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24 results for Workplace Coordinator in Newport Beach, CA

Human Resources Coordinator

Vista, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is partnering with a growing food manufacturing company that is looking to add a Human Resources Coordinator to support its expanding workforce.This is an excellent opportunity for someone who enjoys working with people while keeping operations organized behind the scenes. You'll play a key role in recruiting, onboarding, employee relations, compliance, and HR administration. The ideal candidate enjoys a fast-paced environment, communicates well with employees at all levels, and is looking to continue building a long-term career in Human Resources.You'll work closely with HR leadership while supporting multiple departments across the organization and helping create a positive employee experience from hire through onboarding.Responsibilities<ul><li>Coordinate recruiting efforts, including scheduling interviews and communicating with candidates</li><li>Prepare onboarding paperwork and maintain employee files</li><li>Process employee status changes, promotions, and personnel updates</li><li>Assist with benefits enrollment and employment verifications</li><li>Maintain HRIS records and ensure data accuracy</li><li>Support employee engagement initiatives and company events</li><li>Assist with compliance, policy administration, and HR reporting</li><li>Respond to employee questions regarding HR policies and procedures</li><li>Partner with Payroll to ensure employee information is updated accurately</li></ul>
2026-07-30T00:00:00Z

Human Resources Coordinator

Fallbrook, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A rapidly expanding HVAC contractor is looking for an organized and people-focused Human Resources Coordinator to support recruiting, onboarding, employee records, and day-to-day HR operations. This position offers excellent exposure to all aspects of Human Resources while partnering closely with field technicians, office staff, and company leadership. The ideal candidate enjoys working with people, thrives in a fast-paced environment, and is passionate about creating a positive employee experience from hiring through onboarding. Responsibilities<ul><li>Coordinate new hire onboarding and orientation activities</li><li>Schedule interviews and communicate with candidates throughout the hiring process</li><li>Maintain confidential employee files and HRIS records</li><li>Process employee status changes and payroll-related documentation</li><li>Assist with benefits enrollment and employment verification</li><li>Support recruiting efforts by posting jobs and reviewing resumes</li><li>Ensure compliance with company policies and employment regulations</li><li>Assist with employee events, training programs, and special HR projects</li></ul>
2026-07-28T00:00:00Z

Coordinator

Burbank, CA
onsite
Temporary / Contract
30 - 32.5 USD / Hourly
We are looking for a detail-oriented Coordinator to support television casting administration in Burbank, California. This Long-term Contract position centers on managing performer documentation, contract workflows, compliance tracking, and related administrative processes with a high level of accuracy and discretion. The role partners with teams across casting, production, legal, finance, labor relations, payroll, and studio operations to keep records current and ensure required paperwork is completed on time. Responsibilities: • Manage performer agreements, onboarding forms, payment-related documents, and minor paperwork for television productions while maintaining accuracy and confidentiality. • Support day-to-day contract administration by assisting with document review, status updates, and research requests tied to active TV projects. • Enter, verify, and maintain data across casting administration systems and confidential databases for performers, agents, and project records. • Import payroll information from external providers and help reconcile documentation needed for timely processing. • Monitor contract progress, clearance status, and other compliance milestones to help ensure deadlines are met. • Prepare, organize, and submit documentation related to court approval requirements for minors. • Scan, archive, and preserve performer files so records remain complete, accessible, and audit-ready. • Maintain detailed tracking logs and coordinate special administrative assignments that support the broader Casting Administration team. • Communicate with internal partners across production, legal, finance, payroll, labor relations, and studio groups to resolve documentation issues and keep workflows moving.
2026-07-30T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary / Contract
28 - 28 USD / Hourly
DUTIES Provide administrative support to the Chief Compliance Officer/General Counsel that includes, but is not limited to: • Scheduling meetings, filing, records management, processing invoices and timesheets, and tracking expenses • Preparing corporate filings, meeting agendas, minutes, corporate resolutions and other correspondence • Routing contracts for execution • Processing subpoenas, liens and document requests • Assist with preparing draft legal documents for approval • Provide back-up administrative support to other C-Suite Executives • Work with other administrative staff to set-up for meetings, events and trainings EXPERIENCE • A minimum of two years’ experience providing direct administrative support to an Executive or Attorney • One year of experience working in a corporate legal department, law firm or compliance department required • Proficient in Outlook, PowerPoint, and Adobe Acrobat EDUCATION • Bachelor’s degree or paralegal certificate preferred.
2026-07-31T00:00:00Z

Administrative Coordinator

Carlsbad, CA
onsite
Temporary / Contract
24 - 29 USD / Hourly
Our client is looking for an Administrative Coordinator who enjoys being the person everyone depends on.A growing commercial property management company is seeking an organized professional to support executive leadership and daily office operations. This role offers a mix of administrative support, project coordination, tenant communication, and office management responsibilities. If you enjoy staying busy, solving problems, and helping multiple departments stay organized, this could be a great fit.This position provides exposure to accounting, operations, leasing, and property management while working in a collaborative and professional office environment.Responsibilities<ul><li>Coordinate meetings, calendars, and conference room schedules</li><li>Prepare reports, presentations, and correspondence</li><li>Assist with vendor communication and service requests</li><li>Process purchase orders, invoices, and administrative documentation</li><li>Maintain office files and electronic records</li><li>Support tenant communications and administrative requests</li><li>Order office supplies and coordinate facility needs</li><li>Assist with special projects for executive leadership</li></ul>
2026-07-30T00:00:00Z

Administrative Coordinator

Long Beach, CA
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
We are looking for an Administrative Coordinator to support daily operations and help maintain organized, responsive administrative services in Long Beach, California. This Long-term Contract position is ideal for someone who can manage communications, scheduling, and event-related coordination with professionalism. The role requires strong attention to detail, sound judgment, and the ability to keep multiple priorities moving efficiently in a fast-paced setting. Responsibilities: Respond to inbound phone, email, and walk-in inquiries in a timely and detail oriented manner Schedule client meetings and prepare/distribute supporting materials, including agendas and related documents Provide general administrative support to the department as needed Maintain financial records, assist with reporting and tracking, and serve as a point of coordination with the finance team Update profit and loss information and support departmental recordkeeping Review contracts for completeness before submitting to leadership Communicate with clients regarding billing and invoicing Represent the venue/property at meetings and events as needed Coordinate event-day logistics, including setup, load-in, breakdown, and strike Arrange event security and accommodate special event requirements Support must be eligible to work in the U.S. and partnership initiatives, including fulfillment activities Identify and research new business and event opportunities Help foster strong community relationships and outreach efforts Provide team support and coordination across event-related activities Perform additional responsibilities as assigned by management
2026-08-12T00:00:00Z

Referral Coordinator

Los Angeles, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
A Healthcare company is looking for a detail-oriented Referral Coordinator to support patient access to specialty care and related services in Los Angeles, California. This Referral Coordinator position focuses on coordinating referrals, securing authorizations, and maintaining clear communication with patients, providers, and payers to help ensure seamless continuity of care. The Referral Coordinator is organized, responsive, and comfortable managing insurance follow-up activities in a fast-paced clinical environment. Key Responsibilities:• Coordinate incoming referral requests for specialty consultations, diagnostic services, and external care providers, ensuring each case is handled accurately and promptly.• Confirm insurance coverage, benefits, and referral-related eligibility requirements before services are arranged or submitted for approval.• Obtain preauthorizations from health plans and follow through on payer requests to prevent delays in patient care.• Arrange referral appointments when needed and keep patients informed about next steps, scheduling details, and required documentation.• Monitor open referrals through completion, verify that visits occur as planned, and collect consultation notes or other records for the patient chart.• Update electronic health records and referral tracking tools with complete, timely documentation while reviewing entries for accuracy and reporting compliance.• Work closely with clinical staff and providers to resolve referral questions, communicate barriers, and escalate issues that may affect turnaround times.• Support patients by explaining the referral process, addressing concerns, and guiding them through insurance and specialty care requirements.• Contribute to reporting, staff meetings, and process improvement efforts aimed at strengthening referral workflows and patient service outcomes. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-08-11T00:00:00Z

Payroll Coordinator – Manufacturing

Vista, CA
onsite
Temporary / Contract
28 - 34 USD / Hourly
A growing manufacturing company is adding a Payroll Coordinator to support its expanding workforce.This is an excellent opportunity for someone who enjoys payroll but also wants exposure to accounting and Human Resources. You'll work with a collaborative finance team while ensuring employees are paid accurately and on time. The company offers a supportive culture, consistent hours, and opportunities to grow into senior payroll or accounting positions.Responsibilities<ul><li>Process weekly and bi-weekly payroll for hourly and salaried employees</li><li>Review timecards and resolve payroll discrepancies</li><li>Process employee status changes, garnishments, and deductions</li><li>Reconcile payroll reports and prepare journal entries</li><li>Assist with payroll tax reporting and year-end processing</li><li>Respond to employee payroll questions</li><li>Maintain payroll records and confidential employee information</li><li>Support month-end accounting activities related to payroll</li></ul>
2026-07-29T00:00:00Z

Logistics Coordinator

Carlsbad, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
Join a Fast-Moving Health & Wellness Company Where Logistics Actually MattersA growing health and wellness company in Carlsbad is looking for a Logistics Coordinator to help keep products moving from suppliers through distribution and ultimately into customers' hands. This is a great opportunity for someone who enjoys working in a fast-paced environment, communicating with vendors, and solving problems before they become bigger issues. You'll work closely with Purchasing, Warehouse, Customer Service, and Operations to coordinate orders, track inventory, and make sure shipments stay on schedule. The ideal candidate is organized, proactive, and comfortable juggling several moving pieces at once. Responsibilities<ul><li>Coordinate inbound and outbound shipments with carriers and vendors</li><li>Monitor purchase orders and shipment status from order through delivery</li><li>Track inventory levels and communicate potential shortages to Operations</li><li>Schedule freight pickups and deliveries</li><li>Maintain accurate shipping and receiving documentation</li><li>Enter and update logistics information within ERP and inventory systems</li><li>Communicate with vendors regarding order confirmations and delays</li><li>Investigate damaged, missing, or delayed shipments</li><li>Assist with inventory counts and reconciliation</li><li>Prepare logistics and inventory reports for management</li><li>Partner with Customer Service to resolve order and delivery issues</li><li>Help identify opportunities to improve shipping and fulfillment processes</li></ul>
2026-08-12T00:00:00Z

Transportation Coordinator

Oceanside, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Keep Trucks, Materials, and Projects Moving in the Right DirectionOur client is a busy construction materials company in Oceanside that is hiring a Transportation Coordinator to support daily deliveries throughout San Diego County. This role is perfect for someone who thrives in a high-volume environment and enjoys coordinating drivers, customers, vendors, and internal operations.You'll be at the center of the action, making sure materials arrive when they're needed and helping the team quickly resolve scheduling or delivery issues. Construction, logistics, dispatch, or transportation experience will all translate well into this position.Responsibilities<ul><li>Coordinate daily delivery schedules for drivers and customers</li><li>Schedule pickups and deliveries based on project timelines</li><li>Communicate delivery times and updates to customers</li><li>Monitor driver routes and shipment progress</li><li>Adjust schedules when delays, traffic, or last-minute changes occur</li><li>Maintain delivery tickets, bills of lading, and transportation records</li><li>Coordinate with warehouse and yard personnel regarding material availability</li><li>Enter orders and delivery information into internal systems</li><li>Communicate with drivers throughout the day regarding route changes</li><li>Investigate delivery discrepancies and customer concerns</li><li>Prepare daily transportation reports</li><li>Assist Operations leadership with scheduling and process improvement</li></ul>
2026-08-12T00:00:00Z

HR Coordinator

Elfin Forest, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
Help Build the Team Behind a Growing Construction BusinessA successful commercial construction company is looking for an HR Coordinator to support recruiting, onboarding, payroll administration, employee records, and compliance. This is a great fit for an HR professional who enjoys a fast-paced environment and wants exposure to both office and field employees.You'll partner with Project Managers, Operations, and company leadership while helping keep HR processes organized and employees supported.Responsibilities<ul><li>Coordinate recruiting for office and field positions</li><li>Schedule interviews and communicate with candidates</li><li>Manage new hire onboarding and employment documentation</li><li>Maintain employee files and HRIS records</li><li>Process employee changes and payroll-related updates</li><li>Assist with benefits administration</li><li>Track licenses, certifications, and required training</li><li>Support workers' compensation and leave documentation</li><li>Assist with HR compliance and policy administration</li><li>Prepare HR reports and employee communications</li></ul>
2026-08-11T00:00:00Z

UM Coordinator

Long Beach, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
A healthcare company is looking for a detail-oriented UM Coordinator to support utilization management operations for a healthcare organization in Long Beach, California. This UM Coordinator opportunity is ideal for someone with experience in healthcare administration who can manage authorization workflows, maintain accurate records, and provide responsive support to providers. The UM Coordinator follows a Wednesday through Sunday schedule after training, with three days onsite and weekend work performed remotely. Key Responsibilities:• Review and process prior authorization submissions using the designated authorization platform while ensuring information is complete and accurate.• Confirm member coverage, benefit details, and participating provider status before advancing requests for review.• Maintain thorough documentation of case updates, outreach efforts, provider interactions, and authorization determinations in the appropriate systems.• Track urgent and routine request timelines closely to help ensure compliance with internal standards and regulatory turnaround requirements.• Respond to inbound calls, faxes, and portal inquiries from provider offices and route clinical matters to UM nursing staff when escalation is needed.• Perform high-volume data entry and administrative support tasks with a strong focus on accuracy, organization, and timely follow-up.• Coordinate communication across teams to help keep authorization activity moving efficiently and resolve issues that may delay processing. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-08-12T00:00:00Z

Accounting and Administrative Coordinator

Cypress, CA
onsite
Permanent / Full Time
58240 - 66560 USD / Yearly
We are looking for an organized Accounting and Administrative Coordinator to support day-to-day financial, human resources, and office operations in Cypress, California. This position is ideal for someone who can balance detailed accounting work with administrative coordination while maintaining accuracy, responsiveness, and strong internal support. The role contributes across accounts payable, receivables, reporting, employee documentation, and general office needs to help keep business functions running smoothly. Responsibilities: • Manage invoice entry, payment processing, and supporting documentation to ensure timely and accurate accounts payable activities. • Assist with receivables tasks such as posting customer payments, applying cash, and maintaining current account records. • Enter and update financial and operational data in the business system while helping preserve reliable records for reporting and month-end activities. • Coordinate order-related administrative tasks and maintain documentation that supports accounting accuracy and operational follow-through. • Provide support for monthly close procedures, reconciliations, inventory-related recordkeeping, and periodic count activities as needed. • Help administer human resources processes by preparing onboarding paperwork, assisting with benefits documentation, and coordinating interview logistics and employee communications. • Support office operations by working with vendors, arranging maintenance or equipment service, and assisting with workplace and event coordination. • Contribute to process documentation, cross-training efforts, and internal control practices that strengthen continuity and compliance across accounting and administrative functions.
2026-08-10T00:00:00Z

Receptionist / Office Coordinator

Vista, CA
onsite
Temporary / Contract
23 - 29 USD / Hourly
Be the person who makes the office feel organized from the moment someone walks through the door.A professional services company in Vista is looking for a Receptionist / Office Coordinator to serve as the first point of contact for clients, vendors, and employees. This role goes beyond traditional reception—the right candidate will help keep the entire office running smoothly.You'll have the opportunity to work with multiple departments, assist with administrative projects, coordinate office needs, and provide an exceptional experience to everyone who interacts with the company.Responsibilities<ul><li>Welcome clients, vendors, and visitors in a professional and friendly manner</li><li>Answer and route incoming calls</li><li>Manage the front desk and visitor sign-in process</li><li>Coordinate conference rooms and meetings</li><li>Sort incoming mail and packages</li><li>Maintain office supplies and place orders as needed</li><li>Assist with data entry and document preparation</li><li>Coordinate office maintenance and vendor appointments</li><li>Support scheduling and administrative projects</li><li>Assist Accounting and HR with basic administrative tasks</li><li>Maintain a clean, organized, and professional reception area</li></ul>
2026-08-10T00:00:00Z

Administrative and Events Coordinator

Walnut, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Position SummaryWe are seeking a highly organized and detail-oriented Administrative & Events Coordinator to support daily office operations while planning and executing company events from start to finish. This role requires a proactive, customer-focused professional who thrives in a fast-paced environment, excels at multitasking, and enjoys coordinating logistics to ensure seamless operations and successful events.Key Responsibilities<ul><li>Provide administrative support including scheduling, calendar management, correspondence, filing, and document preparation.</li><li>Answer phones, greet visitors, and serve as the primary point of contact for internal and external inquiries.</li><li>Coordinate meetings, conferences, and corporate events, including venue selection, vendor management, catering, travel arrangements, and event logistics.</li><li>Manage event timelines, budgets, registration, materials, and post-event follow-up.</li><li>Maintain office supplies, equipment, and vendor relationships to ensure efficient office operations.</li><li>Prepare reports, presentations, and meeting agendas using Microsoft Office applications.</li><li>Coordinate travel arrangements, expense reporting, and executive support as needed.</li><li>Collaborate with cross-functional teams to ensure successful execution of company initiatives and events.</li><li>Maintain accurate records, databases, and filing systems while ensuring confidentiality of sensitive information.</li><li>Assist with special projects and other administrative duties as assigned.</li></ul>Qualifications<ul><li>2+ years of administrative, office coordination, or event planning experience.</li><li>Excellent organizational, time management, and multitasking abilities.</li><li>Strong written and verbal communication skills with a professional and customer-focused approach.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with event management software is a plus.</li><li>Ability to prioritize competing deadlines and adapt to changing business needs.</li><li>Strong attention to detail and problem-solving skills.</li><li>Associate's or Bachelor's degree preferred, or equivalent work experience.</li></ul>Preferred Skills<ul><li>Experience coordinating corporate meetings, conferences, or special events.</li><li>Budget tracking and vendor management experience.</li><li>Strong interpersonal skills with the ability to build relationships across all levels of the organization.</li><li>Ability to work independently while contributing effectively to a collaborative team.</li></ul>Key Competencies<ul><li>Organization and planning</li><li>Event coordination</li><li>Administrative support</li><li>Customer service</li><li>Communication</li><li>Time management</li><li>Problem-solving</li><li>Attention to detail</li><li>Relationship building</li><li>Project coordination</li></ul>
2026-07-29T00:00:00Z

Event Coordinator

Azusa, CA
onsite
Temporary to Hire
22.9615 - 26.587 USD / Hourly
We are looking for a highly organized Event Coordinator to support a non-profit organization in Azusa, California. This contract opportunity with permanent potential combines event planning with administrative coordination, making it ideal for someone who thrives in a fast-paced environment and keeps details moving smoothly from start to finish. The person in this role will help deliver large on-site educational symposiums for hospital and medical community audiences while also providing day-to-day support with scheduling, calendar coordination, and meeting documentation. Responsibilities: • Coordinate on-site symposiums and related events for groups of approximately 200 to 400 attendees, ensuring each program is executed smoothly during regular business hours. • Manage event logistics from preparation through day-of support, including vendor communication, catering arrangements, room setup coordination, and attendee flow. • Serve as the primary point of contact for external partners and event suppliers to confirm timelines, services, and operational details. • Provide administrative support by organizing meetings, maintaining leadership calendars, and documenting key discussion points and follow-up items. • Create event materials and simple promotional pieces using Canva to support communications and themed program needs. • Welcome guests, assist with check-in activities, and offer on-site support to help visitors navigate event activities efficiently. • Track multiple moving parts across concurrent projects while maintaining accurate details, deadlines, and event documentation.
2026-08-12T00:00:00Z

Front Desk Coordinator

Santa Monica, CA
onsite
Temporary to Hire
22 - 28 USD / Hourly
A healthcare company is looking for a dependable Front Desk Coordinator to support a fast-paced dermatology practice in California. This Front Desk Coordinator is well suited for someone who enjoys creating a welcoming patient experience while keeping schedules, communications, and administrative details running smoothly. The Front Desk Coordinator will balance reception responsibilities with direct support for scheduling and travel coordination, requiring strong judgment, organization, and a detail-oriented approach. Key Responsibilities:• Welcome patients, visitors, and vendors with a courteous and detail-oriented approach that creates a positive first impression of the practice.• Manage front office activity by answering and routing calls, responding to inquiries, and coordinating the flow of daily appointments and walk-ins.• Maintain accurate patient information within electronic medical record systems and support timely updates to documentation as needed.• Collect co-pays and other patient payments in accordance with office procedures while ensuring accurate transaction handling.• Keep the reception area orderly, presentable, and stocked with necessary forms and office supplies throughout the day.• Oversee the calendar by arranging appointments, organizing meetings, and helping prevent scheduling conflicts.• Coordinate internal and external communications related to availability, priorities, and changing daily commitments.• Arrange business travel, including air transportation, lodging, ground transit, and detailed itineraries.• Respond quickly to travel or scheduling changes by adjusting plans and communicating updates to the appropriate parties. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-08-12T00:00:00Z

Front Desk Coordinator

Encinitas, CA
onsite
Temporary / Contract
24.5 - 28.5 USD / Hourly
If you're naturally warm, organized, and great with people, this is the kind of front-office opportunity where those skills really stand out.A busy dental practice in Encinitas is looking for a Front Desk Coordinator to join its patient-facing team. The practice is looking for someone who can create a welcoming experience while confidently managing scheduling, phones, patient records, and front-office administration.You'll be the first and last point of contact for patients, making professionalism, empathy, and attention to detail especially important.Responsibilities<ul><li>Welcome patients and manage front desk check-in and check-out</li><li>Answer incoming calls and assist patients with questions</li><li>Schedule and confirm appointments</li><li>Maintain accurate patient information and records</li><li>Collect copayments and process patient payments</li><li>Assist with insurance verification and basic eligibility inquiries</li><li>Coordinate treatment schedules with clinical staff</li><li>Follow up with patients regarding appointments and paperwork</li><li>Maintain an organized and professional reception area</li><li>Assist with general office administration as needed</li></ul>
2026-08-10T00:00:00Z

Proposal Coordinator

Riverside, CA
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for a Proposal Coordinator to support the development of clear, persuasive, and well-organized proposal materials for our team in Riverside, California. This role is ideal for someone who can manage multiple deadlines, translate complex information into compelling written content, and keep proposal efforts moving efficiently from kickoff through final submission. The successful candidate will work closely with internal stakeholders to assemble high-quality responses that align with client requirements and business goals. Responsibilities: • Coordinate the full proposal development process, ensuring timelines, deliverables, and submission requirements are met. • Draft, revise, and organize proposal narratives to create strong, client-focused response documents. • Gather input from subject matter experts and internal partners to build accurate and complete proposal content. • Review solicitation documents carefully to identify key requirements, response criteria, and compliance needs. • Maintain consistency, formatting, and quality across proposal materials prior to final delivery. • Track progress across multiple active proposals and follow up with contributors to keep projects on schedule. • Support the preparation of final proposal packages, including editing, proofreading, and version control. • Help refine response libraries and reusable content to improve efficiency and strengthen future submissions.
2026-08-04T00:00:00Z

Shipping & Logistics Coordinator

Los Angeles, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are seeking a highly organized and detail-oriented Shipping & Logistics Coordinator to oversee daily inbound and outbound shipment activities. This position plays a critical role in ensuring accurate freight coordination, timely deliveries, shipping documentation management, and effective communication with customers, carriers, and internal teams. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys problem-solving, and can manage multiple priorities while maintaining accuracy and exceptional follow-through. Key Responsibilities<ul><li>Coordinate and schedule LTL, FTL, local deliveries, will-call pickups, and direct shipments</li><li>Verify delivery locations and site requirements using tools such as Google Maps and Street View</li><li>Confirm shipping specifications, including residential vs. commercial delivery, dock availability, liftgate requirements, limited access locations, and appointment scheduling needs</li><li>Obtain, compare, and evaluate freight quotes from multiple carriers and brokers</li><li>Negotiate transportation rates, transit times, and service options to support operational needs</li><li>Maintain accurate shipment records, notes, attachments, and supporting documentation within Sage 50</li><li>Prepare and organize shipping documents, including packing slips, labels, bills of lading (BOLs), packing details, and related records</li><li>Partner with warehouse personnel, customer service, accounting, carriers, and customers to ensure smooth order fulfillment</li><li>Monitor shipment status and proactively follow up on tracking, delivery appointments, PODs, freight claims, redeliveries, and exceptions</li><li>Process shipments through FedEx, UPS, and other carrier systems as needed</li></ul>
2026-08-04T00:00:00Z

Marketing/Communications Coordinator

Los Angeles, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a Marketing/Communications Coordinator to support a wide range of marketing and communications initiatives in Los Angeles, California. This Long-term Contract position is ideal for someone who can keep multiple projects moving smoothly, communicate effectively with varied stakeholders, and produce high-quality marketing materials in a fast-moving environment. The right candidate will bring strong coordination skills, sound judgment under pressure, and a proactive approach to maintaining quality across campaigns and content. Responsibilities: • Coordinate multiple marketing and communications projects at the same time, ensuring timelines, priorities, and deliverables remain on track. • Partner with internal teams and stakeholders to gather input, align expectations, and keep initiatives progressing efficiently. • Assist in the development, review, and distribution of marketing content across email and other communication channels. • Support campaign execution by organizing assets, monitoring deadlines, and helping maintain consistency in brand messaging. • Review materials for accuracy, completeness, and overall quality before release, with additional quality assurance support as needed. • Help manage day-to-day marketing activities in a high-volume environment while adapting quickly to shifting priorities. • Contribute to corporate marketing efforts by coordinating communications materials and supporting outreach initiatives. • Provide occasional support for Spanish-language communication needs when applicable.
2026-08-12T00:00:00Z

Global Forwarding Coordinator

Long Beach, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a detail-oriented Global Forwarding Coordinator to support freight and transportation activities for a Contract assignment based in Torrance, California. This role is well suited for someone with experience in ocean imports, trucking coordination, drayage, or related logistics operations who can keep shipments moving efficiently while maintaining strong communication with customers and service partners. The assignment is expected to last at least one month, with the potential for extension, and follows a Monday through Friday, 8:00 AM to 5:00 PM schedule. Responsibilities:• Coordinate daily shipment activity across ocean import and domestic transportation moves to help ensure cargo progresses according to schedule.• Communicate with customers, carriers, trucking providers, and internal teams to provide timely updates, resolve service issues, and support smooth delivery execution.• Prepare, review, and maintain shipping records, operational documents, and status reports with a high level of accuracy.• Dispatch trucking and drayage resources as needed, confirming pickup and delivery details while addressing changes in transit plans.• Monitor freight milestones, identify delays or exceptions, and take appropriate action to minimize disruption to service.• Support auditing and reporting tasks by validating operational data, tracking performance details, and maintaining data integrity in company systems.• Follow transportation regulations, customer requirements, and standard operating procedures when handling documentation and shipment coordination.• Assist with order-related follow-up, collections support, and other administrative logistics activities required to keep operations organized and responsive.
2026-08-11T00:00:00Z

International Shipping Coordinator

Manhattan Beach, CA
onsite
Temporary to Hire
26 - 29 USD / Hourly
We are looking for an International Shipping Coordinator to support global order fulfillment for a retail organization in Manhattan Beach, California. This contract opportunity with potential for a permanent role is ideal for someone who can oversee export documentation, coordinate shipment activity across multiple international sources, and help keep orders moving accurately and on schedule. The person in this role will work closely with internal teams and external partners to manage invoicing, shipment records, and payment-related documentation while maintaining strong attention to detail throughout the process. Responsibilities: • Manage international shipment administration from origin through final documentation, ensuring orders are processed accurately and within required timelines. • Review commercial invoices, packing details, and related export paperwork to confirm consistency of product information, quantities, and pricing across internal records. • Partner with finance teams to investigate and resolve billing or price variances before invoices are finalized for shipment processing. • Coordinate with factories, vendors, distribution points, and global colleagues to address missing documents, clarify shipment details, and keep orders moving without delay. • Prepare and issue shipping paperwork such as commercial invoices, packing lists, certificates of origin, transportation instructions, and other export-related documents as needed. • Process order releases, shipment records, and pick ticket activity in internal systems while supporting accurate reporting for international accounts. • Communicate with customer service, customs, retail, distribution, and logistics partners to resolve order download issues, shipment discrepancies, and documentation concerns. • Track shipment progress and confirm cargo receipts, required signatures, and dated records are completed in accordance with operational deadlines. • Submit payment presentation documents to financial institutions or customers to support timely collection under letters of credit, documentary collections, wire transfers, or similar arrangements. • Maintain organized records and filing for international shipment activity, ensuring documentation is complete, accessible, and audit-ready.
2026-08-12T00:00:00Z

Accounting Coordinator – Manufacturing

Vista, CA
onsite
Temporary / Contract
29 - 33 USD / Hourly
Our client is expanding their accounting department and is searching for an Accounting Coordinator who enjoys variety, collaboration, and being involved in all aspects of the accounting cycle.Rather than focusing on just one function, this position offers the opportunity to support Accounts Payable, Accounts Receivable, payroll, reconciliations, and month-end activities. It's a great fit for someone who wants to broaden their accounting experience while working for a stable manufacturing company with a collaborative culture and long-term growth opportunities.Responsibilities<ul><li>Process vendor invoices and customer payments</li><li>Reconcile bank accounts, credit cards, and vendor statements</li><li>Assist with weekly payment processing and customer billing</li><li>Maintain accounting records and supporting documentation</li><li>Prepare journal entries and account reconciliations</li><li>Assist with payroll data verification and reporting</li><li>Support month-end and year-end close activities</li><li>Participate in process improvement initiatives and special projects</li></ul>
2026-07-30T00:00:00Z