4 results for Contracts Administrator in Oceanside, CA

Property Administrator

San Diego, CA
onsite
Temporary
26 - 32 USD / Hourly
About the Company Robert Half is partnering with a reputable commercial real estate firm seeking a detail-oriented and organized Property Administrator to support property management operations across a dynamic portfolio of commercial assets. This role is ideal for an administrative professional who thrives in a fast-paced, team-driven environment. Position OverviewThe Property Administrator will provide comprehensive administrative support to the Property Management team, ensuring smooth daily operations, accurate documentation, and exceptional tenant service. This position plays a critical role in maintaining compliance, supporting financial processes, and coordinating property-related activities.Key Responsibilities<ul><li>Provide day-to-day administrative support to Property Managers</li><li>Serve as a primary liaison for tenants, vendors, and internal departments</li><li>Maintain tenant files, lease documentation, and property records</li><li>Track critical lease dates, insurance certificates, and compliance documentation</li><li>Assist with invoice processing, accounts payable/receivable, and expense tracking</li><li>Prepare monthly reports, variance reports, and owner statements</li><li>Coordinate vendor contracts and service agreements</li><li>Manage work order systems and ensure timely resolution of maintenance requests</li><li>Support budgeting and reconciliation processes</li><li>Assist with special projects and property inspections as needed</li></ul>
2026-02-27T00:00:00Z

Property Administrator

San Diego, CA
onsite
Contract / Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a skilled Property Administrator to join our team in San Diego, California. This role involves ensuring a seamless client experience, maintaining property operations, and supporting financial processes. As this is a Contract to permanent position, it presents an excellent opportunity for growth and long-term career development. Responsibilities: • Deliver exceptional service to clients by promptly addressing inquiries and requests within established service agreements. • Assist in planning and executing client experience programs in alignment with annual property budgets. • Accurately code and process invoices to avoid late fees, service interruptions, or reputational risks. • Handle accounts receivable tasks such as rent statements, late fees, and lease-related billing, ensuring compliance with lease terms. • Collaborate with the Property Manager to review collections regularly and ensure timely payments. • Support financial operations by contributing to budget preparations, monthly financial reports, and variance analysis. • Manage vendor and client insurance certificates to ensure compliance and proper documentation. • Coordinate and lead client appreciation events as outlined in the property budget. • Conduct property inspections regularly, document findings using appropriate tools, and assist in maintaining service and maintenance programs. • Work closely with facilities and engineering teams to uphold high standards in property operations.
2026-02-27T00:00:00Z

Property Accountant

Newport Beach, CA
onsite
Permanent
80000 - 100000 USD / Yearly
We are looking for an experienced Property Accountant to oversee financial operations for commercial properties in Newport Beach, California. This role involves managing financial reporting, audits, budgeting, and compliance while ensuring accurate and timely accounting processes. The ideal candidate will possess strong analytical abilities and a thorough understanding of property management accounting. Responsibilities:• Prepare and analyze monthly and annual financial reports, ensuring accuracy and compliance.• Manage cash flow and oversee day-to-day financial transactions for assigned commercial properties.• Complete month-end journal entries, including accruals and depreciation, and generate required reports.• Conduct detailed financial variance analyses and present findings to management.• Collaborate with property management teams to provide training and support on accounting procedures.• Review and manage accounts payable and receivable, resolving discrepancies and ensuring timely payments.• Facilitate year-end audit processes by preparing audit packets and addressing auditor requests.• Work closely with management teams to develop and upload annual budgets.• Submit monthly compliance reports and ensure adherence to relevant regulations.• Maintain organized financial records, including invoices, vendor information, and payment processing documentation.
2026-03-11T00:00:00Z

Property Accountant

San Diego, CA
onsite
Temporary
38 - 45 USD / Hourly
We are looking for a skilled Property Accountant to join our team on a long-term contract basis. This position is based in San Diego, California, and offers the opportunity to contribute to the financial operations of a dynamic real estate organization. The ideal candidate will bring expertise in property accounting, strong analytical capabilities, and the ability to collaborate effectively with property management teams. Responsibilities: • Prepare and record monthly journal entries to ensure accurate financial reporting. • Maintain lead sheets for various balance sheet and income statement accounts. • Perform income statement variance analysis to identify trends and discrepancies. • Process tenant billbacks and account adjustments in a timely manner. • Compile monthly financial reporting packages for supervisor review. • Complete annual and quarterly reconciliations and billings, including CAM reconciliations. • Assist in preparing annual property budgets and tenant dispute resolutions. • Conduct general ledger account analysis and reconciliations to maintain data integrity. • Approve accounts payable invoices using Nexus software. • Calculate and bill tenant percentage rents and other related charges.
2026-03-09T00:00:00Z