Accounts Payable Specialist Jobs in Norfolk, VA

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Accounts Payable Clerk

Virginia Beach, VA
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Accounts Payable Clerk to join a manufacturing organization in Virginia Beach, Virginia. In this role, you will help maintain accurate payment records by handling a high volume of invoices, coordinating with vendors and internal teams, and ensuring financial information is entered correctly. This position is well suited for someone who is detail-oriented, dependable, and comfortable managing multiple priorities in a fast-paced accounting environment. Responsibilities:• Process a large daily volume of supplier invoices, ensuring each item is reviewed for accuracy before entry into the financial system.• Compare invoices against purchase orders and supporting records to confirm that billing details align with approved documentation.• Apply general ledger codes and project-related allocations as needed to support accurate accounting records.• Enter invoice information into the accounting platform and maintain organized digital documentation for audit and reference purposes.• Monitor shared accounts payable email inboxes and respond promptly to questions from employees and vendors regarding payment status or invoice issues.• Reconcile vendor statements and research discrepancies by working with suppliers and internal departments to reach timely resolution.• Complete credit-related paperwork for customers and vendors when requested, ensuring forms are accurate and properly submitted.• Sort and route incoming mail relevant to accounting operations and provide additional accounts payable or administrative accounting support as assigned.
2026-10-27T00:00:00Z

Payroll Specialist

Norfolk, VA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a Payroll Specialist to support a non-profit organization in Norfolk, Virginia. This position will oversee accurate and timely payroll processing for a large employee population across multiple states while helping maintain compliance with applicable wage, tax, and reporting requirements. The ideal candidate brings strong hands-on payroll expertise, experience with ADP Workforce Now, and the ability to manage high-volume payroll operations with precision. Responsibilities:• Process end-to-end payroll for a workforce of more than 500 employees, ensuring accuracy, timeliness, and proper documentation.• Administer multi-state payroll activities and apply federal, state, and local payroll regulations to maintain compliance.• Use ADP Workforce Now to manage payroll entries, review calculations, validate deductions, and finalize payroll runs.• Audit payroll data such as hours worked, earnings, garnishments, benefits, and tax withholdings to resolve discrepancies before payroll submission.• Investigate payroll questions from employees and internal stakeholders, providing clear and timely issue resolution.• Prepare payroll-related reports and support recordkeeping requirements for internal review, compliance, and reconciliation purposes.• Coordinate with HR and finance teams to ensure employee changes, compensation updates, and deductions are reflected correctly in payroll.• Support payroll process improvements and assist with payroll-related system updates or workflow changes when needed.
2026-10-30T00:00:00Z

Staff Accountant

Hampton, VA
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
We are looking for a detail-oriented Staff Accountant to support daily accounting operations and help maintain accurate financial records for the organization in Hampton, Virginia. This role contributes to month-end activities, reporting, and compliance efforts while working closely with internal teams across the business. The ideal candidate brings a solid foundation in general accounting, strong analytical ability, and a commitment to timely, precise financial execution. Responsibilities: • Support monthly and periodic close activities by preparing journal entries, completing reconciliations, and reviewing financial data for accuracy. • Process invoices, assign appropriate accounting classifications, establish new accounts as needed, and help maintain an organized general ledger. • Monitor accounts payable and accounts receivable activity, including payment verification, collections follow-up, and proper posting to designated accounts. • Reconcile bank statements, cash activity, payroll-related balances, and other key accounts while resolving discrepancies in a timely manner. • Prepare budget tracking and variance reporting that compares planned spending with actual results and highlights meaningful trends. • Partner with departments such as Purchasing and other internal teams to improve coding accuracy, posting consistency, and financial reporting support. • Maintain fixed asset records, track project-related capital costs, and record recurring depreciation expenses. • Assist with tax-related filings and provide documentation and support during internal and external audit activities. • Help uphold internal controls by monitoring accounting processes, reviewing data integrity, and recommending system or workflow improvements. • Contribute to special assignments and finance-related projects as directed by accounting leadership.
2026-10-27T00:00:00Z

Gift & Grant Accountant

Williamsburg, VA
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
We are looking for a detail-oriented Gift & Grant Accountant to support the financial stewardship of donor-restricted and sponsored funds in Williamsburg, Virginia. This role is responsible for maintaining accurate accounting records, ensuring compliance with funding terms, and delivering reliable reporting for grants, gifts, and endowments. The ideal candidate brings strong nonprofit or fund accounting experience, sound judgment in interpreting financial agreements, and a proactive approach to collaboration and process improvement. Responsibilities: • Oversee the full accounting administration of restricted gifts, grants, endowments, and similar funding sources, including account creation, ongoing maintenance, and final closeout activities. • Set up and manage general ledger structures, fund identifiers, project codes, and supporting schedules to ensure accurate tracking and reporting of restricted financial activity. • Prepare journal entries and complete recurring reconciliations for cash, investments, pledges, grants receivable, deferred revenue, and other related balance sheet accounts. • Support the lifecycle of sponsored and restricted funds by processing budget updates, releasing restrictions, tracking cost share, preparing billing or draw documentation when needed, and coordinating closeout requirements. • Examine grant awards, gift documentation, and related agreements to determine financial restrictions, reporting obligations, allowable spending, and compliance expectations. • Monitor transactions and fund balances to confirm expenses are correctly coded, properly supported, and aligned with donor intent, sponsor rules, institutional policy, and applicable accounting guidance. • Compile schedules and supporting materials for audits, compliance reviews, donor inquiries, and other internal or external reporting requests. • Produce regular financial reports, including budget-to-actual comparisons, fund balance summaries, and other analyses for leadership, program teams, donors, and sponsors. • Assist with month-end and year-end close by preparing account analyses, rollforwards, audit support, and financial statement schedules tied to restricted funds and endowments. • Work closely with Development, Finance, and program stakeholders to resolve discrepancies, strengthen reporting practices, and improve gift and grant accounting processes.
2026-10-28T00:00:00Z

4 results for Accounts Payable Specialist in Norfolk, VA