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9 results for Office Specialist in Norfolk, VA

Accounting Specialist

Virginia Beach, VA
onsite
Temporary / Contract
18.21 - 23.00 USD / Hourly
We are looking for an experienced Accounting Specialist to join our team in Virginia Beach, Virginia. This long-term contract position offers the opportunity to work within a dynamic healthcare organization, assisting with key financial operations and customer interactions. If you have a strong background in accounting and enjoy problem-solving, this role is an excellent fit. Responsibilities: • Reconcile insurance premium payments and ensure accurate record-keeping. • Communicate with customers to provide clear explanations of their billing statements and resolve inquiries. • Perform daily accounting tasks, including managing accounts payable and receivable. • Investigate and resolve discrepancies in financial records or customer accounts. • Collaborate with internal teams to ensure timely and accurate processing of financial transactions. • Prepare and maintain detailed reports on billing and reconciliation activities. • Support audits by organizing and providing necessary documentation. • Monitor compliance with company policies and financial regulations. • Identify opportunities to improve efficiency in billing and reconciliation processes.
2026-03-25T17:58:44Z

Insurance Premium Specialist

Virginia Beach, VA
onsite
Temporary / Contract
20.90 - 24.20 USD / Hourly
We are looking for an experienced Insurance Premium Specialist to join our team in Virginia Beach, Virginia. In this long-term contract position, you will play a crucial role in managing insurance billing processes, ensuring accurate account reconciliation, and providing outstanding customer service. This opportunity is ideal for professionals with a strong accounting background and excellent communication skills. Responsibilities: • Process and reconcile insurance premiums to ensure accuracy and compliance with financial standards. • Communicate with customers to provide clear explanations of billing details and resolve inquiries effectively. • Perform detailed account reconciliations to maintain accurate financial records. • Collaborate with internal teams to address discrepancies and improve billing processes. • Ensure timely and accurate completion of all billing functions. • Monitor and report on account activities and discrepancies to relevant stakeholders. • Assist in maintaining accounting records and documentation for audits and compliance purposes. • Provide exceptional customer service by addressing client concerns and ensuring satisfaction. • Review and analyze financial data related to insurance premiums. • Identify opportunities for process improvements within the accounting and billing functions.
2026-03-25T18:04:13Z

Accounting Clerk

Chesapeake, VA
onsite
Temporary to Hire
18.00 - 24.00 USD / Hourly
The Bankruptcy Specialist plays a key role in managing and processing bankruptcy filings, ensuring compliance with legal requirements and company policies. This role supports attorneys, creditors, or financial institutions by maintaining accurate records and handling communication with legal parties and clients throughout the bankruptcy process.<ul><li>Review, research, and analyze bankruptcy filings.</li><li>Monitor case status through court dockets and legal portals</li><li>Prepare, process, and file legal documents such as proofs of claim, motions, and reaffirmation agreements</li><li>Maintain up-to-date case files and ensure compliance with all applicable regulations and deadlines</li><li>Communicate with attorneys, trustees, courts, and customers regarding status updates, required documentation, and case progression</li><li>Work with internal departments (e.g., collections, legal, customer service) to coordinate information and resolve discrepancies</li><li>Assist in audit preparation, reporting, and production of supporting bankruptcy related documentation</li><li>Stay current on bankruptcy laws and industry standards through ongoing training</li></ul>
2026-04-07T21:58:46Z

Data Entry

Hampton, VA
onsite
Temporary / Contract
23.00 - 27.00 USD / Hourly
We are looking for a skilled and detail-oriented Data Entry specialist to join our team on a contract basis in Hampton, Virginia. In this role, you will play a vital part in supporting accounting and donor management functions, ensuring accuracy and compliance with organizational policies. This position offers the opportunity to work in a dynamic environment, contributing to both administrative and operational processes. Responsibilities: • Monitor and report expenditures against approved budgets, highlighting any variances to leadership. • Ensure all transactions meet donor restrictions, grant requirements, and organizational policies. • Assist grant managers with purchase request processes and related documentation. • Generate purchase orders, coordinate with vendors, and track receipt of goods and services to ensure timely payments. • Record and acknowledge charitable donations in the donor management system, Raiser's Edge, while maintaining accurate records. • Prepare and issue donor receipts, acknowledgment letters, and tax-related documentation promptly. • Support annual giving campaigns and fundraising events through administrative and financial tasks. • Maintain and update donor database records to ensure accuracy and consistency. • Provide administrative support for the Associate Vice President, including managing calendars and scheduling meetings. • Organize and maintain both physical and digital filing systems for financial and administrative records.
2026-04-10T20:58:43Z

Accounting Clerk

Virginia Beach, VA
onsite
Permanent / Full Time
55000.00 - 60000.00 USD / Yearly
We are looking for an early-career Accounting Clerk to join a mission-driven organization in Virginia Beach, Virginia. This opportunity is well suited for someone who wants to strengthen their accounting knowledge through practical involvement in day-to-day financial operations. The role offers exposure to multiple areas of the accounting cycle while working closely with a collaborative team in a dynamic environment. Responsibilities:• Prepare and issue invoices for assigned work, ensuring billing records are accurate and submitted on time.• Support payment operations by reviewing vendor and subcontractor invoices and helping move accounts payable items through processing.• Examine employee expense submissions for completeness, policy alignment, and timely reimbursement handling.• Assist with recurring disbursement activities and help coordinate weekly payment runs.• Contribute to month-end, quarter-end, and year-end close tasks by organizing financial data and supporting required entries and documentation.• Reconcile accounts, research discrepancies, and help resolve variances to maintain reliable financial records.• Create, update, and maintain spreadsheets and financial reports using Excel and related systems.• Provide documentation and detail needed for audit requests and assist with other compliance-related financial reviews.• Help improve accounting workflows by documenting procedures and suggesting more efficient reporting and processing methods.• Take part in special assignments and cross-functional finance projects as business needs arise.
2026-04-23T12:23:44Z

Assistant Accounts Payable Clerk

Chesapeake, VA
onsite
Permanent / Full Time
45000.00 - 50000.00 USD / Yearly
We are looking for an Assistant Accounts Payable Clerk for a position located in Chesapeake, Virginia. This position supports day-to-day payment operations by helping ensure invoices are handled accurately, vendors receive timely responses, and financial records remain organized. The ideal candidate brings a detail-oriented approach, comfort with accounting systems, and the ability to manage multiple priorities in a fast-paced office environment. Responsibilities:• Enter and classify supplier invoices in the accounting system with a high degree of accuracy and consistency.• Compare purchase orders, invoices, and receipt records to confirm transactions are complete and properly supported.• Assist with preparing scheduled payments, including checks, electronic payments, and wire activity, in accordance with internal procedures.• Review vendor account statements, investigate variances, and help resolve billing or payment issues promptly.• Organize and maintain accounts payable records so documentation is complete, accessible, and audit-ready.• Communicate with vendors regarding payment timing, invoice questions, and account-related concerns in a thorough manner.• Contribute to month-end accounts payable activities by supporting reconciliations and closing tasks.• Provide general accounting and administrative assistance, including data entry, document management, and routine clerical support.
2026-04-23T22:13:47Z

Administrative Assistant

Hopewell, VA
onsite
Temporary / Contract
15.84 - 18.34 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position in Hopewell, Virginia. This role is ideal for someone who can keep schedules organized, maintain accurate records, and provide responsive administrative support in a fast-paced rental and leasing environment. The successful candidate will help coordinate documentation, update systems and reports, and communicate professionally with staff and participants. Responsibilities: • Coordinate calendars, arrange appointments, and provide day-to-day administrative support to office staff. • Maintain both digital and paper records, ensuring participant files are complete, organized, and handled according to program guidelines. • Enter and update information in Yardi or comparable housing management software with a high degree of accuracy. • Assist with document preparation and processing related to recertifications, interim changes, and routine correspondence. • Monitor reports, tracking logs, and workflow status to help keep departmental activities on schedule. • Answer inbound calls, greet visitors, and support front-desk and receptionist functions as needed. • Perform general office tasks such as filing, data verification, and document distribution to support efficient operations.
2026-04-21T14:44:30Z

Billing Clerk

Chesapeake, VA
onsite
Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Billing Clerk to join our team in Chesapeake, Virginia. In this Contract to permanent position, you will play a key role in ensuring accurate and timely billing processes while supporting the treasury department. The ideal candidate has a strong background in billing tasks and prior experience in banking or treasury operations. Responsibilities: • Input billing information accurately into the system to ensure timely processing. • Scan and organize invoices into the correct profiles for easy retrieval and record-keeping. • Manage and respond to billing-related inquiries through a shared inbox, providing clear and helpful communication. • Perform high-volume bank reconciliations across multiple locations with precision and attention to detail. • Collaborate with the treasury department to support financial operations and reporting. • Generate and review billing statements to ensure accuracy before distribution. • Utilize computerized billing systems to streamline processes and maintain data integrity. • Identify and resolve discrepancies in billing or payment records to maintain compliance. • Provide support for ongoing improvements in billing workflows and procedures.
2026-04-15T20:18:45Z

Accounts Receivable Clerk

Newport News, VA
onsite
Temporary / Contract
18.00 - 20.00 USD / Hourly
We are looking for an Accounts Receivable Clerk to support a Contract assignment in Newport News, Virginia. This role focuses on improving receivables operations by handling invoice-related transactions, organizing documentation, and assisting with reporting activities. The ideal candidate brings hands-on accounts receivable experience, strong Excel skills, and the ability to work through aging balances with accuracy and efficiency. Responsibilities: • Apply incoming payments accurately to open customer invoices and reconcile discrepancies as needed. • Retrieve invoice records, organize supporting documentation, and maintain complete files for reference and audit purposes. • Scan and index invoice materials to ensure records are accessible and properly maintained. • Assist with preparing recurring and ad hoc reports related to receivables activity, account status, and outstanding balances. • Review overdue accounts, follow established processes to address past-due items, and support collection cleanup efforts. • Verify account information for accuracy and help resolve billing or payment issues that affect account aging.
2026-04-24T18:08:48Z