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9 results for Project Assistantcoordinator in Newport Beach, CA

Project Coordinator

Los Angeles, CA
remote
Temporary / Contract
38 - 44 USD / Hourly
We are looking for a Project Coordinator to support a non-profit organization in Los Angeles, California through a Contract assignment. This role serves as a key point of contact for operational and system-related requests, helping teams navigate user access questions, troubleshoot common platform issues, and keep cross-functional work moving forward. The position also contributes to documentation, training content, and coordination efforts that strengthen collaboration across Operations, Finance, and technology stakeholders. Responsibilities: • Serve as the initial point of contact for incoming Operations and system support requests received through shared communication channels, ensuring timely triage and response. • Investigate and resolve routine user issues involving account access, security permissions, lockouts, and common platform errors, escalating more complex matters when necessary. • Partner with Operations, Finance, and IT teams to route requests effectively, track follow-up needs, and maintain momentum on open items. • Organize project meetings, maintain schedules, document next steps, and monitor action items to support successful execution of departmental initiatives. • Develop and update standard operating procedures, workflow guides, and other process documentation to improve consistency and knowledge sharing. • Produce user-focused training resources, including written materials and recorded content, to support adoption of systems and operational processes. • Contribute to continuous improvement efforts by identifying workflow gaps and helping implement more efficient business practices. • Assist with the rollout of new modules, tools, and process changes, including coordination activities that support organizational readiness. • Help maintain internal digital resources and web-based content so employees can access current information and materials. • Promote clear communication among business stakeholders and support change-related initiatives tied to operational and technology enhancements.
2026-07-29T00:00:00Z

Coordinator

Burbank, CA
onsite
Temporary / Contract
30 - 32.5 USD / Hourly
We are looking for a detail-oriented Coordinator to support television casting administration in Burbank, California. This Long-term Contract position centers on managing performer documentation, contract workflows, compliance tracking, and related administrative processes with a high level of accuracy and discretion. The role partners with teams across casting, production, legal, finance, labor relations, payroll, and studio operations to keep records current and ensure required paperwork is completed on time. Responsibilities: • Manage performer agreements, onboarding forms, payment-related documents, and minor paperwork for television productions while maintaining accuracy and confidentiality. • Support day-to-day contract administration by assisting with document review, status updates, and research requests tied to active TV projects. • Enter, verify, and maintain data across casting administration systems and confidential databases for performers, agents, and project records. • Import payroll information from external providers and help reconcile documentation needed for timely processing. • Monitor contract progress, clearance status, and other compliance milestones to help ensure deadlines are met. • Prepare, organize, and submit documentation related to court approval requirements for minors. • Scan, archive, and preserve performer files so records remain complete, accessible, and audit-ready. • Maintain detailed tracking logs and coordinate special administrative assignments that support the broader Casting Administration team. • Communicate with internal partners across production, legal, finance, payroll, labor relations, and studio groups to resolve documentation issues and keep workflows moving.
2026-07-30T00:00:00Z

Associate Development Coordinator

Costa Mesa, CA
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for an Associate Development Coordinator to support the client’s Footwear Development team throughout the product creation process, from initial tech package setup through final product confirmation. This role is ideal for someone with a passion for footwear, product creation, and the action sports lifestyle who thrives in a collaborative, fast-paced environment.In this role you will partner with Development, Product, Design, Sourcing, and other cross-functional teams to help deliver high-quality footwear products that meet client standards for innovation, performance, quality, and cost targets. Key Responsibilities:· Support footwear development projects from tech package creation through final production confirmation.· Assist in coordinating product information, development timelines, and project deliverables across cross-functional teams.· Maintain accurate development documentation, specifications, and product records.· Help build and manage Bills of Materials (BOMs) and product data within PLM systems.· Communicate development updates and follow up on action items to ensure projects remain on schedule.· Collaborate with Development, Design, Product Merchandising, Sourcing, and Manufacturing partners throughout the product creation process.· Track sample progress, development milestones, and product changes.· Assist with product costing and margin-related development activities.· Support data management, reporting, and administrative functions related to footwear development.
2026-07-27T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary / Contract
26.6 - 28 USD / Hourly
We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and operational support to executive leadership. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience handling confidential information in a fast-paced corporate environment. This role requires the ability to manage multiple priorities while supporting legal, executive, and administrative functions.Key Responsibilities<ul><li>Coordinate and schedule meetings, appointments, and conference calls.</li><li>Maintain filing systems, records management, and document organization.</li><li>Process invoices, employee timesheets, and expense reports accurately and timely.</li><li>Prepare corporate filings, meeting agendas, meeting minutes, corporate resolutions, and business correspondence.</li><li>Route contracts for review, approval, and execution while tracking status.</li><li>Process subpoenas, liens, and document requests, ensuring compliance with established procedures.</li><li>Assist with preparing draft legal documents and correspondence for management approval.</li><li>Provide backup administrative support to C-suite executives as needed.</li><li>Coordinate meeting rooms, training sessions, company events, and special projects with other administrative staff.</li><li>Maintain confidentiality while handling sensitive corporate and legal information.</li><li>Perform additional administrative duties and special projects as assigned.</li></ul>
2026-07-23T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
The Administrative Coordinator will provide administrative support to the Legal Department, assisting with document management, legal correspondence, subpoena tracking, and special projects. This role requires exceptional organization, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative support to the Legal team.</li><li>Assist with the preparation, tracking, and filing of subpoenas and other legal documents.</li><li>Maintain confidential legal files and records, both electronic and paper.</li><li>Coordinate document requests and responses with internal departments.</li><li>Draft correspondence, reports, and legal-related documentation.</li><li>Schedule meetings, manage calendars, and coordinate departmental projects.</li><li>Monitor deadlines and ensure timely completion of legal administrative tasks.</li><li>Organize and maintain spreadsheets, databases, and tracking logs.</li><li>Answer departmental phone calls and respond to inquiries professionally.</li><li>Perform general administrative duties including scanning, copying, filing, and data entry.</li><li>Support additional projects as assigned.</li></ul>
2026-07-21T00:00:00Z

Administrative Coordinator (Public Works)

South Gate, CA
onsite
Temporary / Contract
30 - 45 USD / Hourly
This opportunity is for the City. You will be supporting the City Manager's Office.This is an interim assignment while the City conducts a search for a permanent employee. We're looking for a polished, highly organized administrative professional who is comfortable working in a fast-paced municipal environment and supporting executive leadership.Position Details:<ul><li>Title: Interim Management Analyst / Executive Administrative Support</li><li>Schedule: Monday–Thursday (4/10 schedule), 10-hour days</li><li>Location: 100% onsite in El Segundo</li><li>Duration: Temporary/interim assignment</li></ul> Key Responsibilities:<ul><li>Provide high-level administrative support to the City Manager's Office.</li><li>Assist with legal and executive correspondence, agendas, memorandums, staff reports, agreements, and presentations.</li><li>Conduct research, compile reports, and analyze information for executive leadership.</li><li>Coordinate meetings, maintain confidential records, and communicate with City departments and external stakeholders.</li><li>Support policy, budget, contract, and special project administration as needed.</li><li>Assist with Council and committee meeting preparation and other executive office priorities.</li></ul>
2026-07-16T00:00:00Z

Admin Assistant

Inglewood, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Admin Assistant to support daily office operations in California. This Long-term Contract opportunity is ideal for someone who enjoys keeping administrative processes organized, accurate, and efficient in a busy workplace. The role offers a steady weekday schedule with occasional weekend support as business needs require, and it suits a dependable individual who can manage a range of clerical and office coordination tasks. Responsibilities: • Enter invoice details, purchase order information, and other routine records into internal systems with a strong focus on accuracy. • Use Microsoft Excel to complete basic calculations, organize information, and prepare simple administrative tracking documents. • Handle incoming and outgoing mail by sorting, distributing, and preparing items for delivery or shipment. • Monitor office and supply levels, help maintain stock, and support replenishment efforts when materials run low. • Assist with workplace organization by helping coordinate office needs and keeping shared areas orderly and functional. • Provide day-to-day clerical assistance to team members, including general administrative support across office activities. • Adapt to changing priorities and contribute additional support during occasional weekend coverage when needed.
2026-07-23T00:00:00Z

Project Controller

Anaheim, CA
onsite
Permanent / Full Time
150000 - 250000 USD / Yearly
We are looking for a Project Controller to provide financial oversight and cost governance for projects in Anaheim, California. This position partners closely with operational leaders to monitor budgets, protect profitability, and identify risks before they affect project performance. The ideal candidate will bring a disciplined approach to cost control, strong analytical judgment, and the ability to influence decision-making across multiple project teams. Responsibilities: • Guide projects through the full budget process, from approved scope and initial planning through closeout, while monitoring variances and resolving financial deviations. • Create and maintain companywide cost control practices, including tolerance limits and escalation protocols that help identify margin risk early. • Analyze declining margins, unexpected cost increases, and unauthorized scope growth, then work with operations leaders to implement practical corrective measures. • Lead or support financial project reviews with senior regional leadership, project directors, and project managers to reinforce accountability for budget performance. • Define and uphold job costing policies related to labor loading, equipment usage, subcontractor pricing, and indirect cost allocation across branches. • Manage change order controls to ensure additional work is accurately priced, formally approved, and financially recovered before execution begins. • Prepare clear financial summaries and supporting documentation that enable project stakeholders to make informed operational and commercial decisions.
2026-06-27T00:00:00Z

Administrative and Events Coordinator

Walnut, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Position SummaryWe are seeking a highly organized and detail-oriented Administrative & Events Coordinator to support daily office operations while planning and executing company events from start to finish. This role requires a proactive, customer-focused professional who thrives in a fast-paced environment, excels at multitasking, and enjoys coordinating logistics to ensure seamless operations and successful events.Key Responsibilities<ul><li>Provide administrative support including scheduling, calendar management, correspondence, filing, and document preparation.</li><li>Answer phones, greet visitors, and serve as the primary point of contact for internal and external inquiries.</li><li>Coordinate meetings, conferences, and corporate events, including venue selection, vendor management, catering, travel arrangements, and event logistics.</li><li>Manage event timelines, budgets, registration, materials, and post-event follow-up.</li><li>Maintain office supplies, equipment, and vendor relationships to ensure efficient office operations.</li><li>Prepare reports, presentations, and meeting agendas using Microsoft Office applications.</li><li>Coordinate travel arrangements, expense reporting, and executive support as needed.</li><li>Collaborate with cross-functional teams to ensure successful execution of company initiatives and events.</li><li>Maintain accurate records, databases, and filing systems while ensuring confidentiality of sensitive information.</li><li>Assist with special projects and other administrative duties as assigned.</li></ul>Qualifications<ul><li>2+ years of administrative, office coordination, or event planning experience.</li><li>Excellent organizational, time management, and multitasking abilities.</li><li>Strong written and verbal communication skills with a professional and customer-focused approach.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with event management software is a plus.</li><li>Ability to prioritize competing deadlines and adapt to changing business needs.</li><li>Strong attention to detail and problem-solving skills.</li><li>Associate's or Bachelor's degree preferred, or equivalent work experience.</li></ul>Preferred Skills<ul><li>Experience coordinating corporate meetings, conferences, or special events.</li><li>Budget tracking and vendor management experience.</li><li>Strong interpersonal skills with the ability to build relationships across all levels of the organization.</li><li>Ability to work independently while contributing effectively to a collaborative team.</li></ul>Key Competencies<ul><li>Organization and planning</li><li>Event coordination</li><li>Administrative support</li><li>Customer service</li><li>Communication</li><li>Time management</li><li>Problem-solving</li><li>Attention to detail</li><li>Relationship building</li><li>Project coordination</li></ul>
2026-07-29T00:00:00Z