38 Results for Administrative Assistant Jobs in Nottingham, PA

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Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Administrative Assistant to support executive leadership within a mission-driven non-profit organization located in the Greater Philadelphia Region. This long-term contract opportunity is ideal for someone who excels at coordinating schedules, organizing meetings, and maintaining smooth day-to-day office operations. The Administrative Assistant role requires strong attention to detail, effective communication, and the ability to manage multiple administrative priorities with accuracy and discretion. What you get to do every single day:• Coordinate executive calendars, arrange appointments, and keep meeting schedules organized and up to date.• Prepare meeting materials in advance, confirm logistics, and help ensure attendees have the information they need.• Record key discussion points during meetings and distribute clear, organized notes to appropriate stakeholders.• Handle incoming calls courteously, respond to routine inquiries, and direct messages to the appropriate contacts.• Perform a variety of office support tasks, including document preparation, filing, and general administrative coordination.• Enter and maintain information in internal records and databases with a high level of accuracy.• Support front-desk and reception activities by greeting visitors and helping create a detail-oriented office environment.
2026-10-28T00:00:00Z

Administrative Assistant

King of Prussia, PA
onsite
Temporary / Contract
27 - 28 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Pennsylvania. This fully onsite opportunity is a long-term contract position and is ideal for someone who thrives in a fast-moving business setting with frequent executive and visitor interaction. The role combines front desk coordination, administrative support, scheduling, and office organization to help the team run smoothly each day. Responsibilities: • Welcome visitors, manage the reception area, and serve as the first point of contact for calls and in-person inquiries. • Coordinate calendars, meetings, and logistics for directors, project managers, and other office leaders. • Arrange business travel, prepare itineraries, and support related scheduling needs for staff and executives. • Maintain office readiness by ordering supplies, organizing shared spaces, and assisting with general facilities coordination. • Provide administrative support through data entry, document preparation, filing, and record maintenance using business systems and Microsoft Office tools. • Assist with meal coordination for meetings and team events, including placing lunch orders and confirming delivery details. • Monitor changing priorities throughout the day and communicate with stakeholders to ensure urgent needs are addressed appropriately. • Support office workflow by updating information in internal platforms such as SharePoint and Workday as needed.
2026-11-05T00:00:00Z

Administrative Assistant

Reading, PA
onsite
Temporary / Contract
18 - 22 USD / Hourly
Are you an organized professional who enjoys supporting teams and keeping day-to-day operations running smoothly? Robert Half is working with a reputable local employer who is seeking an Administrative Assistant to join their team. Responsibilities:<ul><li>Manage calendars, scheduling, and meeting coordination</li><li>Answer and direct phone calls and emails</li><li>Prepare reports, spreadsheets, and correspondence</li><li>Maintain filing systems and accurate records</li><li>Support daily operations and special projects</li><li>Assist with data entry and document management</li><li>Provide exceptional customer and internal support</li></ul>
2026-10-30T00:00:00Z

Administrative Assistant

Halethorpe, MD
onsite
Temporary / Contract
20 - 27 USD / Hourly
A local manufacturing organization is seeking a detail-oriented Administrative Assistant to provide support with order and document management efforts. This role is ideal for someone with strong organizational skills, the ability to work independently, and proficiency in Microsoft Excel. Key Responsibilities:<ul><li>Offer comprehensive administrative and documentation support.</li><li>Sort, organize, and accurately enter files and data into Microsoft Excel.</li><li>Prepare meeting notes, summaries, and presentations for organizational use.</li><li>Maintain accurate inventory records in an Excel Inventory Tracker, clearly noting quantity and location.</li><li>Perform other assigned duties as required.</li><li>Generate various file formats such as PDFs and DXFs for internal teams and external suppliers.</li><li>Collaborate with Operations and Customer Experience teams to manage returns in the JD Edwards system, ensuring proper documentation and disposition</li><li>Prepare meeting notes, summaries, and simple technical presentations for organizational use.</li><li>Assist in gathering data and documenting processes for continuous improvement projects.</li><li>Maintain project trackers, action item lists, and engineering schedules to support team productivity.</li></ul>
2026-11-06T00:00:00Z

Administrative Assistant

Wilmington, DE
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for an organized Administrative Assistant to provide essential operational and executive support for a youth-focused nonprofit in Wilmington, Delaware. This Long-term Contract position plays a key role in keeping daily office functions running smoothly while strengthening communication, coordination, and internal processes. The ideal candidate brings strong administrative experience, sound judgment, and the ability to manage multiple priorities in a fast-paced onsite environment. Responsibilities:• Build and refine office procedures that improve consistency, efficiency, and day-to-day administrative operations.• Maintain organized recordkeeping, filing practices, and support systems for office and basic financial administration.• Manage scheduling for leadership, including calendars, meeting logistics, and travel arrangements as needed.• Prepare and distribute communications such as internal updates, newsletters, and social media content support.• Provide administrative coordination for events and assist with operational needs tied to youth programs.• Capture meeting discussions, organize notes, and help assemble reports, agendas, and planning documents.• Assist with onboarding paperwork and other human resources-related administrative tasks.• Serve as a point of coordination between leadership, staff, and external partners to support smooth organizational workflow.
2026-10-08T00:00:00Z

Administrative Assistant

Linthicum, MD
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support the Engineering team for a Contract position in Linthicum, Maryland. This opportunity is ideal for someone who enjoys keeping documentation organized, coordinating information across departments, and handling a wide range of administrative tasks in a manufacturing setting. The role will contribute to accurate records, timely communication, and day-to-day operational support for engineering activities. Responsibilities: • Support the Engineering team with day-to-day administrative tasks and document coordination. • Maintain organized electronic file systems for engineering records, including drawings, specifications, and work instructions. • Create and distribute document exports such as PDF and DXF files for internal stakeholders and external suppliers. • Enter and update item information in JD Edwards, including part numbers, bills of materials, routings, and revision data. • Work with Operations and Customer Experience teams to process returns in JD Edwards while ensuring records are complete and accurate. • Prepare meeting notes, summaries, and basic presentation materials to support team communication. • Collect information and document existing workflows to assist with continuous improvement initiatives. • Update project trackers, action lists, and engineering schedules to help keep team priorities on track.
2026-10-14T00:00:00Z

Executive Administrative Assistant

King of Prussia, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Non-Profit client located in the King of Prussia/Wayne, PA area is looking to hire a tech savvy Executive Administrative Assistant with proven experience supporting c-suite executives. As the Executive Administrative Assistant, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, draft meeting notes, maintain and update client files, assist with grant submissions, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications. Primary Responsibilities· Provide comprehensive administrative and organizational support to C-Suite executives· Manage calendars, meetings, correspondence, documents, and other day-to-day administrative needs· Anticipate leadership needs and proactively prepare materials, information, and follow-up items· Coordinate meetings and assist with scheduling across multiple internal and external stakeholders· Prepare, format, edit, and organize presentations, reports, correspondence, and other executive-level materials· Maintain accurate records and ensure important deadlines, commitments, and follow-up items remain on track· Communicate professionally with internal teams, external partners, community organizations, and other stakeholders· Handle sensitive and confidential information with discretion· Assist with special projects, events, conferences, and other initiatives as needed
2026-11-03T00:00:00Z

Senior Administrative Assistant

Baltimore, MD
onsite
Temporary to Hire
30.0865 - 38 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support department leaders, project staff, and technical teams in Maryland. This opportunity is ideal for someone who thrives in a busy public-sector setting and brings strong judgment, organization, and follow-through to daily operations. In this role, you will help keep meetings, documentation, communications, and administrative workflows running smoothly while serving as a dependable resource across multiple groups. Responsibilities:• Deliver day-to-day administrative support for leadership and cross-functional project teams, ensuring priorities are addressed efficiently.• Oversee calendars, coordinate appointments, and arrange meetings or conference calls to keep schedules aligned.• Draft agendas, capture meeting notes, and distribute follow-up communication to support timely action on key decisions.• Maintain accurate electronic and hard-copy records so files, correspondence, and departmental documents remain accessible and organized.• Update spreadsheets, enter data, and assist with progress tracking and reporting for ongoing projects and operational activities.• Facilitate communication among internal departments and help route questions or requests to the appropriate contacts.• Monitor pending items, due dates, and open requests to help teams stay on schedule and accountable.• Prepare and format presentations, reports, letters, and other business materials with strong attention to detail and professionalism.• Coordinate administrative activities involving vendors, consultants, contractors, and public agencies while handling sensitive information with discretion.
2026-11-07T00:00:00Z

Executive Assistant

Wayne, PA
onsite
Temporary to Hire
41 - 42 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership. This contract opportunity is ideal for a candidate with significant experience who thrives in a fast-paced onsite environment and can manage competing priorities with discretion and precision. The position will focus on executive scheduling, travel planning, meeting coordination, and administrative support while serving as a dependable point of contact for internal and external stakeholders. Responsibilities: • Oversee complex executive calendars, aligning meetings, appointments, and priority commitments to ensure efficient use of leadership time. • Arrange domestic and international travel, including transportation, lodging, and itinerary preparation, while adjusting plans as needed. • Coordinate leadership meetings and events by managing schedules, logistics, materials, and follow-up actions. • Prepare presentations, documents, and other business materials using Microsoft Office applications to support executive communication. • Maintain and organize sensitive files, correspondence, and records with a high level of confidentiality and accuracy. • Act as a central liaison for executives by responding to inquiries and facilitating communication with key stakeholders. • Provide day-to-day administrative support to senior leaders, anticipating needs and resolving scheduling or logistical challenges proactively.
2026-11-05T00:00:00Z

Executive Assistant

Towson, MD
onsite
Temporary / Contract
27 - 35 USD / Hourly
We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support the daily administrative operations of a growing non-profit organization. This position is vital in facilitating the smooth functioning of the office, supporting both internal teams and advancing the organization's mission. Key Responsibilities:<ul><li>Act as the primary point of contact for internal staff, board members, donors, and community partners.</li><li>Coordinate calendars, meetings, and event logistics for leadership, optimizing executive schedules.</li><li>Manage event planning and travel arrangements for staff and leadership, ensuring smooth execution of organizational events and travel needs.</li><li>Provide light HR support, including onboarding new staff, maintaining personnel records, and tracking time off.</li><li>Maintain and organize both digital and physical filing systems to ensure documentation remains current and easily accessible.</li><li>Manage donor databases (such as Salesforce, Blackbaud, Raiser's Edge, or DonorPerfect), including tracking donations, generating reports, and assisting with donor communications and outreach initiatives.</li></ul>
2026-11-06T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary to Hire
33.25 - 35 USD / Hourly
We are looking for an Executive Assistant to support daily operations and help keep projects, meetings, and communications running smoothly for a prestigious organization located in the Greater Philadelphia Region. This contract Executive Assistant opportunity with potential for a permanent role is ideal for someone who is highly organized, proactive, and comfortable managing a wide range of administrative and coordination tasks in a fast-paced real estate environment. The role will partner with internal teams and external contacts while ensuring materials, schedules, and reporting are handled accurately and efficiently. Here’s how you’ll contribute each day: • Arrange calendars, schedule meetings, and confirm logistics to ensure internal and external sessions run efficiently.• Provide day-to-day administrative assistance, including drafting correspondence, maintaining records, and supporting special projects.• Identify prospective vendors, participate in screening conversations, and help evaluate options based on business needs.• Coordinate event details such as materials, timelines, and onsite support for meetings and company functions.• Maintain productive relationships with vendors by managing communication, follow-ups, and service-related needs.• Oversee ordering of branded items, office materials, and event supplies while tracking requests and delivery timelines.• Prepare and organize documents, presentation materials, and supporting information for meetings and events.• Distribute surveys, compile responses, and summarize results for internal review and decision-making.• Create forms, update spreadsheets, and process expense reports using company tools, with training provided on designated systems.• Serve as a point of contact for internal staff and external partners, helping keep communication clear and tasks on schedule.
2026-10-27T00:00:00Z

Executive Assistant

Reading, PA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Robert Half is seeking a polished and professional Executive Assistant to support senior leadership with a reputable local company. This role is ideal for experienced administrative professionals who excel in complex, fast-moving environments. Responsibilities:<ul><li>Manage executive calendars and meeting schedules</li><li>Coordinate travel arrangements and expense reporting</li><li>Prepare presentations, reports, and executive communications</li><li>Maintain confidentiality of sensitive information</li><li>Track projects and follow up on action items</li><li>Support leadership with strategic administrative initiatives</li></ul>
2026-10-30T00:00:00Z

Communications Administrative Assistant

Baltimore, MD
onsite
Temporary to Hire
36.1 - 41.8 USD / Hourly
We are seeking a creative and detail-oriented Administrative Assistant to support our Communications Team with departmental communications, public information, community engagement and transportation-related initiatives.This individual will respond to inquiries, compose correspondence, develop written content and visual materials that communicate departmental programs, projects, services and initiatives to residents, businesses, community organizations, City leadership and other stakeholders.The ideal candidate combines strong writing and editing skills with the ability to translate technical information, research and updates from team members into clear, engaging and accessible communications.Key Responsibilities<ul><li>Develop, write and edit content for departmental communications and public-facing materials.</li><li>Create verbiage for flyers, brochures, presentations, newsletters, fact sheets and informational graphics.</li><li>Translate technical transportation and infrastructure information into clear, easy-to-understand messaging.</li><li>Put together agendas and materials for community meetings, public outreach events and stakeholder presentations.</li><li>Coordinate with internal departments and subject matter experts to gather information and develop content.</li><li>Ensure communications are accurate, consistent and aligned with departmental messaging.</li><li>Proofread and edit written materials for grammar, clarity, accuracy and tone.</li><li>Maintain content calendars and track communications deadlines.</li><li>Support public education campaigns and community engagement initiatives.</li></ul>
2026-11-07T00:00:00Z

Bilingual Spanish Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking a skilled Bilingual Spanish Administrative Assistant to provide administrative support in both English and Spanish. The ideal candidate will be highly organized, detail-oriented, and proficient in both languages. This position plays a crucial role in facilitating communication and coordination within the organization and with Spanish-speaking clients or partners.Responsibilities:<ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Assist with the preparation of documents, reports, and presentations in both English and Spanish.</li><li>Handle incoming calls and correspondence, responding promptly and professionally.</li><li>Translate documents, emails, and other communications from English to Spanish and vice versa.</li><li>Coordinate meetings, appointments, and travel arrangements, including scheduling and logistics.</li><li>Maintain office supplies inventory and ensure proper stocking.</li><li>Assist in the preparation of meetings and events, including arranging catering and other logistics.</li><li>Manage and organize files, both digital and physical, ensuring accuracy and accessibility.</li><li>Assist in the onboarding process for new employees, including preparing documentation and orientation materials in Spanish.</li><li>Collaborate with other team members to support various projects and initiatives.</li><li>Handle confidential information with discretion and professionalism.</li></ul>
2026-11-06T00:00:00Z

Accounting Assistant

Lancaster, PA
onsite
Temporary / Contract
17 - 21 USD / Hourly
A growing organization is seeking a detail-oriented Accounting Assistant to support daily financial operations. This position plays a vital role in maintaining accurate records, processing transactions, and ensuring timely handling of financial documentation. The ideal candidate is organized, dependable, and comfortable managing multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Process and distribute incoming and outgoing financial correspondence and documentation.</li><li>Prepare and issue refund payments while maintaining appropriate records and supporting documentation.</li><li>Perform remote deposit functions and ensure timely and accurate posting of funds.</li><li>Track, record, and monitor payment activity to support transaction accuracy and accountability.</li><li>Assist with direct deposit enrollment requests, including verification of required information.</li><li>Complete payment-related tasks within established deadlines while adhering to internal controls and compliance guidelines.</li><li>Support accounts payable and accounts receivable processes, including invoice review, coding, and payment tracking.</li><li>Assist with account reconciliations and other activities that help ensure the accuracy of financial records and banking transactions.</li><li>Maintain organized financial files and documentation in accordance with company policies.</li><li>Collaborate with internal departments to research and resolve payment and transaction discrepancies.</li></ul>
2026-11-06T00:00:00Z

Accounting Assistant

Reading, PA
onsite
Temporary / Contract
19 - 23 USD / Hourly
Robert Half is working with a reputable local employer seeking an Accounting Assistant. This is an excellent opportunity for someone looking to expand their accounting experience and develop new skills. Responsibilities:<ul><li>Assist with accounts payable and accounts receivable functions</li><li>Enter financial information into accounting systems</li><li>Reconcile statements and accounts</li><li>Support payroll processing activities</li><li>Maintain accurate files and records</li><li>Assist with special projects as assigned</li></ul>
2026-10-28T00:00:00Z

Accounting Assistant

Coatesville, PA
onsite
Temporary / Contract
29 - 30 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day finance operations for a Long-term Contract position based in Coatesville, Pennsylvania. This role is well suited for someone who enjoys balancing payables, receivables, and routine accounting tasks in a fast-paced environment. The position begins with a hybrid schedule in December and moves to fully onsite work starting in January, offering the opportunity to contribute to a busy accounting team during an extended assignment. Responsibilities: • Manage a high volume of vendor invoices each week, ensuring accurate coding, matching, and timely entry into the accounting system. • Support payment processing activities, including preparation of weekly check runs and maintenance of vendor records. • Handle accounts receivable tasks by generating customer invoices, updating client account details, and following up on outstanding balances. • Enter purchase order information and maintain organized financial documentation to support daily accounting operations. • Assist with general accounting activities such as account review, transaction support, and routine financial administration. • Perform bank reconciliations and help verify that recorded transactions align with account activity. • Contribute to finance-related administrative work tied to ongoing organizational changes and evolving accounting processes.
2026-11-05T00:00:00Z

Executive Legal Assistant

Philadelphia, PA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
A well-established law firm in Center City Philadelphia is seeking an experienced Executive Assistant to provide direct administrative support to a Partner in its litigation practice. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. Interested candidates with legal and executive administrative experience, should reach out to Kevin Ross w/ Robert Half in Philadelphia.
2026-11-03T00:00:00Z

Office Administrator

West Chester, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Robert Half is currently working with a client on their search for a well-spoken, Office Administrator with light bookkeeping experience as they will be assisting with accounts payable/receivable, invoicing, and processing expenses. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. Major Responsibilities· Serve as a primary point of contact for customers, visitors, vendors, and employees· Answer phones, respond to general inquiries, and ensure questions or requests are directed to the appropriate team member· Maintain a welcoming, organized, and professional office environment· Assist with routine financial tasks, including:<ul><li>Accounts payable support</li><li>Accounts receivable assistance</li><li>Customer and vendor invoicing</li><li>Expense tracking and documentation</li></ul>· Coordinate with the Bookkeeper to ensure financial information and supporting documentation are accurate and organized· Assist with general data entry, filing, recordkeeping, and other office administration as needed· Communicate with customers and vendors regarding invoices, payments, and general questions· Support the team with day-to-day administrative needs and special projects· Maintain confidentiality and demonstrate sound judgment when handling company and financial information
2026-10-26T00:00:00Z

Legal Assistant

Baltimore, MD
onsite
Permanent / Full Time
68500 - 77500 USD / Yearly
We are looking for an experienced Legal Assistant to support attorneys in Baltimore, Maryland with a wide range of business-related legal matters. This role is ideal for someone who can balance administrative coordination with transaction-focused work in a fast-paced legal environment. The successful candidate will help keep matters organized, maintain clear communication with clients and internal stakeholders, and contribute to the smooth progression of corporate and real estate transactions. Responsibilities: • Prepare, format, revise, and finalize legal documents and correspondence for corporate, financing, leasing, acquisition, and disposition matters. • Coordinate transaction closings by tracking timelines, organizing signature packages, and ensuring required materials are completed and distributed on schedule. • Manage due diligence processes by collecting, reviewing, and organizing records, contracts, and supporting documentation for attorney review. • Communicate with clients, lenders, title companies, and other parties to obtain information, share updates, and facilitate next steps in active matters. • Maintain corporate records, entity files, and transaction documents to support accurate recordkeeping and easy retrieval. • Assist attorneys with drafting closing binders, checklists, summaries, and other materials needed to move transactions forward. • Monitor multiple assignments at once, follow up on outstanding items, and help keep legal matters on track through completion.
2026-11-06T00:00:00Z

Legal Assistant

Baltimore, MD
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
We are looking for a Legal Assistant to support a busy general practice law firm in Baltimore, Maryland. This position is suited for someone who can coordinate litigation-related administrative work, manage competing priorities, and communicate effectively with attorneys, clients, and court personnel. The ideal candidate brings prior law firm experience, strong technical proficiency, and the ability to contribute both independently and collaboratively in a fast-paced environment. Responsibilities: • Manage attorneys’ calendars by organizing meetings, court deadlines, appointments, and litigation-related scheduling needs. • Coordinate deposition logistics, including setting dates, confirming participants, and preparing supporting materials. • Prepare, format, and submit legal documents through state and federal electronic filing systems while ensuring compliance with court requirements. • Assist with drafting, revising, and organizing litigation documents such as interrogatories, correspondence, and case-related filings. • Maintain accurate case records, monitor deadlines, and keep legal files and document repositories updated and accessible. • Communicate professionally with clients, courts, opposing counsel, and internal team members regarding case status and scheduling matters. • Prioritize multiple assignments efficiently while providing dependable administrative support to attorneys across active matters.
2026-10-29T00:00:00Z

Legal Assistant

Baltimore, MD
onsite
Temporary to Hire
25 - 28 USD / Hourly
We are looking for a Legal Assistant to provide high-level administrative and case support to a busy bankruptcy practice in Baltimore, Maryland. This contract-to-permanent opportunity is ideal for someone who thrives in a deadline-driven legal environment and is interested in building deeper experience within bankruptcy matters. The role requires strong organizational skills, sound judgment, and the ability to coordinate a wide range of case activities while supporting attorneys and clients effectively. Responsibilities: • Prepare, revise, and submit legal filings for bankruptcy matters while ensuring accuracy and compliance with court procedures, including electronic filing platforms. • Track case activity through docket review and maintain awareness of upcoming deadlines, hearings, and required submissions. • Coordinate attorney schedules by arranging meetings, court appearances, and other case-related commitments in a timely manner. • Serve as a point of contact for clients, trustees, court representatives, and opposing counsel, handling communications in a thorough and responsive way. • Organize and maintain electronic matter files so that pleadings, correspondence, exhibits, and related documents remain current and accessible. • Assist with new matter intake by gathering client information, supporting conflict review processes, and opening files accurately. • Provide administrative support related to billing, expense reporting, and other day-to-day legal support functions. • Assemble hearing binders, supporting exhibits, and attorney case materials in preparation for court proceedings and related meetings.
2026-11-05T00:00:00Z

Administrative Coordinator

Dover, DE
onsite
Temporary / Contract
40 - 40 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to support production scheduling activities at a manufacturing site in Dover, Delaware. This Long-term Contract position will work closely with planning and operations teams to help align production schedules with business needs while keeping communication clear across departments. The ideal candidate brings strong coordination skills, sound judgment, and the ability to manage changing priorities in a fast-paced environment. Responsibilities:• Coordinate daily and forward-looking production schedules in partnership with planning and operations teams to support manufacturing output.• Review demand and available capacity to help maintain balanced production plans and identify potential constraints early.• Communicate scheduling updates, risks, and recommended solutions to stakeholders using data and operational priorities.• Track follow-up items from planning and review meetings to help keep timelines, actions, and decisions on schedule.• Support initiatives related to capacity planning, product changes, and process improvements that affect scheduling activities.• Serve as a point of coordination between supply planning, demand planning, and manufacturing for assigned product lines or production areas.• Maintain scheduling records, reports, and spreadsheets with a high level of accuracy, using Excel and related systems to organize information.• Promote compliance with workplace safety, environmental, and company policy requirements in day-to-day administrative and scheduling support.
2026-10-28T00:00:00Z

Accounting Administrator

Chadds Ford, PA
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for a dependable Accounting Administrator to support day-to-day financial operations for a Contract position based onsite in Chadds Ford, Pennsylvania. This role is well suited to someone who takes initiative, works confidently with minimal supervision, and enjoys contributing wherever needed to keep accounting processes running smoothly. The position offers the opportunity to handle a broad mix of transactional accounting tasks while partnering closely with the team in a detail-focused office environment. Responsibilities:• Process vendor invoices accurately, assign appropriate coding, and help maintain timely accounts payable activity.• Support incoming payments and customer account activity by assisting with accounts receivable tracking and documentation.• Reconcile bank statements and internal records to identify discrepancies and ensure accurate financial balances.• Enter, update, and maintain accounting information in QuickBooks with strong attention to detail.• Prepare spreadsheets, letters, and other routine documentation using Excel and Word to support daily operations.• Work independently to manage assigned tasks, follow through on deadlines, and escalate issues when needed.• Provide general administrative and accounting support to the team and step in on additional duties as priorities shift.
2026-11-06T00:00:00Z

Office Manager

York, PA
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Office Manager to lead daily workplace operations and help create a safe, organized, and welcoming environment. The Office Manager will support facilities, security, onboarding, and administrative coordination across office locations while ensuring important records and business documentation are maintained with care. The role also contributes to employee engagement by helping organize workplace events and supporting internal communication across teams. Responsibilities:• Direct day-to-day office operations across multiple locations to keep workspaces functional, secure, and well maintained.• Coordinate building access, alarm systems, surveillance tools, and key control processes in partnership with property contacts and service providers.• Manage relationships with landlords, township offices, and external vendors to address permits, maintenance matters, leases, and other facility-related needs.• Support employee onboarding by preparing desks and shared spaces, leading office orientations, and explaining workplace procedures, equipment use, and safety practices.• Maintain office supplies, common areas, and inventory levels so employees have the resources needed for productive daily work.• Organize internal office moves, furniture arrangements, and workspace changes for new hires, departures, and team transitions.• Oversee records for off-site storage, licensing activities, and other administrative documents while handling sensitive information with discretion.• Contribute to employee culture initiatives by assisting with appreciation events and participating in cross-functional internal committees.
2026-10-20T00:00:00Z

38 results for Administrative Assistant in Nottingham, PA