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12 results for Medical Front Desk Coordinator in Orange, CA

Front Desk Coordinator

Los Angeles, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Position SummarySeeking a professional, customer-focused Front Desk Coordinator who is fluent in both English and Spanish. This individual will serve as the first point of contact for patients, providing exceptional customer service while supporting front office operations in a fast-paced community health center.Key Responsibilities<ul><li>Greet and check in patients while delivering excellent customer service.</li><li>Answer and route high-volume incoming phone calls.</li><li>Schedule, reschedule, and confirm patient appointments.</li><li>Verify insurance eligibility and collect patient demographics.</li><li>Register new patients and update existing patient information.</li><li>Collect copays and process patient payments.</li><li>Maintain accurate documentation within the EMR system.</li><li>Coordinate with clinical staff to ensure efficient patient flow.</li><li>Assist with referrals, authorizations, scanning, faxing, and other administrative duties as needed.</li><li>Ensure patient confidentiality and HIPAA compliance.</li></ul>
2026-07-13T00:00:00Z

Front Desk Coordinator - 3 Days A Week

El Segundo, CA
onsite
Temporary to Hire
18.65 - 20 USD / Hourly
Part-Time Receptionist & Administrative AssistantLocation: El Segundo, CA (Onsite)Schedule: Monday–Wednesday | 8:30 AM – 5:00 PM (24 hours per week)Position SummaryOur Client is seeking a dependable, professional, and highly organized Part-Time Receptionist & Administrative Assistant to support daily office operations and provide administrative assistance to the executive leadership team. This role serves as the face of the organization, managing front desk responsibilities while supporting executive administration, HR functions, purchasing, and office operations.This is a long-term part-time opportunity for someone looking for a stable, consistent schedule. The office environment offers periods of downtime throughout the day, making it an excellent fit for a college or graduate student who would like the flexibility to complete coursework while remaining available to support the office as needed.Key ResponsibilitiesFront Office & Reception<ul><li>Serve as the primary point of contact for incoming phone calls and visitors</li><li>Welcome guests and maintain a professional front desk environment</li><li>Coordinate conference room schedules and assist with meeting logistics</li><li>Receive, sort, and distribute incoming mail and deliveries</li></ul>Executive & Administrative Support<ul><li>Provide administrative support to the CEO, President, and COO</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Assist with travel arrangements and itinerary coordination</li><li>Prepare and maintain executive materials, business cards, and presentations</li><li>Support company events and special projects as needed</li></ul>Finance & Purchasing Support<ul><li>Process employee expense reports and reimbursements</li><li>Enter financial information and assist with basic accounting tracking</li><li>Coordinate purchasing requests and vendor communications</li><li>Maintain purchasing records and documentation</li></ul>Human Resources Support<ul><li>Coordinate onboarding and offboarding activities</li><li>Assist with new hire orientation and training logistics</li><li>Maintain confidential personnel files and HR documentation</li><li>Support various HR administrative projects as needed</li></ul>Office Operations<ul><li>Manage shipping and receiving activities</li><li>Maintain organized filing systems and office records</li><li>Order, track, and replenish office and kitchen supplies</li><li>Assist with preparing marketing, event, and promotional materials</li><li>Provide general administrative support to ensure efficient daily operations</li></ul>
2026-07-23T00:00:00Z

Medical Staff Coordinator

Mission Hills, CA
onsite
Temporary / Contract
30 - 48 USD / Hourly
A healthcare company is looking for a Medical Staff Coordinator to support credentialing and medical staff administration for a healthcare organization in California. This Medical Staff Coordinator position focuses on overseeing provider appointments, renewals, and clinical privilege documentation while maintaining alignment with hospital standards and regulatory requirements. The Medical Staff Coordinator offers the opportunity to work closely with physicians, leadership teams, and internal departments in a fast-moving hospital environment where accuracy, organization, and service are essential. Key Responsibilities:• Oversee the full credentialing cycle for physicians and advanced practice providers, including new appointments, reappointments, and updates to clinical privileges.• Examine application materials for accuracy and completion, and follow up to obtain missing records or supporting documents.• Conduct and record primary source verification activities such as license reviews, education and training confirmation, board status checks, reference checks, malpractice history, and sanction screenings.• Track expiration dates and renewal schedules to help maintain uninterrupted credentialing status for providers.• Assemble and organize credentialing files for presentation to department leadership, credentialing committees, executive medical staff committees, and governing bodies.• Coordinate requests involving revised or newly requested clinical privileges and ensure documentation is routed appropriately.• Maintain precise provider information within credentialing systems and prepare reports, meeting materials, and survey-ready documentation for leadership review.• Work collaboratively with Human Resources, provider enrollment teams, risk management, and department leaders to support onboarding and ongoing compliance.• Uphold confidentiality standards while delivering responsive and courteous service to providers, hospital leadership, and other stakeholders. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-07-29T00:00:00Z

Medical Receptionist

Beverly Hills, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
A healthcare company is seeking a Bilingual Medical Receptionist to support a busy Ambulatory Surgery Center (ASC). This role is ideal for a detail-oriented healthcare administrative professional who is fluent in Spanish and English and has experience coordinating patient care, scheduling, insurance verification, and medical documentation. The Medical Receptionist in this role will serve as a key point of contact for patients, physician offices, and internal departments to help ensure a smooth and organized pre-surgical process. The Medical Receptionist will bring strong communication skills, excellent organizational abilities, and a patient-focused approach to care coordination. Key Responsibilities:<ul><li>Coordinate and schedule outpatient surgical procedures for multiple providers within the Ambulatory Surgery Center. </li><li>Communicate with patients in both Spanish and English regarding scheduling details, appointment updates, and pre-operative instructions.</li><li>Enter and maintain accurate patient, physician, insurance, and procedure information in the electronic scheduling system. </li><li>Verify insurance eligibility, benefits, authorizations, and required referrals prior to scheduled procedures. </li><li>Serve as a liaison between patients, physicians’ offices, anesthesia providers, and surgery center staff to support efficient care coordination. </li><li>Review physician orders and clinical documentation to ensure all required information is received before surgery. </li><li>Identify and resolve scheduling conflicts, cancellations, and last-minute changes in a timely manner. </li><li>Support front office, billing, and clinical teams by confirming documentation is complete and accurate prior to procedures. </li><li>Maintain confidentiality of patient information and ensure compliance with HIPAA requirements. </li><li>Provide general administrative support as needed in a fast-paced medical office environment. </li></ul>Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-07-30T00:00:00Z

Medical Receptionist

Huntington Beach, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a welcoming and organized detail-oriented individual to support front-desk operations for a busy healthcare setting in Huntington Beach, California. The Medical Receptionist plays an important role in creating a smooth patient experience by managing arrivals, coordinating appointments, and helping administrative workflows stay on track. The Medical Receptionist will work closely with the reception team of three to ensure patients are assisted promptly and accurately throughout the check-in process. Responsibilities:• Greet patients upon arrival and complete the check-in process efficiently while maintaining a courteous and attentive presence.• Confirm insurance details and review health plan information to help ensure accurate patient registration.• Collect copayments/deductibles and support front-desk financial procedures in line with office expectations.• Prepare and organize patient charts ahead of scheduled visits so care teams have needed information ready.• Arrange new, follow-up, and rescheduled appointments while helping maintain an orderly provider calendar.• Partner with other reception staff to keep daily front-office operations running smoothly and consistently.• Assist with outreach activities related to quality measures and attestation follow-up when needed.• Respond to routine patient questions in person or by phone and direct concerns to the appropriate team members.
2026-07-17T00:00:00Z

Receptionist

Westwood, CA
onsite
Temporary / Contract
18.5 - 19 USD / Hourly
We are looking for a welcoming and organized Receptionist to support front-desk operations in Los Angeles, California. This Contract position is ideal for someone who enjoys being the first point of contact for visitors and callers while keeping daily administrative tasks running smoothly. The role requires confidence handling a multi-line phone system, a detail-oriented approach in every interaction, and the ability to provide dependable part-time coverage. Responsibilities: • Greet visitors in a courteous and detail-oriented manner and direct them to the appropriate person or department • Manage incoming calls through a multi-line switchboard, ensuring messages are routed accurately and promptly • Respond to inbound phone inquiries with a helpful approach while maintaining clear and detail-oriented communication • Support day-to-day reception activities, including monitoring the front desk and maintaining an orderly welcome area • Take detailed messages and relay information quickly to staff members as needed • Provide part-time front office coverage and help maintain smooth daily operations during assigned hours
2026-07-18T00:00:00Z

Receptionist

Newport Beach, CA
onsite
Temporary / Contract
26.6 - 27 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations in Newport Beach, California. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing communications, and keeping administrative activities organized. The person in this role will handle a mix of scheduling, correspondence, document management, and coordination tasks that help the office run smoothly. Responsibilities: • Manage appointment bookings and keep calendars accurate and up to date for daily office activities. • Arrange meetings by coordinating schedules, confirming details, and helping ensure plans stay organized. • Receive, sort, and distribute incoming mail and other office correspondence in a timely manner. • Prepare routine reports and compile information needed for administrative tracking and office support. • Draft, revise, and format business communications, including letters, reports, and instructional materials. • Organize and maintain both digital and paper filing systems so records remain accessible and well structured. • Monitor insurance-related documentation and assist with tracking subcontract release materials as needed. • Answer inbound calls through a multi-line phone system, direct inquiries appropriately, and provide front desk support.
2026-07-30T00:00:00Z

Receptionist

Arcadia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks.Receptionists with 1 or more years of experience managing multi-line phone systems (15+ lines) looking for new opportunities should apply today. Excellent career opportunity for a career-minded Receptionist with a strong desire to succeed! This is opportunity is available exclusively through Robert Half. For immediate consideration email your resume and call 626.463.2031· Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-07-30T00:00:00Z

Receptionist

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-07-30T00:00:00Z

Receptionist

Buena Park, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented and welcoming Receptionist to support daily front office operations in California. This contract opportunity with potential for a permanent position is ideal for someone who enjoys creating a positive first impression while keeping administrative activities organized and running smoothly. The person in this role will serve as a central point of contact for guests, callers, and internal staff while assisting with a variety of clerical and office support duties. Responsibilities: • Welcome visitors, oversee check-in procedures, and guide guests or callers to the appropriate department with courtesy. • Coordinate calendars, arrange appointments, and help maintain organized scheduling for office needs. • Complete administrative work such as entering information, filing records, scanning materials, and keeping documents properly organized. • Assist with workplace support tasks by monitoring office supplies, helping manage service requests, and contributing to a well-maintained environment. • Handle incoming and outgoing mail, shipments, and package distribution in a timely and accurate manner. • Provide basic financial administrative support, including tracking invoices or processing payments when needed. • Offer day-to-day office assistance to internal teams and contribute to special assignments as priorities arise.
2026-07-30T00:00:00Z

Facilities Operations Coordinator

Los Angeles, CA
onsite
Temporary / Contract
26 - 31 USD / Hourly
We are seeking a dependable and organized Facilities Operations Coordinator to support the daily operations of a nonprofit organization's administrative offices. This onsite role is responsible for ensuring the facility remains safe, functional, and well maintained while coordinating vendors, managing office services, and supporting employees with day-to-day facility needs. The ideal candidate is proactive, customer service driven, and thrives in a fast-paced environment. Facilities coordinators in nonprofit environments commonly oversee vendor management, maintenance coordination, safety compliance, office operations, and administrative support. Key Responsibilities<ul><li>Coordinate daily facility operations and respond to maintenance requests.</li><li>Submit, monitor, and close work orders for building repairs and preventative maintenance.</li><li>Serve as the primary contact for janitorial, landscaping, HVAC, plumbing, electrical, and other service vendors.</li><li>Schedule vendor visits and ensure work is completed accurately and on time.</li><li>Conduct routine facility inspections to identify maintenance or safety concerns.</li><li>Maintain inventory of office, janitorial, and facility supplies.</li><li>Coordinate office moves, workstation setups, furniture installations, and conference room arrangements.</li><li>Support employee onboarding by preparing workstations and office equipment.</li><li>Process facilities invoices, purchase orders, and vendor documentation.</li><li>Maintain service contracts, maintenance records, warranties, and compliance documentation.</li><li>Assist with workplace safety programs, emergency preparedness, and OSHA compliance.</li><li>Coordinate fire inspections, alarm testing, and other required building inspections.</li><li>Support company meetings, training sessions, and special events by arranging room setups and logistics.</li><li>Partner with IT, HR, Finance, and leadership to support day-to-day operational needs.</li><li>Track facilities budgets, expenses, and vendor performance.</li><li>Recommend process improvements that enhance workplace efficiency and employee experience.</li><li>Perform additional administrative and facilities-related duties as assigned.</li></ul>
2026-07-30T00:00:00Z

Facilities Coordinator 3

Culver City, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a Facilities Coordinator 3 to support daily site operations and help maintain a safe, efficient, and well-organized workplace in Culver City, California. This Contract position works closely with internal stakeholders, service providers, and property contacts to keep facilities services running smoothly and on schedule. The ideal candidate brings strong administrative and coordination skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Coordinate the day-to-day activities of on-site facilities support staff and help track the quality and timeliness of assigned work. • Build productive working relationships with business partners, building management, landlords, and external vendors to support seamless facility operations. • Assist with contractor oversight by confirming work is completed safely, efficiently, and in line with service expectations. • Support vendor sourcing and service procurement needs, including administrative follow-through for facility-related requests. • Process purchase orders and help maintain accurate financial records, trackers, and supporting documentation for the site. • Contribute to monthly financial activities by assisting with accrual reporting and monitoring site expenses against budgets and commitments. • Perform routine walkthroughs, inspections, and audits to identify operational issues, reinforce compliance, and support workplace safety standards. • Help maintain emergency response, incident escalation, business continuity, and property risk management practices across the facility. • Prepare recurring reports and provide project coordination support while helping the team meet service level commitments and performance goals.
2026-07-29T00:00:00Z