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27 results for Workplace Coordinator in Oakland, CA

Workplace Coordinator

Mountain View, CA
onsite
Temporary to Hire
22.9615 - 26.587 USD / Hourly
We are looking for a Workplace Coordinator to help create an organized, welcoming, and efficient office environment in Mountain View, California. This contract-to-permanent opportunity is ideal for someone who enjoys balancing front-of-house support, workplace logistics, and day-to-day operational coordination. The person in this role will serve as a key point of contact for employees, guests, and service partners while helping the office run smoothly each day. Responsibilities: • Welcome employees, candidates, and visitors at the front desk while creating a welcoming and friendly onsite experience. • Facilitate visitor readiness by coordinating confidentiality documentation and ensuring appropriate access procedures are completed before arrival. • Arrange team meals and refreshments, including recurring lunch support early in the week and occasional evening food orders as needed. • Monitor and replenish office materials, pantry items, beverages, and branded merchandise to maintain appropriate inventory levels. • Keep shared spaces presentable and fully stocked, including kitchen areas, refrigerators, coffee stations, and other common-use environments. • Receive incoming packages, sort deliveries, and distribute shipments to the appropriate recipients in a timely manner. • Place and manage external orders with vendors and delivery platforms while tracking fulfillment for office needs. • Provide administrative support for recruiting efforts by helping coordinate onsite interviews, events, and career fair logistics. • Prepare meeting and conference rooms for daily use and work closely with facilities partners, property management, and service providers to address workplace needs, including submitting and following up on maintenance requests. • Oversee workplace access items such as badges and key fobs and assist with general office operations coordination as needed.
2026-09-04T00:00:00Z

Workplace Coordinator

San Jose, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a Workplace Coordinator to support daily office operations in San Jose, California. This Contract position is ideal for someone who can keep schedules organized, respond professionally to inbound calls, and help maintain smooth coordination across workplace activities. The role also involves handling payroll-related tasks and providing day-to-day support that keeps teams informed and operations running efficiently. Responsibilities: • Manage daily dispatch activities and ensure requests are assigned promptly and accurately. • Organize and adjust team schedules to support coverage needs, changing priorities, and operational timelines. • Serve as a point of contact for incoming calls, providing clear information and routing inquiries appropriately. • Process full-cycle payroll activities with attention to accuracy, timing, and compliance with established procedures. • Support workplace operations by coordinating administrative tasks and helping teams stay aligned on priorities. • Provide day-to-day leadership support by assisting with communication, follow-up, and coordination across functions.
2026-09-11T00:00:00Z

Workplace Coordinator

Mountain View, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
Position SummaryWe are seeking a proactive and customer-focused Workplace Coordinator to support daily office operations and create a positive workplace experience for employees and visitors.Key Responsibilities<ul><li>Manage front desk operations and greet guests</li><li>Coordinate meeting rooms, office events, and workplace activities</li><li>Submit and track facilities and maintenance requests</li><li>Order and maintain office supplies, snacks, and vendor services</li><li>Support onboarding logistics for new hires</li><li>Ensure office spaces are organized, stocked, and running efficiently</li><li>Assist with general administrative and operational projects</li></ul>
2026-09-11T00:00:00Z

Workplace Coordinator (Entry Level)

Palo Alto, CA
onsite
Temporary / Contract
22 - 31 USD / Hourly
<ul><li>Manage daily office operations and administrative functions.</li><li>Maintain office supplies and coordinate with vendors for office needs.</li><li>Schedule meetings, manage calendars, and coordinate travel arrangements as needed.</li><li>Support onboarding of new employees and maintain employee records.</li><li>Assist with basic bookkeeping, invoice processing, and expense tracking.</li><li>Coordinate office maintenance and ensure a safe, organized work environment.</li><li>Answer phone calls, respond to emails, and manage incoming and outgoing mail.</li><li>Develop and maintain office policies and procedures.</li><li>Support leadership with administrative projects and reporting.</li></ul>
2026-08-28T00:00:00Z

Human Resources (HR) Coordinator

Los Altos, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a Human Resources (HR) Coordinator to support day-to-day HR operations for a healthcare organization in California. This Contract position is ideal for someone with at least 2 years of experience who can balance payroll support, benefits coordination, onboarding, and administrative responsibilities in a structured environment. The role also contributes to compliance efforts and general corporate support while helping maintain accurate employee records and HR processes. Responsibilities: • Enter and maintain payroll-related information in ADP Workforce Now while supporting the Payroll Specialist with timely and accurate updates. • Administer employee benefits activities, including enrollment processing for new employees and coordination of related documentation. • Provide onboarding support by helping complete pre-employment steps such as background checks, onboarding paperwork, and system record setup. • Assist with recruiting tasks as needed, including coordination of staffing logistics in a low-turnover setting. • Review and update employee handbook content and monitor HR compliance requirements to support policy accuracy and regulatory adherence. • Manage telecom-related administration and contribute to broader office and operational support activities. • Help prepare annual insurance manual revisions in partnership with internal stakeholders. • Support the completion of yearly property tax exemption documentation and other recurring corporate administrative requirements. • Coordinate general HR and administrative functions to promote smooth daily operations across the organization.
2026-09-10T00:00:00Z

Workplace Specialist

Palo Alto, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Workplace Specialist Position SummaryWe are seeking a proactive and service-oriented Workplace Specialist to support the day-to-day operations of the office and deliver an exceptional employee and guest experience. This role will oversee workplace services, facilities coordination, office operations, and employee support to ensure a productive and welcoming environment.Key Responsibilities<ul><li>Serve as the primary point of contact for workplace and office-related needs</li><li>Coordinate office operations, facilities requests, and vendor relationships</li><li>Manage conference rooms, office supplies, and workplace inventory</li><li>Support onboarding logistics, desk setups, and employee experience initiatives</li><li>Coordinate office events, meetings, and workplace programs</li><li>Ensure office spaces are organized, functional, and well-maintained</li><li>Partner with building management and service providers on maintenance requests</li><li>Assist with workplace communications and administrative projects</li></ul>
2026-09-11T00:00:00Z

Administrative Coordinator

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Job Summary:The Administrative Coordinator provides broad administrative support to departments or leadership teams. This role is responsible for coordinating office activities, managing schedules, preparing documents, and supporting day-to-day business operations.Key Responsibilities:<ul><li>Coordinate calendars, meetings, travel, and events</li><li>Prepare reports, presentations, and internal communications</li><li>Manage office supplies, records, invoices, and filing systems</li><li>Support onboarding, vendor coordination, and departmental logistics</li><li>Maintain accurate data and documentation across systems</li><li>Assist with process improvements and special projects</li><li>Provide general administrative support to leadership and team members</li></ul>
2026-08-30T00:00:00Z

Administrative Coordinator

Alameda, CA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for an Administrative Coordinator to support grant-related financial and administrative operations for a team based in Alameda, California. This Long-term Contract opportunity is ideal for someone who can oversee budgets, reporting, and compliance activities while keeping funding records organized and accurate. The role will focus on maintaining strong financial controls, coordinating documentation, and helping ensure grant resources are managed in line with sponsor requirements. Responsibilities: • Oversee the day-to-day financial administration of grant funding, including budget tracking, expense review, and allocation of funds across approved activities. • Develop and maintain grant budget forecasts to help teams monitor spending patterns and plan against available funding. • Prepare accurate financial statements and supporting documentation for submission to funding organizations in accordance with reporting schedules. • Review grant expenditures and commitments to confirm they remain consistent with program objectives, funding restrictions, and key deadlines. • Coordinate compliance-related records and financial files to support audits, internal reviews, and sponsor reporting requirements. • Partner with internal stakeholders to gather budget updates, reconcile financial information, and resolve reporting discrepancies. • Use financial and administrative systems to maintain organized records, support expense processing, and track grant activity effectively.
2026-09-12T00:00:00Z

Benefits Coordinator

Oakland, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are seeking a Benefits Coordinator to assist with employee benefits administration, enrollment, and benefits-related inquiries.Responsibilities:<ul><li>Coordinate benefits enrollment, changes, and terminations</li><li>Respond to employee questions regarding medical, dental, vision, and retirement plans</li><li>Maintain accurate employee benefits records</li><li>Work with benefits vendors and HR team members</li><li>Assist with open enrollment and compliance documentation</li></ul>
2026-08-28T00:00:00Z

Faclities Coordinator

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Facilities CoordinatorPosition SummaryWe are seeking a detail-oriented and service-focused Facilities Coordinator to support the daily operations of the workplace and ensure facilities run efficiently. This role will coordinate maintenance requests, vendor services, office projects, and workplace operations while providing a positive experience for employees and visitors.Key Responsibilities<ul><li>Coordinate facility maintenance, repairs, and work orders</li><li>Manage vendor relationships and service providers</li><li>Conduct office inspections and address building-related issues</li><li>Track preventative maintenance schedules and facility projects</li><li>Assist with space planning, office moves, and workstation setups</li><li>Monitor office supplies, equipment, and inventory</li><li>Support workplace safety and compliance initiatives</li><li>Provide general administrative support related to facilities operations</li></ul>
2026-09-11T00:00:00Z

Facitlies Coordinator

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Facilities CoordinatorPosition SummaryWe are seeking a detail-oriented and service-focused Facilities Coordinator to support the daily operations of the workplace and ensure facilities run efficiently. This role will coordinate maintenance requests, vendor services, office projects, and workplace operations while providing a positive experience for employees and visitors.Key Responsibilities<ul><li>Coordinate facility maintenance, repairs, and work orders</li><li>Manage vendor relationships and service providers</li><li>Conduct office inspections and address building-related issues</li><li>Track preventative maintenance schedules and facility projects</li><li>Assist with space planning, office moves, and workstation setups</li><li>Monitor office supplies, equipment, and inventory</li><li>Support workplace safety and compliance initiatives</li><li>Provide general administrative support related to facilities operations</li></ul>
2026-09-11T00:00:00Z

Logistics Coordinator

San Jose, CA
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an experienced Dispatcher to work closely with the Senior Management team to coordinate and support daily Dispatch logistics of vehicles and staff routes based in San Jose, an Jose, California. This position plays a key role in communicating with customers and drivers, monitoring delivery activity, and making scheduling adjustments as business needs change. The ideal candidate brings strong administrative skills, sound judgment, and a detail-oriented approach to transportation and service operations. Responsibilities:• Coordinate recurring service schedules and refine route plans to improve efficiency and on-time execution. Implement daily dispatch routes to internal team. • Communicate with customers, drivers, and internal service teams to confirm appointments, resolve scheduling issues, and share important updates.• Monitor delivery and service activity throughout the day and respond quickly to changes that affect timelines or route coverage.• Enter route details, service updates, and operational data accurately into company systems and maintain current records.• Support dispatch and transportation-related administrative tasks to help ensure smooth daily operations.• Work closely with drivers to provide route information, address issues in the field, and help maintain service quality.• Handle inbound calls and general office coordination duties while assisting with logistics-related requests.• Review schedules and service records carefully to identify discrepancies and ensure accurate planning and follow-through.
2026-09-01T00:00:00Z

Accounting Coordinator

San Leandro, CA
onsite
Permanent / Full Time
68000 - 70000 USD / Yearly
We are looking for an Accounting Coordinator to support day-to-day financial operations for a construction-focused organization in San Leandro, California. This position plays an important role in keeping billing, payment tracking, and financial records accurate and up to date. The ideal candidate is organized, detail-oriented, and comfortable managing high-volume transactional work in a fast-paced office environment. <ul><li>Responsibilities:</li><li>Track overdue customer balances and proactively follow up on outstanding payments</li><li>Resolve payment delays, billing issues, and collection obstacles to improve cash flow</li><li>Maintain regular communication with clients and keep detailed records of collection efforts</li><li>Investigate disputed invoices and coordinate timely resolution</li><li>Process and issue lien waivers and related construction documents</li><li>Partner with payroll to obtain and track certified payroll submissions from subcontractors</li><li>Compile and provide financial records and supporting documents for audits</li><li>Assist with budgeting, forecasting, and monthly financial planning activities</li><li>Support invoicing and billing processes as needed</li><li>Review project financial activity and ensure documentation is properly recorded</li><li>Collaborate with the Contracts team to maintain accurate project notes and records</li><li>Provide accounting and administrative support across project and finance functions</li><li>Perform additional special projects and miscellaneous duties as assigned by management</li></ul>
2026-08-28T00:00:00Z

HR Coordinator

Oakland, CA
onsite
Temporary / Contract
33 - 35 USD / Hourly
We are looking for an HR Coordinator to join a Contract assignment based in Oakland, California. This onsite role supports benefits and leave administration while helping maintain smooth daily office and HR operations in a busy environment. The position is ideal for someone who is highly organized, attentive to detail, and comfortable working across HR, Payroll, and Accounting teams. Responsibilities: • Manage employee leave cases by entering, updating, and extending records accurately within HR systems. • Guide employees through upcoming leave events by explaining available time-off options and income replacement programs under company guidelines and California regulations. • Prepare and complete required California leave and disability documentation for employees beginning approved absences. • Review and reconcile missed benefit premium deductions related to new hires, qualifying life events, and returns from leave. • Assign coding to benefits-related invoices and forward documentation to Accounting for timely processing. • Coordinate closely with internal partners across Human Resources, Payroll, and Accounting to resolve benefits and leave questions. • Provide broad administrative support, including scheduling, calendar coordination, and general office assistance as needed. • Help maintain an organized, efficient workplace by supporting day-to-day operational and administrative activities.
2026-09-12T00:00:00Z

HR Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking an organized HR Coordinator to support day-to-day human resources operations, employee onboarding, benefits administration, and HR compliance activities.Responsibilities<ul><li>Coordinate onboarding and new hire paperwork</li><li>Maintain employee records and HRIS data</li><li>Support benefits enrollment and leave administration</li><li>Assist with recruiting and interview scheduling</li><li>Ensure HR compliance and documentation accuracy</li></ul>
2026-09-04T00:00:00Z

HR Coordinator

Union City, CA
onsite
Temporary / Contract
26.9135 - 31.163 USD / Hourly
We are looking for an HR Coordinator to support core human resources operations and maintain accurate employee information while helping deliver a consistent, compliant HR experience. This 3–4-month Contract position is based in Union, California, and is ideal for someone who combines strong HR knowledge with hands-on experience in HR systems and day-to-day employee support. The role will contribute across talent administration, onboarding, benefits coordination, policy adherence in a fast-paced environment. Responsibilities:• Manage employee lifecycle activities, including recruitment administration, retention support, and separation processing, while keeping records accurate and current.• Coordinate onboarding and training logistics to help employees transition smoothly into the organization.• Maintain and update HRIS data, monitor record quality, and support reporting and analysis tied to workforce information.• Assist with benefits administration by handling enrollments, changes, and employee questions in a timely manner.• Help ensure HR practices align with applicable employment laws, internal policies, and required documentation standards.• Support the development, communication, and consistent application of HR policies and procedures across the workforce.• Contribute to workplace safety initiatives by helping track requirements, documentation, and related HR support activities.• Provide assistance with HRIS implementation efforts and system-related process improvements, including work connected to UltiPro HRIS.• Partner with internal stakeholders to address employee matters, organize information, and support ongoing HR operations. If you are interested in this role, please apply today and call us at (510)421-6563
2026-09-01T00:00:00Z

HR Coordinator

Mountain View, CA
onsite
Temporary / Contract
22 - 32 USD / Hourly
Position SummaryWe are seeking a detail-oriented HR Coordinator to support day-to-day human resources operations. This role will assist with onboarding, employee records management, recruiting coordination, HR administration, and employee support while ensuring a positive employee experience.Key Responsibilities<ul><li>Coordinate onboarding and new hire paperwork</li><li>Schedule interviews and support recruiting activities</li><li>Maintain employee records and HRIS data</li><li>Assist with benefits administration and employee inquiries</li><li>Support payroll processing and compliance documentation</li><li>Prepare HR reports, letters, and employment verifications</li><li>Partner with HR team on employee programs and initiatives</li></ul>
2026-09-11T00:00:00Z

Program Coordinator

Alameda, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Job Summary:The Program Coordinator supports the planning, execution, and monitoring of organizational programs and initiatives. This role coordinates schedules, communications, resources, and reporting to help ensure program goals are achieved efficiently and on time.Key Responsibilities:<ul><li>Coordinate program activities, timelines, and deliverables</li><li>Track project milestones and maintain program documentation</li><li>Communicate with internal teams, external partners, and stakeholders</li><li>Schedule meetings, prepare agendas, and document action items</li><li>Monitor budgets, invoices, and program-related expenses</li><li>Assist with reporting, data collection, and process improvement efforts</li><li>Provide administrative support to program leaders and department staff</li></ul>
2026-08-29T00:00:00Z

Client Services Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Job Summary:The Client Services Coordinator manages client communications, supports service delivery, and helps ensure a high level of customer satisfaction. This role works closely with internal teams and clients to coordinate requests, resolve issues, and maintain strong business relationships.Key Responsibilities:<ul><li>Serve as a primary point of contact for client questions and service needs</li><li>Coordinate client requests with internal departments to ensure timely resolution</li><li>Maintain client records, account details, and service documentation</li><li>Prepare reports, presentations, and correspondence for clients and leadership</li><li>Monitor service quality and follow up on outstanding issues</li><li>Assist with onboarding new clients and maintaining existing accounts</li><li>Support process improvements to enhance the client experience</li></ul>
2026-08-30T00:00:00Z

Recruiting Coordinator

Palo Alto, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a Recruiting Coordinator to support hiring operations for a team based in Palo Alto, California. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment and can keep multiple recruiting activities organized with precision. The person in this role will help create a smooth candidate experience by managing interview logistics, maintaining recruiting workflows, and providing consistent administrative support across the hiring process. Responsibilities: • Arrange interviews across multiple calendars, ensuring candidates and interviewers receive accurate scheduling details and timely updates. • Oversee day-to-day recruiting coordination tasks that keep the hiring process organized, efficient, and responsive. • Maintain candidate and interview records within Ashby, keeping workflow stages and hiring activity current. • Partner with recruiters and hiring teams to manage logistics and remove scheduling obstacles throughout the recruitment cycle. • Support candidates through each interview step by communicating clearly, confirming details, and helping deliver a positive experience. • Use Google Workspace and Google Meet to coordinate meetings, documentation, and recruiting-related communications. • Track competing priorities in a high-volume setting and adjust plans quickly as hiring needs change.
2026-09-09T00:00:00Z

Accounting and Compliance Coordinator

Oakland, CA
onsite
Permanent / Full Time
53000 - 57000 USD / Yearly
We are looking for an Accounting and Compliance Coordinator to support day-to-day financial operations and help maintain accurate records for a team based in Oakland, California. This position focuses on payment processing, receivables tracking, and detailed financial data management while ensuring documentation is complete and organized. The ideal candidate is comfortable working with accounting systems, handling multiple priorities, and contributing to reliable, timely reporting. Responsibilities:<ul><li>Handle bills, reimbursements, and payments quickly and with precision</li><li>Validate and record vendor invoices following company guidelines</li><li>Reconcile accounts (vendors and credit cards) on a monthly basis</li><li>Keep vendor data up to date and audit-ready</li><li>Troubleshoot and fix billing or payment issues</li><li>Communicate with vendors to address questions or concerns</li><li>Gather and provide support materials for audits</li><li>Pitch in on additional finance or accounting duties as needed</li></ul>
2026-09-11T00:00:00Z

Appeals Coordinator

Concord, CA
onsite
Temporary to Hire
30 - 40 USD / Hourly
We are looking for a detail-oriented Paralegal to join a healthcare appeals team on a contract basis with the potential to become permanent. In this role, you will help keep reimbursement appeal matters moving efficiently by preparing documentation, coordinating filings, and maintaining accurate case records tied to Medicare review activity. This opportunity is well suited for someone who is organized, comfortable managing deadlines, and able to support a structured legal or regulatory workflow with professionalism and accuracy. Responsibilities:<ul><li>Prepare, revise, and maintain appeal-related documents to support matters before the Medicare Provider Reimbursement Review Board.</li><li>Organize and update case files so records remain complete, accessible, and audit-ready throughout each stage of the appeals process.</li><li>Submit materials through the appropriate electronic filing platform and verify that filings are completed accurately and on time.</li><li>Track deadlines, correspondence, and status updates within case management and project tracking systems.</li><li>Review incoming notices and communications from the Review Board and coordinate distribution or follow-up for all relevant parties.</li><li>Assemble and evaluate jurisdictional and supporting documentation needed to advance appeal submissions.</li><li>Maintain standardized templates and administrative records while helping improve consistency across appeal documentation.</li><li>Provide additional administrative and paralegal support as needed to keep workflows efficient and responsive.</li></ul>
2026-09-09T00:00:00Z

Event Coordinator

San Jose, CA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a proactive Event Coordinator to support a Contract assignment in San Jose, California. This role is ideal for someone with prior event experience who stays attentive to team needs, communicates clearly, and steps in wherever support is needed. The position involves assisting with event preparation and day-of execution, with a strong focus on organization, guest-facing coordination, and on-site operational support. Responsibilities: • Prepare event materials and support pre-event setup activities, including registration areas, signage staging, and general venue readiness. • Help organize and place branded or directional signage throughout the event space to ensure a positive attendee experience. • Provide hands-on assistance during check-in by welcoming guests and helping registration run smoothly and efficiently. • Partner with the on-site operations lead to keep event logistics on track and respond quickly to changing needs throughout the program. • Monitor room usage and attendance flow, helping the team maintain accurate counts and an organized event environment. • Pitch in across multiple event tasks as priorities shift, demonstrating flexibility and a strong work ethic during extended hours. • Maintain an appropriate appearance and follow event dress expectations while working in an active, fast-paced setting. • Collaborate with a larger event staff team to deliver a well-coordinated corporate event experience from setup through execution.
2026-09-10T00:00:00Z

Front Desk Coordinator

Union City, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Position OverviewA growing East Bay organization is seeking a professional and customer-focused Front Desk Coordinator to serve as the first point of contact for visitors, clients, vendors, and employees. This role is responsible for creating a welcoming office environment while supporting the day-to-day administrative operations that keep the office running efficiently.The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. Strong communication skills, professionalism, and a service-minded approach are essential to success in this position. Day-to-Day Responsibilities<ul><li>Greet and assist visitors, clients, vendors, and employees with professionalism and enthusiasm.</li><li>Answer, screen, and direct incoming calls using a multi-line phone system.</li><li>Respond to general inquiries and provide exceptional customer service.</li><li>Maintain visitor logs and ensure guests are properly checked in and directed.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Coordinate conference room scheduling and meeting logistics.</li><li>Prepare meeting spaces and assist with internal events as needed.</li><li>Ensure the reception area, conference rooms, and common areas remain organized and professional.</li><li>Perform data entry, filing, document scanning, and record maintenance.</li><li>Assist with preparing correspondence, reports, and presentations.</li><li>Support various departments with administrative projects and special assignments.</li><li>Monitor and maintain office supply inventory.</li></ul>
2026-08-28T00:00:00Z

Front Desk Coordinator

San Francisco, CA
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for a Front Desk Coordinator to support a busy workplace environment. This long-term contract position is ideal for someone who enjoys creating a welcoming experience, keeping daily office activity organized, and handling a variety of administrative needs with confidence. The role requires strong communication, sound judgment, and the ability to stay composed while managing multiple priorities in a fast-moving setting. Responsibilities: • Oversee entry to the office by monitoring access points, coordinating visitor arrival procedures, and facilitating approvals through communication platforms and internal tools. • Welcome guests, employees, and vendors at the front desk while maintaining a detail-oriented and organized reception area. • Provide day-to-day administrative support, including assisting with calendars, handling routine office requests, and helping teams with operational needs. • Answer and direct incoming calls through a multi-line phone system, ensuring messages and inquiries reach the appropriate contacts promptly. • Help maintain smooth office operations by tracking front desk activity, responding to changing priorities, and supporting a positive onsite experience. • Partner with internal teams to address workplace needs quickly and effectively in a fast-paced environment.
2026-09-08T00:00:00Z