<p>We are seeking a highly skilled Administrative and Project Management professional to support real estate development projects from an operations and administrative perspective in a non-profit in Oakland. This role is ideal for someone with senior-level administrative experience in real estate development who can balance both day-to-day operations and project oversight. This position is hybrid, with a mix of on-site and remote work.</p><p> </p><p>Key Responsibilities</p><p> </p><ul><li>Provide senior-level administrative and operational support across multiple real estate development projects.</li></ul><p> </p><ul><li>Assist with project management for building rehabilitation, including coordinating with contractors, architects, and construction teams.</li></ul><p> </p><ul><li>Oversee risk management processes related to real estate development activities.</li></ul><p> </p><ul><li>Liaise with vendors, contractors, and other stakeholders to ensure smooth operations and timely project execution.</li></ul><p> </p><ul><li>Support leasing and operational activities for commercial mixed-use and residential properties, including community hubs and meeting spaces.</li></ul><p> </p><ul><li>Manage project documentation, scheduling, and reporting.</li></ul><p> </p><ul><li>Ensure compliance with operational policies and procedures (Fair Housing knowledge a plus but not required).</li></ul><p><br></p>
<p>We are looking for an Administrative Coordinator to join our team and provide essential support to our operations. This long-term contract position requires a dedicated individual with strong attention to detail who can manage global scheduling, technical troubleshooting, and provider onboarding outside of standard business hours. The role is remote and offers an opportunity to contribute to a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle client success requests related to Circles operations, ensuring timely responses and solutions, particularly for international regions.</p><p>• Coordinate and oversee the scheduling of sessions for global participants, with a focus on international time zones.</p><p>• Resolve technical issues during sessions promptly to ensure smooth operations.</p><p>• Support the onboarding process for new providers working outside of standard business hours, enhancing international service capabilities.</p><p>• Act as a backup resource to address session-related issues or questions during team member absences.</p><p>• Manage both routine and urgent scheduling needs, prioritizing tasks based on client requirements.</p><p>• Collaborate with stakeholders to maintain a high level of service quality.</p><p>• Utilize tools such as Zoom, Airtable, Google Suite, and Zendesk to carry out daily tasks efficiently.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Allison Jacques at Allison.jacques - at - roberthalf - .com with your word resume and reference job ID#*00416-0013294285*</p>
<p>We are looking for an Administrative Coordinator to join our team and provide essential support to operations. This position emphasizes scheduling, troubleshooting, and provider onboarding during off-hours to ensure seamless operations across international time zones. This is a long-term contract opportunity designed to accommodate flexible scheduling and remote work.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage scheduling for sessions, focusing on international time zones and off-hours.</p><p>• Provide technical troubleshooting support during sessions to ensure uninterrupted operations.</p><p>• Assist with onboarding new providers, particularly those working outside standard business hours.</p><p>• Address and resolve client requests related to operations in a timely and meticulous manner.</p><p>• Serve as backup support for session-related issues or inquiries when other team members are unavailable.</p><p>• Prioritize and manage both routine and urgent community scheduling based on client needs.</p><p>• Collaborate with stakeholders to ensure cultural sensitivity and effective communication with global participants.</p><p>• Utilize tools such as Zoom, Airtable, Google Suite, and Zendesk to streamline operations and enhance service delivery.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Allison Jacques at Allison.jacques - at - roberthalf - .com with your word resume and reference job ID#*00416-0013292673*</p><p><br></p>
We are looking for an Administrative Assistant with strong attention to detail to join our team in Richmond, California. This is a Contract to Permanent position, ideal for someone with excellent organizational skills and a background in customer service. The role involves managing financial processes, ensuring accuracy in transactions, and supporting operational tasks.<br><br>Responsibilities:<br>• Process incoming payments and ensure outgoing payments are completed accurately and on time.<br>• Coordinate weekly check runs and maintain detailed records of financial transactions.<br>• Collaborate with team members to redistribute financial tasks as necessary.<br>• Provide outstanding customer service and address inquiries with care and precision.<br>• Support retail operations by maintaining smooth workflows and resolving issues promptly.<br>• Assist in onboarding and training processes to ensure a seamless integration into the team.<br>• Communicate effectively in both English and Spanish to support diverse clientele.<br>• Maintain confidentiality and uphold company policies while handling sensitive financial data.
We are looking for a motivated and detail-oriented Office Assistant for a contract position in Richmond, California. This role focuses on organizing and digitizing historical documents while maintaining accurate records. Ideal candidates will enjoy hands-on tasks, possess basic technical skills, and thrive in an independent work environment.<br><br>Responsibilities:<br>• Prepare and organize large-format historical plan sets by unboxing, sorting, and hanging them for processing.<br>• Operate specialized equipment, such as a large-format plotter, to scan documents (training will be provided).<br>• Input data accurately into spreadsheets and databases to ensure proper documentation.<br>• Update and maintain index spreadsheets in Microsoft Excel, requiring a basic understanding of data entry and formatting.<br>• Lift and transport materials weighing up to 50 lbs and navigate stairs as part of physical tasks.<br>• Monitor project progress, flag challenges, and communicate updates effectively to supervisors.<br>• Ensure the accuracy and completeness of digital archives by reviewing scanned materials.<br>• Follow organizational procedures to maintain a structured workflow and meet deadlines.
<p>We are seeking a dynamic, detail-oriented, and customer-focused team member to support a top-producing mortgage loan office. This pivotal role blends office administration, loan processing, customer service, marketing coordination, and office assistance. </p><p><br></p><p>Key responsibilities to include:</p><ul><li>Answering phones </li><li>Print, scan and collect documents to create a loan file for submission</li><li>Open escrow, order appraisals and insurance</li><li>Assist the loan officers and processors throughout the loan process, managing deadlines, follow-ups, and ensuring smooth transitions between milestones</li><li>Create and execute basic marketing campaigns (social media, email, print) to support brand awareness and referral generation</li><li>Act as a point of contact for clients, agents, and internal team members—ensuring all communication is timely and clear.</li></ul><p> </p><p><br></p>
<p>Robert Half is recruiting an experienced Corporate Associate for a highly regarded transactional boutique law firm in downtown San Francisco (flexible telecommute) that services emerging technology and start-up clientele. The Associate is responsible for actively managing their start-up clients’ corporate matters (significant direct client interface), assisting with corporate formation & maintenance, doing due diligence and closings for venture capital and private equity financings, and equity administration (including providing guidance in updating capitalization tables). </p><p><br></p><p>The firm is looking for a start-up lawyer with 4+ years of experience doing the aforementioned work on behalf of venture-backed private companies, preferably at a large- or mid-sized SF or Silicon Valley law firm. The Associate needs to be motivated by direct client service (this is a client-facing role), responsiveness, and relationship building. </p><p><br></p><p>The reason this opportunity stands out from the rest is that this very friendly, congenial law firm is all about WORK-LIFE BALANCE. There is very little evening and weekend work. The billable hour requirement is 1,250/yr and there are good bonuses for exceeding that low threshold. The career trajectory for these positions is either partnership-track or to become a General Counsel at a successful start-up. Many of their alumni are lead in-house counsel for top technology clients. The firm is casual, laid back, and they often do social get-togethers and teambuilding events. A wonderful place to work!</p><p><br></p><p>Our client is offering an annual base salary of $175,000 - 235,000+/yr, DOE and annual production bonuses (described above). The firm pays 100% of medical/dental/vision premiums for the employee and the dependents (!!), contributes 3% of total annual compensation to a 401k plan, has a good PTO policy, and pays generous monthly stipends for commuting, cell phone, etc. For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>Robert Half is working with a reputable Property Management Company in South San Francisco. Our client has properties all over the Bay Area. This is a great opportunity to get your foot in the door with a great organization. </p><p><br></p><p>We are seeking a detail-oriented and organized Administrative Assistant with strong experience in <strong>HUD, property management, tax credit programs</strong>, and RealPage software. HUD and / or Affordable Housing is a <strong><u>MUST.</u></strong> The ideal candidate will have excellent communication skills, a customer-focused mindset, and the ability to manage administrative tasks efficiently in a fast-paced environment.</p><p><br></p><p><strong>Duties: </strong></p><ul><li>Answer and direct inbound calls while providing exceptional customer service.</li><li>Perform data entry with a high level of accuracy and attention to detail.</li><li>Manage email correspondence, ensuring timely responses to residents, vendors, and internal teams.</li><li>Assist with administrative tasks related to HUD compliance, tax credit programs, and property management operations.</li><li>Maintain and update records in RealPage and other property management systems.</li><li>Support leasing, compliance, and management teams with required documentation and reporting.</li></ul>
<p>We are looking for a meticulous and proactive Senior Administrative Assistant to support our team in Dublin, California. This role involves providing high-level administrative assistance to a senior staff member, ensuring smooth operations through effective management of schedules, communications, and organizational tasks. As a Contract-to-Ongoing position, this opportunity is ideal for someone who thrives in dynamic environments and enjoys taking initiative to address challenges.</p><p><br></p><p>Senior Administrative Assistant Responsibilities:</p><p>• Coordinate and schedule meetings, travel arrangements, and appointments to optimize time management for senior staff.</p><p>• Maintain and manage calendars, ensuring all commitments are accurately documented and conflicts are avoided.</p><p>• Organize and maintain both physical and digital filing systems for quick and efficient access.</p><p>• Handle email correspondence and draft clear and effective communications on behalf of senior staff.</p><p>• Conduct research and gather data to support decision-making and project development.</p><p>• Manage conference calls and facilitate effective communication between team members and external stakeholders.</p><p>• Assist with special projects and ad hoc administrative tasks as needed.</p><p>• Prepare and review import/export documents to ensure compliance and accuracy.</p><p>• Book travel arrangements, including flights, accommodations, and transportation, while managing itineraries.</p><p>• Provide technical support with office tools and software, including Microsoft Office Suite and scheduling platforms.</p><p><br></p><p>If you are interested in this Senior Administrative Assistant position, please submit your resume today!</p>
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in San Jose, California. In this role, you will play a key part in supporting daily operations, ensuring efficient communication, and handling administrative tasks. The ideal candidate thrives in fast-paced environments and excels at multitasking while maintaining a high level of professionalism.<br><br>Responsibilities:<br>• Coordinate schedules and appointments to ensure smooth workflow and timely execution of tasks.<br>• Organize and assist with event planning, including managing permits and procurement processes.<br>• Provide administrative support across various functions, including clerical tasks and operations assistance.<br>• Manage and process DocuSign forms, which will comprise a significant portion of the workload.<br>• Monitor and help with budgeting activities, ensuring accuracy and compliance.<br>• Communicate effectively with vendors and internal teams to address needs and resolve issues.<br>• Utilize Microsoft Office Suite to create reports, track data, and maintain records.<br>• Adapt to changing priorities and contribute to a collaborative team environment.<br>• Exhibit a proactive approach to problem-solving and assist in maintaining efficient office operations.
