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11 results for Entry Level Administrative Assistant Portuguese Required in North Miami, FL
- Miami Beach, FL
- onsite
- Temporary to Hire
- 0 - 0 USD / Yearly
- We are looking for an experienced Administrative Assistant to support daily office operations in Miami Beach, Florida. This Contract to permanent opportunity is ideal for someone who enjoys creating order, managing front-desk communication, and keeping administrative tasks moving efficiently. The person in this role will serve as a key point of contact for visitors and callers while providing dependable clerical and data support across the office.<br><br>Responsibilities:<br>• Welcome visitors, handle front-desk activity, and create a detail-oriented first impression for the office.<br>• Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.<br>• Perform a variety of administrative tasks such as organizing files, preparing documents, and maintaining office records.<br>• Enter, update, and verify information in internal systems with a strong focus on accuracy and timeliness.<br>• Coordinate general office support activities to help ensure smooth day-to-day operations.<br>• Assist with scheduling, correspondence, and routine clerical duties for team members and leadership as needed.<br>• Maintain orderly administrative processes and help track important information, documents, and follow-up items.
- 2026-11-10T00:00:00Z
- Delray Beach, FL
- onsite
- Permanent / Full Time
- 50000 - 55000 USD / Yearly
- <p>Administrative Assistant</p><p>Position Summary</p><p>We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to ensuring the office runs efficiently.</p><p>Key Responsibilities</p><ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Prepare, edit, and format documents, presentations, and reports.</li><li>Maintain organized filing systems, both electronic and physical.</li><li>Coordinate travel arrangements, including flights, hotels, and itineraries.</li><li>Assist with meeting logistics, including agendas, materials, and meeting notes.</li><li>Process expense reports and support basic invoice and purchase order administration.</li><li>Serve as a point of contact for vendors, clients, and internal stakeholders.</li><li>Order and maintain office supplies and equipment.</li><li>Assist with special projects and other administrative tasks as assigned.</li></ul><p><br></p>
- 2026-10-20T00:00:00Z
- Miami, FL
- onsite
- Temporary / Contract
- 0 - 0 USD / Yearly
- <p>We are seeking a highly organized and polished Bilingual Spanish Executive Assistant to provide high-level administrative support to senior leadership. This individual will serve as a key point of contact, manage complex schedules, coordinate meetings and travel, and help ensure day-to-day operations run smoothly.</p><p><br></p><p>The ideal candidate is proactive, detail-oriented, professional, and comfortable working in a fast-paced environment. Fluency in both English and Spanish is required, as this role will regularly communicate with internal and external contacts in both languages.</p><p><br></p><p>Responsibilities</p><ul><li>Provide direct administrative support to executives and senior leadership</li><li>Manage complex calendars, meetings, appointments, and scheduling priorities</li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics</li><li>Prepare correspondence, presentations, reports, and other business documents</li><li>Handle incoming calls, emails, and requests with professionalism and discretion</li><li>Communicate with clients, vendors, employees, and business partners in both English and Spanish</li><li>Coordinate meetings, conference calls, and special events</li><li>Prepare meeting agendas, materials, and follow-up items</li><li>Track deadlines, action items, and important projects</li><li>Process expense reports, invoices, and other administrative documentation</li><li>Maintain confidential and sensitive information</li><li>Assist with special projects and additional administrative responsibilities as needed</li></ul><p><br></p>
- 2026-10-23T00:00:00Z
- North Miami Beach, FL
- onsite
- Temporary / Contract
- 26 - 28 USD / Hourly
- <p>We are looking for an experienced Spanish Speaking Sr. Administrative Assistant to support executive leadership and help keep daily office operations running smoothly in North Miami Beach, Florida. This Long-term Contract position is ideal for someone who thrives in a fast-paced, detail-focused setting, enjoys coordinating details for multiple leaders, and brings an experienced, service-oriented approach to workplace support. The role combines executive-level administrative coordination with hands-on office oversight, requiring strong judgment, organization, and clear bilingual communication.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate complex calendars, meetings, and daily priorities for a group of executive leaders to ensure schedules remain organized and efficient.</p><p>• Arrange business travel, prepare itineraries, and process expense documentation with accuracy and attention to deadlines.</p><p>• Oversee day-to-day office operations for a busy workplace, helping maintain an orderly, efficient, and well-supported environment.</p><p>• Serve as a primary point of contact for external vendors, managing communications and helping resolve office-related needs in a timely manner.</p><p>• Support meeting logistics by preparing agendas, organizing conference calls, and ensuring leaders have the materials they need.</p><p>• Assist with administrative documentation, including handling business records and related office files with discretion and care.</p><p>• Provide high-level customer service to internal teams, executives, and visitors while representing the office with professionalism.</p><p>• Partner closely with colleagues across the office to keep administrative processes coordinated and responsive to business needs.</p>
- 2026-11-10T00:00:00Z
- North Miami, FL
- onsite
- Temporary / Contract
- 27 - 27 USD / Hourly
- <p>We are seeking a highly organized and collaborative <strong>Office Administrator / Executive Assistant</strong> to support a busy office environment and provide direct assistance to approximately <strong>5 executives</strong>. This role will serve as the <strong>main point of contact within the office</strong> and play a key part in ensuring smooth day-to-day operations for a <strong>40-person office.</strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage travel arrangements, calendars/agendas, and expense reporting for executives</li><li>Serve as the primary internal contact for office-related needs</li><li>Oversee office management duties, including maintaining an organized, professional office environment</li><li>Communicate and coordinate with external vendors</li><li>Provide administrative support in a fast-paced, executive-facing environment</li></ul><p><br></p>
- 2026-10-23T00:00:00Z
- North Miami, FL
- onsite
- Temporary to Hire
- 18 - 19 USD / Hourly
- <p>We are looking for a dependable Bilingual Spanish Receptionist to support daily front desk operations in North Miami, Florida. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming experience for visitors while keeping communication and administrative tasks organized. The person in this role will serve as a key point of contact for guests, callers, and internal staff, helping the office run smoothly through strong coordination and attention to detail.</p><p><br></p><p>Schedule: Candidates must be available to work two Saturdays per month as part of the regular schedule.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage the front desk by greeting visitors, directing them appropriately, and maintaining a welcoming first impression for the office.</li><li>Handle incoming calls through a multi-line phone system, route messages accurately, and respond to general inquiries in a timely manner.</li><li>Communicate professionally in both English and Spanish with visitors, callers, clients, and internal staff.</li><li>Coordinate calendars and arrange appointments, ensuring schedules are updated and communicated clearly to relevant team members.</li><li>Prepare, send, and respond to email correspondence with accuracy across internal and external contacts.</li><li>Enter and maintain data in office systems, keeping records current, organized, and easy to retrieve.</li><li>Organize physical and digital files to support efficient document management and day-to-day administrative needs.</li><li>Assist with routine clerical tasks using Microsoft Word, Excel, and Outlook to support office operations and reporting.</li><li>Provide courteous customer service by addressing questions, resolving basic issues, and escalating matters when needed.</li></ul><p><br></p>
- 2026-11-10T00:00:00Z
- 20, FL
- onsite
- Temporary / Contract
- 20 - 20 USD / Hourly
- <p>We are seeking a detail-oriented and customer-focused <strong>Patient Service Representative (PSR)</strong> to support patient registration, scheduling, and overall patient services. In this role, you will assist both new and existing patients, helping ensure a high level of service, efficiency, and professionalism. The ideal candidate is compassionate, organized, and able to manage multiple responsibilities in a fast-paced, team-oriented healthcare environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Uphold and support the Mission and Core Values of Saint John of God</li><li>Deliver exceptional customer service in all interactions with patients, visitors, volunteers, students, and staff</li><li>Facilitate patient registration while maintaining strict confidentiality</li><li>Conduct financial assessments, collect payments, and accurately record patient fees</li><li>Maintain logs, reports, and statistical data as required</li><li>Perform billing for assigned providers, ensuring accuracy and compliance with guidelines</li><li>Follow up on unresolved encounters and pending charges with providers</li><li>Communicate with program managers regarding schedules, no-shows, and cancellations</li><li>Conduct appointment confirmation calls</li><li>Run reports to ensure compliance with Meaningful Use Objectives, including Objectives 8 and 9</li><li>Perform clerical duties such as scanning and maintaining patient records</li><li>Support Medicaid and managed care processes, including insurance verification, eligibility screening and enrollment, and disenrollment procedures</li><li>Provide patients with information on available services within Camillus Health and throughout the community</li><li>Schedule new and follow-up patient appointments</li><li>Assist with additional departmental duties and special projects as assigned</li></ul><p><br></p>
- 2026-10-23T00:00:00Z
- Fort Lauderdale, FL
- remote
- Temporary / Contract
- 33.25 - 38.5 USD / Hourly
- <p>We are looking for an Executive Assistant to provide high-level administrative support the CEO. This contract position requires a detail-oriented candidate with relevant experience who can manage complex scheduling needs, coordinate travel logistics, and help keep executive priorities organized and moving forward. The ideal candidate is detail-oriented, responsive, and comfortable supporting leadership across the East Coast time zone, with occasional travel as needed.</p><p><br></p><p>Responsibilities:</p><p>• Oversee executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.</p><p>• Arrange domestic and, when needed, business travel by securing flights, lodging, ground transportation, and related itineraries.</p><p>• Coordinate executive meetings by organizing logistics, confirming attendance, and helping maintain well-structured agendas.</p><p>• Prepare and distribute travel plans, meeting details, and scheduling updates so leaders have accurate information at all times.</p><p>• Serve as a central point of administrative coordination, keeping priorities organized and supporting day-to-day executive operations.</p><p>• Monitor shifting schedules and adjust plans quickly to accommodate changing business needs and time-sensitive requests.</p><p>• Support leadership across East Coast working hours and provide dependable assistance with occasional travel-related needs.</p><p>• Maintain discretion while handling sensitive scheduling, communication, and administrative matters.</p>
- 2026-11-09T00:00:00Z
- Fort Lauderdale, FL
- onsite
- Permanent / Full Time
- 95000 - 135000 USD / Yearly
- We are looking for an experienced Executive Assistant to support senior leadership in Fort Lauderdale, Florida. This position is ideal for someone who thrives in a dynamic environment, handles sensitive matters with sound judgment, and keeps competing priorities organized. The right candidate will bring strong follow-through, excellent communication skills, and the ability to manage both daily executive support and longer-term coordination needs.<br><br>Responsibilities:<br>• Oversee a high-volume executive calendar, adjusting schedules as priorities shift while maintaining discretion in all communications and planning.<br>• Arrange domestic and international travel, including air, hotel, ground transportation, and detailed itineraries to ensure smooth business trips.<br>• Act as a trusted partner to senior leadership by helping manage priorities, anticipating needs, and keeping critical initiatives moving forward.<br>• Lead assigned projects from initial planning through final completion, working independently and providing updates when needed.<br>• Coordinate logistics for company gatherings and special events, including large annual retreats, employee functions, client engagements, and culture-focused activities.<br>• Respond quickly to urgent day-to-day requests while also identifying upcoming deadlines, potential conflicts, and areas requiring advance preparation.<br>• Monitor open action items and drive follow-up with internal teams to support timely completion of executive and business priorities.<br>• Support meeting preparation by organizing materials, scheduling discussions, and helping ensure key stakeholders are aligned in advance.
- 2026-11-09T00:00:00Z
- Davie, FL
- onsite
- Permanent / Full Time
- 70000 - 75000 USD / Yearly
- <p>We are looking for a proactive Executive Operations Assistant/Admin to support senior leadership in Fort Lauderdale, FL. This position is ideal for someone who can keep executive workflows organized, anticipate needs, and maintain momentum across a wide range of priorities. The successful candidate will bring strong administrative experience, sound judgment, and the ability to communicate effectively while managing a fast-moving environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee complex calendars for multiple leaders, ensuring meetings, calls, and key commitments are scheduled efficiently and without conflict.</p><p>• Organize executive meetings by preparing materials, confirming logistics, and helping leaders stay aligned on upcoming priorities.</p><p>• Participate in leadership discussions when needed, capturing clear notes and distributing meeting summaries with action items.</p><p>• Serve as a central point of coordination among executives and internal teams to keep communication streamlined and projects moving forward.</p><p>• Balance requests from several stakeholders at once, adjusting schedules and priorities as business needs shift.</p><p>• Manage core administrative duties such as document preparation, correspondence support, and day-to-day executive assistance.</p><p>• Arrange business travel and related itineraries, making sure plans are accurate, practical, and well coordinated.</p><p>• Use digital tools and platforms, including Zoom and AI-enabled resources, to improve efficiency and support executive operations.</p>
- 2026-10-19T00:00:00Z
- Downtown Miami, FL
- onsite
- Temporary / Contract
- 0 - 0 USD / Yearly
- Entry-Level Office Clerk / Accounts Payable Assistant Location: Downtown Miami, FL Industry: Legal Job Description A law office in Downtown Miami is seeking an entry-level Office Clerk to assist with daily administrative tasks and basic accounts payable functions. This is a great opportunity for someone looking to gain experience in a detail oriented legal office environment. The ideal candidate is organized, dependable, detail-oriented, and comfortable handling multiple tasks. Strong computer skills and a willingness to learn are essential. Responsibilities: Provide general administrative and clerical support to the office. Assist with accounts payable, including invoice entry, processing payments, and maintaining accurate records. Review invoices and supporting documentation for accuracy. Assist with expense tracking and basic account reconciliations. Maintain and organize files, documents, and records. Enter data into spreadsheets and accounting systems. Assist with scanning, copying, filing, and other office duties.
- 2026-10-27T00:00:00Z