across teams and functions. • Support routine human resources administration, including employee documentation, case tracking, and related follow-up activities. • Collaborate with business leaders to identify workforce concerns and recommend practical HR solutions that support team effectiveness. • Maintain accurate records related to employee relations matters while protecting confidentiality and exercising sound judgment. • Contribute to process improvements within HR operations when changes to internal workflows or systems affect employee support activities.
2026-08-18T00:00:00Z

Payroll Administrator

Wheaton, IL
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
The salary range for this position is $80,000-85,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Key Responsibilities The Payroll Administrator is responsible for assisting the Payroll Operations Manager with all aspects of payroll for First Trust Portfolios and their domestic and international affiliates. <ul><li>Assist in processing the full payroll cycle for all entities including data input, transmission, auditing, reporting, balancing, and reconciliation.</li><li>Prepare regular reports such as quarterly 401k matching, benefit billing summaries, and overtime</li><li>Manage state-specific tax/insurance reporting and billing.</li><li>Partner with internal Tax and Accounting departments for payroll account and G/L reconciliations, and regular reporting</li><li>Provide information to third-parties including vendors and audit teams</li><li>Answer manager and employee questions, and resolve payroll issues</li><li>Maintain employee payroll files</li></ul>
2026-08-04T00:00:00Z

Payroll Administrator

Wheaton, IL
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
The salary range for this position is $80,000-$85,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. The #1 thing on everyone's mind right now: ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Key Responsibilities The Payroll Administrator is responsible for assisting the Payroll Operations Manager with all aspects of payroll for First Trust Portfolios and their domestic and international affiliates. Key Responsibilities <ul><li>Assist in processing the full payroll cycle for all entities including data input, transmission, auditing, reporting, balancing, and reconciliation.</li><li>Prepare regular reports such as quarterly 401k matching, benefit billing summaries, and overtime</li><li>Manage state-specific tax/insurance reporting and billing.</li><li>Partner with internal Tax and Accounting departments for payroll account and G/L reconciliations, and regular reporting</li><li>Provide information to third-parties including vendors and audit teams</li><li>Answer manager and employee questions, and resolve payroll issues</li><li>Maintain employee payroll files</li></ul>
2026-07-17T00:00:00Z

Payroll Administrator

Chicago, IL
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
The salary range for this position is $85,000 - $105,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Essential Duties and Responsibilities:· Prepare and process payroll for exempt and non-exempt multi-state employees across all entities· Calculating commission payments· Efficiently perform all necessary functions to process in-house payroll in a timely fashion. This includes but is not limited to analyzing, preparing, and submitting payroll data for all employees, benefit deductions, and tax withholdings· Administer and evaluate timesheets and resolve any timesheet discrepancies· Respond to employee inquiries regarding paychecks, payroll practices and procedures· Resolve payroll issues· Uphold payroll policies to staff· Process quarterly, fiscal and calendar year-end reports and assist with fiscal year-end accruals for general ledger posting· Plan direct, and coordinate payroll activities and resources to ensure payroll deliverables are completed on time and within budget
2026-07-29T00:00:00Z

Accounts Payable Specialist

Bensenville, IL
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an Accounts Payable Specialist to join a manufacturing organization in Bensenville, Illinois on a contract basis with the potential for a permanent role. This position will play an important role in maintaining accurate payables activity, supporting timely vendor payments, and partnering with internal teams to keep financial operations running smoothly. The ideal candidate is comfortable managing a high volume of invoice activity, resolving payment issues, and working effectively in an environment that continues to evolve through automation and process improvements. Responsibilities: • Manage the full accounts payable cycle from invoice receipt through final payment posting, ensuring accuracy and timeliness throughout the process. • Review invoices for proper coding, verify supporting documentation, and address any mismatches or exceptions before processing. • Prepare vendor disbursements through methods such as ACH and check runs while maintaining compliance with internal payment procedures. • Research billing issues and collaborate with vendors and internal stakeholders to resolve discrepancies efficiently. • Process and reconcile intercompany payable activity with careful attention to deadlines and accounting accuracy. • Partner with purchasing and warehouse personnel to confirm receipts, investigate variances, and support smooth transaction flow. • Provide accounts payable support across two operating locations, maintaining consistency in execution and communication. • Contribute to ongoing automation initiatives and adapt to updated workflows, tools, and process enhancements within the AP function.
2026-08-17T00:00:00Z

Accounts Payable Specialist

Chicago, IL
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
The salary range for this position is $70,000-$75,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Job DescriptionThe desired candidate possesses strong analytical and problem-solving skills, is detail-oriented, well organized, and can manage competing priorities while meeting constant deadlines.Specific job responsibilities<ul><li>Perform the accounts payable cycle to ensure timely payments of invoices to vendors, from receipt of invoices to finalizing payments, including:</li><li>Enter invoices into the accounts payable system (SAP Concur).</li><li>Gain the proper business and financial statement knowledge to administer accurate coding of each invoice, including expense categorization, approval workflow, and other applicable fields necessary for business reporting.</li><li>Assist with monitoring the accounts payable email inbox.</li><li>Prepare batch ACH and check runs, as well as wire transfers.</li><li>Ensure payment success and that all invoices are accounted for in the general ledger and the accounts payable system.</li><li>Investigate and resolve issues associated with invoice processing internally with business owners and externally with vendors.</li><li>Provide support during mergers and acquisitions, including assistance with integration of merger firm accounts payable processes and new vendor onboarding.</li><li>Communicate with vendors regarding payment status of invoices and other ad-hoc requests.</li><li>Review and approve employee expense reimbursement reports, including verification of mandatory documentation and expensing coding accuracy.</li><li>Review, code, and reconcile monthly corporate credit card transactions.</li><li>Assist with IRS 1099 compliance and reporting.</li><li>Assist with monthly tasks, including balance sheet reconciliations, journal entries, and determining appropriate accruals.</li><li>Assist with accounts receivable tasks, including depositing checks, posting receipts, and researching discrepancies.</li><li>General accounting assistance: scanning, organizing, and filing accounting documentation, opening and sorting mail for the accounting team.</li><li>Special projects or ad-hoc requests, as required. </li></ul>
2026-08-13T00:00:00Z

Accounts Payable Specialist

Chicago, IL
onsite
Permanent / Full Time
70000 - 72000 USD / Yearly
The salary range for this position is $70,000 to $72,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Responsibilities<ul><li>Process accounts payable invoices (PO & NON-PO) in accordance with policies, procedures, and SOX compliance. Investigate and resolve problems associated with the processing of invoices. Identify and prioritize processing of invoices earning vendor discounts.</li><li>Perform daily reconciliation of freight and contract shop invoices imported into AP’s system from different ERP systems. Process invoices from the error log created by AP’s scanning software. Perform vendor statement reconciliations. Perform periodic analysis of duplicate, open, and unpaid invoices.</li><li>Process and complete all scheduled payment runs. Coordinate payment activities with Treasury, according to the prescribed process, including resolving payment issues. Analyze the payment proposal to ensure electronic methods are maximized. Ensure remittance information is accurate, including routing and account information for electronic payments.</li><li>Special projects</li><li>Maintain all aspects of the vendor master files. This includes set-up, changes, and deactivations of vendors. Assist with monthly reporting and audits. Perform monthly vendor master change review. Lead efforts in resolving IRS B-notices and perform backup withholding where applicable.</li></ul>Typical Decisions<ul><li>Determine which inquiries are beyond the scope of the Accounts Payable position and direct them to the appropriate department.</li><li>Ensure invoices have the appropriate approvals and documentation.</li><li>Coordinate invoice resolution of PO invoices with the appropriate individual to correct any quantity, pricing, or goods receipt issues.</li><li>Verify all payments are complete and accurate.</li><li>Determine which vendors are more suitable for the virtual credit card program versus ACH/EFT.</li><li>Identifying & prioritizing invoice processing for earning maximum discounts.</li></ul>
2026-08-11T00:00:00Z

Accounts Payable Specialist

Chicago, IL
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Accounts Payable Analyst to support day-to-day payment operations for a Contract position based in Chicago, Illinois. This role will focus on A/P processes, Concur administration, system data transfer processing, and A/P general accounting knowledge. The ideal candidate brings hands-on accounts payable experience, strong attention to detail, and comfort working with Concur in a fast-paced environment. Responsibilities:• Manage supplier records and respond to vendor questions to maintain accurate and efficient payment processes.• Review, code, and enter invoices with a high level of accuracy while ensuring proper documentation and approval routing.• Support employee and volunteer payment activities in alignment with internal accounts payable procedures.• Assist with expense administration, including setting up new accounts in Concur and providing support for system users as needed.• Coordinate payment activity such as ACH transactions and check runs to help ensure obligations are met on schedule.• Contribute to data integration and related accounts payable tasks to keep financial information complete and current.• Monitor invoice status and resolve discrepancies by working closely with relevant stakeholders and available system records.
2026-08-04T00:00:00Z

Accounts Payable Specialist

Evanston, IL
onsite
Temporary to Hire
31.6635 - 36.663 USD / Hourly
We are looking for an Accounts Payable Specialist to join a team in Evanston, Illinois in a Contract to Permanent capacity. This position focuses on accurate invoice processing, payment coordination, and day-to-day accounts payable support in a fast-paced environment. The ideal candidate will bring strong attention to detail, sound coding experience, and the ability to manage both electronic and manual payment activities with consistency. Responsibilities: • Review, code, and enter vendor invoices to ensure timely and accurate processing. • Coordinate ACH payments and prepare check runs in alignment with established payment schedules. • Reconcile accounts payable records and investigate discrepancies with vendors or internal stakeholders. • Maintain organized documentation for invoices, approvals, and payment activity to support audit readiness. • Partner with payroll and related teams on union payroll items that connect to payable processes. • Monitor outstanding obligations and help ensure vendors are paid according to agreed terms.
2026-08-13T00:00:00Z

Insurance Billing Specialist

Mundelein, IL
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Is your current job giving “all-work-no-play” when it should be giving “work-life balance + above market pay rates”? Responsibilities:<ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul>
2026-08-11T00:00:00Z