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26 results for Recruiting Coordinator in Newport Beach, CA

Recruiting Coordinator

Torrance, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a detail-oriented Recruiting Coordinator to support hiring activities for a Contract position based in California. In this role, you will help create a smooth and positive experience for candidates and internal teams by organizing interviews, managing recruiting records, and assisting with onboarding steps. This position is well suited for someone who thrives in a fast-moving environment, communicates effectively, and can balance multiple priorities with accuracy and discretion. Responsibilities: • Coordinate interview scheduling across candidates, recruiters, and hiring managers to keep the hiring process moving efficiently. • Maintain accurate candidate records within the applicant tracking system and ensure recruiting data is current and organized. • Prepare interview materials and distribute relevant information to participants before scheduled meetings. • Support job posting administration and assist with candidate communications throughout different stages of the recruitment process. • Contribute to pre-employment and onboarding activities, including helping collect required documentation for new hires. • Provide administrative assistance to recruiting and broader People Services teams on hiring-related tasks and projects. • Handle sensitive candidate and employee information with a high level of confidentiality and care. • Assist with additional recruiting coordination duties and special projects as business needs evolve.
2026-08-25T00:00:00Z

Recruiting Manager

Beverly Hills, CA
remote
Temporary / Contract
47.5 - 60 USD / Hourly
We are looking for an experienced Recruiting Manager to oversee and elevate a dynamic talent acquisition function in California. This long-term contract opportunity is ideal for a leader who can strengthen team performance, improve recruiting operations, and build strong partnerships across the business. The role will focus on guiding recruiters, maintaining high service standards, and supporting hiring needs ranging from core business roles to executive-level searches. Responsibilities: • Guide and develop the recruitment team by providing direction, coaching, and support that drives strong performance and career growth. • Define team objectives, monitor results against established metrics, and deliver regular feedback to reinforce accountability and service quality. • Oversee daily recruiting activity to ensure hiring processes are followed consistently and stakeholder expectations are met effectively. • Allocate workloads across the team based on business priorities, open requisition volume, and available recruiting capacity. • Strengthen team capability through mentoring, training, and the adoption of effective recruiting practices and operational improvements. • Promote a collaborative and inclusive environment that encourages ownership, learning, and continuous improvement. • Establish performance indicators and service benchmarks, then track outcomes to maintain a high standard of execution and candidate experience. • Work closely with Talent Acquisition leadership to anticipate future hiring demand and align recruiting resources with upcoming needs. • Partner with HR, Shared Services, Technology, and business leaders on initiatives that enhance recruiting delivery and operational efficiency. • Support executive hiring efforts when needed, including coordination with external search partners and agencies.
2026-07-28T00:00:00Z

Human Resources Recruiter

Pasadena, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Robert Half is searching for Human Resources Recruiters for local ongoing opportunities. If you are looking to advance your career in recruitment, please apply today. For immediate consideration email your resume and then call 626.463.2031 to schedule an interview. · Source candidates using a variety of search methods to build a robust candidate pipeline· Screen candidates by reviewing resumes and job applications, and performing phone screenings· Take ownership of candidate experience by designing and managing itDevelop job postings, job descriptions, and position requirements· Perform reference checks as need· Facilitate the offer process by extending the offer and negotiationg employment terms· Manage onboarding and new hire process· Stay abreast of recruiting trends and best practices· Manage the overall interview, selection, and closing process· Ensure all screening, hiring, and selection is done in accordance with employment laws and regulations
2026-08-19T00:00:00Z

Human Resources (HR) Coordinator

Irvine, CA
onsite
Temporary to Hire
27.075 - 31.35 USD / Hourly
We are looking for a Human Resources (HR) Coordinator to join a busy team in Irvine, California on a contract basis with the potential for a permanent position. This position supports high-volume recruitment activity and plays a key role in creating a smooth, well-organized experience for candidates from offer acceptance through their first day. The ideal candidate is detail-oriented, comfortable managing multiple priorities, and confident working onsite in a fast-paced environment. Responsibilities: • Coordinate pre-employment and onboarding activities from signed offer through employee start date, ensuring each step is completed accurately and on time. • Support recruiting efforts in a high-volume environment by scheduling, tracking candidate progress, and maintaining clear communication throughout the process. • Administer background screenings and monitor completion to help keep recruitment timelines on track. • Complete I-9 verification and related documentation in compliance with company policies and employment regulations. • Maintain accurate employee and candidate records within Paycom or a comparable HRIS platform. • Partner with the HR Generalist and staffing teams to ensure incoming employees are fully prepared for orientation and day-one readiness. • Monitor multiple open positions and onboarding tasks simultaneously while meeting deadlines in a fast-moving onsite setting. • Provide day-to-day HR administrative support related to recruitment, onboarding, and compliance processes.
2026-08-26T00:00:00Z

Administrative Coordinator

Long Beach, CA
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
We are looking for an Administrative Coordinator to support daily operations and help maintain organized, responsive administrative services in Long Beach, California. This Long-term Contract position is ideal for someone who can manage communications, scheduling, and event-related coordination with professionalism. The role requires strong attention to detail, sound judgment, and the ability to keep multiple priorities moving efficiently in a fast-paced setting. Responsibilities: Respond to inbound phone, email, and walk-in inquiries in a timely and detail oriented manner Schedule client meetings and prepare/distribute supporting materials, including agendas and related documents Provide general administrative support to the department as needed Maintain financial records, assist with reporting and tracking, and serve as a point of coordination with the finance team Update profit and loss information and support departmental recordkeeping Review contracts for completeness before submitting to leadership Communicate with clients regarding billing and invoicing Represent the venue/property at meetings and events as needed Coordinate event-day logistics, including setup, load-in, breakdown, and strike Arrange event security and accommodate special event requirements Support must be eligible to work in the U.S. and partnership initiatives, including fulfillment activities Identify and research new business and event opportunities Help foster strong community relationships and outreach efforts Provide team support and coordination across event-related activities Perform additional responsibilities as assigned by management
2026-08-26T00:00:00Z

UM Coordinator

Long Beach, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
A healthcare company is looking for a detail-oriented UM Coordinator to support utilization management operations for a healthcare organization in Long Beach, California. This UM Coordinator opportunity is ideal for someone with experience in healthcare administration who can manage authorization workflows, maintain accurate records, and provide responsive support to providers. The UM Coordinator follows a Wednesday through Sunday schedule after training, with three days onsite and weekend work performed remotely. Key Responsibilities:• Review and process prior authorization submissions using the designated authorization platform while ensuring information is complete and accurate.• Confirm member coverage, benefit details, and participating provider status before advancing requests for review.• Maintain thorough documentation of case updates, outreach efforts, provider interactions, and authorization determinations in the appropriate systems.• Track urgent and routine request timelines closely to help ensure compliance with internal standards and regulatory turnaround requirements.• Respond to inbound calls, faxes, and portal inquiries from provider offices and route clinical matters to UM nursing staff when escalation is needed.• Perform high-volume data entry and administrative support tasks with a strong focus on accuracy, organization, and timely follow-up.• Coordinate communication across teams to help keep authorization activity moving efficiently and resolve issues that may delay processing. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-08-26T00:00:00Z

Referral Coordinator

Los Angeles, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
A Healthcare company is looking for a detail-oriented Referral Coordinator to support patient access to specialty care and related services in Los Angeles, California. This Referral Coordinator position focuses on coordinating referrals, securing authorizations, and maintaining clear communication with patients, providers, and payers to help ensure seamless continuity of care. The Referral Coordinator is organized, responsive, and comfortable managing insurance follow-up activities in a fast-paced clinical environment. Key Responsibilities:• Coordinate incoming referral requests for specialty consultations, diagnostic services, and external care providers, ensuring each case is handled accurately and promptly.• Confirm insurance coverage, benefits, and referral-related eligibility requirements before services are arranged or submitted for approval.• Obtain preauthorizations from health plans and follow through on payer requests to prevent delays in patient care.• Arrange referral appointments when needed and keep patients informed about next steps, scheduling details, and required documentation.• Monitor open referrals through completion, verify that visits occur as planned, and collect consultation notes or other records for the patient chart.• Update electronic health records and referral tracking tools with complete, timely documentation while reviewing entries for accuracy and reporting compliance.• Work closely with clinical staff and providers to resolve referral questions, communicate barriers, and escalate issues that may affect turnaround times.• Support patients by explaining the referral process, addressing concerns, and guiding them through insurance and specialty care requirements.• Contribute to reporting, staff meetings, and process improvement efforts aimed at strengthening referral workflows and patient service outcomes. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-08-14T00:00:00Z

HR Coordinator

Elfin Forest, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
Help Build the Team Behind a Growing Construction BusinessA successful commercial construction company is looking for an HR Coordinator to support recruiting, onboarding, payroll administration, employee records, and compliance. This is a great fit for an HR professional who enjoys a fast-paced environment and wants exposure to both office and field employees.You'll partner with Project Managers, Operations, and company leadership while helping keep HR processes organized and employees supported.Responsibilities<ul><li>Coordinate recruiting for office and field positions</li><li>Schedule interviews and communicate with candidates</li><li>Manage new hire onboarding and employment documentation</li><li>Maintain employee files and HRIS records</li><li>Process employee changes and payroll-related updates</li><li>Assist with benefits administration</li><li>Track licenses, certifications, and required training</li><li>Support workers' compensation and leave documentation</li><li>Assist with HR compliance and policy administration</li><li>Prepare HR reports and employee communications</li></ul>
2026-08-11T00:00:00Z

Recruiter - Construction Company

Oceanside, CA
onsite
Temporary / Contract
30 - 36 USD / Hourly
Know how to find the people who keep a construction project moving? We want to talk to you.A growing construction company in Oceanside is looking for a Recruiter to help build its field and corporate workforce. This role is ideal for a recruiter who enjoys a fast-moving environment and knows that recruiting in construction requires more than posting a job and waiting for applications.You'll partner closely with Project Managers, Operations leadership, and hiring managers to understand workforce needs and develop candidate pipelines for both skilled and administrative positions. What you'll recruit for<ul><li>Skilled trades and field personnel</li><li>Project and construction administration</li><li>Project Coordinators</li><li>Safety and compliance positions</li><li>Operations support</li><li>Accounting and administrative positions</li><li>Other corporate and field openings as needed</li></ul>Your responsibilities<ul><li>Develop active candidate pipelines for recurring construction positions</li><li>Source candidates through job boards, social platforms, referrals, and networking</li><li>Write and refresh compelling job advertisements</li><li>Conduct initial phone and video interviews</li><li>Evaluate candidates based on experience, qualifications, and project needs</li><li>Coordinate interviews with hiring managers</li><li>Maintain consistent communication with candidates</li><li>Track recruiting activity and pipeline status</li><li>Partner with Operations to forecast upcoming hiring needs</li><li>Attend career fairs, networking events, and recruiting activities</li><li>Build relationships with trade schools and industry organizations</li><li>Coordinate offers and pre-employment requirements</li><li>Monitor time-to-fill and recruiting activity</li><li>Help strengthen the company's employer brand and candidate experience</li></ul>
2026-08-26T00:00:00Z

Proposal Coordinator

Riverside, CA
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for a Proposal Coordinator to support the development of clear, persuasive, and well-organized proposal materials for our team in Riverside, California. This role is ideal for someone who can manage multiple deadlines, translate complex information into compelling written content, and keep proposal efforts moving efficiently from kickoff through final submission. The successful candidate will work closely with internal stakeholders to assemble high-quality responses that align with client requirements and business goals. Responsibilities: • Coordinate the full proposal development process, ensuring timelines, deliverables, and submission requirements are met. • Draft, revise, and organize proposal narratives to create strong, client-focused response documents. • Gather input from subject matter experts and internal partners to build accurate and complete proposal content. • Review solicitation documents carefully to identify key requirements, response criteria, and compliance needs. • Maintain consistency, formatting, and quality across proposal materials prior to final delivery. • Track progress across multiple active proposals and follow up with contributors to keep projects on schedule. • Support the preparation of final proposal packages, including editing, proofreading, and version control. • Help refine response libraries and reusable content to improve efficiency and strengthen future submissions.
2026-08-04T00:00:00Z

Logistics Coordinator

Torrance, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
About the RoleWe are seeking a detail-oriented Logistics Coordinator for a temporary assignment. This role is responsible for coordinating shipments, tracking inventory, managing transportation schedules, and ensuring timely deliveries. The ideal candidate is organized, proactive, and able to thrive in a fast-paced environment.Key Responsibilities<ul><li>Coordinate inbound and outbound shipments with carriers, vendors, and customers</li><li>Track shipments and provide updates to internal teams and customers</li><li>Prepare shipping documents, bills of lading, and logistics reports</li><li>Resolve transportation and delivery issues in a timely manner</li><li>Maintain accurate records in ERP, WMS, or transportation systems</li><li>Collaborate with warehouse, purchasing, and customer service teams</li><li>Assist with inventory tracking and cycle counts</li><li>Ensure compliance with company policies and shipping regulations</li></ul>
2026-08-18T00:00:00Z

Logistics Coordinator

Carlsbad, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
Join a Fast-Moving Health & Wellness Company Where Logistics Actually MattersA growing health and wellness company in Carlsbad is looking for a Logistics Coordinator to help keep products moving from suppliers through distribution and ultimately into customers' hands. This is a great opportunity for someone who enjoys working in a fast-paced environment, communicating with vendors, and solving problems before they become bigger issues. You'll work closely with Purchasing, Warehouse, Customer Service, and Operations to coordinate orders, track inventory, and make sure shipments stay on schedule. The ideal candidate is organized, proactive, and comfortable juggling several moving pieces at once. Responsibilities<ul><li>Coordinate inbound and outbound shipments with carriers and vendors</li><li>Monitor purchase orders and shipment status from order through delivery</li><li>Track inventory levels and communicate potential shortages to Operations</li><li>Schedule freight pickups and deliveries</li><li>Maintain accurate shipping and receiving documentation</li><li>Enter and update logistics information within ERP and inventory systems</li><li>Communicate with vendors regarding order confirmations and delays</li><li>Investigate damaged, missing, or delayed shipments</li><li>Assist with inventory counts and reconciliation</li><li>Prepare logistics and inventory reports for management</li><li>Partner with Customer Service to resolve order and delivery issues</li><li>Help identify opportunities to improve shipping and fulfillment processes</li></ul>
2026-08-12T00:00:00Z

Logistics Coordinator

Carlsbad, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are seeking a Logistics Coordinator for an immediate contract opportunity. This is a fast-paced, detail-oriented role supporting mission-critical shipments, so reliability, accuracy, and strong follow-through are essential.Schedule<ul><li>5:00 AM–1:30 PM</li><li>Overtime availability required based on business needs</li><li>Candidates must be comfortable with the early morning schedule and flexible to work additional hours when needed.</li></ul>Responsibilities<ul><li>Coordinate and monitor time-sensitive activities from start to completion.</li><li>Provide timely and accurate status updates to internal and external contacts.</li><li>Communicate proactively with customers, vendors, and other partners.</li><li>Identify potential issues or delays and escalate them appropriately.</li><li>Troubleshoot concerns and assist with coordinating solutions.</li><li>Maintain accurate records and document activity in internal systems.</li><li>Follow up on outstanding items to ensure timely completion.</li><li>Work with multiple parties to keep priorities on track.</li><li>Manage multiple tasks in a fast-paced, deadline-driven environment.</li><li>Maintain a high level of accuracy and attention to detail. </li></ul>
2026-08-17T00:00:00Z

Logistics Coordinator

Torrance, CA
onsite
Temporary to Hire
20 - 25 USD / Hourly
We are looking for a detail-oriented Logistics Coordinator to support billing and shipment administration for a busy logistics operation in California. This contract opportunity is ideal for someone who understands import and export processes and can work confidently across billing systems, spreadsheets, and shipping documentation. The person in this role will help maintain accurate invoice records, update shipment data, and keep daily logistics paperwork organized and moving efficiently. Responsibilities: • Prepare customer billing documents by reviewing logistics paperwork and assembling complete invoice support materials. • Generate billing invoices within CargoWise and AS400-based systems while ensuring information is entered accurately. • Record and transmit invoice details into internal tracking tools to keep billing data current and accessible. • Enter shipment-related information into Microsoft Excel and maintain organized administrative records. • Scan, copy, and manage shipping documents so files are complete and easy to retrieve. • Provide day-to-day desk support for logistics operations through accurate data handling and document processing. • Assist with import and export coordination tasks by helping maintain timely and organized shipment information.
2026-08-25T00:00:00Z

Transportation Coordinator

Oceanside, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Keep Trucks, Materials, and Projects Moving in the Right DirectionOur client is a busy construction materials company in Oceanside that is hiring a Transportation Coordinator to support daily deliveries throughout San Diego County. This role is perfect for someone who thrives in a high-volume environment and enjoys coordinating drivers, customers, vendors, and internal operations.You'll be at the center of the action, making sure materials arrive when they're needed and helping the team quickly resolve scheduling or delivery issues. Construction, logistics, dispatch, or transportation experience will all translate well into this position.Responsibilities<ul><li>Coordinate daily delivery schedules for drivers and customers</li><li>Schedule pickups and deliveries based on project timelines</li><li>Communicate delivery times and updates to customers</li><li>Monitor driver routes and shipment progress</li><li>Adjust schedules when delays, traffic, or last-minute changes occur</li><li>Maintain delivery tickets, bills of lading, and transportation records</li><li>Coordinate with warehouse and yard personnel regarding material availability</li><li>Enter orders and delivery information into internal systems</li><li>Communicate with drivers throughout the day regarding route changes</li><li>Investigate delivery discrepancies and customer concerns</li><li>Prepare daily transportation reports</li><li>Assist Operations leadership with scheduling and process improvement</li></ul>
2026-08-12T00:00:00Z

Accounting and Administrative Coordinator

Cypress, CA
onsite
Permanent / Full Time
58240 - 66560 USD / Yearly
We are looking for an organized Accounting and Administrative Coordinator to support day-to-day financial, human resources, and office operations in Cypress, California. This position is ideal for someone who can balance detailed accounting work with administrative coordination while maintaining accuracy, responsiveness, and strong internal support. The role contributes across accounts payable, receivables, reporting, employee documentation, and general office needs to help keep business functions running smoothly. Responsibilities: • Manage invoice entry, payment processing, and supporting documentation to ensure timely and accurate accounts payable activities. • Assist with receivables tasks such as posting customer payments, applying cash, and maintaining current account records. • Enter and update financial and operational data in the business system while helping preserve reliable records for reporting and month-end activities. • Coordinate order-related administrative tasks and maintain documentation that supports accounting accuracy and operational follow-through. • Provide support for monthly close procedures, reconciliations, inventory-related recordkeeping, and periodic count activities as needed. • Help administer human resources processes by preparing onboarding paperwork, assisting with benefits documentation, and coordinating interview logistics and employee communications. • Support office operations by working with vendors, arranging maintenance or equipment service, and assisting with workplace and event coordination. • Contribute to process documentation, cross-training efforts, and internal control practices that strengthen continuity and compliance across accounting and administrative functions.
2026-08-10T00:00:00Z

Information Management Coordinator

Park La Brea, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for a tech savvy Administrative Assistant to support administrative/information-handling operations for an entertainment union in Miracle Mile. This Contract position is ideal for someone who thrives in a detail-focused environment and can manage high-volume records, data processing, and research assignments with accuracy. In this role, you will play a key part in maintaining accurate and organized records, handling data entry, conducting research, managing administrative tasks, and processing financial information. You will also provide support on special projects, contributing to operational efficiency across the business. The ideal candidate is detail-oriented, highly organized, and proficient in Microsoft Office Suite. Role is onsite Monday - Friday and has a 35-hour work week.
2026-08-26T00:00:00Z

Marketing/Communications Coordinator

Los Angeles, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a Marketing/Communications Coordinator to support a wide range of marketing and communications initiatives in Los Angeles, California. This Long-term Contract position is ideal for someone who can keep multiple projects moving smoothly, communicate effectively with varied stakeholders, and produce high-quality marketing materials in a fast-moving environment. The right candidate will bring strong coordination skills, sound judgment under pressure, and a proactive approach to maintaining quality across campaigns and content. Responsibilities: • Coordinate multiple marketing and communications projects at the same time, ensuring timelines, priorities, and deliverables remain on track. • Partner with internal teams and stakeholders to gather input, align expectations, and keep initiatives progressing efficiently. • Assist in the development, review, and distribution of marketing content across email and other communication channels. • Support campaign execution by organizing assets, monitoring deadlines, and helping maintain consistency in brand messaging. • Review materials for accuracy, completeness, and overall quality before release, with additional quality assurance support as needed. • Help manage day-to-day marketing activities in a high-volume environment while adapting quickly to shifting priorities. • Contribute to corporate marketing efforts by coordinating communications materials and supporting outreach initiatives. • Provide occasional support for Spanish-language communication needs when applicable.
2026-08-25T00:00:00Z

Workflow Coordinator

Los Angeles, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a Workflow Coordinator to support high-volume document and administrative operations for a client team in Los Angeles, California. This Long-term Contract position is ideal for someone who can organize incoming requests, manage competing priorities, and maintain strong quality standards in a fast-paced environment. The role requires sound judgment, clear communication, and the ability to keep projects moving efficiently while supporting document handling and client service needs. Responsibilities: • Receive and review incoming assignments, confirm expectations with requesters, and establish practical delivery timelines based on workload and urgency. • Organize and distribute work across multiple priorities, ensuring time-sensitive projects are handled efficiently and escalations are addressed promptly. • Monitor document formatting and proofreading quality, applying established standards and reference materials to maintain accuracy and consistency. • Serve as a primary point of guidance for questions related to document preparation, quality checks, and production best practices. • Communicate proactively with clients and leadership regarding scheduling concerns, changing priorities, and issues that may affect completion times. • Troubleshoot Microsoft Office and related business software issues that impact document production and day-to-day workflow. • Support document intake and handling activities such as scanning, document processing, and coordination of clerical requests. • Assist with mailroom and phone coverage duties as needed, including managing multi-line call activity and routing requests appropriately.
2026-08-20T00:00:00Z

Part-Time Administrative Coordinator

Brea, CA
onsite
Temporary / Contract
20 - 24 USD / Hourly
Position OverviewWe are seeking a highly organized, tech-savvy Construction Project Coordinator to provide administrative and project coordination support for ongoing construction and renovation projects. This is not a hands-on construction position; rather, the Coordinator will work behind the scenes to help ensure projects, documentation, schedules, requests, and administrative processes remain organized and on track.This is an excellent opportunity for someone who is interested in construction, real estate, design, or project management and enjoys working in a fast-paced, project-driven environment. The ideal candidate is detail-oriented, comfortable working with technology and data, and eager to learn new systems and processes.The role will initially focus heavily on administrative coordination and project support, with the opportunity to become involved in evolving AI, automation, and process-improvement initiatives over time.Key Responsibilities<ul><li>Provide day-to-day administrative and coordination support for multiple construction and renovation projects.</li><li>Maintain project information, documentation, trackers, schedules, and status updates.</li><li>Perform accurate data entry and project tracking across internal systems and spreadsheets.</li><li>Utilize Microsoft Excel, Smartsheet, and similar project-management tools to organize information and monitor project activity.</li><li>Assist with scheduling, deadlines, project milestones, and internal follow-up.</li><li>Manage incoming tasks, tickets, and project requests, ensuring items are properly documented, routed, tracked, and completed.</li><li>Support administrative processes related to contracts, vendors, project requirements, and internal departments.</li><li>Provide light accounts payable support, including organizing and tracking invoices and related project documentation.</li><li>Maintain organized electronic project files and ensure documentation is accurate and readily accessible.</li><li>Coordinate information between internal stakeholders and project teams to help keep projects moving forward.</li><li>Follow up on outstanding requests, documentation, approvals, and action items.</li><li>Assist with reporting and provide project information or status updates as requested.</li><li>Learn existing workflows and identify opportunities to improve administrative efficiency and organization.</li><li>Support the team's continued adoption of technology and gradually contribute to the development and implementation of AI and automation processes.</li><li>Assist with additional project coordination and administrative responsibilities as business needs evolve.</li></ul>
2026-08-24T00:00:00Z

PROJECT COORDINATOR

Oceanside, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Projects don't run themselves. Someone has to keep every moving piece connected.A growing construction and engineering organization in Oceanside is looking for a Project Coordinator to support multiple active projects from kickoff through completion.This is a great opportunity for someone who is naturally organized but doesn't want a traditional desk-only administrative position. You'll be working with Project Managers, vendors, clients, field teams, and internal departments, helping keep timelines, documents, purchasing, and communication on track.What you'll be responsible for<ul><li>Support Project Managers with day-to-day project coordination</li><li>Maintain project schedules and milestone trackers</li><li>Coordinate meetings and project updates</li><li>Track project documentation and approvals</li><li>Assist with purchase orders and vendor coordination</li><li>Monitor outstanding items and follow up with responsible parties</li><li>Maintain project budgets and expense tracking</li><li>Prepare status reports and project spreadsheets</li><li>Coordinate communication between field and office teams</li><li>Assist with change orders and project documentation</li><li>Organize contracts, proposals, and project files</li><li>Help prepare project closeout documentation</li><li>Identify scheduling or documentation issues before they become delays</li></ul>
2026-08-21T00:00:00Z

Purchasing Coordinator

Long Beach, CA
onsite
Temporary to Hire
18.2115 - 21.087 USD / Hourly
We are looking for a detail-oriented Purchasing Assistant to support procurement operations in Long Beach, CA California. This contract opportunity with permanent potential is ideal for someone who enjoys balancing vendor communication, order accuracy, and inventory support in a fast-paced environment. The person in this role will help keep materials available for business needs by coordinating purchases, maintaining reliable records, and working across departments to resolve supply issues. Success in this position requires strong organization, follow-through, and the ability to manage multiple purchasing tasks with accuracy. Responsibilities:• Research products, pricing trends, and technical details using supplier catalogs and other sourcing resources to support informed purchasing decisions.• Maintain organized and up-to-date procurement records, including supplier profiles, inventory details, unit costs, and delivery performance history.• Obtain supplier quotations, evaluate available options, and track open orders to help ensure timely fulfillment.• Support purchasing plans by coordinating with internal team members to align orders with anticipated material and product needs.• Partner with production and warehouse staff to reduce the risk of shortages and avoid interruptions to day-to-day operations.• Review vendor performance by monitoring pricing, product quality, and delivery reliability, and share findings with the purchasing team.• Investigate and help resolve issues related to damaged items, shipment variances, and late deliveries with suppliers and internal stakeholders.• Work with accounting to match invoices, purchase orders, and receiving documents to support accurate reconciliation and payment processing.• Assist with departmental efficiency efforts by contributing to cost-reduction ideas, process improvements, purchase order administration, RFQ coordination, data entry, and transportation or logistics support.
2026-08-26T00:00:00Z

Purchasing IT Coordinator

Torrance, CA
remote
Permanent / Full Time
50000 - 70000 USD / Yearly
We're looking for a detail-oriented Purchasing IT Coordinator to manage the procurement of IT hardware, software, licensing, and technology products. This is an operations-focused role where you'll work with internal teams and vendors to source products, obtain pricing, place orders, track deliveries, and resolve order issues.Responsibilities:<ul><li>Obtain and compare vendor quotes, pricing, and availability</li><li>Create and manage purchase orders</li><li>Track shipments and delivery timelines</li><li>Coordinate with vendors, distributors, and internal teams</li><li>Maintain accurate purchasing records and documentation</li><li>Support procurement reporting, inventory tracking, and process improvements</li></ul>
2026-08-23T00:00:00Z

Program Coordinator

Inglewood, CA
onsite
Temporary to Hire
22 - 24 USD / Hourly
Program Coordinator – Part-Time / Temp-to-HireLocation: Inglewood, CAIndustry: Nonprofit / Youth & Community ServicesEmployment Type: Part-Time, Temp-to-HireSchedule: Approximately 8–12 hours per month; every other Saturday, plus one monthly Zoom meetingStart: ASAP – ideally available for the next program meeting on Saturday, August 22Job DescriptionA nonprofit organization in Inglewood is seeking a Program Coordinator to support a youth-focused leadership and development program serving young adults. This is a highly part-time, temp-to-hire opportunity ideal for someone who enjoys working with young people and has experience with youth programs, community engagement, event coordination, or nonprofit organizations.The Program Coordinator will work directly with a small group of young adults, helping coordinate activities and events while providing guidance and ensuring program needs are handled effectively. This person should be organized, dependable, communicative, and passionate about helping young people develop leadership and decision-making skills. Key Responsibilities<ul><li>Coordinate and support a small group of young adult program participants</li><li>Meet with the group every other Saturday, with total hours averaging approximately 8–12 hours per month</li><li>Build positive relationships with participants and provide guidance and support</li><li>Help participants develop leadership, accountability, and positive decision-making skills</li><li>Coordinate program activities, meetings, events, and special outings</li><li>Manage event logistics, including scheduling, food arrangements, travel/airfare coordination, and other program needs</li><li>Ensure participants have the information and resources needed for upcoming activities</li><li>Provide updates and report back on meetings, events, participant engagement, and overall program progress</li><li>Attend a monthly Zoom coordination meeting on the third Thursday of each month</li><li>Communicate with program leadership regarding upcoming events, needs, challenges, and progress</li><li>Maintain professional and timely communication with participants and program leadership</li><li>Assist with additional program coordination and administrative needs as they arise</li></ul>
2026-08-19T00:00:00Z

Senior Admin Coordinator

Los Angeles, CA
onsite
Temporary to Hire
21 - 25 USD / Hourly
Key Responsibilities<ul><li>Provide high-level administrative and operational support to an executive office and senior leadership.</li><li>Serve as a primary backup to the Executive Assistant and assist with maintaining continuity of executive office operations.</li><li>Manage and coordinate complex calendars, meetings, appointments, events, and executive engagements.</li><li>Review incoming scheduling requests, identify potential conflicts, and assist in prioritizing the executive's time.</li><li>Coordinate domestic and/or business travel, including flights, hotels, transportation, meals, itineraries, and contingency arrangements.</li><li>Prepare and organize executive briefing materials, meeting documentation, schedules, correspondence, and supporting materials.</li><li>Independently coordinate meetings and events involving executives, board members, donors, community leaders, employees, and other key stakeholders.</li><li>Serve as a professional liaison between the executive office and internal departments, external organizations, visitors, and other constituents.</li><li>Receive, evaluate, direct, and appropriately respond to inquiries, requests, complaints, and sensitive matters.</li><li>Exercise discretion and independent judgment when determining how inquiries and issues should be handled or escalated.</li><li>Compose, edit, format, and proofread professional correspondence, letters, memoranda, reports, presentations, and other communications.</li><li>Maintain organized electronic and physical records using digital file storage and document-management platforms.</li><li>Maintain executive and organizational contact lists, calendars, files, and other administrative resources.</li><li>Assist with the planning and execution of executive-level meetings, special events, VIP engagements, and organizational functions.</li><li>Coordinate event communications, logistics, scheduling, materials, and pre- and post-event follow-up.</li><li>Partner with internal departments to coordinate executive meetings and engagements with donors, community members, business leaders, and other external stakeholders.</li><li>Assist with onboarding, training, and supporting administrative staff and temporary employees as needed.</li><li>Help identify and resolve administrative and operational issues through research, analysis, recommendations, and follow-through.</li><li>Manage special projects requiring significant organization, deadline tracking, communication, and coordination across multiple departments.</li><li>Assist with office resource planning, facilities coordination, audiovisual requirements, and basic technology troubleshooting.</li><li>Process organizational memberships, administrative requests, and related documentation.</li><li>Maintain knowledge of organizational policies, procedures, and operating practices and apply them appropriately when handling administrative matters.</li><li>Handle confidential, sensitive, and executive-level information with a high degree of professionalism, tact, diplomacy, and discretion.</li></ul>
2026-08-21T00:00:00Z