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49 results for Administrative Assistant in Norwalk, CT

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily front desk and office operations for a non-profit organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who brings strong organization, sound judgment, and a calm, welcoming presence when working with attorneys, court partners, and program participants facing complex personal circumstances. The role combines reception, coordination, clerical support, and data management to help create an efficient and respectful office environment across multiple locations. Responsibilities: • Provide reception coverage and serve as the first point of contact for visitors, participants, and partners entering the office. • Welcome guests, confirm arrivals, and guide individuals to the correct staff member, room, or service area. • Handle incoming mail, prepare outgoing correspondence, and support routine administrative communications by phone and email. • Keep waiting spaces, reception areas, and meeting rooms orderly, stocked, and ready for daily use. • Manage conference room scheduling and help coordinate shared space availability for meetings and appointments. • Distribute program materials, supplies, and resources to participants in a timely and organized manner. • Enter, maintain, and update participant and program information in internal databases and tracking tools with accuracy. • Receive deliveries, unpack items, and organize supplies to ensure materials are easy to locate and replenish. • Travel between Brooklyn office locations as needed to cover reception desks or transport supplies between sites.
2026-06-19T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support leasing renewal operations for a Contract position based in New York, New York. This role is ideal for someone who works well in a fast-paced real estate environment and can manage document handling, correspondence, and reporting tasks with accuracy. The successful candidate will bring strong Excel and Yardi experience, communicate effectively with internal and external contacts, and stay organized while balancing multiple priorities. This assignment is expected to run for 3 months and requires onsite availability 5 days per week. Responsibilities: • Manage renewal-related administrative workflows, including preparing, scanning, and organizing leasing documents for accurate recordkeeping. • Coordinate outgoing correspondence and mailings to support timely communication with residents and stakeholders. • Use Yardi to maintain leasing information, update records, and assist with renewal tracking activities. • Create and format mail merge documents in Excel and Word to support high-volume renewal communications. • Monitor deadlines and follow up on pending items to help keep renewal processing on schedule. • Maintain orderly digital and physical files while ensuring documents are accessible and complete. • Communicate clearly with team members and other contacts to resolve routine questions and provide status updates. • Take initiative in identifying administrative needs and completing tasks independently with minimal supervision.
2026-06-24T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a real estate and property organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable managing a mix of front-desk coordination, phone communication, and administrative support. The role will help keep business activities running smoothly through accurate record handling, clear communication, and dependable office assistance. Responsibilities: • Manage day-to-day administrative tasks to ensure efficient office operations and consistent support for the team. • Receive and direct incoming calls courteously, providing accurate information and routing inquiries appropriately. • Welcome visitors and handle front-desk activities in a courteous and organized manner. • Enter, update, and maintain business records with a strong focus on accuracy and timeliness. • Prepare, organize, and file documents so information is easy to access and properly maintained. • Coordinate general office support activities, including scheduling, correspondence, and routine follow-up tasks. • Assist with maintaining administrative processes and supporting updates to office records or systems when needed.
2026-06-24T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a non-profit organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who communicates effectively, manages competing priorities with care, and keeps administrative processes running smoothly. The role requires strong attention to detail, dependable follow-through, and confidence working with phone, email, scheduling, and standard Microsoft Office tools. Responsibilities: • Manage incoming and outgoing communications, including phone calls and email messages, while providing courteous and timely support. • Coordinate calendars and arrange appointments to help maintain efficient scheduling across day-to-day activities. • Enter, update, and maintain records with accuracy to support administrative and operational needs. • Prepare, format, and revise documents, spreadsheets, presentations, and correspondence using Microsoft Office applications. • Serve as a detail-focused point of contact for internal and external inquiries, delivering responsive customer service. • Track administrative tasks and follow up on outstanding items to ensure deadlines and requests are handled promptly. • Support general office organization by maintaining files, monitoring routine activities, and assisting with related clerical duties.
2026-06-23T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a Contract position based in New York, New York. This opportunity is ideal for someone who is comfortable managing front-desk activities, handling incoming calls, and maintaining accurate administrative records in a fast-paced IT software environment. The successful candidate will bring strong attention to detail, a detail-oriented approach, and the ability to keep office tasks moving efficiently. Responsibilities: • Manage day-to-day administrative support tasks to help maintain an efficient and well-organized office environment. • Receive and direct incoming phone calls effectively, ensuring messages and inquiries are handled promptly. • Welcome visitors and provide front-desk support while maintaining a positive and detail-oriented first impression. • Enter, update, and maintain records accurately to support reporting and general office administration. • Coordinate routine clerical activities such as filing, document preparation, and correspondence management. • Monitor administrative workflows and assist with office coordination to support team productivity. • Maintain organized records and ensure important information is accessible and up to date.
2026-06-23T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a real estate and property organization. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable managing front-office activities while keeping administrative records accurate and up to date. The role requires strong communication skills, attention to detail, and the ability to handle multiple priorities in a busy office environment. Responsibilities: • Welcome visitors and provide attentive front-desk support while creating a positive experience for clients and staff. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take clear messages when needed. • Perform a range of administrative support tasks to help maintain efficient day-to-day office operations. • Enter, update, and verify information in office records and databases with a high degree of accuracy. • Organize files, documents, and correspondence so that important information is easy to access and maintain. • Coordinate routine office activities such as scheduling, paperwork handling, and general clerical support. • Assist with receptionist coverage and respond promptly to in-person and phone-based requests. • Support administrative processes that may involve updating records or documentation as office procedures evolve.
2026-06-24T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
22 - 28 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in New York. This long-term contract position is ideal for someone who is organized, responsive, and comfortable handling a mix of front-desk support, phone communication, and clerical tasks. The person in this role will help keep administrative workflows running smoothly by managing information accurately and providing attentive support to internal teams and visitors. Responsibilities: • Manage day-to-day administrative activities to maintain an efficient and well-organized office environment. • Receive and direct incoming phone calls courteously, ensuring messages and inquiries reach the appropriate contacts. • Welcome visitors and provide front-desk coverage while maintaining a courteous and attentive presence. • Enter, update, and review data in office records and systems with a high level of accuracy and attention to detail. • Prepare, organize, and maintain documents, files, and other administrative materials for easy access and compliance. • Support staff with scheduling, routine correspondence, and general coordination of office needs. • Assist with clerical processes that help the team stay on track with daily priorities and administrative deadlines.
2026-06-18T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an Administrative Assistant to support a sales and marketing team in the drink and beverages industry in New York, New York. This Long-term Contract position will play an important role in keeping purchasing, budgeting, scheduling, and team support activities organized and on track. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working with internal stakeholders and external vendors. This role offers the opportunity to contribute to smooth business operations through strong administrative, financial, and logistical support. Responsibilities:• Oversee purchase order creation and follow-through, ensuring all requests are processed accurately and in accordance with company procedures.• Complete goods receipt activities and verify that delivered services or materials are properly documented in internal records.• Review and submit invoices in a timely manner, coordinating with finance partners and vendors to resolve discrepancies when needed.• Track spending against budgets, maintain up-to-date records of commitments, and help identify variances for business partners.• Support brand and cross-functional teams by preparing administrative updates related to budgets, procurement activity, and operational needs.• Manage request submissions and status tracking within internal systems while ensuring required documentation is complete and compliant.• Maintain organized files and audit-ready records for purchasing, financial, and administrative documentation.• Coordinate meeting logistics, including room reservations and scheduling support for workshops, team sessions, and cross-functional gatherings.• Assist with planning team meals, events, and group activities by handling vendor communication and logistical arrangements.
2026-06-19T00:00:00Z

Administrative Assistant

Meriden, CT
onsite
Temporary / Contract
19 - 22 USD / Hourly
About the Role Our client is seeking a detail oriented and friendly Administrative Assistant to support a small office of approximately 10 employees. This role will be a key part of the team, helping to keep daily operations running smoothly during a leave of absence while also providing additional support when other administrative team members are out on scheduled vacations. Based on general knowledge. Key Responsibilities Answer and direct incoming phone calls in a detail oriented and courteous manner Greet visitors and provide front desk support Maintain paper and electronic filing systems Assist with light calendar management and scheduling Help manage and organize email communications Provide general administrative support to the office as needed Partner with the administrative team to ensure coverage and continuity of support during absences Qualifications Front desk or receptionist experience preferred entry level are encouraged to apply Proficiency in Microsoft Office Suite is required Strong organizational skills and attention to detail detail oriented demeanor with a friendly, approachable attitude Ability to manage multiple priorities in a sometimes fast-paced or stressful environment
2026-06-24T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
21.375 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who enjoys creating an organized, welcoming environment while managing a variety of administrative tasks. The person in this role will serve as a key point of contact for incoming communications, maintain accurate records, and help ensure the office runs efficiently. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first impression for the organization. • Respond to incoming calls promptly, route messages to the appropriate team members, and provide helpful information when needed. • Perform a range of administrative support tasks, including scheduling, document preparation, filing, and general office coordination. • Enter, update, and maintain records with a high level of accuracy to support day-to-day business operations. • Monitor office workflows and assist with routine clerical duties to keep processes organized and on schedule. • Support reception coverage and handle basic office communications in a courteous and efficient manner.
2026-06-23T00:00:00Z

Office Assistant/ Admin Assistant

Shelton, CT
onsite
Permanent / Full Time
24 - 28 USD / Hourly
Job Title: **Part-Time (PERMANENT)** Office Assistant Location: Shelton, CT (Onsite) Schedule: Part-Time, 20–25 hours per week- FLEXIBLEEmployment: Depending on experience (within the range of $24/hour-$28/hour) Employment Type: Permanent A professional services firm in Shelton, CT is seeking a dependable and organized General Office Assistant to support daily administrative operations in a small office environment of approximately 20 employees. This is a permanent, onsite opportunity ideal for someone who enjoys variety in their day and thrives in a professional office setting. Responsibilities<ul><li>Answer and direct incoming phone calls</li><li>Manage filing and document organization</li><li>Handle incoming and outgoing shipments/packages</li><li>Provide general administrative and office support</li><li>Assist with maintaining office organization and workflow</li><li>Support staff with day-to-day operational needs</li></ul>Qualifications<ul><li>2+ years of general office or administrative experience</li><li>Strong computer skills and comfort learning office systems</li><li>Professional communication and interpersonal skills</li><li>Ability to multitask and stay organized in a fast-paced environment</li></ul> To apply, please send your resume to Daniele.zavarella@roberthalf(com)
2026-05-29T00:00:00Z

Executive Administrative Assistant

New York, NY
onsite
Temporary / Contract
34 - 37 USD / Hourly
We are seeking a highly organized and proactive Administrative Assistant to support senior-level executives and investment banking professionals. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide high-level administrative support to executives, operating independently with minimal direction</li><li>Manage complex calendars, scheduling meetings and resolving conflicts</li><li>Coordinate domestic and international travel arrangements, including detailed itineraries</li><li>Prepare and submit expense reports accurately and in compliance with company policies</li><li>Manage a high volume of emails, prioritizing and responding in a timely, professional manner</li><li>Handle incoming calls, triage inquiries, and ensure appropriate follow-up</li><li>Partner with administrative team members to ensure seamless coverage and collaboration</li><li>Maintain confidentiality and professionalism in all interactions</li></ul>
2026-06-24T00:00:00Z

Executive Assistant

Stamford, CT
onsite
Temporary to Hire
28 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support in a services environment in Stamford, Connecticut. This contract position offers the potential for a permanent role and is ideal for someone who thrives in a fast-paced onsite setting, brings excellent judgment, and delivers strong support to senior leaders and visitors alike. The role calls for strong coordination skills, careful attention to detail, and the ability to manage competing priorities with efficiency. Responsibilities: • Welcome clients, guests, and internal visitors in a courteous manner while ensuring a positive onsite experience. • Organize executive calendars by arranging meetings, confirming schedules, and helping leaders stay aligned on priorities. • Prepare, review, and submit monthly expense reports using Concur with a high degree of accuracy and timeliness. • Handle domestic and international travel planning, including itineraries, reservations, and related logistics. • Oversee conference room bookings and support meeting setup to ensure spaces are ready for internal and external attendees. • Contribute to office coordination efforts and provide administrative assistance for special projects and day-to-day operations. • Deliver flexible administrative support as business needs arise, responding quickly to changing requests and priorities.
2026-06-22T00:00:00Z

Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
We are looking for an organized and resourceful Executive Assistant to support leadership operations in White Plains, New York. This position combines high-level administrative coordination with bookkeeping responsibilities, making it ideal for someone who can manage schedules while maintaining financial accuracy. The successful candidate will help keep daily activities running smoothly, communicate effectively with stakeholders, and handle accounting-related tasks with strong attention to detail. Responsibilities: • Coordinate executive schedules, arrange meetings, and organize travel plans to ensure efficient time management. • Create agendas, compile supporting documents, and prepare follow-up communications after meetings. • Maintain orderly records and documentation so important information is easy to retrieve when needed. • Review and process expense submissions, invoices, and purchase orders with accuracy and timeliness. • Support assigned initiatives and track progress on special projects to help meet business priorities. • Serve as a key point of contact between leadership and internal or external partners, promoting clear communication. • Prepare, edit, and proofread business correspondence, presentations, and reports for accuracy and professionalism. • Use bookkeeping tools to manage accounts payable, accounts receivable, and bank reconciliations in support of daily financial operations. • Anticipate leadership needs, balance competing deadlines, and adjust priorities to keep deliverables aligned with organizational goals.
2026-05-29T00:00:00Z

Executive Assistant

Greenwich, CT
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an Executive Assistant to support daily operations for a non-profit organization in Greenwich, Connecticut. This is a Contract position for a highly organized, detail-oriented individual who can manage shifting priorities, anticipate needs, and keep administrative activities moving efficiently. The ideal candidate brings sound judgment, strong discretion, and the ability to coordinate schedules, materials, and communications in a fast-paced environment. Responsibilities: • Manage complex calendars, coordinate meetings, and keep daily schedules organized to support executive priorities. • Prepare documents, materials, and other resources needed for ongoing activities, appointments, and internal discussions. • Arrange travel logistics, including bookings and itinerary coordination, while ensuring plans align with business needs. • Oversee permit-related administrative tasks by gathering information, tracking progress, and following through on required steps. • Communicate with external manufacturers and other partners to help maintain smooth day-to-day coordination. • Handle a variety of administrative requests and time-sensitive assignments with flexibility and professionalism. • Anticipate operational needs, identify next steps, and provide proactive support to keep workstreams on track. • Maintain accurate records and use technology effectively to organize information, communications, and scheduling details.
2026-06-18T00:00:00Z

Executive Assistant

Brooklyn, NY
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an Executive Assistant to support leadership within a real estate property and facilities management environment in Brooklyn, New York. This Long-term Contract opportunity is ideal for someone who excels at keeping schedules organized, coordinating executive-level logistics, and ensuring day-to-day operations run smoothly. The role requires strong attention to detail, sound judgment, and the ability to manage competing priorities in a fast-paced setting. Responsibilities: • Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts to keep leadership on track. • Organize domestic and, when needed, broader travel logistics, including itinerary planning, reservations, and related coordination. • Support meeting preparation by arranging executive sessions, confirming attendees, and ensuring materials are ready in advance. • Serve as a central point of coordination for leadership activities, helping align schedules, communications, and administrative needs. • Track time-sensitive commitments and follow up on outstanding items to help maintain momentum on key priorities. • Handle a range of administrative tasks with discretion, accuracy, and a high level of professionalism.
2026-06-22T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a fast-paced Marketing/PR environment in New York, New York. This Long-term Contract opportunity is ideal for someone who excels at keeping complex schedules organized, managing detailed travel coordination, and ensuring day-to-day executive operations run smoothly. The right candidate will bring sound judgment, strong attention to detail, and the ability to manage shifting priorities with professionalism and discretion. Responsibilities: • Oversee complex executive calendars, resolve scheduling conflicts, and coordinate appointments across multiple stakeholders. • Arrange domestic and international travel plans, including flights, hotels, ground transportation, and itinerary preparation. • Manage travel logistics proactively to ensure executives are fully prepared for meetings, events, and business commitments. • Prepare, review, and submit expense reports with accuracy and in alignment with company policies. • Coordinate executive meetings by organizing schedules, confirming attendance, and supporting meeting logistics. • Serve as a key point of coordination for time-sensitive administrative activities and changing executive priorities. • Maintain clear communication with internal teams and external contacts to support seamless scheduling and travel execution.
2026-06-18T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Office Assistant to support daily workplace operations. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming office environment, coordinating front-desk activities, and keeping shared spaces running smoothly. In this role, you will assist employees, visitors, and candidates while helping with office services, events, and administrative support. You will also partner with workplace and cross-functional teams to maintain an organized, efficient, and detail-oriented onsite experience. Responsibilities:• Create a positive first impression by greeting employees, guests, and candidates with a service-focused approach.• Keep the reception area and common spaces tidy, stocked, and ready to support a welcoming office atmosphere.• Receive incoming packages and deliveries, monitor their arrival, and promptly alert employees when items are ready for pickup.• Coordinate daily lunch arrangements by managing vendor selections, welcoming couriers, and organizing meal setup for large onsite groups.• Use workplace tools to monitor desk usage and help maintain visibility into where teams are seated throughout the office.• Prepare recurring security-related reports, including summaries of metrics and patterns connected to workplace incidents.• Help organize in-office gatherings such as team events, social functions, and team socials by handling schedules, materials, budgets, and vendor communication.• Work closely with the Workplace team and internal stakeholders to support operational initiatives and ongoing office projects.• Provide administrative assistance for workplace processes, including offboarding tasks, expense-related coordination, visitor management, and ticket follow-up.
2026-06-22T00:00:00Z

Office Assistant

Wassaic, NY
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are seeking an Office Assistant for the Wassaic, NY area. This candidate will provide general administrative support to ensure the day-to-day operations of an office run smoothly. This role will involve handling basic clerical tasks, supporting team members with organization and communication, and acting as a central point of coordination for administrative needs. Responsibilities: -Answer and route incoming calls; greet and assist visitors-Manage calendars, schedule meetings, and coordinate logistics-Handle incoming/outgoing mail, packages, and office supplies-Perform data entry, filing, and document management-Support team with administrative tasks such as reporting and correspondence-Maintain organized office systems and ensure smooth day-to-day operations
2026-06-17T00:00:00Z

Office Assistant

Bridgeport, CT
onsite
Permanent / Full Time
48000 - 54000 USD / Yearly
Office Assistant (construction company)Direct-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. We are looking for an Operations Administrator to support daily business activities and help maintain accurate, well-organized records in Bridgeport, Connecticut. This position plays an important role in keeping administrative and operational tasks on track by coordinating documentation, reviewing information for accuracy, and assisting with payroll-related processes. The ideal candidate is detail-oriented, comfortable working with data and office systems, and able to manage multiple priorities in a fast-paced environment. Responsibilities:<ul><li>Support daily office operations by entering data, auditing records for accuracy, and keeping documentation current.</li><li>Process and update work order information in designated systems while maintaining supporting operational logs and records.</li><li>Analyze contract-related paperwork and arrange supporting documents for internal administrative use.</li><li>Help facilitate payroll administration by validating submitted hours, resolving variances, and supporting accurate time reporting.</li><li>Observe ongoing workflows and follow through on outstanding tasks to promote efficiency and timely completion.</li><li>Oversee document handling activities such as filing, storage coordination, and secure retention of records.</li><li>Leverage Microsoft Office tools to develop, revise, and maintain spreadsheets, reports, and other business documents.</li></ul> For immediate consideration, please apply today and/or email resume to Drew.Schroll@RobertHalf com. All inquiries will remain confidential.
2026-06-18T00:00:00Z

Sr. Administrative Assistant

New Haven, CT
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to provide high-level administrative support for a busy team in New Haven, Connecticut. This Long-term Contract position requires someone who can manage complex scheduling, coordinate travel, and keep daily operations organized along with high volume of phones with professionalism and discretion. The ideal candidate brings strong office support experience, excellent communication skills, and the ability to handle documentation and call coordination in a fast-paced environment. Responsibilities:• Oversee executive and team calendars, resolving scheduling conflicts and ensuring appointments are organized efficiently.• Coordinate domestic and international travel plans, including itineraries, reservations, and related logistical details.• Prepare, organize, and maintain export and import documentation with accuracy and attention to deadlines.• Arrange conference calls and support meeting coordination by confirming participants, schedules, and required materials.• Respond to inbound calls professionally, direct inquiries appropriately, and relay important messages in a timely manner.• Provide day-to-day administrative support such as document preparation, correspondence, filing, and general office coordination.• Use Microsoft Office applications to create reports, manage spreadsheets, prepare presentations, and support departmental workflows.• Support work involving Epic EMR and Epic system tools, including administrative tasks tied to record management and system-based processes.
2026-06-24T00:00:00Z

Office Administrator

New York, NY
onsite
Permanent / Full Time
131000 - 197000 USD / Yearly
We are looking for an experienced Office Administrator to oversee daily business operations for a legal office. This role combines people management, financial coordination, and facilities oversight to support a productive and well-organized workplace. The ideal candidate brings strong leadership, sound judgment, and the ability to manage multiple administrative priorities in a fast-paced services environment. Responsibilities: • Lead hiring coordination for staff in partnership with Human Resources, supporting candidate selection and onboarding activities. • Organize training, orientation, and ongoing development initiatives for staff, while also assisting with attorney onboarding and office integration. • Oversee the performance review cycle for office employees and help address employee relations matters, including recognition, coaching, disciplinary actions, and separations in collaboration with Human Resources. • Manage administrative budgeting by supporting annual operating and capital planning, monitoring expenses, and reviewing spending against budget expectations. • Support financial operations through billing coordination, collections tracking, accounts receivable reporting, cash receipt monitoring, and review of related office financial data. • Administer vendor payments and check processing, assist with banking and trust-related matters, and partner with Procurement on service and supply agreements. • Supervise office services such as reception, mail handling, document distribution, supply management, scanning, and conference call coordination to ensure smooth daily operations. • Coordinate workspace maintenance, office moves, repairs, landlord communications, asset tracking, and safety and security practices for the physical office environment. • Interpret and apply local office procedures, oversee records and information management processes, and evaluate operational needs to improve resource allocation and administrative effectiveness.
2026-06-24T00:00:00Z

Legal Assistant

White Plains, NY
onsite
Permanent / Full Time
90000 - 105000 USD / Yearly
Mid-sized law firm located in Westchester, NY is seeking a Legal Assistant to support its thriving Commercial Real Estate practice group. The ideal candidate will have 5+ years of prior law firm experience and strong working knowledge of commercial real estate transaction processes, including closings, due diligence, title, surveys, financing, leasing, and post-closing follow-up. Job duties include preparing and revising contracts, leases, closing documents, financing documents, entity documents, assist with commercial real estate closings, and perfom administrative duties (open client matters, processing time entries, managing attorney calendars, etc.). This is an in-office position (9am - 5pm). The firm offers comprehensive medical benefits. Great opportunity to join an established firm with a stellar reputation!
2026-06-18T00:00:00Z

Legal Assistant

White Plains, NY
onsite
Temporary / Contract
30 - 35 USD / Hourly
Robert Half is seeking a polished and detail-oriented Legal Administrative Assistant for a temporary opportunity supporting a busy legal team focused on real estate and transactional work. This role is ideal for a corporate professional who can step in quickly and provide reliable administrative support in a fast-paced environment. Location: Onsite in White Plains, NY (Monday–Friday, 9:00 AM–5:00 PM), Duration: Temporary (with potential for extension) Pay Rate: $30-$35/hour Key Responsibilities<ul><li>Provide day-to-day administrative support to attorneys and legal team members</li><li>Manage and maintain legal documents within a document management system</li><li>Prepare, format, proofread, and edit legal documents and correspondence</li><li>Handle printing, scanning, copying, and distribution of documents with accuracy and efficiency</li><li>Maintain organized physical and electronic filing systems</li><li>Assist with document coordination and general administrative tasks across the team</li><li>Support preparation of transactional materials, including contracts, leases, and closing documents</li><li>Ensure strict confidentiality of sensitive client and firm information</li></ul>
2026-06-24T00:00:00Z

Legal Assistant

White Plains, NY
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
Seeking a skilled Legal Assistant to join our Financial Services Litigation Group in White Plains, New York. In this role, you will provide critical support to attorneys, ensuring the seamless preparation and management of legal documents, client files, and trial materials. This position offers an exciting opportunity to work in a fast-paced environment while contributing to the success of a dynamic legal team. Role offers hybrid schedule, comprehensive benefits, and extensive PTO. Responsibilities:• Draft, review, and prepare legal documents, including correspondence, pleadings, motions, notices, and briefs.• Ensure compliance with state (New York and Connecticut) and federal court rules, including e-filing procedures.• Support attorneys with trial preparation tasks and provide assistance during trials as needed.• Conduct and manage bankruptcy searches and oversee all aspects of New York foreclosure sales.• Coordinate and schedule meetings, conference calls, and video conferences for attorneys.• Submit administrative forms such as check requests and expense reports, ensuring accuracy and timeliness.• Maintain and organize client files in both electronic and physical formats.• Collaborate with Office Services to manage large-scale document production and scanning projects.• Open and close client matters, ensuring proper documentation and adherence to firm procedures.• Provide general administrative and clerical support across the firm as part of the legal support team.
2026-06-03T00:00:00Z