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4 results for Workplace Coordinator in Oakbrook Terrace, IL

Administrative Coordinator

West Chicago, IL
onsite
Temporary to Hire
21.85 - 23 USD / Hourly
We are looking for an Administrative Coordinator to support construction-related operations in West Chicago, Illinois. This contract opportunity with potential for a permanent position is ideal for someone who enjoys keeping projects organized, maintaining accurate records, and coordinating communication across teams. The person in this role will help ensure documentation, scheduling, and financial processes stay on track while providing dependable day-to-day administrative support. Responsibilities: • Organize and maintain project files, including agreements, change documentation, permits, applications, and closeout records to keep construction activities properly documented. • Manage administrative workflows for RFIs, submittals, insurance documentation, and tax forms so project requirements and compliance items are completed on time. • Review, route, and track invoices, payment applications, and expense submissions to support accurate approvals and timely processing. • Monitor job-related financial records such as subcontractor payments, lien waivers, and cost tracking details to help maintain clear project visibility. • Coordinate meetings for project teams, prepare agendas, and distribute follow-up materials while helping keep schedules and deliverables aligned. • Enter and update project information within company systems and databases, ensuring records remain current, complete, and easy to access. • Act as a communication hub for project managers, engineers, clients, vendors, and subcontractors to help resolve questions and maintain workflow continuity. • Provide general administrative support to the construction team, including assisting with material orders, bid-related documents, procurement tasks, and other operational needs.
2026-06-24T00:00:00Z

Benefits Coordinator

Elmhurst, IL
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a Benefits Coordinator to support our client in Elmhurst, Illinois. This role focuses on administering employee benefit programs, resolving coverage and eligibility questions, and helping maintain accurate records across compensation and leave-related processes. The ideal candidate brings strong analytical ability, attention to detail, and practical experience handling benefits coordination, reporting, and FMLA-related activities. Responsibilities:<ul><li>Administer benefits enrollment and ongoing benefits processing, including medical insurance coordination and vendor relationship management with benefits providers.</li><li>Support payroll operations across two payrolls by managing back-end payroll activities and ensuring benefits data is accurate, clean, and aligned for payroll processing.</li><li>Balance benefit deductions and payroll changes related to terminations, advanced payment credits, and employees on different pay schedules, rates, and semi-monthly processing cycles.</li><li>Manage leave and compliance-related benefits administration, including FMLA, COBRA, and workers’ compensation matters.</li><li>Oversee liability and insurance claims-related work connected to payroll and benefits administration.</li><li>Track and manage a self-operated insurance plan fund, including allocation monitoring and ongoing fund tracking.</li><li>Interpret and apply contract language for union or public school environments to ensure benefits and payroll processes remain compliant with legal agreements.</li><li>Maintain understanding of FTEs, compensation-related information, and internal checks and balances to support accurate HR, benefits, and payroll administration.</li></ul>
2026-06-24T00:00:00Z

HR Coordinator

Hinsdale, IL
onsite
Temporary to Hire
21 - 23 USD / Hourly
We are looking for a dependable HR Coordinator to support core human resources activities for a growing organization. This contract opportunity offers a part-time schedule and the chance to contribute across onboarding, employee support, records administration, and benefits coordination. The ideal candidate brings at least 2 years of HR support experience, strong organizational skills, and the ability to handle sensitive information with professionalism. Responsibilities: • Guide new employees through the onboarding process, ensuring forms, background checks, and required employment documents are completed accurately and on time. • Maintain personnel records and HR files by updating employee information, organizing documentation, and preserving data accuracy within HR systems. • Assist with benefits administration by supporting enrollments, status changes, and terminations while helping employees understand available programs. • Provide payroll-related administrative support through timely data entry, record verification, and coordination of employee updates. • Respond to routine HR questions from staff and help resolve requests related to policies, documentation, and general employment matters. • Monitor HR documentation practices to support compliance with company procedures and employment-related requirements. • Protect confidential employee information by handling records and communications with discretion and professionalism. • Deliver day-to-day administrative support to the HR function, helping keep processes organized and operating efficiently.
2026-06-24T00:00:00Z

Marketing Coordinator

Winnetka, IL
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are seeking a highly organized and proactive Contract Marketing Coordinator to support the execution of recurring marketing campaigns and day-to-day marketing operations. This role is ideal for someone with a strong foundation in marketing fundamentals, excellent project management skills, and the ability to work both collaboratively and independently in a fast-paced environment.The Marketing Coordinator will play a key role in supporting repeatable marketing promotions, coordinating website and digital ad updates, maintaining marketing collateral, and assisting with campaign tracking and reporting. What Project Will This Person Be Working On?This person will support the execution of ongoing marketing promotions, including webinars, courses, and training programs, along with website updates, digital ad coordination, collateral updates, and campaign performance reporting. Key Responsibilities<ul><li>Execute recurring marketing campaigns using established templates, tools, and processes</li><li>Coordinate website homepage updates and digital ad placements</li><li>Maintain and update marketing collateral such as flyers, pricing sheets, and other campaign assets</li><li>Organize campaign data and support reporting and analytics efforts</li><li>Track campaign performance and assist with marketing reporting</li><li>Collaborate closely with internal teams, including marketing, creative, digital, education, and membership stakeholders</li><li>Manage multiple workstreams while ensuring deadlines and project goals are met</li></ul>Team StructureThis role reports into the Marketing team and works closely with the Creative team, Digital team, and key stakeholders across the Education and Membership departments.
2026-06-08T00:00:00Z