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7 results for Project Assistantcoordinator in Ontario, CA

Project Coordinator

El Segundo, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are seeking a highly organized Administrative Project Coordinator to support our Value-Added Products team. This role is ideal for an administrative professional who excels at managing timelines, coordinating documentation, tracking project deliverables, and supporting communication between internal teams, international manufacturing partners, vendors, and customers.The position is heavily focused on administrative coordination, project tracking, documentation management, pricing support, and logistics administration. The successful candidate will be responsible for ensuring projects move smoothly from concept through commercialization by maintaining accurate records, coordinating information, and keeping stakeholders aligned on key deadlines and deliverables.Administrative & Project Support<ul><li>Provide administrative support for multiple product development and commercialization projects simultaneously.</li><li>Maintain project timelines, trackers, status reports, and action-item logs to ensure deadlines are met.</li><li>Coordinate meetings, prepare agendas, document meeting notes, and distribute follow-up action items.</li><li>Organize and maintain project files, customer records, specifications, presentations, and supporting documentation.</li><li>Monitor project milestones and proactively follow up with stakeholders regarding outstanding deliverables.</li></ul>Documentation & Logistics Administration<ul><li>Manage high-volume documentation related to international shipments, freight forwarding, customs compliance, tariffs, product specifications, and customer submissions.</li><li>Coordinate and track product samples, ensuring accurate documentation, shipment processing, delivery tracking, and customer receipt confirmation.</li><li>Maintain records related to production schedules, shipping timelines, certifications, packaging specifications, and regulatory documentation.</li><li>Assist with preparation and review of commercial invoices, packing lists, freight documentation, and other shipment-related paperwork.</li><li>Support communication with freight forwarders, vendors, factories, and logistics partners to ensure timely execution of shipments and projects.</li></ul>Pricing & Commercial Support<ul><li>Coordinate pricing requests and gather information from internal teams to support customer proposals and new business opportunities.</li><li>Assist with maintaining pricing files, cost worksheets, customer submissions, and proposal documentation.</li><li>Ensure customer-facing materials are accurate, complete, and submitted according to established timelines.</li><li>Support preparation of customer presentations, sell sheets, and commercialization materials.</li></ul>Cross-Functional Coordination<ul><li>Serve as an administrative liaison between Sales, Marketing, Operations, Supply Chain, R&D, Finance, international factory partners, and customers.</li><li>Facilitate communication between stakeholders to ensure project updates, requests, and approvals are completed efficiently.</li><li>Follow up on outstanding tasks and help drive projects forward through strong organization and attention to detail.</li><li>Provide regular project status updates and reporting to leadership.</li></ul>
2026-06-18T00:00:00Z

Office Assistant (part-time)

Cerritos, CA
onsite
Temporary to Hire
18.05 - 20.9 USD / Hourly
We are looking for a part-time Office Assistant to join a compassionate team in Cerritos, California in a Contract to Permanent position. This role supports daily office operations by assisting visitors, organizing records, coordinating schedules, and helping maintain accurate administrative processes. The ideal candidate brings strong clerical skills, a detail-oriented communication style, and the ability to handle sensitive interactions with care and respect. Responsibilities: • Welcome visitors, respond to incoming questions, and provide courteous front-office support. • Help guests locate property areas and offer clear directions when needed. • Coordinate appointments and assist with arranging service-related schedules, including burial planning with funeral homes. • Prepare customer documentation, support payment collection activities, and organize daily work and service orders. • Create and maintain both physical and electronic files for customers and decedents while entering accurate information into internal databases. • Manage filing, sort and distribute mail, and assist with proofreading and general administrative tasks. • Keep the lobby and office presentable by restocking materials, tidying shared spaces, and monitoring basic supply levels. • Track headstone deliveries and placements, and communicate with customers regarding missing markers or related updates. • Participate in staff meetings and provide administrative support across departments as needed.
2026-06-18T00:00:00Z

Part-Time Administrative & Financial Coordinator

Los Angeles, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Higher Education Institution | 20 Hours per WeekOur client, a well-respected higher education institution, is seeking a highly organized and detail-oriented Administrative & Financial Coordinator to provide critical departmental support during a leave of absence. This is an excellent opportunity for a professional who enjoys balancing administrative operations, financial coordination, procurement activities, and stakeholder support within a collaborative academic environment.The selected candidate will serve as a key resource for departmental operations, helping ensure continuity of business processes, financial compliance, and administrative efficiency. This role requires strong experience with Workday, financial reconciliations, budgeting, procurement, and invoice processing, along with the ability to work independently while supporting multiple priorities.Key ResponsibilitiesFinancial Administration & Reconciliations<ul><li>Perform regular Workday reconciliations to ensure financial accuracy and compliance.</li><li>Monitor departmental budgets and assist with budget tracking, forecasting, and reporting activities.</li><li>Review and reconcile financial transactions, account balances, and departmental expenditures.</li><li>Generate reports and assist leadership with financial data analysis as needed.</li></ul>Accounts Payable & Expense Management<ul><li>Process and track invoices for payment in accordance with institutional policies and procedures.</li><li>Review and process employee expense reports for accuracy and compliance.</li><li>Coordinate with vendors, internal departments, and finance teams to resolve payment discrepancies.</li><li>Maintain accurate financial documentation and records.</li></ul>Procurement & Purchasing Support<ul><li>Support procurement and purchasing activities, including requisition preparation and purchase order processing.</li><li>Coordinate with vendors regarding quotes, pricing, orders, and delivery schedules.</li><li>Ensure procurement activities comply with organizational policies and budget requirements.</li><li>Track purchases and maintain procurement records.</li></ul>Administrative Operations<ul><li>Maintain office supply inventory and coordinate replenishment to support departmental operations.</li><li>Provide general administrative support, including document management, scheduling assistance, and records maintenance.</li><li>Assist with special projects and departmental initiatives as assigned.</li><li>Serve as a resource for internal stakeholders regarding administrative and financial processes.</li></ul>Student Worker Coordination<ul><li>Support recruitment efforts for student workers.</li><li>Assist with onboarding, scheduling, and administrative coordination of student employees.</li><li>Maintain documentation and records related to student worker employment.</li></ul>
2026-06-09T00:00:00Z

Office Assistant

Monrovia, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-06-04T00:00:00Z

Office Assistant

Beverly Hills, CA
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for an Office Assistant to join a luxury travel agency in Beverly Hills on a contract basis. This role supports daily office operations while serving as an experienced first point of contact for clients, guests, and business partners. The position combines front desk coordination, calendar support, administrative assistance, and general office organization in a fast-paced, client-focused setting. Hours are 9:00am - 5:30pm, onsite Monday - Friday. Responsibilities:• Welcome visitors and represent the office with a detail-oriented, service-oriented presence at the front desk.• Manage busy calendars, arrange meetings, and coordinate scheduling details for internal staff and external contacts.• Answer incoming calls, respond to routine inquiries, and direct messages to the appropriate team members.• Support administrative workflows by handling document scanning, filing, data entry, and other clerical tasks as needed.• Coordinate with vendors and service providers to help maintain smooth day-to-day office operations.• Assist with office events, meeting preparation, and on-site logistics to ensure a well-organized environment.• Monitor shared spaces, supplies, and facilities-related needs to help keep the office orderly and functional.• Provide ongoing operational support to the team by addressing time-sensitive administrative requests efficiently.
2026-06-22T00:00:00Z

Admin Assistant

Los Angeles, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Administrative Support Duration: Temporary Assignment (June 2026 – October 2026)Position OverviewA nonprofit organization is seeking an Administrative Support professional to provide direct support to the Chief Compliance Officer/General Counsel. This role is ideal for someone with prior experience supporting attorneys, legal teams, or executives in a professional office environment. The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential information.Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare meeting agendas, minutes, correspondence, and other administrative documents</li><li>Maintain filing systems and organize electronic and physical records</li><li>Process invoices, timesheets, and expense tracking</li><li>Route contracts and other documents for signatures and execution</li><li>Assist with subpoenas, liens, document requests, and legal documentation</li><li>Support meeting, event, and training logistics</li><li>Provide administrative assistance to executive leadership as needed</li><li>Communicate professionally with internal departments, Board members, and external stakeholders</li></ul>
2026-06-19T00:00:00Z

Admin Assistant

Los Angeles, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Administrative Support (Legal Department)Duration: Temporary Assignment (June 2026 – October 2026)Position OverviewA nonprofit organization is seeking an Administrative Support professional to provide direct support to the Chief Compliance Officer/General Counsel. This role is ideal for someone with prior experience supporting attorneys, legal teams, or executives in a professional office environment. The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential information.Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare meeting agendas, minutes, correspondence, and other administrative documents</li><li>Maintain filing systems and organize electronic and physical records</li><li>Process invoices, timesheets, and expense tracking</li><li>Route contracts and other documents for signatures and execution</li><li>Assist with subpoenas, liens, document requests, and legal documentation</li><li>Support meeting, event, and training logistics</li><li>Provide administrative assistance to executive leadership as needed</li><li>Communicate professionally with internal departments, Board members, and external stakeholders</li></ul>
2026-06-12T00:00:00Z