12 results for Event Coordinator in Oakland, CA

Events Coordinator

Sunnyvale, CA
onsite
Temporary
25 - 25 USD / Hourly
We are looking for a dynamic Events Coordinator to manage and execute a variety of corporate events in a fast-paced environment. This long-term contract position requires strong organizational skills, creativity, and the ability to juggle multiple events simultaneously while maintaining high standards of quality. Based in Sunnyvale, CA, this role offers an exciting opportunity to collaborate with stakeholders and deliver impactful event experiences. Responsibilities:• Coordinate and oversee the planning, scheduling, and execution of corporate events, ensuring all logistics are managed seamlessly.• Manage event spaces, including reservation systems and calendar updates, to optimize utilization.• Create detailed event plans and presentations using Microsoft PowerPoint to communicate ideas effectively.• Collaborate with internal teams and external partners to tailor events to specific needs and ensure successful outcomes.• Provide white-glove service for high-profile events, adapting plans as necessary to meet evolving requirements.• Monitor and manage budgets for each event, ensuring cost efficiency without compromising quality.• Handle multiple events concurrently, maintaining attention to detail and prioritizing tasks effectively.• Assist with outdoor and large-scale event setups, including specialized venues and unique structures.• Participate in meetings to present ideas and offer innovative solutions for event challenges.• Maintain communication with stakeholders to ensure alignment and satisfaction throughout the event process.
2026-04-08T00:00:00Z

Event Outreach Assistant

Oakland, CA
onsite
Temporary
25 - 29 USD / Hourly
We are looking for a dedicated and detail-oriented Event Outreach Assistant to join our team in Oakland, California. This is a long-term contract opportunity within the non-profit sector, offering an excellent chance to contribute to impactful projects while expanding your attention to detail and organizational abilities. The ideal candidate will play a key role in supporting event outreach, administrative tasks, and project coordination. Responsibilities:• Conduct outreach to firms and organizations through cold calling to promote event attendance.• Maintain and update organizational contact lists to ensure accurate and efficient communication.• Assist in the preparation of documents and presentations, including PowerPoint materials.• Provide administrative support such as scanning, organizing files, and managing timelines.• Coordinate event-related tasks, ensuring smooth execution and adherence to schedules.• Support project management efforts by tracking progress and ensuring deadlines are met.• Collaborate with team members to ensure successful delivery of assigned tasks.• Manage master schedules and timelines for various projects and events.• Perform other duties as assigned to support organizational goals and objectives.
2026-04-02T00:00:00Z

Data Coordinator

Oakland, CA
onsite
Temporary
30 - 35 USD / Hourly
The Data Specialist supports efficient program delivery through accurate data tracking, invoice processing, payment reconciliation, reporting, and database management. Collaborating with finance and program teams, this role ensures seamless operations and strong participant support.Key Responsibilities:<ul><li>Process vendor invoices, student reimbursements, and payments using Sage, Concur, and Salesforce.</li><li>Route and troubleshoot invoices; manage vendor information and relationships in Sage.</li><li>Query databases, reconcile payment data, and prepare financial/program reports using advanced Excel.</li><li>Manage Ramp-related support inbox and provide phone support for learner inquiries.</li><li>Support account setup by monitoring progress and following up on missing documentation.</li><li>Create and maintain user guides and training content (e.g., Scribe How, YouTube).</li><li>Flag aging invoice requests and resolve bottlenecks.</li></ul>
2026-04-10T00:00:00Z

Administrative Coordinator

Berkeley, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team in Berkeley, California. This long-term contract position offers an exciting opportunity to support fundraising, donor engagement, and administrative operations within a mission-driven organization. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a passion for contributing to impactful initiatives. Responsibilities: • Conduct research to identify potential foundation and institutional funders to support grant opportunities. • Draft, edit, and compile materials for grant proposals, reports, and submissions. • Assist with donor communications, including writing appeals, acknowledgments, and stewardship materials. • Support donor engagement initiatives such as campaigns, mailings, and digital outreach efforts. • Maintain and update donor and gift records in the organization's database, ensuring accuracy and completeness. • Generate detailed reports to track fundraising activities and analyze donation trends. • Provide logistical and communication support for fundraising events and donor-facing experiences. • Assist with the coordination of fundraising campaigns and donor engagement activities. • Collaborate with various teams to collect program information for use in fundraising materials. • Contribute to maintaining data hygiene, segmentation, and accurate list management in the donor database.
2026-04-10T00:00:00Z

Workplace Coordinator

Los Altos, CA
onsite
Temporary
25 - 38 USD / Hourly
Workplace Coordinator – Job DescriptionDay-to-Day Responsibilities:<ul><li>Oversee daily office operations, ensuring a clean, safe, and organized workplace.</li><li>Manage office supply inventory and place orders as needed.</li><li>Coordinate with vendors and building management for facility maintenance and repairs.</li><li>Greet and assist visitors, serving as the primary point of contact for facility-related questions.</li><li>Support meeting and event logistics, including conference room scheduling and setup.</li><li>Respond to employee requests regarding workspace, access, or maintenance issues.</li><li>Ensure compliance with company policies and safety standards.</li></ul>
2026-03-31T00:00:00Z

Sales Coordinator

Hayward, CA
onsite
Permanent
70000 - 75000 USD / Yearly
We are looking for a detail-oriented Sales Coordinator to join our team in Hayward, California. The Sales Coordinator is responsible for providing comprehensive support to the Sales team throughout the lifecycle of client orders, from the initial agreement through completion and payment. Reporting to the Contracts, Administration & Purchasing Supervisor, this role collaborates with multiple departments—including Sales, Operations, Vendor Management, and Senior Leadership—to facilitate smooth processes and communication. Key Responsibilities:<ul><li>Accurately and promptly process all sales agreements, ensuring compliance with internal policies and procedures.</li><li>Set up contracts and maintain job records using collaborative and digital document management tools and the company's ERP software.</li><li>Oversee the creation and maintenance of project/job files, ensuring all documentation is organized and accessible within the company’s digital storage system.</li><li>Review, enter, and update sales and purchase orders, contract modifications, and cancellations in the ERP.</li><li>Track equipment and other deliverables to make sure delivery timelines are met and purchase order requirements are fulfilled.</li><li>Serve as a liaison across teams, balancing deadlines and objectives while making practical decisions.</li><li>Proactively manage inventory levels by placing equipment orders to maintain optimal stock at warehouse locations.</li><li>Coordinate with Logistics, Sales, and Warehouse teams to schedule and release equipment as required by project timelines.</li><li>Monitor inventory transfers between various facilities, ensuring accurate record-keeping of product counts and serial numbers.</li><li>Support annual physical inventory audits and assist with reconciliation processes as directed by the supervisor.</li><li>Assist with internal and external audit requests by retrieving documentation, as needed.</li></ul>
2026-04-10T00:00:00Z

Logistics Coordinator

Santa Clara, CA
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a dedicated Logistics Coordinator to join our team in Santa Clara, California. This is a contract position, ideal for someone who thrives in a dynamic and fast-paced environment. The role involves managing shipping and receiving operations, maintaining inventory, and ensuring timely deliveries while adhering to safety and accuracy standards. Responsibilities: • Receive, inspect, and document incoming shipments to ensure accuracy and quality. • Prepare and package outgoing orders for timely delivery to customers and partners. • Organize and manage warehouse inventory to maintain accurate stock levels. • Operate material handling equipment and safely lift packages weighing up to 50 lbs. • Utilize C-tec software to maintain accurate records of shipments and inventory (training provided). • Support materials management processes and ensure on-time fulfillment of orders. • Conduct routine inventory counts and maintain a clean, organized warehouse environment. • Operate company vehicles safely for deliveries when required.
2026-04-10T00:00:00Z

Logistics Coordinator

Oakland, CA
onsite
Temporary
25 - 26 USD / Hourly
Logistics CoordinatorAbout the Role:We are looking for a Logistics Coordinator to oversee inventory, shipments, and supply chain efficiency.Responsibilities:<ul><li>Coordinate and monitor supply chain operations</li><li>Communicate with vendors, suppliers, and customers</li><li>Track shipments and address delays</li><li>Maintain accurate shipping and inventory records</li></ul>
2026-04-01T00:00:00Z

HR Coordinator

Union City, CA
onsite
Temporary
25 - 27 USD / Hourly
· Works with hiring manager to fill vacant positions. Prepares recruitment plans and announcements, develops and implements recruitment strategies, examination components and other related material for vacant positions. · Responsible for full cycle of recruitment including reviewing applications for examinations; conducting job analyses for the validation of examinations; developing and conducting examinations; analyzing and interpreting exam results. · Reviews and revises job descriptions to ensure they are current and accurate. · Prepares written and oral reports including recommendations for actions. · Interprets and applies relevant laws, rules, policies, procedures, MOU’s and ordinances for managers, supervisors, employees. · Organizes and maintains automated and manual personnel record systems. · Develops and maintains forms as needed. · Performs onboarding and off boarding duties as needed. · Composes letters, reports, memoranda and other written material as directed or on own initiative.
2026-03-23T00:00:00Z

HR Coordinator

Oakland, CA
onsite
Temporary
20 - 25 USD / Hourly
Summary:The HR Coordinator provides administrative support to the HR department, assisting with recruitment, onboarding, compliance, and employee relations. This role ensures accurate documentation and helps maintain smooth HR operations.Key Responsibilities:<ul><li>Schedule interviews, coordinate calendars, and communicate with candidates.</li><li>Prepare and process new-hire paperwork, onboarding materials, and I-9/E-Verify.</li><li>Maintain employee records, HRIS updates, and compliance files.</li><li>Assist with benefits enrollment, trainings, and HR programs.</li><li>Support employee inquiries and provide general HR administrative support.</li><li>Track HR metrics, prepare reports, and assist with audits as needed.</li></ul>Qualifications:<ul><li>1–2 years of HR or administrative support experience.</li><li>Knowledge of HR processes, documentation, and compliance preferred.</li><li>Strong organizational and communication skills.</li><li>Proficiency with MS Office and HRIS systems (preferred).</li></ul>
2026-04-02T00:00:00Z

Facilities Coordinator

Los Altos, CA
onsite
Temporary
26 - 37 USD / Hourly
Day-to-Day Responsibilities:<ul><li>Coordinate repairs, maintenance, and upgrades of office premises</li><li>Act as the primary point of contact for facility-related inquiries and service vendors</li><li>Monitor and track facility work orders and ensure timely completion</li><li>Manage office supply inventory and handle orders for maintenance supplies</li><li>Assist with space planning, office moves, and setup of new workstations</li><li>Conduct regular inspections to ensure facilities meet safety and cleanliness standards</li><li>Maintain records, reports, and documentation related to facilities operations</li></ul>
2026-03-31T00:00:00Z

Facilities Coordinator

Mountain View, CA
onsite
Temporary
26 - 37 USD / Hourly
The Facilities Coordinator is responsible for managing and supporting the daily operations and maintenance of office facilities. This role ensures a safe, clean, and efficient work environment by coordinating repairs, organizing facility services, and providing administrative support to the facilities team.
2026-03-31T00:00:00Z