<p>A well-known top plaintiff trial firm is seeking a Legal Assistant with 1+ years of experience in civil litigation.</p><p> </p><p><strong>This Legal Assistant will work on-site for the first 3 months and then will get to work permanently remote for 3 days/week!</strong></p><p><br></p><p>The ideal Legal Assistant will have experience in calendaring/scheduling, State court filings, preparing legal documents, and trial prep.</p><p> </p><p><strong>This is a new role due to growth, and my team has placed 2 paralegals and 1 legal assistant with this firm!</strong></p><p><br></p><p>The firm is offering this Legal Assistant a fantastic compensation package that includes 100% firm-paid benefits (medical/dental/vision) for the employee AND pays the majority of the premium for dependents, 401k with matching, paid parking, vacation, sick time, paid holidays, and more!</p><p><br></p><p>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p>
SCOPE LA is a community organizing, policy and leadership development organization focused on building grassroots power to create social and economic justice for low income, female, immigrant, Black and Brown communities in South Los Angeles. Scope+1 They engage in leadership training, voter engagement, policy advocacy, and working in coalition with community based organizations and labor unions. Scope+1<br>As Executive Assistant, you will support the Board of Directors and senior leadership to ensure efficient governance, communication, and administrative operations that further SCOPE LA’s mission.<br>________________________________________<br>Key Responsibilities<br>• Serve as primary administrative support to the Board of Directors: schedule board meetings (in person/hybrid/virtual), prepare agendas, coordinate logistics (venue/tech/refreshments), take minutes, distribute materials, follow up on action items.<br>• Manage calendars for board members and senior leadership: coordinate internal external meetings, ensure timely communication of board related events.<br>• Prepare and maintain board documentation: board book compilation, board member contact lists, onboarding/offboarding board members, orientation materials.<br>• Facilitate communication between the board, executive leadership, committees, and staff: track key deliverables, send reminders, monitor follow through.<br>• Support senior leadership with correspondence, meeting preparation, confidential materials, and ad hoc projects as needed.<br>• Maintain and update the organization’s governance calendar: key deadlines (filings, renewals, board terms), committee meetings, strategic planning sessions.<br>• Assist with preparing reports and presentations for board review: gather data, collaborate with staff, format documents for clarity and impact.<br>• Organize committee logistics for board committees (if applicable): scheduling, tracking membership, preparing materials.<br>• Support general administrative tasks: filing, document management (electronic and paper), expense tracking (board related), communications outreach for board/stakeholder relations.<br>________________________________________<br>Qualifications & Skills<br>• Prior experience supporting a Board of Directors (non profit preferred) in an Executive Assistant, Governance Coordinator, or similar role.<br>• Excellent organizational, time management, and multitasking skills—able to handle competing priorities with minimal supervision.<br>• High level of professionalism, discretion and confidentiality—comfortable handling sensitive board and executive level matters.<br>• Strong written and verbal communication skills; ability to draft agendas, minutes, reports, and member communications.<br>• Proficiency with standard office/meeting tools (e.g., Microsoft Office suite: Word, Excel, PowerPoint; virtual meeting platforms Zoom/Teams; shared drives).<br>• Comfortable working in a fast paced, mission driven nonprofit environment with diverse stakeholders.<br>• Commitment to equity, social justice, and the mission of SCOPE LA.<br>• Bilingual Spanish/English a plus (given the organization's community context).<br>• Flexible availability to cover some board events outside standard hours (evenings, early mornings) as required.
<p>Join a national defense firm in Irvine! Our law firm client is seeking an experienced Legal Assistant to join its team of 40+ talented attorneys. The ideal legal assistant will have 3+ years of experience in California civil litigation, with at least some of that experience in employment litigation.</p><p><br></p><p>As a Legal Assistant, you'll support four attorneys who handle labor & employment defense matters. <strong>This firm is offering this Legal Assistant the ability to work hybrid remotely</strong>. <strong><u>This Legal Assistant must be able to commute to Irvine.</u></strong></p><p><br></p><p>The firm offers an excellent compensation package with a comprehensive benefits package (medical, dental, vision, 401k, profit sharing, paid vacation, sick days, holidays, and more)!</p><p><br></p><p>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p><p><br></p><p>#SoCalRHL</p>
<p><strong>Real Estate Law Firm Seeks Onsite Legal Assistant (will train on practice area)</strong></p><p><br></p><p><strong>About Firm & Position:</strong></p><p>A well-regarded boutique transactional real estate law firm in Century City is seeking a <strong>Legal Assistant</strong> to support a fast-paced, high-volume practice. This firm works behind the scenes on sophisticated commercial real estate financing matters for major law-firm clients nationwide. </p><p><br></p><p><strong>Legal Assistant Responsibilities:</strong></p><p> • Support attorneys handling commercial real estate financing transactions and related opinion letter work.</p><p> • Manage a high volume of active matters simultaneously, often with compressed timelines.</p><p> • Process and track comments and deliverables from lender’s counsel and law-firm clients.</p><p> • Prepare and maintain “items needed” lists, draft final opinion packages, and ensure completeness prior to delivery.</p><p> • Review and organize transactional documents, including entity formation and governance records (LLC agreements, LP agreements, certificates of formation, authorizations, etc.).</p><p> • Handle administrative components of transactions, including daily outgoing shipments (FedEx).</p><p><br></p><p><strong>Hours:</strong></p><p> • 40-hour workweek</p><p> • 100% onsite in Century City</p><p><br></p><p><strong>Perks:</strong></p><p> • Sophisticated transactional real estate work supporting large, high-profile deals.</p><p> • Excellent training with a clear path for growth into a paralegal role over time.</p><p> • Close-knit, collaborative office environment with low turnover.</p><p> • Stable firm with a strong reputation in the real estate legal community.</p><p> • We’ve placed multiple <strong>Legal Assistants</strong> and attorneys with this firm — all are still there and happy, including one <strong>Legal Assistant</strong> who was promoted to paralegal.</p><p><br></p><p><strong>Salary:</strong></p><p> • $60,000–$85,000 DOE</p><p><br></p><p><strong>Benefits:</strong></p><p> • 100% employer-paid medical coverage for employee and dependents</p><p> • Two weeks PTO</p><p> • 401(k) eligibility after one year</p><p><br></p><p><strong><em><u>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</u></em></strong></p>
<p>An in-house legal department is seeking a <strong>Legal Assistant</strong> to join their attorney and contracts manager. This role is hybrid, out of Azusa, CA. This role is a dynamic mix of <strong>litigation support (approx. 50%)</strong> and <strong>transactional/contract administration (approx. 50%)</strong>. <em>This is not an entry-level position - a foundation in litigation is required. </em></p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><p><strong>Litigation & Insurance Support (about 50%)</strong></p><ul><li><strong>Subpoena Management:</strong> Serve as the primary point person for receiving, tracking, and managing all incoming legal subpoenas, including communicating with internal teams to gather necessary information.</li><li><strong>Discovery Management:</strong> Request and collect documentation for discovery purposes, and calendar discovery deadlines<em> (knowing how to calculate these deadlines is critical; please do not apply without this knowledge).</em></li><li><strong>Litigation Deadlines:</strong> Proactively calendar/docket litigation deadlines (e.g., discovery, responses) for the attorney per CA civil codes & procedures. <em>Cannot train on calculating litigation deadlines.</em></li><li><strong>Insurance Claims:</strong> Communicate with brokers and insurance carriers to file and manage various insurance claims, ensuring proper documentation, follow-up, and tracking on the master spreadsheet.</li></ul><p><strong>Contract & Vendor Administration (about 50%)</strong></p><ul><li><strong>Contract Administration:</strong> Support the Contract Manager by maintaining the contract management system, including document organization, tracking, and maintaining comprehensive contract files.</li><li><strong>Vendor Onboarding:</strong> Facilitate the vendor onboarding process, which includes communicating with Branch Managers and Sales Teams to gather required documentation and inputting vendor packet information into Excel.</li></ul><p><em>Pay is contingent upon fluency in the tasks above, with the high end reserved for Legal Assistants who check every box.</em></p><p><br></p><p><strong><u>Details of Role</u></strong>:</p><p>· <u>Hours</u>: 8am to 5pm</p><p>· <u>Hybrid Schedule:</u> Onsite Monday, Tuesday, Thursday. This job will start 5x/week in the office; a day or two remote per week will be awarded after training.</p><p><br></p><p><strong><u>Perks of Role</u></strong>:</p><p>· I placed the supervising attorney here almost two years ago. He is caring, down-to-earth, reasonable, and willing to provide training.</p><p>· In-house work-life balance. “You will have a better life here than at a law firm” –supervising attorney</p><p>· Positive work environment – the attorney is not going to be a person who creates work for no reason. “Sometimes there is 120% utilization, other times it is light. I won’t add to their workload if I don’t have to.” –supervising attorney</p>
<p>A national law firm is seeking an <strong>IP Legal Assistant</strong>, with a focus on <strong>patent prosecution (prior experience in this practice area is a must-have)</strong>. This firm boasts a 7.5 hour work day, beautiful renovated office with snacks, and we have placed 5 legal assistants here in the last two years - all are super happy!</p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>§ Preparing and filing new patent (and occasional trademark) applications and associated documents (application data sheets, inventor declarations, powers of attorney, information disclosure statements, preliminary amendments, office action responses, and appeals) with the USPTO</p><p>· Ensure all three elements of the patent application is correct (such as claims set)</p><p>· Current volume of filings is anywhere from 5 per day to less than 1</p><p>§ Creating shells for attorneys (such as for office action responses)</p><p>§ Docketing – the department exists in Phoenix, but this person will do backup calendaring for attorneys in Outlook or Excel (and reminding them of deadlines)</p><p>§ Searching IP databases (such as the USPTO, TEAS, TARR, WIPO, and foreign patent offices – like Japan, Australia, Canada, and the EU).</p><p>· Software: Anaqua, NetDocs, inTapp, iTimekeeper, CPi, AMS, Adobe (bate stamping/labeling, signatures, page numbers). They are paperless.</p><p><br></p><p><strong><u>Soft Skills</u></strong>:</p><p>o Ability to multitask and jump from one thing to another.</p><p>o Extremely high attention to detail. Should be able to catch if the partner misses a detail such as inventor name/filing deadline.</p><p>o Someone who takes direction well. Ideally, they’d say, “I’ve done this before, but how does your team do it?” Must have a learner mentality.</p><p>o Someone who is not a social butterfly, but is drama free!</p><p>o Someone who is not on their phone during the workday. < -- <em>if you know this is you please do not apply; it will not be tolerated.</em></p><p><br></p><p><strong><u>Perks of Firm</u></strong>:</p><p>· The IP attorneys are approachable, polite, and a congenial group.</p><p>· The Sr. legal assistant in the IP group, is a great trainer and has been with the firm for 22 years. She’s been doing IP for 30. Many staff have strong tenure!</p><p>· High level of respect for staff, no micromanaging, no drama.</p><p>· Firm prioritizes pro bono work, and partner closely with nonprofits.</p><p>· The firm administrator offers 1:1 career coaching.</p>
<p>A mid-sized regional law firm with multiple offices throughout California is looking for a Litigation Practice Assistant to join their heavy-hitting trial team.<strong> 5+ years of complex civil litigation experience in California is required.</strong></p><p><strong> </strong></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>· eFiling pleadings in state and federal courts </p><p>· preparing for trial substantively</p><p>· generating TOAs/TOCs</p><p>· formatting legal docs (firm uses CCC macros – this is a must have!)</p><p><em> ^ The firm is unable to train on these fundamentals of running a litigation desk; please do not apply without the experience above.</em></p><p> </p><p><strong><u>Perks of Firm</u></strong>:</p><p>o Often named among the 2022 Most Admired Law Firms by the Los Angeles Business Journal</p><p>o Very collegial environment and team</p><p>o Paid parking in the building </p><p>o Team building events </p><p>o RHL has placed numerous people in their NorCal and SoCal offices</p>
<p>A technology services company located in West LA is hiring an Executive Assistant on a contract-to-hire basis. As the Executive Assistant, you will support the Owner of the technology firm and also support the office with administrative tasks. Your main job duties will include calendar management for the Owner, acting as a gatekeeper, and daily monitoring of a very busy email inbox. You will also greet guests and clients, answer the phones, receive packages, set up for office lunches, and complete special administrative projects for the office. This is a great opportunity for someone who is interested in working for a growing IT company serving local clients primarily. Robert Half is looking for a tech savvy individual who is detail oriented and organized. Hours are 9am-6pm Mon-Thursday and Friday from 9am-5pm. This is a contract to hire position, and the salary range is $75-$85k. Our client provides free lunch 3x per week, excellent benefits, and annual salary increases! </p>
We are looking for a detail-oriented Executive Assistant to provide high-level administrative and operational support to the organization’s leadership and Board of Directors. Based in Los Angeles, California, this Contract position focuses on managing schedules, coordinating meetings, and facilitating communications to ensure seamless operations. The ideal candidate will demonstrate exceptional organizational skills, discretion, and the ability to handle sensitive information with professionalism.<br><br>Responsibilities:<br>• Organize and maintain the executive’s calendar, including scheduling appointments, coordinating travel arrangements, and ensuring timely updates.<br>• Draft correspondence and prepare materials for events, donor outreach, and internal communications.<br>• Collaborate with staff and leadership to implement streamlined administrative processes and enhance operational efficiency.<br>• Plan and manage logistics for Board and Committee meetings, including preparing agendas and tracking outcomes.<br>• Maintain accurate records of Board documents, rosters, and compliance with organizational bylaws.<br>• Develop strong relationships with Board members to ensure effective communication and support.<br>• Monitor office budgets, reconcile expenditures, and manage procurement and payment requests.<br>• Lead cross-functional projects to optimize administrative workflows and improve collaboration across departments.<br>• Uphold confidentiality and handle sensitive information with discretion, ensuring trust and professionalism.<br>• Provide support for memberships and renewals with external organizations, ensuring accurate tracking and timely execution.
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior executives in a fast-paced environment. This long-term contract position requires exceptional organizational skills, multitasking abilities, and a strong aptitude for managing schedules and projects. Based in Irvine, California, this role offers an excellent opportunity to work closely with leadership and contribute to the success of the organization.<br><br>Responsibilities:<br>• Manage complex calendars and schedules for senior executives, ensuring all appointments, meetings, and deadlines are efficiently organized.<br>• Coordinate and communicate effectively with executives and their teams to streamline operations and ensure seamless collaboration.<br>• Utilize advanced spreadsheet skills to create, edit, and analyze documents, supporting executive decision-making processes.<br>• Handle multiple tasks simultaneously, maintaining accuracy and attention to detail in a dynamic work environment.<br>• Assist with project management tasks, ensuring timely completion and alignment with organizational goals.<br>• Provide exceptional customer service, including managing inquiries and addressing concerns promptly and professionally.<br>• Facilitate communication by answering inbound and outbound calls, ensuring messages are relayed accurately and efficiently.<br>• Support order entry and administrative tasks, maintaining organized records and documentation.<br>• Collaborate with internal and external stakeholders to ensure smooth execution of executive-level initiatives.<br>• Adapt to changing priorities and maintain a proactive approach to problem-solving and task management.
We are looking for a detail-oriented General Office Clerk to join our team in Colton, California. In this role, you will serve as the first point of contact for visitors while managing various administrative tasks to ensure smooth office operations. This is a Contract to permanent position, offering an excellent opportunity to grow within a dynamic environment.<br><br>Responsibilities:<br>• Ensure the reception area is tidy, organized, and ready to welcome visitors at the start of each day.<br>• Greet and check in visitors in a personable and detail-oriented manner, directing them to the appropriate staff or department.<br>• Conduct brief safety orientations for visitors entering the premises when applicable.<br>• Monitor office supply inventory, coordinate purchases, and maintain accurate records using spreadsheets.<br>• Arrange service calls for office equipment and ensure timely maintenance.<br>• Sort and distribute incoming mail across administration and shop buildings, as well as prepare outgoing mail and packages through FedEx or other carriers.<br>• Perform various clerical duties including filing, photocopying, data entry, and scanning.<br>• Support the billing department by gathering necessary documents and preparing billing worksheets.<br>• Collaborate with other departments to provide assistance as needed, with supervisor approval.<br>• Maintain a detail-oriented demeanor and attire while interacting with diverse personalities.
<p>The Accounting Assistant supports by performing a range of financial and administrative duties for assigned property portfolios. This role works closely with property managers, assistants, and team members across multiple departments to ensure timely, accurate completion of tasks.</p><p>Key Responsibilities:</p><ul><li>Compile financial packages and special reports</li><li>Bill tenants and adjust tenant accounts as needed</li><li>Deposit and post cash receipts to tenant accounts</li><li>Record manual deposits and checks in Excel spreadsheets</li><li>Set up property and tenant accounts</li><li>Reconcile bank statements, post interest, and scan documents to Laserfiche</li><li>Prepare, copy, and distribute special financial reports</li><li>Enter property payroll checks into accounts payable and process payments</li><li>Manage stop payment/void checks and approve AP invoices when necessary</li><li>Track owner-signed checks and handle mailing</li><li>Create and maintain folders for mortgages, financials, and notes</li><li>Run reports and organize folders for CAM reconciliations; input CAM data into the system</li><li>Support miscellaneous accounting duties and assist with ad-hoc projects</li><li>Provide answers to manager and assistant inquiries</li><li>Meet deadlines with efficiency and accuracy</li></ul>
We are looking for a dedicated and detail-oriented Human Resources (HR) Assistant to join our team in Covina, California. This is a Contract to permanent position, providing an excellent opportunity for growth within the organization. The ideal candidate will support payroll processing, HR administration, and employee relations while ensuring compliance with relevant regulations and policies.<br><br>Responsibilities:<br>• Process payroll on a bi-weekly schedule, including manual checks, corrections, and voids.<br>• Manage onboarding and offboarding tasks, ensuring all paperwork is complete and accurate.<br>• Maintain and update employee records, including job titles, benefits, and employment status.<br>• Ensure compliance with federal, state, and local payroll regulations and prepare necessary reports.<br>• Investigate and resolve discrepancies related to payroll and timekeeping systems.<br>• Assist employees with inquiries regarding wages, attendance, deductions, and leave balances.<br>• Coordinate with internal departments to manage benefit changes and leave administration.<br>• Support employee relations by addressing issues and maintaining a positive workplace environment.<br>• Handle clerical duties such as filing, scanning, and managing the front desk and switchboard.<br>• Oversee office operations, including supply management and mailroom activities.
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call (818) 703-8818 to schedule your interview. </p><p> </p>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call (818) 703-8818 to schedule your interview. </p>
<p>We are looking for a detail-oriented General Office Clerk to work at a real estate company in West LA on a contract basis. In this role, you will provide essential support to office operations include creating and managing invoices, handling phone calls, uploading and downloading files, renaming and organizing documents, sorting mail, and writing checks. This position requires a proactive individual with excellent organizational skills and attention to detail. The initial schedule is Monday through Thursday, 9:00 a.m. – 6:00 p.m.</p><p><br></p><p>Responsibilities:</p><p>• Perform document scanning tasks to ensure accurate digital records.</p><p>• Organize and maintain physical and electronic files for easy accessibility.</p><p>• Input data into company systems with precision and attention to detail.</p><p>• Provide general back-office support to aid in daily operations.</p><p>• Assist with sorting and categorizing documents to maintain an organized workflow.</p>
<p>We are looking for a skilled, enthusiastic legal assistant to join our team in Santa Ana, California. This position offers the opportunity to support attorneys in a dynamic and nationally recognized defense firm, specializing in general liability, premises, and product liability cases. The ideal candidate will bring strong organizational skills, attention to detail, and a commitment to delivering high-quality administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative assistance to attorneys, managing a 3:1 or occasionally 4:1 desk setup.</p><p>• Handle extensive state and federal e-filing processes to ensure timely submission of legal documents.</p><p>• Prepare and format legal documents, including Tables of Authorities (TOAs) and Tables of Contents (TOCs), along with client correspondence.</p><p>• Process attorney expenses using platforms such as ProRiver, ensuring accuracy and efficiency.</p><p>• Coordinate and manage attorney calendars, ensuring all deadlines and appointments are tracked effectively.</p><p>• Maintain proficiency with document management systems, such as iManage, to organize and retrieve case files.</p><p>• Support office operations by contributing to general administrative tasks and fostering team collaboration.</p><p>• Work a flexible 37.5-hour work week, with options for hybrid scheduling (3 days in office, 2 remote).</p>
<p>Robert Half is working with an emerging lemon law practice in Beverly Hills, California. As part of this team, an attorney's primary duties will include reviewing the work of paralegals and legal assistants, attending hearings, and effectively handling motion work. Your role will also involve going to auto inspections and managing discovery, including depositions. There is <strong>huge </strong>opportunity to come into a growing firm and the principal is ready to offer great bonus potential!</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Oversee the work of paralegals and legal assistants to ensure quality and accuracy.</p><p>• Attend hearings and represent our clients effectively.</p><p>• Conduct thorough motion work as required in different cases.</p><p>• Participate in auto inspections as part of the legal process.</p><p>• Handle discovery processes, which includes conducting depositions.</p><p>• Review and analyze court’s guidance for motion requirements.</p><p>• Assist in preparing discovery shells and help with responses.</p><p>• Summarize discovery responses for ease of reference.</p><p>• Use your knowledge in Civil Litigation and Lemon Law to benefit our clients.</p><p>• Utilize your skills as a Licensed Attorney and Litigation Attorney to enhance our team's performance.</p>
We are looking for a dedicated and detail-oriented Sales Assistant to join our team on a long-term contract basis in Wilmington, California. In this role, you will play a key part in supporting senior sales agents with various tasks ranging from client communication to transaction management. This position offers an excellent opportunity to sharpen your sales skills in a meticulous and dynamic environment.<br><br>Responsibilities:<br>• Assist senior sales agents with leasing and sales transactions, ensuring smooth progression from initial inquiry to closing.<br>• Prepare marketing materials, proposals, presentations, and listing packages to support sales efforts.<br>• Conduct market research, analyze property data, and review competitive comparisons to provide insights.<br>• Coordinate property tours, client meetings, and site visits, ensuring all logistics run seamlessly.<br>• Manage and update databases, listings, and deal pipelines to maintain accurate records.<br>• Draft correspondence, letters of intent (LOIs), and transaction-related documentation as needed.<br>• Communicate effectively with clients, landlords, tenants, and internal teams to facilitate transactions.<br>• Track deadlines, follow up on pending tasks, and ensure accuracy of transaction details.<br>• Support compliance efforts by maintaining confidentiality and ensuring all documentation meets required standards.<br>• Respond to inquiries and assist with resolving client concerns in a timely manner.
<p>We are looking for a highly skilled Executive Assistant to join our team in Culver City. In this long-term contract position, you will play a pivotal role in supporting key executives and ensuring the smooth operation of administrative tasks. The ideal candidate thrives in dynamic environments, excels in multitasking, and demonstrates exceptional organizational abilities.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, schedule meetings, and coordinate appointments to ensure seamless daily operations.</p><p>• Provide comprehensive administrative support to executives, including drafting correspondence, preparing presentations, and handling confidential documents.</p><p>• Coordinate logistics for events, conferences, and team meetings, including booking venues and preparing materials.</p><p>• Track and manage contracts from initial requests to final execution, ensuring accuracy and timely processing.</p><p>• Prepare and submit expense reports, purchasing requests, and other financial documentation.</p><p>• Collaborate with multiple stakeholders to address daily operational needs and resolve issues promptly.</p><p>• Maintain strict confidentiality regarding sensitive information and executive matters.</p><p>• Assist in implementing new projects, including IT initiatives and office build-outs, by liaising with relevant teams and ensuring timely completion.</p><p>• Provide support for ad hoc tasks and projects as required, showcasing adaptability and problem-solving skills.</p>
<p>Our client is looking for a Litigation Legal Assistant to join their team in Newport Beach, California. This is a Contract to permanent position where you will play a vital role in supporting legal operations and ensuring efficient case management. The ideal candidate will have expertise in civil litigation processes and be highly skilled in handling court filings and calendaring tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage case files and ensure documents are organized, updated, and easily accessible.</p><p>• Perform e-filing in district, state, and federal courts with precision and adherence to deadlines.</p><p>• Prepare litigation documents, including pleadings, motions, and discovery materials.</p><p>• Handle calendar management by scheduling court dates, deadlines, and appointments.</p><p>• Coordinate with attorneys and clients to ensure all case-related needs are met efficiently.</p><p>• File legal documents with courts and maintain compliance with filing requirements.</p><p>• Assist with administrative tasks, including correspondence and document preparation.</p><p>• Conduct research and gather information to support litigation cases.</p>
<p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. </p><p><br></p><p> Job qualifications </p><p> - High school diploma or equivalent. </p><p> - Minimum 1 year office services experience preferably in a legal banking or large corporate environment. </p><p> - Skilled in the use of mail phone email digital reprographics and mail equipment. </p><p> - Familiar with general back office procedures to meet and maintain client satisfaction. </p><p> - Proven customer service skills are required in order to create maintain and enhance customer relationships. </p><p> - Good written and verbal communication skills including professional telephone and email etiquette. </p><p> - Attention to detail with good organizational skills. </p><p> - Must be able to meet deadlines and complete all projects in a timely manner. </p><p> - Ability to handle sensitive and/or confidential documents and information. </p><p> - Able to make independent decisions that conform to business needs and policy. </p><p> - Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. </p><p> - Must work well in a team environment. </p><p> - Must be able to interact effectively with multi-functional and diverse backgrounds. </p><p> - Ability to work in a fast-paced environment. </p><p> - Must be self-motivated with positive can-do attitude. </p><p><br></p><p> Supervision </p><p> - Number and titles of direct reports if any: n/a </p><p> - Received: Lead Office Services Associate Supervisor Manager Director </p><p><br></p><p> Job relationships </p><p> - Internal: This position works closely with the Office Services team </p><p> - External: Clients </p><p><br></p><p><br></p>
<p>Position Overview</p><p><br></p><p>The Administrative Coordinator plays a critical role in ensuring operational consistency and administrative excellence across the organization. This position serves as a central point of coordination for communication, scheduling, documentation, and training support, while partnering closely with leadership to execute departmental initiatives. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication skills and the ability to manage multiple priorities in a dynamic environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Office Support</strong></p><ul><li>Manage incoming communications and prioritize responses to support leadership and departmental needs</li><li>Prepare, edit, and format correspondence, reports, presentations, and other business documents</li><li>Organize, maintain, and safeguard confidential files, records, databases, and certification documentation</li><li>Track office employee certifications and ensure timely updates and renewals</li><li>Monitor deadlines, track action items, and follow up to ensure timely completion of tasks and initiatives</li><li>Standardize documentation, procedures, and policies as directed by senior leadership</li><li>Maintain accurate, consistent, and up-to-date information across multiple internal software systems</li></ul><p><strong>Budgeting, Procurement & Inventory</strong></p><ul><li>Support budget tracking, expense reporting, and invoice verification processes</li><li>Procure educational and office supplies as needed</li><li>Maintain inventory and oversee upkeep of training tools, materials, and resources</li><li>Coordinate food, beverages, and logistical needs for meetings, trainings, and classes</li><li>Assist with client holiday gift procurement, organization, and packaging</li></ul><p><strong>Training, Education & Events Coordination</strong></p><ul><li>Support company training initiatives by creating agendas, organizing materials, and assisting with presentation development</li><li>Organize, maintain, and update company curriculum and training documentation</li><li>Schedule classes and educational events, send invitations, manage RSVPs, and conduct follow-ups</li><li>Recruit volunteers or instructors as needed for training sessions</li><li>Track attendance and prepare certificates of completion</li><li>Develop and distribute course evaluation surveys to gather feedback and support continuous improvement</li></ul><p><strong>Recruitment, Projects & External Coordination</strong></p><ul><li>Assist with education-related recruitment and volunteer coordination efforts</li><li>Support external educational enrollment processes, including tracking participation and verifying invoices</li><li>Maintain and update employee internal resumes and profiles</li><li>Assist with project pursuit development, prequalification documentation, and administrative support</li></ul>
<p>We are looking for a detail-driven and efficient Office Coordinator to join a software start-up company in Marina Del Rey on a contract to hire basis. This multifaceted role includes office management, general operations support, and some recruiting coordination. The role is onsite daily M-F, hours 9:00am-6:00pm.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the management of office supplies, vendor relationships, and daily logistical needs.</p><p>• Coordinate team events, offsite activities, and onsite meetings to promote collaboration.</p><p>• Foster a welcoming and well-organized office space for staff and visitors.</p><p>• Assist in onboarding new hires by setting up equipment, workspaces, and introductions.</p><p>• Provide scheduling and administrative support to the leadership team.</p><p>• Handle special projects and ad-hoc administrative tasks as required.</p><p>• Plan and organize candidate interviews across various time zones.</p><p>• Manage communication with candidates to ensure a positive recruitment experience.</p><p>• Maintain applicant tracking systems and oversee recruiting pipelines effectively.</p>
<p>A well-known organization within the entertainment industry is seeking a Litigation Assistant to work on litigation matter. This job requires being in West LA 3x/week. </p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><ul><li>Court filings and service – mostly state, some federal (Pacer).</li><li>Client intake – first point of contact for writers calling in, so basic fact gathering, issue-spotting and obtaining things like their contract (and turning writers away for irrelevant cases such as copyright issues). </li><li>Exhibit binders for arbitration, hearings, or trial. Litigation Assistants sit in on arbitrations on Zoom and will screen share those exhibits </li><li>Disbursements of funds (telling Finance department on who to pay what)</li><li>Software: Excel (formulas + pivot tables) is a nice-to-have but not to have + Legal Files software.</li></ul><p><strong><u>Details of Role</u></strong>:</p><ul><li><u>Hours</u>: 9-5:30 or 9:30-6, candidate can pick. OT is occasional before an arbitration, prepping exhibits.</li><li><u>Profile that would be a fit</u>:</li><li>Mission-driven (union background or public interest would be great) who want to work for humans not large corporation. </li><li>Calm on the phone (ability to screen </li><li>Someone who wants to be a legal assistant, not necessarily climb the corporate ladder. This job does not have immediate promotion abilities. </li></ul>
