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56 results for Executive Assistant in Orange, CA

Office Services Associate

Los Angeles, CA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an Office Services Associate to support day-to-day back-office operations for a client site. This is a contract position suited for someone with prior office support experience who can manage copy, mail, scanning, and related service tasks in a fast-moving, detail-focused environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to handle time-sensitive requests with accuracy and discretion. Responsibilities: • Manage incoming office service requests by documenting work accurately and confirming all required details before processing each assignment. • Provide daily support across copy, reprographics, mail, intake, and digital document handling functions while following established service standards. • Organize and complete assignments in priority order to meet committed turnaround times and delivery expectations. • Communicate proactively with clients and leadership regarding deadlines, job status, or issues that may affect completion. • Resolve routine equipment or workflow problems and escalate more complex concerns when additional support is needed. • Perform quality checks on completed work to ensure accuracy, completeness, and adherence to client requirements. • Replenish paper, toner, and other production materials while helping maintain equipment readiness and efficient supply usage. • Handle confidential files and sensitive information with care while complying with company and client policies. • Assist with additional site support needs such as reception, hospitality, facilities, or audio/visual services as business demands require.
2026-05-12T00:00:00Z

Office Services Associate

Newport Beach, CA
onsite
Temporary / Contract
20 - 20.5 USD / Hourly
We are looking for an Office Services Associate to support day-to-day back-office operations for a client site in Newport Beach, California. This is a Contract position suited for someone who takes pride in delivering reliable copy, mail, scanning, and administrative support in a fast-paced, detail-oriented environment. The role works closely with internal team members and client contacts to keep document handling, distribution, and service requests organized, accurate, and on schedule. Responsibilities: • Manage incoming office service requests by recording work accurately, reviewing instructions, and confirming all necessary details before starting each assignment. • Provide daily support across copy, scanning, mail, intake, and related administrative services in both physical and digital formats. • Organize and complete work according to established priorities, service standards, and committed turnaround times. • Communicate proactively with supervisors or client contacts regarding deadlines, job status, and any issues that may affect delivery. • Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep operations running smoothly. • Review completed work for accuracy and quality, while also helping maintain consistent standards across team output. • Handle confidential materials with discretion and follow all company and client policies when processing documents and information. • Use resources responsibly, maintain orderly work areas, and support additional front-office or hospitality-related service needs as required.
2026-05-19T00:00:00Z

Office Services Associate

Los Angeles, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Office Services Associate to support daily office operations. This is a Contract position suited to someone who is comfortable with technology, works well independently, and brings a proactive approach to a detail-oriented client-facing environment. The role combines light copy and print support with facilities coordination, hospitality tasks, and occasional front desk coverage to help keep the office running smoothly across multiple floors. Responsibilities: • Operate office printing and copying equipment to complete straightforward document requests such as resizing spreadsheets, basic print production, hole punching, tab insertion, and small coil-binding projects. • Provide day-to-day support for office spaces by preparing conference rooms, setting up visitor offices, and helping maintain an organized and detail-oriented workplace environment. • Perform routine walkthroughs of the office to identify issues that need attention and follow up on maintenance or service requests through proper tracking and coordination. • Assist with shared hospitality duties, including preparing coffee, managing dishwasher needs, and ensuring meeting areas are ready for use. • Offer backup reception support by greeting visitors, answering incoming inquiries, and directing requests appropriately when needed. • Support employees across several office floors by responding to operational needs promptly and maintaining a visible, service-oriented presence onsite. • Use sound judgment to recognize priorities, address routine issues independently, and escalate questions when additional guidance is needed. • Maintain accurate records and service logs related to office support activities, print requests, and facilities coordination as required.
2026-05-29T00:00:00Z

Litigation Assistant

Los Angeles, CA
onsite
Permanent / Full Time
70000 - 95000 USD / Yearly
A well-known, national law firm's Los Angeles office is looking to grow their complex commercial litigation team! The firm has excellent technology, processes & procedures, and we've placed numerous happy legal assistants at this firm! Must-Haves: o Calendaring litigation deadlineso E-filing pleadings in State and Federal courto Generating TOAs and TOCso Keeping track of attorney time (in a legal software and/or document management system). Logistics:<ul><li>This litigation assistant will work 40 hours a week with occasional (but not regular) overtime.</li><li>The role is onsite 4 days in DTLA with one work from home day, after the 90 day training period.</li><li>This litigation assistant will support a partner and two associates.</li></ul>
2026-05-29T00:00:00Z

Entry Level HR Assistant

Los Angeles, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Job Description: Entry-Level HR Assistant / HR Data Entry Coordinator<ul><li>Support the HR team with accurate data entry and maintenance of employee records</li><li>Enter, update, and audit employee information in HR systems, including Workday</li><li>Assist with onboarding documentation and employee file management</li><li>Maintain confidentiality of sensitive employee and company information</li><li>Review HR data for accuracy and resolve discrepancies in a timely manner</li><li>Support benefits administration and other HR administrative processes</li><li>Help track and process new hires, terminations, transfers, and status changes in Workday</li><li>Assist with employee onboarding and general HRIS updates</li><li>Generate basic HR reports and support recordkeeping needs</li><li>Provide administrative support to the HR team with day-to-day tasks</li><li>Communicate professionally with employees and internal stakeholders regarding HR documentation</li><li>Ensure compliance with company policies and HR procedures</li></ul>Preferred Qualifications<ul><li>Entry-level HR experience, internship, or administrative support experience in an HR environment</li><li>Experience with data entry and maintaining accurate records</li><li>Familiarity with Workday and HRIS systems</li><li>Strong attention to detail and organizational skills</li><li>Ability to handle confidential information with discretion</li><li>Proficiency in Microsoft Office, especially Excel and Outlook</li><li>Strong written and verbal communication skills</li><li>Ability to multitask and work in a fast-paced environment</li></ul>
2026-05-15T00:00:00Z

Bilingual Human Resources (HR) Assistant

Santa Monica, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
We are looking for a bilingual Human Resources Assistant to provide day-to-day support for hotel HR operations in Santa Monica. This onsite role is a long-term contract position covering a maternity leave and will help keep employee records, communication, and administrative processes running smoothly for a large and diverse staff population. The ideal candidate brings strong organizational skills, professionalism, and the ability to communicate clearly in both Spanish and English while handling sensitive information with care. Responsibilities:• Serve as a bilingual point of contact for employees, delivering clear communication and support in both Spanish and English.• Assist with workers’ compensation processes by collecting required documentation, tracking follow-ups, and coordinating with employees and insurance representatives.• Prepare, organize, and maintain personnel records to ensure files are complete and aligned with company documentation standards.• Produce and distribute daily sign-in materials along with other HR-related forms and administrative documents.• Create, update, and monitor spreadsheets and reports to support HR tracking and reporting needs.• Help employees with basic account access and password-related issues and connect with IT when additional support is needed.• Answer incoming inquiries, relay messages, and communicate effectively with team members across departments.• Contribute to onboarding, employee relations support, candidate screening coordination, and other administrative projects as assigned by the HR team.
2026-05-28T00:00:00Z