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9 results for Program Administrator in Oakland, CA

Program Coordinator

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Description:We are looking for a Program Coordinator to support nonprofit program delivery, participant communication, and administrative operations.Responsibilities:<ul><li>Coordinate program activities, events, and outreach efforts</li><li>Maintain participant records and program data</li><li>Communicate with community partners and stakeholders</li><li>Assist with grant-related reporting and documentation</li><li>Support program evaluation and continuous improvement</li></ul>
2026-06-15T00:00:00Z

Program Coordinator

Palo Alto, CA
onsite
Temporary / Contract
51 - 61 USD / Hourly
We are looking for a Program Coordinator to support program planning, operational execution, and stakeholder coordination for a Contract position based in Palo Alto, California. This role partners with clinical, administrative, and service teams to organize initiatives, improve workflows, and maintain strong communication across departments. The position also contributes to customer support, marketing logistics, and project documentation while helping ensure activities align with organizational standards and service goals. Responsibilities: • Coordinate program activities from planning through execution, ensuring timelines, scope, and expectations are clearly defined and tracked. • Support initiatives that strengthen internal operations and contribute to service growth by organizing tasks, updates, and follow-through across teams. • Arrange and manage workgroups focused on process improvement, and prepare meeting summaries and related communications for stakeholders. • Assist with patient-facing coordination by applying knowledge of care coordination processes to help address inquiries and visit-related needs. • Oversee logistics for promotional materials, events, and outreach efforts tied to internal and external program activities. • Participate in sourcing and evaluation activities for external consultants, contractors, and vendors as needed. • Monitor projects for adherence to departmental, hospital, and university policies through consistent quality review practices. • Review current business processes, document findings, and recommend practical workflow adjustments to support desired project outcomes. • Foster positive and attentive interactions with clients, community members, vendors, and internal partners from diverse backgrounds.
2026-06-23T00:00:00Z

Payroll Administrator

Santa Clara, CA
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are seeking a Payroll Data Entry Clerk for a temp-to-hire opportunity. This role is primarily focused on high-volume data entry in support of payroll operations. The ideal candidate will have strong 10-key skills, excellent accuracy, and experience handling employee data in a fast-paced environment. Experience with union payroll is a plus, as this team supports multiple union groups. This is a fully onsite position with an early start time of 6:30 a.m. or 7:00 a.m. Key Responsibilities:<ul><li>Perform high-volume data entry with speed and accuracy in support of payroll processing</li><li>Enter new hire and onboarding information into the payroll system</li><li>Maintain and update employee payroll records and other related data</li><li>Review entered information for completeness and accuracy</li><li>Assist with payroll-related documentation and help organize records for audits</li><li>Support the team with certified payroll processes; training can be provided</li><li>Work with payroll and internal teams to resolve data discrepancies as needed</li><li>Meet daily and weekly deadlines in a high-volume environment supporting approximately 500 employees per person</li></ul>
2026-06-22T00:00:00Z

Payroll Administrator

Pleasanton, CA
onsite
Permanent / Full Time
32.5 - 45 USD / Hourly
Our team is seeking a Payroll Administrator for our Full-Time Engagement Professionals practice. In this role, you will support client projects by processing payroll and assisting with related compliance, reporting, and employee records activities. This opportunity is ideal for someone who thrives in fast-paced environments, can adapt quickly to new systems, and is comfortable supporting a variety of client needs. For immediate consideration, please email your resume in a Word document format to my email on LinkedIn - Tawnia Kirshen. Looking forward to hearing from you! Key Responsibilities<ul><li>Process full-cycle payroll for 1,000+ employees across multiple client environments.</li><li>Support weekly, bi-weekly, semi-monthly, and other payroll schedules as needed.</li><li>Manage payroll for union and non-union employee populations.</li><li>Ensure accurate payroll processing across multi-state jurisdictions.</li><li>Review timekeeping data, audit payroll records, and research discrepancies.</li><li>Maintain payroll records and assist with employee updates, deductions, garnishments, and adjustments.</li><li>Support payroll compliance, reporting, and reconciliations.</li><li>Use Excel to analyze payroll data, create reports, and support audits, including pivot tables and XLOOKUP/VLOOKUP functions.</li><li>Respond to employee, manager, and client payroll inquiries in a timely and professional manner.</li><li>Adapt quickly to new client systems, workflows, and processes while delivering high-quality support.</li></ul>
2026-06-12T00:00:00Z

Payroll Administrator

Santa Clara, CA
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
Colleen McAuliffe from Robert Half is looking for a Payroll Administrator to support accurate, compliant payroll operations for a multi-state workforce in California. This role is responsible for maintaining payroll records, assisting with employee data updates, and helping ensure tax filings and reporting are completed correctly and on time. The ideal candidate brings strong payroll experience, sound judgment with sensitive information, and the ability to work effectively across departments in a fast-paced environment. Responsibilities:• Partner with internal teams to keep payroll processing aligned and verify adjustments before they are finalized.• Assist with onboarding setup by reviewing employment and payroll documents for completeness across multiple states and work locations.• Reconcile payroll tax activity, maintain accurate monthly records, and help meet filing deadlines in accordance with applicable requirements.• Maintain employee payroll information, including withholding elections, direct deposit details, compensation changes, and contact information updates.• Oversee payroll-related deductions for benefits, retirement plans, and other employee-elected programs to ensure proper processing.• Administer paid leave and absence-related pay entries so approved time away is reflected correctly in payroll.• Prepare and submit quarterly and year-end payroll reporting, including wage and contractor tax documents and other required filings.• Perform routine audits of payroll data to identify discrepancies, support compliance, and improve record accuracy.• Support adherence to federal, state, and local payroll regulations, and contribute to special projects connected to payroll and HR operations.
2026-06-11T00:00:00Z

Payroll Administrator

Santa Clara, CA
onsite
Temporary / Contract
29.2885 - 33.913 USD / Hourly
We are looking for a Payroll Administrator to support a busy payroll function in Santa Clara, California. This is a Long-term Contract position offering part-time hours, approximately 20 to 25 hours per week, with an immediate start and an assignment expected to continue through December. The person in this role will manage payroll activities in a manual environment, contribute to retirement administration tasks, and provide dependable support in a fast-moving workplace that values accuracy, discretion, and independent work. Responsibilities: • Administer payroll for employees by reviewing paper time records, validating details, and entering information accurately within established deadlines. • Manage day-to-day payroll updates and maintain organized records to ensure employee information remains current and reliable. • Use payroll and tracking systems, including Axon and Samsara, to support processing needs and related administrative tasks. • Assist with 401(k) activities through Empower, including routine coordination and payroll-related retirement support. • Address employee payroll inquiries promptly, investigate discrepancies, and deliver clear resolutions with professionalism. • Collaborate with internal leaders to keep payroll operations running smoothly during leave coverage and other staffing gaps. • Safeguard confidential payroll and employee data while following company standards for privacy and accuracy. • Adapt quickly to existing workflows and help sustain a timely payroll cycle in a hands-on, fast-paced environment.
2026-06-23T00:00:00Z

Director of Programs

San Francisco, CA
onsite
Permanent / Full Time
140000 - 150000 USD / Yearly
We are looking for an experienced accounting leader to guide core financial operations and strengthen the accuracy, timeliness, and integrity of reporting for our organization in San Francisco, California. This role oversees critical accounting activities, supports audit readiness, and helps build effective close processes and internal controls. For immediate consideration, please contact Leon Chang directly via Linked-In. Responsibilities:<ul><li>Oversee and guide department leaders, providing coaching to support growth and performance</li><li>Lead monthly manager meetings, set priorities, and align leadership goals</li><li>Partner with leadership to plan programs, define goals, and track results</li><li>Improve and manage reporting tools, including program and fundraising data in Salesforce</li><li>Promote a positive, team-focused culture through staff events, wellness initiatives, and retreats</li><li>Help develop and enforce internal policies with executive and finance leadership</li><li>Ensure staff follow established procedures and complete required trainings (e.g., mandated reporting)</li><li>Support employee engagement through affinity groups and cross-team collaboration</li><li>Assist with grant writing, reporting, and fundraising efforts</li><li>Represent the organization with partners, stakeholders, and funders</li><li>Act as key contact for school district partnerships and agreements </li><li>Serve as a liaison between leadership and the board of directors</li><li>Coordinate board-related activities including scheduling, agendas, and communications</li><li>Ensure clear communication of programs and initiatives to board members</li></ul>
2026-06-10T00:00:00Z

Contract Administrator

Mountain View, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Operations Associate (Administrative Assistant) • Excellent Administrative Assistant ready to support Tax team! Will teach everything needed• Assemble copies of Tax returns, assists with IRS notices.• Provides input on evaluating and enhancing tax procedures.• Prepare extensions for filing.• Tax return preparation assistance• Manage tax team deadlines and open projects (updating and tracking of e-Filing and e-work paper control log).• Manage client document process.• Scan tax returns and uploads to CCH Document and SurePrep.• Prepare materials for presentation for prospect/client meeting (folders, proposals, etc).• Manage client/entities organizational charts.• Maintains PTIN and CAF numbers.• Orders annual tax guides.• General support for Tax and Audit teams (calendar, travel, expense reports, time and attendance, client billing and special projects).• Client Interaction (sign documents and notarize, which may require travel to client home/office).• Maintain compliance logs (Officer/Manager designation for respective clients).• Travel arrangement as requested. Qualifications• Bachelor’s degree.• Proficiency in word, excel, power point and outlook.• Strong organizational, time management and customer service skills.• Detail-oriented.• Demonstrate analytical and problem-solving abilities.• Ability to demonstrate a high level of professionalism.• Ability to multi-task and work in a fast paced environment with tight deadlines.• Excellent verbal and written communication skills.• Ability to meet deadlines and manage time effectively.• Notary not required, but preferred. Full-time on-site.
2026-06-02T00:00:00Z

Contract Administrator

San Jose, CA
onsite
Temporary / Contract
40 - 50 USD / Hourly
A growing software company is seeking a Contracts Administrator to support the full administrative lifecycle of contracts in a fast-paced, collaborative environment. This role will be heavily focused on contract intake, tracking, routing, execution, and record management, with significant day-to-day use of Ironclad. As a Contract Administrator with the legal team, you will actively collaborate with all business units to facilitate the contracting lifecycle. Responsibilities:<ul><li>Manage the administrative aspects of the contract lifecycle from request intake through execution and storage.</li><li>Serve as a primary user of Ironclad for contract workflow management, routing, approvals, tracking, and reporting. </li><li>Coordinate contract requests with internal stakeholders, including legal, sales, procurement, finance, and business teams. </li><li>Maintain accurate contract records, templates, metadata, and documentation within Ironclad. </li><li>Monitor contract status, key dates, renewals, expirations, and required follow-up actions. .</li><li>Support document collection, signature processes, and final execution workflows. </li><li>Assist with reviewing contracts for completeness, formatting, and required approvals prior to execution. </li><li>Help ensure consistency and compliance with internal contract processes and company policies. </li><li>Generate reports and provide updates on contract pipeline activity, turnaround times, and outstanding agreements. </li><li>Partner with cross-functional teams to improve contract administration processes and system usage. </li></ul>
2026-06-05T00:00:00Z