We are looking for a highly organized Executive Assistant to join our team in Irvine, California, within the hospitality industry. This is a long-term position where you will play a pivotal role in supporting senior leaders by managing complex schedules, coordinating travel arrangements, and handling administrative tasks. The ideal candidate thrives in a dynamic environment, excels at balancing priorities, and is dedicated to fostering team collaboration and culture.<br><br>Responsibilities:<br>• Manage and maintain demanding executive calendars, scheduling meetings and anticipating needs ahead of time.<br>• Arrange detailed travel itineraries, process expense reports, and oversee procurement of office supplies and services.<br>• Create and edit precise documents, presentations, and spreadsheets using Microsoft Word, PowerPoint, and Excel.<br>• Organize and manage logistics for on-site and off-site meetings, ensuring seamless execution.<br>• Facilitate onboarding processes for new employees and contract-based staff, ensuring smooth integration into the team.<br>• Coordinate team celebrations and events, promoting a positive work culture and recognizing key milestones.<br>• Collaborate with senior leadership and other administrative professionals across the organization to ensure alignment and efficiency.<br>• Provide proactive support on ad hoc projects and assignments as needed.<br>• Maintain flexibility to adapt to shifting priorities in a fast-paced environment.
<p>We’re working with a client in Culver City who are looking for an Entry Level Office Assistant to support their team. This is a fantastic opportunity to gain more office experience and to join a growing company. You’ll be responsible for assisting with data entry, ordering office supplies, setting up conference rooms and assisting with projects. </p>
We are looking for a proactive and organized Office Assistant to join our team in Woodland Hills, California. In this Contract to permanent role, you will play a vital part in ensuring smooth daily operations and providing excellent customer service to guests and vendors. This position is ideal for individuals who thrive in dynamic environments and are eager to contribute to a detail-oriented office setting.<br><br>Responsibilities:<br>• Greet and check in guests and vendors, ensuring a welcoming and detail-oriented front desk experience.<br>• Manage office supplies inventory and coordinate replenishment as needed.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.<br>• Handle inbound calls with professionalism, directing them to the appropriate departments.<br>• Assist with clerical tasks, including data entry, document management, and general office organization.<br>• Support billing functions and maintain accurate financial records using relevant software.<br>• Utilize CRM systems to track and maintain customer information efficiently.<br>• Collaborate with team members to ensure seamless office operations and communication.<br>• Monitor office equipment and coordinate maintenance or repairs when necessary.
We are looking for a dedicated and empathetic Office Assistant to join a compassionate, community-focused funeral home in Commerce, California. In this Contract to permanent role, you will provide bilingual support in both Spanish and English, ensuring exceptional service in a sensitive and service-oriented environment. This position is ideal for someone who values attention to detail, discretion, and meaningful interactions with clients.<br><br>Responsibilities:<br>• Communicate effectively in both Spanish and English, addressing client needs with cultural sensitivity and empathy.<br>• Respond to inquiries regarding services, pricing, and scheduling in a detail-oriented and informative manner.<br>• Coordinate service appointments and prepare related documentation with attention to detail and accuracy.<br>• Maintain organized and up-to-date client records, ensuring precise data entry and efficient record-keeping.<br>• Collaborate with team members to support smooth and timely service delivery.<br>• Handle all interactions and client information with the utmost confidentiality and discretion.<br>• Assist with administrative tasks such as answering inbound calls, billing functions, and clerical duties.<br>• Utilize computer programs, CRM systems, and accounting software to perform daily office functions effectively.
We are looking for a dedicated and detail-oriented Executive Assistant to provide comprehensive administrative and project management support to the President and executive leadership team. This role requires a high degree of professionalism, confidentiality, and the ability to manage multiple priorities effectively. As a Contract-to-Permanent position, this opportunity offers the potential for long-term growth within a dynamic organization in the construction industry.<br><br>Responsibilities:<br>• Oversee the scheduling and coordination of executive calendars, including organizing meetings, appointments, and travel arrangements.<br>• Act as a liaison between the executive team and the Board of Directors, ensuring seamless communication and managing board-related documentation.<br>• Draft and edit correspondence, presentations, and reports, reflecting the executive team's priorities and voice.<br>• Manage special projects and strategic initiatives, developing project plans, timelines, and tracking progress to meet deadlines.<br>• Utilize AI tools and data analysis to streamline workflows, automate tasks, and provide actionable insights to support decision-making.<br>• Coordinate cross-functional operations and projects, ensuring alignment with organizational goals and priorities.<br>• Maintain and update corporate governance documents and the organization's legal entity database.<br>• Assist in the development and tracking of departmental budgets, expense reports, and financial activities.<br>• Identify and implement process improvements to enhance operational efficiency and effectiveness.<br>• Foster strong relationships with internal teams and external stakeholders to support collaboration and organizational success.
We are looking for a highly organized and proactive Executive Assistant to support three newly appointed Chiefs: the Chief of Government, Chief Program Officer, and Chief Engagement Officer. In this long-term contract role, you will play a crucial part in managing complex schedules, facilitating communication, and ensuring smooth collaboration between executives and the Board of Directors. This position is based in Los Angeles, California, and requires occasional onsite presence, particularly for Board meetings held mid-month.<br><br>Responsibilities:<br>• Manage and coordinate the calendars of multiple executives, ensuring seamless scheduling and prioritization.<br>• Provide support to the Board of Directors by handling calendar management and collaborating with executive search firms.<br>• Communicate effectively with policymakers, stakeholders, and external partners, maintaining a meticulous and confident demeanor.<br>• Learn and utilize collaboration tools such as Airtable and Microsoft Teams Loop and Planner to streamline workflows.<br>• Assist with technology setup and troubleshooting to facilitate efficient communication between leadership and external parties.<br>• Organize and book travel arrangements, ensuring all logistics are handled accurately and efficiently.<br>• Prepare for executive meetings by coordinating agendas, materials, and follow-ups.<br>• Facilitate collaboration between executives and the Board to ensure alignment on organizational goals.<br>• Serve as a resource for adapting to and implementing new tools and processes within the executive team.
<p>We are looking for a detail-oriented Administrative Coordinator to join our client's team in Woodland Hills, California. In this long-term contract role, you will play a pivotal part in supporting the Director of Development by ensuring smooth administrative operations and maintaining donor database accuracy. This position offers a dynamic work environment for individuals passionate about organization and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Perform heavy data entry tasks to maintain and update donor databases with accuracy and attention to detail.</p><p>• Provide administrative support to the Director of Development, ensuring seamless coordination of daily operations.</p><p>• Manage calendars and schedules, including organizing meetings and appointments.</p><p>• Answer and direct inbound calls professionally, addressing inquiries or forwarding them as needed.</p><p>• Coordinate and oversee scheduling for internal and external events.</p><p>• Ensure proper documentation and organization of records for easy retrieval.</p><p>• Collaborate with team members to improve administrative processes and workflows.</p><p>• Assist in preparing reports and presentations as needed.</p><p>• Maintain confidentiality and handle sensitive information with discretion.</p>
We are looking for a detail-oriented Office Coordinator to join our team on a contract basis in Los Angeles, California. In this role, you will play a vital part in ensuring smooth office operations by handling administrative tasks and providing excellent support to staff and visitors. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys multitasking.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring a courteous and friendly reception experience.<br>• Manage inbound calls, directing them to the appropriate departments or individuals.<br>• Organize and execute document scanning tasks to maintain accurate digital records.<br>• Perform general clerical duties, including filing, data entry, and scheduling.<br>• Maintain office supplies inventory and ensure resources are readily available.<br>• Coordinate meeting preparations, including setting up rooms and arranging materials.<br>• Collaborate with team members to support daily office needs and special projects.<br>• Ensure that workspaces remain tidy and organized to promote productivity.<br>• Address inquiries and provide information about office procedures to staff and guests.
<p>We are looking for an experienced Executive Associate to join our team in Ontario, CA. This role involves supporting high-level professionals in commercial real estate transactions, including acquisitions, leasing, and financing. As a long-term contract position, this role requires excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Draft, review, and manage legal documents related to real estate transactions, such as purchase agreements, leases, and closing documentation.</p><p>• Coordinate and oversee the entire lifecycle of real estate transactions, from initiation to finalization.</p><p>• Conduct detailed reviews of title and survey documents, identifying and resolving any discrepancies or issues.</p><p>• Assist with due diligence efforts by analyzing leases, contracts, and corporate records.</p><p>• Maintain well-organized files and track critical dates, deadlines, and deliverables.</p><p>• Collaborate with senior brokers and staff to provide support in document preparation, client communication, and scheduling.</p><p>• Communicate effectively with attorneys, clients, lenders, title companies, and other stakeholders.</p><p>• Ensure adherence to company policies and compliance with relevant legal standards.</p><p>• Provide day-to-day administrative support to executive-level team members.</p><p>• Utilize software tools like Microsoft Office Suite and document management systems to enhance efficiency.</p>
We are looking for a dedicated Office Services Associate to join our team in Irvine, California. This contract position involves delivering exceptional office support services, including reprographics, mail handling, and hospitality tasks. The ideal candidate will bring strong organizational skills and a proactive attitude to ensure smooth day-to-day operations.<br><br>Responsibilities:<br>• Perform reprographics and mail service tasks, ensuring all work adheres to established guidelines.<br>• Maintain organized logs for office services tasks, ensuring accuracy and completeness.<br>• Operate and troubleshoot office equipment, including copiers and scanners, and manage supplies such as paper and toner.<br>• Assist with conference room maintenance and office replenishment to ensure a tidy and functional workspace.<br>• Communicate effectively with supervisors and clients to address concerns and meet deadlines.<br>• Handle sensitive and confidential documents responsibly and securely.<br>• Conduct quality assurance checks on completed work to ensure high standards are met.<br>• Collaborate with team members to prioritize workflow and meet project deadlines.<br>• Lift and transport items weighing up to 50 pounds as part of daily responsibilities.<br>• Adhere to company policies and procedures while delivering services in a fast-paced environment.
We are looking for a dedicated General Office Clerk to join our team in Inglewood, California. This is a contract position within the education industry, offering an opportunity to contribute to the efficient operation of office and warehouse-related tasks. The ideal candidate will bring organizational skills and attention to detail to ensure smooth daily processes.<br><br>Responsibilities:<br>• Manage and coordinate warehouse inventory to ensure accurate tracking and organization.<br>• Operate and maintain warehouse equipment safely and efficiently.<br>• Perform general clerical duties, including data entry, filing, and document management.<br>• Assist in receiving and distributing materials within the office and warehouse settings.<br>• Monitor stock levels and report any discrepancies or shortages.<br>• Prepare and update inventory reports to support operational decision-making.<br>• Collaborate with team members to streamline warehouse and office workflows.<br>• Ensure compliance with safety standards and procedures during warehouse operations.<br>• Support office staff with additional administrative tasks as needed.
