<p>We are looking for a detail-oriented Payroll Clerk to join our client in Hayward, California. This Contract-to-permanent position offers an exciting opportunity to contribute to a dynamic manufacturing environment while managing payroll processes across multiple states. If you thrive in a role that combines administrative precision with problem-solving, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Process employee onboarding and offboarding, ensuring accuracy and compliance.</p><p>• Manage benefits administration for both union and non-union employees.</p><p>• Maintain and update payroll and HR data in the Kronos system.</p><p>• Execute payroll runs for weekly and biweekly schedules, adhering to timelines and regulations.</p><p>• Produce detailed reports for internal and external stakeholders.</p><p>• Develop and deliver training sessions on Kronos system usage for employees.</p><p>• Ensure compliance with multi-state payroll regulations and labor laws.</p><p>• Perform additional duties as needed to support the payroll and HR functions.</p><p><br></p><p>Please reach out to John Miller for immediate consideration. </p>
<p>We are looking for a dedicated Payroll Administrator to join our client in Concord, California. This Contract-to-permanent position offers an opportunity to manage payroll operations across multiple states while ensuring compliance with applicable laws and company policies. If you’re detail-oriented and experienced in handling payroll for mid-sized teams, this role provides a chance to contribute to a dynamic and growing organization.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Process payroll for approximately 200 employees in California and Washington State, ensuring accuracy and timeliness.</p><p>• Manage payroll adjustments, deductions, and data entry while adhering to compliance standards.</p><p>• Administer 401(k) and cafeteria plans, including employee enrollments and ongoing plan management.</p><p>• Oversee general ledger postings related to payroll to ensure accurate financial reporting.</p><p>• Coordinate annual benefits enrollment and communicate updates to employees.</p><p>• Facilitate testing procedures and ensure adherence to relevant policies.</p><p>• Handle workers’ compensation requests and maintain organized employee records.</p><p>• Utilize ADP Workforce Now for payroll processing, reporting, and data management.</p><p>• Ensure payroll data accuracy and compliance within internal systems.</p>
<p><strong>PAYROLL ADMINSTRATOR </strong></p><p><br></p><p><strong>Apply immediately for consideration!</strong></p><p><br></p><p>We are in search of a diligent Payroll Administrator to become a part of our team located in San Francisco (degree and bi-lingual). As a Payroll Administrator, your role will be pivotal in coordinating the payroll cycle, maintaining precise electronic and paper payroll records, and resolving any payroll-related issues.</p><p><br></p><p>Responsibilities</p><p>-Payroll for over 300 employees on ADP</p><p>-Create schedules in ABI for union extra help, referrals and any non-seniority employees</p><p>- Review and complete department WIP approvals in ABI</p><p>-Manage, oversee and post calculations for employees on a bi-weekly period into ABI timekeeping system</p><p>-Prepare and inputs vacation and PTO pay into timekeeping system </p><p>-Prepare all checks and review for accuracy</p><p>-Address & resolve employee’s payroll-related issues</p><p>-Assist with any other payroll /accounting/scheduling related project as they may arise</p><p><br></p>
<p>We are looking for an experienced Payroll Administrator to join our team in Hayward, California. This role requires expertise in handling multi-state payroll processes for both union and non-union employees. The ideal candidate will be detail-oriented, adept at managing complex payroll systems, and capable of ensuring compliance with all applicable regulations.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Administer weekly and biweekly payroll processing</li><li>Manage employee onboarding and offboarding activities</li><li>Review timekeeping records, validate wages, and resolve discrepancies</li><li>Develop documentation and deliver training on UKG for new and existing employees</li><li>Maintain and update confidential employee information in UKG Kronos</li><li>Respond to employee questions regarding payroll and benefits</li><li>Process union documentation and benefit-related paperwork</li><li>Submit biweekly census reports to benefit broker for new hires, terminations, and changes</li><li>Prepare reports for internal teams and external stakeholders</li><li>Support internal and external audit processes</li><li>Perform additional duties as assigned</li></ul>
<p>Our client in Concord is seeking a Payroll Administrator to join their team on a <strong>temp-to-hire basis</strong>. This role is a great opportunity for a detail-oriented payroll professional who enjoys working with numbers, systems, and employee data in a fast-paced environment.</p><p><br></p><p>Key Responsibilities</p><ul><li>Process full-cycle payroll for hourly and salaried employees</li><li>Ensure accuracy of employee timecards, wage calculations, and deductions</li><li>Maintain payroll records and ensure compliance with state and federal regulations</li><li>Assist with onboarding, payroll setup, and employee changes (new hires, terminations, benefits, etc.)</li><li>Respond to employee inquiries regarding payroll and timekeeping</li><li>Prepare payroll reports and assist with audits as needed</li><li>Collaborate with HR and Accounting teams to ensure smooth payroll operations</li></ul><p><br></p><p>Please reach out to John Miller for immediate consideration.</p>
<p>Robert Half is in search for a Payroll Lead.</p><ul><li>Process and review bi-weekly payroll across all 50 states for K-1 partners and W-2 staff in a high-pressure environment.</li><li>Lead, mentor, and support a team of three payroll staff.</li><li>Manage payroll systems; identify and resolve processing discrepancies.</li><li>Generate payroll reports, reconcile data, and assist with audits.</li><li>Drive payroll process improvements and automation initiatives.</li><li>Oversee and validate new hires, pay changes, overtime, sick/PTO, and leave calculations.</li><li>Handle garnishments, levies, and child support deductions.</li><li>Review and approve termination and off-cycle paychecks.</li><li>Regularly assess and enhance payroll policies and procedures.</li><li>Ensure accurate data entry and adherence to firm policies.</li><li>Collaborate with the payroll provider to fix tax filing issues.</li><li>Maintain compliance with all payroll-related laws and regulations.</li><li>Review and approve ADP invoices and configure local payroll taxes.</li><li>Prepare general ledger interfaces, journal entries, and account reconciliations.</li><li>Partner with HR and Benefits on cross-functional processes.</li><li>Complete special projects and reports as directed by the Payroll Manager.</li></ul><p><br></p>
<p>Colleen McAuliffe at Robert Half is looking for a skilled and detail-oriented Payroll Administrator to manage payroll operations for hourly employees across multiple U.S. states and Canadian provinces. This role plays a critical part in ensuring accurate and timely payroll processing while maintaining compliance with all applicable labor laws and regulations. The ideal candidate will have extensive experience with Workday and a strong background in multi-state payroll administration.</p><p><br></p><p>Responsibilities:</p><p>• Process bi-weekly payroll for hourly employees across multiple U.S. states and Canadian provinces, ensuring accuracy and adherence to deadlines.</p><p>• Update and maintain employee payroll records in Workday, including changes related to new hires, terminations, promotions, and pay adjustments.</p><p>• Validate and review employee timesheets to ensure compliance with labor laws regarding overtime, meal breaks, and rest periods.</p><p>• Reconcile payroll reports to verify the accuracy of earnings, deductions, taxes, and benefit contributions.</p><p>• Manage payroll tax filings and ensure compliance with federal, state, provincial, and local tax regulations.</p><p>• Collaborate with HR and Finance teams to address payroll discrepancies and respond to employee inquiries.</p><p>• Monitor compliance with wage and hour laws, employment standards, and reporting requirements in all applicable regions.</p><p>• Support payroll-related audits, year-end reporting, and tax filings such as W-2s and T4s.</p><p>• Identify and recommend opportunities to enhance payroll processes and improve efficiency using Workday.</p>
<p><strong>Senior Payroll Manager for Family Office </strong></p><p>📍 San Francisco, Financial District | Hybrid (3 days in-office)</p><p>💼 $150,000 – $175,000 + Bonus + Excellent Benefits</p><p> </p><p>Join a well-established <strong>family office</strong> with an outstanding culture and collaborative team. We’re seeking a <strong>Senior Payroll Manager</strong> to oversee payroll operations, lead a small team, and manage benefits administration across multiple entities. This is a high-impact role where you’ll work closely with leadership, contribute to strategic initiatives, and ensure compliance with payroll and benefit regulations.</p><p><br></p><p> <strong>Interested in learning more?</strong></p><p>Please reach out to <strong>Jennifer Fukumae at Robert Half</strong> on LinkedIn for a confidential conversation and apply directly to be considered.</p><p> </p><p><strong>Responsibilities Include: </strong></p><p><strong>Payroll Management</strong></p><ul><li>Oversee accurate and timely payroll processing across five cycles.</li><li>Review, audit, and reconcile payroll and timekeeping data.</li><li>Manage payroll tax reporting, filings, and year-end processes.</li><li>Partner with the Payroll Manager on bonus and incentive payments.</li><li>Provide guidance, leadership, and excellent service on payroll matters.</li></ul><p><strong>Retirement Plan & Benefits</strong></p><ul><li>Support administration of 401(k), profit-sharing, and deferred compensation plans.</li><li>Oversee annual testing, compliance, and regulatory filings (ACA, 5500, SF HCSO).</li><li>Ensure accuracy of benefit reconciliations and payroll contribution funding.</li></ul><p><strong>Finance & Reporting</strong></p><ul><li>Manage payroll-related cash flow and intercompany journal entries.</li><li>Prepare variance analysis and personnel cost forecasts.</li><li>Provide payroll and benefits data for board and year-end reporting.</li><li>Track and analyze consulting expenses and management fees.</li></ul>
<p><strong>Jennifer Fukumae</strong> is partnering with a well-established family office known for its outstanding culture and collaborative team environment. Based in the <strong>San Francisco Financial District</strong>, this role follows a <strong>hybrid schedule with three days in-office</strong> and offers a <strong>competitive compensation package of $150,000–$175,000 plus bonus and excellent benefits</strong>. The firm is seeking a <strong>Senior Payroll Manager – Family Office</strong> with <strong>corporate payroll experience</strong> to oversee payroll operations, lead a small team, and manage benefits administration across multiple entities. This is a high-impact role where you’ll work closely with leadership, contribute to strategic initiatives, and ensure compliance with payroll and benefits regulations.</p><p><br></p><p><strong>Payroll Management</strong></p><ul><li>Oversee accurate and timely payroll processing across five cycles.</li><li>Review, audit, and reconcile payroll and timekeeping data.</li><li>Manage payroll tax reporting, filings, and year-end processes.</li><li>Partner with the Payroll Manager on bonus and incentive payments.</li><li>Provide guidance, leadership, and excellent service on payroll matters.</li></ul><p><strong>Retirement Plan & Benefits</strong></p><ul><li>Support administration of 401(k), profit-sharing, and deferred compensation plans.</li><li>Oversee annual testing, compliance, and regulatory filings (ACA, 5500, SF HCSO).</li><li>Ensure accuracy of benefit reconciliations and payroll contribution funding.</li></ul><p><strong>Finance & Reporting</strong></p><ul><li>Manage payroll-related cash flow and intercompany journal entries.</li><li>Prepare variance analysis and personnel cost forecasts.</li><li>Provide payroll and benefits data for board and year-end reporting.</li><li>Track and analyze consulting expenses and management fees.</li></ul>
<p>This role is 100% onsite in Mountain View </p><p><br></p><p>We are in search of a Payroll Supervisor/Manager/Director to join our team located in Mountain View, California. In this role, you will be tasked with overseeing a high volume, multi-state payroll environment utilizing UKG. This position is within a rapidly developing company and will involve managing a team of four, dealing with a large non-exempt employee population.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage a team of 4 in the payroll department</p><p>• Handle a high volume, multi-state payroll environment using ADP Workforce Now</p><p>• Manage payroll for a large non-exempt employee population</p><p>• Ensure the accuracy and efficiency of processing customer credit applications</p><p>• Maintain accurate customer credit records</p><p>• Effectively handle additions and terminations each bi-weekly pay period</p><p>• Manage a workforce of over 1000 employees across multiple states</p><p>• Handle complex commissions</p><p>• Apply effective payroll management strategies.</p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION </strong></p><p><br></p><p><strong>PAYROLL DIRECTOR - Hybrid position, 2 days onsite</strong></p><p><br></p><p>Newly created Payroll Director position to lead the payroll department. Working closely with the CFO and HR Manager, this position will ensure accurate payroll processing, compliance with multi-state wage and hour laws, and seamless collaboration with internal teams such as finance and human resources. The ideal candidate will bring expertise in payroll systems, audit practices, and continuous process improvements to support the organization’s mission.</p><p><br></p><p>Responsibilities:</p><p>• Manage and supervise a payroll team responsible for processing semi-monthly payroll for over 1,000 employees.</p><p>• Ensure compliance with federal, state, and local tax and employment regulations, including wage and hour laws.</p><p>• Conduct internal audits of payroll processes, tax filings, and accruals to maintain accuracy and compliance.</p><p>• Oversee fiscal, governmental, workers' compensation, and benefits audits related to payroll.</p><p>• Develop and update standard operating procedures for payroll operations.</p><p>• Collaborate with leadership and staff to provide consultative support and ensure payroll practices align with organizational goals.</p><p>• Approve final payroll deliverables and provide backup payroll processing as needed.</p><p>• Lead continuous improvement initiatives to enhance payroll systems and processes.</p><p>• Train and mentor payroll team members to support their growth and development.</p><p>• Partner on system implementations and upgrades to ensure functionality meets organizational needs.</p>
<p>POSITION SUMMARY</p><p>The role of HR Payroll Coordinator provides administrative support within the firm’s human resources department. This role fosters positive relationships between HR and employees, vendors, other business partners.</p><p><br></p><p>POSITION RESPONSIBILITIES</p><p>Provide essential support to HR operations including but not limited to, responding to employee and external inquiries; provide support in the areas of recruitment, payroll and benefits; HR file maintenance; audit support; onboarding and offboarding; HRIS support.</p><p><br></p><p>This contract position has a flexible schedule and will be based 100% on site, approximately 3-4 days/ 24-32 hours per week.</p><p><br></p><p>In this role, you will be supporting the HR director with payroll, assisting employees with open enrollment/benefit plan selection and providing general human resources assistance.</p><p><br></p><p>Experience with data entry, MS Office Suite and ADP and/or Paylocity, is preferred.</p>
<p><strong>Job Posting: </strong>Payroll Specialist</p><p><strong>Employment Type:</strong> Contract</p><p><strong>Compensation:</strong> $25 - $36 hourly </p><p> </p><p><strong>About the Role</strong></p><p> </p><p>Robert Half is partnering with a dynamic and growing organization to find an experienced <strong>Payroll Specialist</strong>. In this role, you will play a crucial part in ensuring employees are compensated accurately and on time while maintaining compliance with payroll regulations. This is a fantastic opportunity to advance your payroll career while working closely with a supportive and collaborative team.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Process semi-monthly, biweekly, or weekly payroll for employees, ensuring accuracy and timeliness.</li><li>Maintain payroll records, including wage adjustments, benefit deductions, and tax withholding.</li><li>Review and reconcile payroll reports to ensure compliance with labor laws and regulations.</li><li>Respond promptly to employee inquiries about payroll, deductions, or tax issues.</li><li>Assist with annual reporting requirements, including W-2 and 1099 processing.</li><li>Calculate and process bonuses, overtime, and commissions where applicable.</li><li>Collaborate with HR to ensure accurate onboarding of employee information.</li><li>Stay updated on payroll laws and regulations, including applicable state or regional requirements.</li><li>Assist with audits and liaise with external auditors or agencies when necessary.</li></ul><p><br></p>
<p>We are looking for an experienced Senior Payroll Admin to oversee and manage payroll operations for a manufacturing company in Hayward, California. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Oversee end-to-end payroll processing for all employees, ensuring accuracy and compliance with laws, regulations, and company policies</li><li>Administer and maintain payroll systems, ensuring data integrity and supporting system upgrades and enhancements</li><li>Prepare payroll-related journal entries, reconcile reports, and ensure balance accuracy</li><li>Partner with HR, Finance, and other departments to validate payroll data for hires, terminations, promotions, and salary adjustments</li><li>Investigate and resolve payroll discrepancies, ensuring timely and accurate resolution</li><li>Generate and review payroll reports, including tax filings, benefit deductions, and compliance reporting</li><li>Coordinate with third-party vendors to ensure accurate and timely transmission of payroll and benefits information</li><li>Respond to employee payroll inquiries, delivering clear communication and excellent support</li><li>Safeguard sensitive payroll data, maintaining confidentiality and compliance with security standards</li><li>Stay current on payroll regulations and implement necessary process updates</li><li>Support audits and prepare reports for internal and external stakeholders</li><li>Perform additional payroll-related duties as assigned</li></ul>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>SENIOR ACCOUNTING MANAGER /DIRECTOR</strong></p><p><br></p><p>Well established and real estate investment company with over 6B AUM is expanding and seeks a dynamic Senior Accounting Manager for their property division. The Sr. Property Accounting Manager will oversee financial accounting, administration, financial close processes, reconciliations, and strategic analysis. This position offers an exciting opportunity to lead a team, implement process improvements, and contribute to the organization's financial strategy and potential to be promoted to Director of Accounting.</p><p><br></p><p>Responsibilities:</p><p>• Manage the financial close process, ensuring accuracy and timely completion of reports.</p><p>• Review and approve journal entries, budgets, payroll, and expense allocations, while identifying and resolving discrepancies.</p><p>• Oversee the integrity of the general ledger, including intercompany transactions, loan schedules, and reconciliations.</p><p>• Conduct and manage bank reconciliations, wire transfers, mortgage payments, and financial disbursements to ensure compliance.</p><p>• Monitor cash security processes, including disbursement approvals and account reconciliations.</p><p>• Provide financial data and reports to support transactions, financing, and capital planning initiatives.</p><p>• Lead financial analysis to assess revenue and expenditure trends, optimizing organizational financial performance.</p><p>• Collaborate with external auditors and CPAs to ensure compliance with regulatory and internal accounting policies.</p><p>• Mentor and develop a team of accounting professionals, fostering growth and accountability.</p><p>• Identify and implement process improvements to enhance operational efficiency and reporting accuracy.</p>
<p><strong>Job Posting: </strong>Payroll Specialist</p><p><strong>Employment Type:</strong> Contract</p><p><strong>Compensation:</strong> $25 - $36 hourly </p><p> </p><p><strong>About the Role</strong></p><p> </p><p>Robert Half is partnering with a dynamic and growing organization to find an experienced <strong>Payroll Specialist</strong>. In this role, you will play a crucial part in ensuring employees are compensated accurately and on time while maintaining compliance with payroll regulations. This is a fantastic opportunity to advance your payroll career while working closely with a supportive and collaborative team.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Process semi-monthly, biweekly, or weekly payroll for employees, ensuring accuracy and timeliness.</li><li>Maintain payroll records, including wage adjustments, benefit deductions, and tax withholding.</li><li>Review and reconcile payroll reports to ensure compliance with labor laws and regulations.</li><li>Respond promptly to employee inquiries about payroll, deductions, or tax issues.</li><li>Assist with annual reporting requirements, including W-2 and 1099 processing.</li><li>Calculate and process bonuses, overtime, and commissions where applicable.</li><li>Collaborate with HR to ensure accurate onboarding of employee information.</li><li>Stay updated on payroll laws and regulations, including applicable state or regional requirements.</li><li>Assist with audits and liaise with external auditors or agencies when necessary.</li></ul><p><br></p>
<p>We are looking for a dedicated Clerk to support the Accounts Payable Team to join our team on a <strong><u>contract </u></strong>basis in Walnut Creek, California. In this role, you will play a vital part in supporting our accounting operations by ensuring accurate and timely processing of invoices and payments. This position offers an excellent opportunity for individuals who thrive in a detail-focused environment.</p><p><br></p><p>Responsibilities:</p><p>• Sort and distribute incoming mail to ensure timely handling of invoices and other documents.</p><p>• Scan and organize invoices for efficient processing and record-keeping.</p><p>• Verify the accuracy and completeness of invoice details before approval.</p><p>• Prepare checks for mailing and ensure payments are sent out promptly.</p><p>• Maintain organized filing systems for invoices and payment records.</p><p>• Collaborate with team members to resolve discrepancies in accounts payable.</p><p>• Utilize office equipment and software tools to streamline daily tasks.</p><p>• Support the accounting department with additional clerical tasks as needed.</p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team on a contract basis in Concord, California. In this role, you will be responsible for processing business licenses, maintaining accurate records, and providing exceptional customer service to ensure compliance with city ordinances. This position is ideal for someone who thrives in a busy collaborative dept. and enjoys managing both accounting and customer service tasks.</p><p><br></p><p>Responsibilities:</p><p>• Process and balance receivables. </p><p>• Deliver excellent customer service by addressing inquiries and issues effectively.</p><p>• Maintain and update accurate records related documentation.</p><p>• Coordinate the issuance of renewal notices and follow up on delinquent accounts using designated software.</p><p>• Investigate complaints and violations, providing detailed oral or written reports as needed.</p><p>• Collect fees and outstanding balances, issuing receipts for payments.</p><p>• Draft correspondence and establish procedures to enhance workflow efficiency.</p><p>• Collaborate with other departments to ensure compliance with licensing requirements.</p><p>• Provide support for cashiering and accounts receivable functions as required.</p>
<p>Non-profit is seeking a dedicated Administrative Assistant to join our team in Redwood City, California. This is a Contract-to-permanent position that offers an excellent opportunity to support the organization’s leadership in administrative, HR, and operational functions. The ideal candidate will bring strong organizational skills, attention to detail, and a collaborative approach to managing tasks effectively. This position requires full-time on-site work in Redwood City, CA.</p><p><br></p><p><u>Responsibilities:</u></p><p>• Assist the Executive Director with daily administrative tasks, including scheduling, correspondence, and document preparation.</p><p>• Process payroll, ensuring timesheets are accurate and submitted on time.</p><p>• Serve as the primary point of contact for HR-related inquiries, liaising with external HR vendors and attorneys as needed.</p><p>• Collaborate on updating employee handbooks and assist with occasional investigations when required.</p><p>• Manage contracts with vendors, focusing on communication and ensuring alignment with member benefits.</p><p>• Prepare and review income and expense reports, utilizing Excel for accuracy and tracking.</p><p>• Support event coordination by organizing logistics, volunteer coordination, and financial reporting for monthly association events.</p><p>• Ensure smooth communication across departments and maintain records related to compliance, employee training, and organizational policies.</p><p>• Handle general administrative support, including expense reports and other operational tasks.</p><p>• Utilize Google Suite and Microsoft Office tools to manage workflows and enhance team productivity.</p><p><br></p>
<p>The Accounting Clerk will work between the various teams to support both teams’ data and administrative duties.</p><p> </p><ul><li>Assist with invoices, prepare payment requests, and coordinate approvals.</li><li>Assist with downloading tax returns, state check lists, requirements, and forms from websites.</li><li>Monitor team email, review and forward to appropriate contact.</li><li>Monitor team mailbox and forward to appropriate contact. Track notices received, responses submitted and notice resolution.</li><li>Mail correspondence, check payments and returns, when necessary.</li><li>Coordinate documents for signature with company directors and officers.</li><li>Assist with the preparation of state compliance reports and tax returns.</li><li>Support the data entry process into reporting modules.</li><li>Perform ad hoc responsibilities, as needed.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Emeryville, California. In this role, you will handle essential accounting tasks, including accounts payable, accounts receivable, and invoice processing. This is an excellent opportunity for someone with strong organizational skills and a passion for financial accuracy.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process invoices, payment requests, and approvals</li><li>Download tax returns, checklists, and forms from state websites</li><li>Monitor and forward team emails and mail; track notices and resolutions</li><li>Handle mailing of correspondence, checks, and returns as needed</li><li>Coordinate document signatures with directors/officers</li><li>Assist with state compliance reports and tax return preparation</li><li>Support data entry into reporting systems</li><li>Perform ad hoc tasks as required</li></ul>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION</strong></p><p><br></p><p><strong>AP SPECIALIST</strong></p><p><strong>90K-95K + BONUS + EQUITY</strong></p><p><br></p><p>Exciting opportunity to join a growing publicly traded biotech company seeking an AP Specialist to join their expanding team. Position offers a competitive salary and excellent benefits!</p><p>Responsibilities:</p><p>• Verify and process vendor invoices in a precise and timely manner.</p><p>• Maintain a large number of vendor accounts while adhering to company policies and procedures.</p><p>• Collaborate with vendors and internal teams to resolve discrepancies swiftly.</p><p>• Perform 3-way and 2-way matching of invoices to purchase orders.</p><p>• Reconcile vendor statements and work with the Purchasing team to resolve discrepancies.</p><p>• Process employee expense reports, validate expenses are within company guidelines, correct errors, and question abnormal expenses.</p><p>• Participate in system enhancements and upgrades in collaboration with Financial Systems team.</p><p>• Provide excellent customer service to all stakeholders, including vendors, management, and colleagues.</p><p>• Perform special projects and other ad-hoc duties as needed.</p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION</strong></p><p><br></p><p>Stable and well-established company is seeking an Accounting Manager to join their team. This position will manage and oversee accounting operations including AP, AR, Payroll, GL, Month-end Close. </p><p>Responsibilities:</p><p>• Oversee general ledger entries and ensure accuracy</p><p>• Manage the month-end closing process, ensuring timely completion</p><p>• Prepare and analyze financial statements</p><p>• Supervise and review accounts payable, accounts receivable, and payroll functions </p><p>• Conduct budget analyses to support financial decision-making</p><p>• Maintain and manage our Accounting Software Systems</p><p>• Ensure all accounting functions adhere to established standards and regulations</p><p>• Oversee the auditing process to ensure compliance and accuracy</p><p><br></p>
<p>Are you detail-oriented, organized, and experienced in handling financial data? We’re seeking a dedicated Accounting Clerk who will be responsible for matching invoices with purchase orders and performing data entry tasks, primarily using QuickBooks software.</p><ul><li>Review, match, and verify invoices against purchase orders to ensure accuracy and compliance with company policies.</li><li>Accurately input financial transactions into QuickBooks and maintain up-to-date records.</li><li>Identify and resolve discrepancies between invoices and purchase orders. Communicate with vendors or internal teams as needed.</li><li>Organize and maintain physical and digital records of invoices, purchase orders, and related documentation.</li><li>Assist with other general accounting and clerical tasks as needed, such as account reconciliations and report generation.</li></ul><p><br></p>
<p>Seeking a part time or full time Administrative Assistant who has experience performing Accounts Payable in QuickBooks. Work in a fast paced small office environment in beautiful downtown Walnut Creek.</p><p>Long term contract for 3-6 months. </p><p><br></p><p>Job Duties:</p><ul><li>Perform full cycle accounts payable - matching, batching and coding invoices</li><li>Support office staff with a variety of administrative tasks</li><li>Prepare daily logs for checks received</li><li>Stamp checks for deposit and prepare bank deposits </li><li>Sort Vendor invoices between one retail property and management company and prepare for coding</li><li>Stamp and code payables and obtain approval from Property Manager or Owner</li><li>Run checks (50-60 per month) on or about 10th of month and 25th of month</li><li>Assemble and mail checks</li><li>Order supplies, contact vendor for equipment malfunctions</li><li>Review, track and Maintain current Vendor insurance certificates</li></ul>
