<p>We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration apply today. </p><p><br></p><p>· Answer and direct phone calls in a polite and friendly manner</p><p>· Welcome visitors in a warm and friendly manner, and answer any questions visitors have</p><p>· Maintain reception area and all common areas in a clean and tidy manner at all times</p><p>· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</p><p>· Keep detailed and accurate records of visitor requests and of calls received</p><p>· Receive deliveries; sort and distribute incoming mail</p><p>· Take inventory of supplies and restock as needed</p><p>· Maintain the general office filing system</p>
<p>We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration please apply today. </p><p><br></p><p>· Answer and direct phone calls in a polite and friendly manner</p><p>· Welcome visitors in a warm and friendly manner, and answer any questions visitors have</p><p>· Maintain reception area and all common areas in a clean and tidy manner at all times</p><p>· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</p><p>· Keep detailed and accurate records of visitor requests and of calls received</p><p>· Receive deliveries; sort and distribute incoming mail</p><p>· Take inventory of supplies and restock as needed</p><p>· Maintain the general office filing system</p>
We are looking for a dedicated Receptionist to join our team on a contract to permanent basis in El Segundo, California. This role is ideal for someone who thrives in a detail-oriented environment and enjoys being the first point of contact for guests and staff. The position offers an opportunity for long-term growth and requires a strong commitment to maintaining a welcoming and organized front office.<br><br>Responsibilities:<br>• Provide consistent front desk and lobby coverage, ensuring a detail-oriented and welcoming environment.<br>• Greet and check in guests in a friendly and efficient manner.<br>• Manage access points, including monitoring security cameras and controlling truck entry and exit.<br>• Answer, screen, and direct incoming calls using a multi-line phone system.<br>• Maintain the cleanliness and organization of the front desk and adjacent areas.<br>• Support a high-standard office environment, particularly near executive offices.<br>• Restock beverages and supplies in the office kitchen as needed.<br>• Coordinate contract front desk coverage to ensure continuous presence when stepping away.
We are looking for a detail-oriented and personable Receptionist to join our team in Anaheim, California. This is a Contract to permanent position where you will play a key role in maintaining smooth front-office operations and delivering excellent customer service. The ideal candidate has a strong background in administrative support and thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Manage front desk operations, including greeting visitors and answering multi-line phone systems.<br>• Handle inbound calls in a courteous manner and direct them to the appropriate departments.<br>• Operate and maintain a switchboard system with up to 10 lines.<br>• Perform filing and organizational tasks to ensure office records are well-maintained.<br>• Assist with administrative duties such as scheduling meetings and handling correspondence.<br>• Ensure the reception area is tidy, organized, and welcoming for guests.<br>• Provide accurate information to callers and visitors regarding company services and procedures.<br>• Coordinate parking arrangements in the open lot for employees and visitors.<br>• Support various office functions across three connected buildings as needed.<br>• Uphold a business casual dress code while representing the company in a courteous manner.
<p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>· Filing, copying and faxing for multiple departments</p><p>· Maintain office facility</p><p>· Route calls appropriately</p><p>· Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p>
We are looking for an organized and detail-oriented Office Assistant to join our team in Foothill Ranch, California. In this Contract to permanent position, you will play a critical role in ensuring the smooth functioning of daily office operations while providing excellent support to clients and internal teams. This is an on-site, permanent role requiring proficiency in administrative tasks and customer service.<br><br>Responsibilities:<br>• Welcome visitors and clients warmly, maintaining a detail-oriented and organized front desk environment.<br>• Process customer orders accurately and track them through internal systems to ensure timely delivery.<br>• Enter and verify order details in company databases, ensuring all information is correct and up-to-date.<br>• Collaborate with internal teams to resolve any discrepancies related to orders or customer information.<br>• Organize and maintain both digital and physical files for clients, orders, and administrative records.<br>• Utilize G Suite tools, including Gmail, Google Docs, and Google Sheets, for communication and recordkeeping.<br>• Create, edit, and format documents using Microsoft Word for internal and client-related purposes.<br>• Perform basic data entry and generate reports using Microsoft Excel.<br>• Handle general administrative tasks to support daily office operations.<br>• Respond to inbound phone calls and manage clerical duties such as scanning and document organization.
<p>We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please apply today for immediate consideration.</p><p>How you will make an impact</p><p>· Leading overall office administration</p><p>· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems</p><p>· Evaluating and improving office production</p><p>· Assisting in developing and revising office policies and procedure for improved work flow</p><p>· Assisting the Operations Manager and Director in monitoring budget for office related items and staff</p><p><br></p>
We are looking for an organized and detail-oriented Office Manager to join our team in Laguna Beach, California. This is a Contract to permanent position that offers the opportunity to manage essential administrative and operational functions in a dynamic environment. The ideal candidate will excel in both administrative tasks and digital systems management, contributing to the smooth functioning of our office.<br><br>Responsibilities:<br>• Design and produce weekly bulletins using Adobe InDesign.<br>• Maintain and update parish records, including documentation for baptisms, weddings, and funerals.<br>• Coordinate logistics for special events, ensuring effective communication with relevant stakeholders.<br>• Provide support for leadership meetings, including preparing agendas and managing follow-ups.<br>• Oversee payroll processing and ensure accurate financial workflows.<br>• Manage the online giving system and maintain structured digital filing systems.<br>• Administer and oversee Google Workspace, calendars, and operational reporting.<br>• Update and maintain the website's architecture and content calendar.<br>• Facilitate digital outreach efforts to engage the parish community.<br>• Order and manage office supplies to ensure smooth day-to-day operations.
<p>A <strong>prestigious AmLaw 100 law firm</strong> is seeking an experienced <strong>Office Administrator.</strong></p><p><br></p><p>This is a highly visible leadership role supporting a collaborative office of <strong>approximately 100 professionals within a firm of 600+ attorneys nationwide</strong>.</p><p><br></p><p>This firm is known for its <strong>full-service platform, strong federal practice, and collegial culture</strong>, offering the opportunity to work closely with attorneys and firm leadership while managing the day-to-day operations of a dynamic office.</p><p><br></p><p>Key Responsibilities</p><p>• Manage workflows, performance evaluations, disciplinary actions, and compensation discussions</p><p>• Work closely with attorneys and leadership to ensure operational efficiency and a positive office culture</p><p>• Coordinate office initiatives, events, and operational projects</p><p>• Maintain strong communication across departments including HR, operations, and firm leadership</p><p><br></p><p>This is a <strong>hands-on leadership role</strong> requiring someone who enjoys being visible in the office, interacting with attorneys and staff, and rolling up their sleeves to support operations as needed.</p><p><br></p><p>Benefits</p><p>• Comprehensive <strong>Medical, Dental, and Vision insurance</strong></p><p>• <strong>Paid Time Off</strong></p><p>• <strong>401(k) retirement plan</strong></p><p>• Competitive benefits package offered by a <strong>national AmLaw 100 firm</strong></p><p><br></p><p>To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com></p>
Position summary<br>The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed.<br><br>Job qualifications<br>- High school diploma or equivalent.<br>- Minimum 1 year office services experience preferably in a legal banking or large corporate environment.<br>- Skilled in the use of mail phone email digital reprographics and mail equipment.<br>- Familiar with general back office procedures to meet and maintain client satisfaction.<br>- Proven customer service skills are required in order to create maintain and enhance customer relationships.<br>- Good written and verbal communication skills including professional telephone and email etiquette.<br>- Attention to detail with good organizational skills.<br>- Must be able to meet deadlines and complete all projects in a timely manner.<br>- Ability to handle sensitive and/or confidential documents and information.<br>- Able to make independent decisions that conform to business needs and policy.<br>- Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level.<br>- Must work well in a team environment.<br>- Must be able to interact effectively with multi-functional and diverse backgrounds.<br>- Ability to work in a fast-paced environment.<br>- Must be self-motivated with positive can-do attitude.
<p>We are looking for a proactive and detail-oriented Office Services Associate to join our team in Century City, California. This contract position involves supporting daily office operations, including light reprographics tasks, facilities management, and hospitality services. The ideal candidate will possess strong communication skills, technical aptitude, and a willingness to take initiative while maintaining a high standard of accuracy and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Perform light reprographics tasks such as scaling Excel spreadsheets, three-hole punching, adding tabs, and handling simple print jobs.</p><p>• Operate Canon machines efficiently and ensure all print jobs meet quality standards.</p><p>• Assist with office facilities support, including hanging picture frames, setting up conference rooms, conducting visual inspections, and coordinating service requests.</p><p>• Provide hospitality services, including reception coverage, making coffee, setting up visitor offices, and maintaining conference rooms.</p><p>• Troubleshoot minor technical issues with office equipment and escalate when necessary.</p><p>• Maintain logs and records for office operations to ensure smooth workflow and compliance with procedures.</p><p>• Communicate proactively with team members and clients to address needs and resolve issues promptly.</p><p>• Take initiative to identify and address potential problems before they escalate.</p><p>• Ensure the office environment is organized and maintained to a high standard at all times.</p><p>• Support additional tasks as needed, such as distributing faxes and scanning documents.</p>
<p>Position summary</p><p>The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed.</p><p>Job duties</p><p>* denotes an essential function</p><p>- *Utilize appropriate logs for all office services work.</p><p>- *Ensure that job tickets are properly filled out before beginning work.</p><p>- *Perform work in office services primarily reprographics mail and intake functions according to established procedures.</p><p>- *Follow procedures to run jobs in proper order.</p><p>- *Communicate with supervisor or client on job or deadline issues.</p><p>- *Meet contracted deadlines for accepting completing and delivering all work.</p><p>- *Troubleshoot basic equipment problems.</p><p>- Be able to lift up to 50 lbs. on a regular basis.</p><p>- Prioritize workflow.</p><p>- Performs Quality Assurance on own and work of others.</p><p>- Load machines with various paper toner supplies.</p><p>- Answer telephone emails and place service calls when needed.</p><p>- Interact with clients in person over the phone or electronically.</p><p>- Adhere to Williams Lea policies in addition to client site policies.</p><p>- Use equipment and supplies in a cost-efficient manner.</p>
<p>This role is ideal for someone who is comfortable working independently, can manage multiple responsibilities with minimal supervision, and maintains a professional and welcoming presence.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for all visitors, ensuring a professional and secure check-in experience</li><li>Manage visitor check-in process via iPad, including NDA completion and security protocols</li><li>Monitor and control front desk access, ensuring all guests follow company procedures</li><li>Coordinate daily lunch orders and assist with snack pickups for staff</li><li>Receive and manage deliveries, vendors, and service providers throughout the day</li><li>Provide general administrative support as needed</li><li>Maintain a clean, organized, and professional front desk environment</li></ul><p><b> </b></p><p><b> </b></p><p><br></p>
<p>We are looking for an experienced Office Manager on a contract basis for a team based in Santa Monica, CA. You will oversee daily office operations, ensuring smooth and efficient functioning of all office services. This position requires strong organizational skills, leadership capabilities, and the ability to thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and guide department staff, assigning tasks, monitoring workflow, and ensuring team accountability.</p><p>• Oversee scheduling, attendance, and performance management, including approving employee timesheets.</p><p>• Coordinate food and beverage arrangements for meetings, depositions, and firm events, ensuring all setups are refreshed and properly maintained.</p><p>• Maintain cleanliness and organization across all kitchen and conference room areas, including stocking supplies and operating dishwashers.</p><p>• Manage inventory levels for beverages, snacks, utensils, and other supplies, placing replenishment orders as needed.</p><p>• Perform opening and closing duties, ensuring all conference rooms and back-of-house areas are prepared for upcoming events.</p><p>• Provide relief coverage for reception and office services roles as needed, including full-day support during staff absences.</p><p>• Handle administrative tasks such as payroll processing, expense reporting, and maintaining records of office activities.</p><p>• Operate and manage reprographics equipment for high-volume copying and printing needs.</p>
We are looking for a dedicated Medical Front Desk Specialist to join our team in Beverly Hills, California. In this contract position, you will play a vital role in ensuring smooth front desk operations while delivering exceptional service to patients. If you thrive in a fast-paced medical office environment and have a passion for patient care, we encourage you to apply.<br><br>Responsibilities:<br>• Welcome patients with professionalism and courtesy, ensuring a positive first impression.<br>• Schedule, confirm, and adjust appointments using medical scheduling software, while assisting with follow-up bookings.<br>• Communicate office policies and procedures clearly to patients, addressing any questions or concerns.<br>• Process and verify patient documentation and insurance information with accuracy and confidentiality.<br>• Maintain and update patient records to ensure compliance with medical regulations and timely data entry.<br>• Manage leads by contacting patients or potential clients to coordinate follow-up appointments.<br>• Collaborate with staff to ensure seamless scheduling and coordination of appointments.<br>• Provide administrative support to office management and medical staff as needed.
We are looking for a dedicated Front Desk Receptionist to join our hospitality team in Commerce, California. This long-term contract position requires someone who is detail oriented, thrives in a fast-paced environment, and excels at delivering exceptional guest experiences. The role involves working night and graveyard shifts, ensuring smooth operations for a casino property with 24-hour services.<br><br>Responsibilities:<br>• Provide front desk support, including performing night audits and managing check-ins and check-outs.<br>• Handle high-volume reservation lines and create reservations directly at the front desk.<br>• Deliver exceptional guest service with a hospitality-focused approach, ensuring a positive experience for all visitors.<br>• Assist guests with luggage and coordinate lobby activities, including collaborating with valet services.<br>• Manage cash transactions efficiently and accurately, maintaining proper records.<br>• Utilize multiple reservation and operational systems such as Opera Cloud, TravelClick, Canary, and Revolution.<br>• Address guest inquiries and resolve issues promptly, maintaining composure under pressure.<br>• Ensure safety for both employees and guests, while adhering to property protocols.<br>• Interact confidently with a diverse clientele, including casino players and guests who may be under the influence.<br>• Maintain a strong presence and positive attitude in a dynamic, high-pressure environment.
<p>We are looking for an organized and customer-focused Front Desk Coordinator to join our team in Beverly Hills, California. This Front Desk Coordinator position offers the opportunity to contribute to a dynamic office environment while enhancing patient experiences. The ideal candidate will excel in administrative tasks, patient interactions, and maintaining operational efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Welcome and check in patients with a friendly and detail oriented demeanor.</p><p>• Verify vision and medical insurance coverage, ensuring accuracy and compliance.</p><p>• Collect and process payments, including co-pays and outstanding balances.</p><p>• Schedule, confirm, and manage appointments for exams, follow-ups, and procedures.</p><p>• Maintain and update patient records accurately using internal systems.</p><p>• Collaborate with clinical staff and providers to ensure seamless patient flow.</p><p>• Perform general administrative duties such as scanning, faxing, and filing.</p><p>• Uphold compliance standards and ensure patient confidentiality at all times.</p><p><br></p><p><strong>Benefits: </strong>Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.</p>
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>· Answer phones and greet visitors in English and Spanish</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
We are looking for a detail-oriented Administrative Assistant to support daily operations in Laguna Niguel, California. This Long-term Contract opportunity is ideal for someone who thrives in a fast-moving office setting and can balance multiple priorities with professionalism. The role will provide direct administrative support, coordinate schedules and meetings, and help maintain efficient communication across the department. Candidates should be comfortable handling clerical tasks, assisting leadership, and learning new systems as needed.<br><br>Responsibilities:<br>• Support the operations team with a wide range of administrative and clerical activities to keep day-to-day functions running smoothly.<br>• Organize and maintain multiple calendars, ensuring appointments, meetings, and deadlines are accurately scheduled and updated.<br>• Develop meeting materials such as agendas, coordinate conference logistics, and document key discussion points and action items during sessions.<br>• Arrange business travel, lodging, and related itineraries for executives and managers while confirming schedules and necessary details.<br>• Manage inbound communications, respond to routine inquiries, and direct messages to the appropriate contacts in a timely manner.<br>• Enter, update, and maintain records and office information with a high degree of accuracy and confidentiality.<br>• Assist with front-desk and receptionist-related tasks, including greeting visitors and supporting general office coordination.<br>• Partner with recruiters and leadership to help track and follow up on activity related to onboarding or advisor and broker recruiting efforts.<br>• Take on additional administrative assignments and adapt to new tools or technology platforms as business needs evolve.
<p>We're working with a construction company who are looking for an admin assistant to join their team to support an upcoming project. </p><p>You'll be responsible for processing invoices, expense reports, ordering office supplies, scheduling meetings and helping to provide day to day clerical support. </p>
<p>We are looking for a dedicated Administrative Assistant to support the Nurse Practitioner and forensic clinicians as part of a specialized program in Los Angeles, California. This program provides essential treatment and supervision to individuals transitioning from state hospitals back into the community. This Administrative Assistant role offers an excellent chance to contribute to meaningful work in the mental health and criminal justice fields.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Provide administrative support to the Nurse Practitioner, ensuring smooth daily operations.</p><p>• Assist in coordinating medical and psychiatric care for program participants.</p><p>• Manage the collection and organization of medical documents from external providers.</p><p>• Maintain accurate tracking of paperwork flow in and out of the office.</p><p>• Coordinate transportation logistics for clients as needed.</p><p>• Conduct regular reviews of documentation to ensure compliance with quality standards.</p><p>• Communicate effectively through written and oral messages, ensuring accuracy and professionalism.</p><p>• Prepare various documents and correspondence for the Nurse Practitioner.</p><p>• Uphold strict confidentiality in handling sensitive information.</p><p><br></p><p><strong>Benefits: </strong>Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.</p>
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency.<br><br>Responsibilities:<br>• Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts.<br>• Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion.<br>• Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance.<br>• Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance.<br>• Distribute shipment tracking information and required documentation to customers in a timely manner.<br>• Coordinate customer visits, meetings, and internal team communications to support smooth operations.<br>• Provide backup administrative support during peak workloads and assist with special projects as needed.<br>• Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency.<br>• Assist with trade show coordination, marketing activities, and other departmental initiatives.<br>• Manage office supplies and provide general administrative assistance to the team.
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. </p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. In this long-term contract role, you will play a vital part in ensuring smooth daily operations by managing administrative tasks and maintaining organizational efficiency. This position is ideal for someone who excels in multitasking and thrives in a dynamic work environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the team, ensuring tasks are completed efficiently and accurately.<br>• Maintain and organize filing systems to ensure easy access to important documents.<br>• Handle the processing, sorting, and distribution of incoming and outgoing mail.<br>• Assist with shipping and receiving tasks, including preparing packages and coordinating deliveries.<br>• Answer inbound calls professionally and direct inquiries to the appropriate departments.<br>• Perform data entry tasks to update and maintain accurate records.<br>• Take on receptionist duties, such as greeting visitors and managing front desk operations.<br>• Support various office functions to ensure seamless day-to-day activities.
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. </p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>