11 Results for Records Manager Jobs in Oakland, CA

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Membership Manager

Oakland, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Membership ManagerBrief Job Description:The Membership Manager oversees membership recruitment, retention, engagement, and service to support organizational growth and member satisfaction.Responsibilities:<ul><li>Develop and manage membership outreach and retention efforts</li><li>Serve as the primary contact for member inquiries and concerns</li><li>Track membership renewals, applications, and database accuracy</li><li>Coordinate member events, communications, and benefits</li><li>Analyze membership trends and prepare performance reports</li><li>Collaborate with marketing and leadership on engagement strategies</li></ul>
2026-09-25T00:00:00Z

Contracts Manager

San Francisco, CA
onsite
Temporary / Contract
45 - 55 USD / Hourly
A San Francisco–based personal injury law firm is seeking an experienced Contracts Manager to oversee the review, negotiation, and administration of contracts supporting firm operations. This is a contract-to-hire opportunity for a detail-oriented professional who enjoys working closely with legal, finance, and leadership teams in a fast-paced environment. The Contracts Manager will be responsible for managing the full contract lifecycle for vendor, service provider, and business agreements. This role serves as a key liaison between internal stakeholders and external parties, ensuring contracts are accurate, compliant, and aligned with firm policies and risk standards. Key Responsibilities<ul><li>Manage the full lifecycle of contracts, from intake and review through execution and renewal</li><li>Review, draft, revise, and negotiate a wide range of agreements, including vendor, consulting, technology, and professional services contracts</li><li>Partner with attorneys, leadership, finance, and operations teams to assess contractual risk and business terms</li><li>Ensure contracts comply with applicable laws, firm policies, and risk management standards</li><li>Maintain contract records, databases, and tracking systems</li><li>Monitor renewal dates, obligations, and performance requirements</li><li>Assist with developing and standardizing contract templates and internal processes</li><li>Serve as a point of contact for contract-related inquiries and issues</li></ul>
2026-09-28T00:00:00Z

Property Manager

Napa, CA
onsite
Temporary / Contract
24.5385 - 28.413 USD / Hourly
We are looking for a Property Manager to support an organization in Napa, California through a Contract position. This role is responsible for guiding the daily performance of residential and/or commercial properties while delivering a high level of service to tenants. The ideal candidate will balance property operations, financial oversight, vendor coordination, and regulatory compliance to help maintain well-run properties and strong occupancy outcomes. Responsibilities:• Direct daily operations across an assigned portfolio of residential and/or commercial properties, ensuring each site runs efficiently and professionally.• Coordinate repairs, preventive maintenance, and service requests by working closely with contractors, vendors, and internal partners.• Perform routine site reviews to assess property condition, confirm lease compliance, and uphold organizational standards.• Manage tenant transitions including move-ins, move-outs, renewals, and rental payment follow-up to support a positive resident experience.• Monitor outstanding balances and assist with collections activities when accounts require additional attention.• Prepare budgets, review invoices, and compile financial updates to track operating performance and support sound decision-making.• Analyze spending trends and identify practical opportunities to control costs without compromising service quality.• Maintain compliance with applicable federal, state, and local housing requirements, including HUD-related standards when relevant.• Oversee vendor agreements and evaluate service delivery to ensure work is completed on time and to expectation.
2026-10-02T00:00:00Z

Property Manager

San Francisco, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
We are looking for a Property Manager to oversee daily operations for residential and commercial assets. This Long-term Contract position is ideal for a detail-oriented candidate who can balance tenant service, financial oversight, and building performance while protecting property value. The role requires strong judgment, attention to detail, and the ability to coordinate leasing, maintenance, and compliance activities in a fast-paced real estate environment. Responsibilities:• Direct the day-to-day management of assigned properties, ensuring smooth building operations across residential and commercial spaces.• Prepare and monitor operating budgets, review financial performance, track variances, and take corrective steps to keep expenses aligned with plans.• Support rent collection, payment processing, account reconciliation, and month-end financial activities with accuracy and timeliness.• Address tenant concerns promptly, enforce occupancy standards, and maintain positive client relationships through responsive service.• Coordinate repairs, preventive maintenance, and vendor work to keep building systems functioning effectively and properties well maintained.• Oversee leasing activity by assisting with lease documentation, renewals, and negotiations for new or existing tenants.• Maintain site safety and security measures by working with service providers, upholding building procedures, and responding to urgent issues when needed.• Ensure compliance with applicable federal, state, and local regulations, including property-related documentation and operational requirements. ** If you're interested in this position, please apply to this position and contact Anabel Lopez-Horta at anabel.lopez-horta - at - roberthalf - .com with your word resume and reference job ID# 00410-0013513544**
2026-10-02T00:00:00Z

Operations Manager

Mill Valley, CA
onsite
Permanent / Full Time
140000 - 195000 USD / Yearly
Reach out to Michelle Espejo via email or LinkedIn for additional information or questions regarding this listing. Operations Director | Boutique Wealth Management Firm | Mill Valley; Hybrid Join a boutique wealth management firm serving ultra-high-net-worth families and private foundations. The team operates in a highly collaborative, high-integrity environment and is known for delivering exceptional service to a select client base. This role offers the chance to join a close-knit team and gain hands-on exposure to sophisticated wealth management operations. You’ll work closely with senior leadership, have real ownership of your work, and be part of a growing firm that values balance, flexibility, and quality. Responsibilities<ul><li>Execute trades across custodian and trading platforms and resolve settlement issues</li><li>Maintain and reconcile portfolio, transaction, and cost basis data across systems</li><li>Support account setup, data feeds, and reporting platform accuracy</li><li>Prepare and distribute quarterly client performance reports</li><li>Provide operational support to advisors and assist with ad hoc projects</li><li>Help improve and streamline operational processes</li></ul>For fastest consideration, reach out to Michelle Espejo via email or LinkedIn.
2026-10-02T00:00:00Z

Operations Manager

San Ramon, CA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
For additional information or questions about this opportunity, feel free to reach out to Jennifer Fukumae via email or LinkedIn. Robert Half is partnering with a well-established Registered Investment Firm in the East Bay. They are looking for an Operations Manager to support business operations while partnering closely with senior leadership to keep priorities moving efficiently across the organization. This position plays a central role in improving internal processes, guiding cross-functional initiatives, and providing operational support across administrative, human resources, and compliance-related activities. The ideal candidate brings a practical, organized approach, strong communication skills, and the ability to manage multiple projects in a services environment. This is a great opportunity if you're early in your career and looking to step into a broader operations leadership role, or if you're an experienced operations professional seeking a long-term opportunity with a well-established, team-oriented firm. Responsibilities:• Work closely with the Office Manager and Chief Operating Officer to maintain effective daily business operations and address evolving organizational needs.• Direct operational initiatives from initial planning through execution, ensuring milestones are met and stakeholders remain informed.• Review existing workflows, identify inefficiencies, and recommend practical improvements that strengthen overall productivity.• Coordinate projects that involve multiple teams, helping departments stay aligned on timelines, deliverables, and implementation steps.• Provide support for technology rollouts, process updates, and operational enhancements that improve how the firm functions.• Assist leadership with broader company initiatives by organizing tasks, tracking progress, and helping drive strategic operational priorities.• Act as an internal point of contact for staff who need guidance on operational procedures, tools, and best practices.• Partner with human resources efforts by supporting employee relations documentation, manager coaching processes, compensation communications, and employee lifecycle activities.• Work alongside compliance professionals and internal teams to help carry out compliance-related projects, communicate updates, and reinforce adherence to established procedures.
2026-10-02T00:00:00Z

Operations Manager

San Francisco, CA
onsite
Permanent / Full Time
145000 - 155000 USD / Yearly
Jeff Abrams is looking for an Operations Manager to lead performance reporting and oversight activities for investment products for his client. This role is responsible for ensuring the accuracy, consistency, and timely delivery of fund and composite performance information used across client reporting, public materials, and internal reporting. The ideal candidate brings deep experience in investment operations, strong knowledge of performance measurement practices, and the ability to guide a small team through recurring and ad hoc deliverables. Responsibilities:• Direct daily oversight of mutual fund performance reconciliations, pricing validation, and distribution control checks, ensuring all results are reviewed before release.• Monitor performance-related information published on external web platforms and verify that displayed data remains accurate and current.• Lead the preparation and quality review of monthly internal performance reporting for mutual funds and ETFs, confirming completeness across all required data points.• Coordinate monthly production of model and composite performance materials, including asset and flow reporting, calculation support, and collaboration with Sales on breakout reporting and data transfers.• Manage recurring client performance reporting activities and maintain composite records to support ongoing accuracy and regulatory alignment.• Review growth and turnover calculations, approve monthly outputs, and oversee the timely posting of finalized figures to internal and external reporting channels.• Supervise the submission of performance data to third-party providers and work with external vendors to resolve reporting issues or data discrepancies.• Support annual presentation development, audit-related requests, product launches, tax gain and loss reporting coordination, and other special projects as needed.• Coach and cross-train team members across daily, monthly, and annual workflows while promoting process improvements, including the use of AI-assisted tools where appropriate. If you are interested in this role, please reach out to Jeff Abrams via LinkedIn
2026-09-03T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Key Responsibilities:<ul><li>Manage daily office operations, facilities, and administrative needs</li><li>Coordinate vendors, office supplies, inventory, and maintenance requests</li><li>Support meetings, events, conference rooms, and office logistics</li><li>Serve as a point of contact for employees, visitors, and vendors</li><li>Assist with onboarding, scheduling, expenses, and general administrative support</li><li>Identify opportunities to improve office processes and employee experience</li></ul>
2026-10-02T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
25.5 - 25.5 USD / Hourly
We are looking for an Office Manager to help create a welcoming workplace experience in San Francisco, California. This Long-term Contract position is ideal for someone who enjoys supporting daily office operations, coordinating events, and ensuring employees, visitors, and candidates feel well cared for. The role combines front-of-house professionalism with administrative coordination, workplace support, and strong attention to detail. You will play an important part in maintaining an organized, efficient, and community-focused office environment. Responsibilities:• Create a positive front-desk and in-office experience by greeting employees, guests, and candidates with professionalism and a hospitality-focused approach.• Maintain reception areas and common spaces so they remain tidy, functional, and inviting throughout the workday.• Manage the in-office retail area by placing orders, replenishing stock, and monitoring inventory levels for branded merchandise.• Compile recurring security reports, track workplace incidents, and highlight patterns or trends for internal review.• Coordinate onsite gatherings such as team events, social functions, and happy hours, including logistics, vendor communication, budget tracking, and promotional materials.• Work with internal teams to monitor, collect, and return eligible branded packages as needed.• Collaborate with workplace partners and cross-functional stakeholders to support office projects and ongoing operational initiatives.• Assist with workplace processes and systems, including employee departures, visitor management workflows, expense-related tools, and general office service requests. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013515890**
2026-10-01T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
25.65 - 27 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for a contract position based in California. This role will help create an efficient workplace by coordinating front-office activities, keeping supplies and records in order, and assisting with financial administration. The ideal candidate is detail-oriented, service-minded, and comfortable balancing multiple priorities in a well-organized office setting. Responsibilities:• Oversee day-to-day office activities to ensure the workplace runs smoothly and efficiently.• Coordinate purchasing for office materials and vendor needs while monitoring inventory levels to prevent shortages.• Maintain organized supply storage and track usage to support uninterrupted business operations.• Welcome visitors, answer incoming calls, and provide attentive front-desk support for employees and guests.• Manage general administrative records, correspondence, and routine office documentation.• Support scheduling, meeting coordination, and other operational tasks that contribute to an orderly office environment.
2026-10-02T00:00:00Z

Office Manager

San Jose, CA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for a dependable Office Manager to support daily operations and help keep administrative and financial activities running smoothly. This Long-term Contract position calls for someone who can balance executive support with accurate bookkeeping while managing competing priorities effectively. The ideal candidate is organized, discreet, and comfortable handling both office coordination and financial recordkeeping in a fast-paced environment. Responsibilities: • Provide day-to-day administrative support to leadership, including coordinating schedules, preparing documents, and managing general office workflows. • Maintain accurate financial records by processing invoices, tracking payments, supporting payroll activities, and reconciling bank transactions. • Oversee front office operations by greeting visitors, handling incoming communications, and ensuring a detail-oriented and responsive office environment. • Monitor inventory levels for office materials and place orders as needed to keep supplies stocked and operations uninterrupted. • Manage accounts payable tasks, organize supporting documentation, and help ensure timely and accurate payment processing. • Prepare, file, and maintain organizational records, reports, and correspondence with a high degree of accuracy and confidentiality. • Prioritize multiple assignments independently, resolve routine administrative issues, and support efficient office operations across the organization. • Assist with bookkeeping and clerical processes using business software such as QuickBooks, Microsoft Office, Outlook, and Adobe Acrobat.
2026-09-28T00:00:00Z

11 results for Records Manager in Oakland, CA