Property Management Assistant Jobs in Orange, CA

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Property Administrator

Los Angeles, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a welcoming and organized Property Administrator to support daily front desk and workplace operations. This Contract position is ideal for someone who enjoys creating a positive on-site experience for visitors, tenants, and internal teams while keeping administrative tasks running smoothly. The role blends reception coverage, coordination, and general office support in a well-organized property environment. Responsibilities: • Welcome guests, tenants, and vendors at the front desk and provide courteous assistance with inquiries, directions, and check-in procedures. • Manage incoming calls, messages, and general correspondence, ensuring requests are directed promptly to the appropriate contacts. • Coordinate day-to-day workplace and reception activities to maintain an orderly, responsive, and service-focused office environment. • Support property administration by preparing documents, updating records, and maintaining organized files for routine operations. • Schedule meetings, assist with visitor logistics, and help oversee shared spaces so they remain presentable and ready for use. • Track office and reception supply needs, place requests when inventory runs low, and help maintain smooth day-to-day operations. • Partner with building staff, service providers, and internal teams to help resolve routine facility or tenant service issues in a timely manner. • Assist with special projects and operational updates as needed, including administrative tasks tied to workplace process changes when applicable.
2026-11-04T00:00:00Z

Real Estate Legal Assistant

Los Angeles, CA
onsite
Temporary to Hire
40 - 45 USD / Hourly
Robert Half Legal is partnering with a highly regarded midsize full-service law firm in Los Angeles to identify a Real Estate Legal Assistant for its busy and sophisticated Real Estate practice. This is an excellent contract-to-hire opportunity to join a collaborative legal team known for handling complex commercial real estate transactions in an entrepreneurial, client-focused environment. The Real Estate Legal Assistant will provide essential support to attorneys and paralegals in the Real Estate Department, while also assisting the Corporate team as needed. Position OverviewThe ideal candidate will have substantial experience supporting commercial real estate transactions, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced law firm environment. This individual will play a key role in keeping transactions organized, on schedule, and moving efficiently from inception through closing. The firm strongly prefers candidates located in the Los Angeles area who can work on-site or in a hybrid capacity. However, highly qualified candidates with extensive commercial real estate transaction experience will also be considered for a fully remote arrangement. Key Responsibilities<ul><li>Prepare, format, proofread, and revise transactional documents, correspondence, and closing materials.</li><li>Maintain transaction timelines, critical date checklists, and Outlook calendars to ensure all deadlines are met.</li><li>Coordinate the collection, organization, and delivery of signature pages and executed documents to clients, lenders, and title companies.</li><li>Assist with the preparation and organization of closing binders and transaction files.</li><li>Track outstanding items and support overall transaction management from opening through closing.</li><li>Prepare and process expense reimbursements, check requests, and related administrative documentation.</li><li>Manage document execution through DocuSign and other electronic signature platforms.</li><li>Handle document production, including complex formatting, redlining, and use of firm templates and macros.</li><li>Coordinate document deliveries via FedEx, GLS, messenger, courier, and other service providers.</li><li>Maintain electronic and physical matter files, including document management within NetDocuments.</li><li>Schedule and coordinate meetings, conference calls, and appointments.</li><li>Provide backup support to the Corporate Department Transaction Coordinator.</li><li>Assist with business entity formations, foreign qualifications, and related corporate filings.</li><li>Order good standing certificates, certified filings, and other corporate records from state agencies.</li><li>Provide limited executive and administrative support as needed.</li></ul>
2026-11-05T00:00:00Z

Accounting Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please send your resume AND call 626.463.2030 to schedule an interview.Bookkeeping:· Assist in maintaining accurate and up-to-date financial records.· Record daily transactions, including accounts payable and accounts receivable entries.Invoice Processing:· Process and verify invoices from vendors.· Ensure proper coding and documentation before submitting invoices for approval.Expense Reconciliation:· Reconcile credit card statements and receipts.· Verify and reconcile employee expense reports with receipts and company policies.Data Entry:· Enter financial data into accounting software or spreadsheets.· Maintain organized and well-documented records for easy retrieval.Assist with Financial Reporting:· Support the preparation of financial reports, including income statements and balance sheets.· Provide necessary information and documentation for financial audits.
2026-11-04T00:00:00Z

Facilities Assistant

Burbank, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a Facilities Assistant to support daily workplace operations in California. This contract position plays an important role in maintaining an organized, welcoming, and detail-oriented office setting for employees, clients, and visitors. The ideal candidate will help keep shared spaces presentable, stocked, and ready for use while contributing to a safe and positive onsite experience. Responsibilities: • Maintain pantry, copy, and common areas by monitoring cleanliness, organizing supplies, and replenishing essential items throughout the day. • Prepare conference rooms for meetings by arranging furniture, resetting spaces, and ensuring each room is ready before and after use. • Provide onsite meeting support, including room setup, basic readiness checks, and follow-up cleanup after events or gatherings. • Track inventory levels for workplace and breakroom supplies, coordinating timely restocking to avoid disruptions to daily operations. • Assist the facilities team with routine office support tasks that improve the appearance, comfort, and functionality of the workplace. • Update service activity, supply needs, or work-related information in CMMS or other facilities tracking systems as needed. • Support a safe and welcoming office environment by identifying housekeeping or maintenance concerns and escalating them appropriately.
2026-10-30T00:00:00Z

Property Accountant

San Pedro, CA
onsite
Permanent / Full Time
75000 - 100000 USD / Yearly
We are looking for a Property Accountant to support the financial and operational performance of a portfolio of retail and mixed-use assets in San Pedro, California. This role combines accounting expertise with day-to-day property coordination, requiring someone who can manage reporting, monitor expenses, and help maintain strong tenant and vendor relationships. The ideal candidate is highly organized, comfortable working with detailed financial data, and able to contribute to both property operations and overall asset performance. Responsibilities: • Oversee daily accounting support for retail and mixed-use properties, helping maintain efficient operations and a positive tenant experience. • Build, monitor, and evaluate annual budgets, expense activity, and financial forecasts to support informed property decisions. • Examine and reconcile common area maintenance billings, insurance recoveries, and property tax allocations for accuracy. • Produce rent rolls, financial summaries, and variance reporting in Excel, using advanced functions and pivot tables to identify trends. • Manage accounts receivable activities by tracking outstanding balances, preparing tenant account statements, and assisting with collection efforts. • Provide administrative and financial support for lease activity, including renewals, rent increases, and related record updates. • Coordinate with vendors, contractors, and tenants to address property maintenance concerns and operational matters in a timely manner. • Verify that insurance certificates, vendor agreements, and compliance records remain current and aligned with property requirements. • Work closely with the property management team to uncover savings opportunities and strengthen net operating income. • Assist with leasing support by contributing to property tours, reviewing market conditions, and helping maintain competitive positioning.
2026-11-04T00:00:00Z

Property Accountant

Culver City, CA
onsite
Temporary / Contract
28 - 34 USD / Hourly
We are seeking an experienced Property Accountant to manage the day-to-day accounting for a portfolio of office and retail properties for an office in Culver City. This role is responsible for a full range of property accounting functions, including billing, tenant collections, accounts payable, general ledger support, revenue recognition, expense accruals, monthly financial reporting, budgeting, forecasting, profit and loss analysis, quarterly consolidated and combined financial statements, and CAM reconciliations. The ideal candidate will have strong property accounting experience, specifically with office and retail assets, and must have hands-on experience using the Yardi platform. Key Responsibilities-<ul><li>Perform daily accounting activities, including receiving checks, posting receipts, preparing deposits, reviewing and posting payable invoices, processing tenant billing adjustments, applying prepayments to open charges, and updating gross sales reports</li><li>Manage the monthly close process, including recording monthly operational activity</li><li>Prepare monthly schedules supporting balance sheet reconciliations and income statement activity</li><li>Record monthly rental and ancillary income and reconcile cash receipts</li><li>Prepare monthly bank reconciliations</li><li>Record and amortize prepaid expenses such as insurance, loan fees, and deferred income</li><li>Maintain fixed asset schedules and calculate monthly depreciation and amortization</li><li>Reconcile security deposits to the subsidiary ledger on a monthly basis</li><li>Accrue property taxes and maintain an understanding of property tax calculations</li><li>Record monthly debt service activity, including principal amortization, interest expense, and escrow accounts</li><li>Analyze and record bad debt expense and prepaid rent</li><li>Record biweekly payroll activity</li><li>Record monthly accrued liabilities, including utilities, debt service, and other recurring expenses</li><li>Record management fees, asset management fees, and other G&A expenses monthly</li><li>Partner with Asset Managers to ensure proper capitalization of fixed assets and operating expenses</li><li>Perform monthly budget-to-actual variance analysis and provide explanations for significant fluctuations</li><li>Analyze financial data and assist with ad hoc reporting and projects</li><li>Prepare monthly financial reporting packages for investors and lenders</li><li>Develop monthly forecasts for income, expenses, and cash flow</li><li>Prepare quarterly consolidated financial reporting</li><li>Assist in the preparation of the annual budget</li><li>Prepare CAM reconciliations and related billings</li><li>Support the annual audit process and work with external auditors</li><li>Perform other related duties as assigned</li></ul> Required Qualifications-<ul><li>Experience in property accounting, with direct experience supporting office and retail properties</li><li>Strong knowledge of general ledger accounting, financial reporting, budgeting, forecasting, and variance analysis</li><li>Experience with CAM reconciliations and tenant billings</li><li>Proficiency with Yardi, including its related modules and suites, is required</li><li>Proficiency with Microsoft Office Suite</li></ul>
2026-11-04T00:00:00Z

Property Accountant

Culver City, CA
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
We are looking for a Property Accountant to support the financial operations of a portfolio of office and retail assets in California. This role is ideal for a detail-oriented accounting specialist who is comfortable managing property-level reporting, maintaining accurate records, and partnering with internal stakeholders to keep financial performance on track. The position requires strong hands-on experience with Yardi, solid knowledge of commercial real estate accounting, and the ability to work on site five days per week. Responsibilities: • Manage day-to-day accounting activity for assigned commercial properties, including cash receipts, deposits, invoice processing, tenant charges, and account updates within Yardi. • Complete month-end close tasks by recording operating activity, preparing supporting schedules, and ensuring the general ledger reflects accurate financial results. • Track and post revenue and expense activity such as rent, ancillary income, prepaid items, accrued liabilities, debt service, payroll, and management-related costs. • Reconcile key accounts on a regular basis, including bank accounts, security deposits, cash receipts, and other balance sheet items tied to property operations. • Maintain fixed asset records and calculate recurring depreciation and amortization entries in accordance with accounting requirements. • Review actual performance against budgets and forecasts, investigate notable variances, and provide clear explanations to support management decisions. • Prepare recurring financial packages for investors and lenders, contribute to cash flow forecasting, and assist with annual budgeting and quarterly combined reporting. • Partner with asset management and external auditors on capitalization matters, audit support, intercompany reconciliations, billings, and additional financial analysis as needed.
2026-11-04T00:00:00Z

Property Accountant

Newport Beach, CA
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
We are looking for a Property Accountant to support the financial operations of a real estate portfolio in Newport Beach, California. This role is ideal for someone who brings hands-on experience with property-level accounting, strong attention to detail, and confidence managing recurring financial processes in a fast-paced environment. The position will focus on maintaining accurate records, supporting monthly reporting, and working with properties that include medical office buildings and senior housing communities. Responsibilities: • Manage day-to-day accounting activities for assigned properties, ensuring financial records remain accurate and up to date. • Process invoices, payments, tenant billings, and cash receipts while maintaining organized accounts payable and accounts receivable workflows. • Complete monthly bank reconciliations and investigate discrepancies to support reliable financial reporting. • Perform full-cycle month-end close tasks, including journal entries, accruals, account analysis, and general ledger review. • Prepare and review common area maintenance reconciliations for applicable properties and help resolve related questions. • Maintain property accounting data within Yardi and use the system to support reporting, transaction processing, and account oversight. • Support accounting needs for a portfolio that includes medical office properties and senior living or senior housing assets. • Partner with internal stakeholders to ensure reporting deadlines are met and accounting activity aligns with established procedures.
2026-11-05T00:00:00Z

Community Manager (PM)

Los Angeles, CA
onsite
Temporary / Contract
29 - 35 USD / Hourly
We are looking for a Community Manager (PM) to support the day-to-day workplace experience for a client site in Los Angeles, California. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming, and service-focused office environment while balancing hospitality, communication, and operations. The person in this role will serve as a visible onsite resource, helping employees, coordinating workplace activities, and partnering with internal teams and vendors to keep the space running smoothly. Responsibilities: • Perform regular site inspections to confirm meeting rooms, shared spaces, kitchens, and common areas are clean, stocked, and ready for use. • Organize workplace events, engagement activities, and onsite programs, including preparation, coordination during the event, and reset afterward. • Create, submit, and monitor service tickets and work orders, working closely with facilities and AV/IT contacts to drive timely resolution. • Prepare and share workplace updates related to amenities, events, building notices, and service disruptions in a clear and thorough manner. • Oversee spending for office supplies, refreshments, and smaller community initiatives while maintaining accurate records and inventory levels. • Act as the primary onsite point of contact for day-to-day workplace needs, delivering a high level of service and responsiveness. • Build effective working relationships with employees, vendors, and support teams to ensure consistent service delivery across the site.
2026-11-03T00:00:00Z

9 results for Property Management Assistant in Orange, CA