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10 results for Operations Manager Financial Services in Newport Beach, CA

Operations Manager

Oceanside, CA
onsite
Temporary / Contract
38 - 48 USD / Hourly
If you're naturally the person who sees a problem before everyone else does, this is your role.A growing healthcare services organization in Oceanside is looking for an Operations Manager to oversee daily workflows, staffing coordination, customer experience, and operational performance. You'll work closely with department leadership to ensure the organization is operating efficiently while identifying opportunities to improve processes, staffing, communication, and service delivery.What you'll manage<ul><li>Oversee daily operational workflows</li><li>Supervise and support administrative/operations staff</li><li>Monitor staffing and scheduling needs</li><li>Develop and maintain operational procedures</li><li>Track performance metrics and service levels</li><li>Resolve escalated customer or operational issues</li><li>Coordinate with HR on employee matters</li><li>Assist with recruiting and onboarding</li><li>Monitor supply and operational needs</li><li>Review operational reports</li><li>Identify process bottlenecks</li><li>Implement workflow improvements</li><li>Support compliance initiatives</li><li>Lead department projects and process changes</li><li>Report operational performance to leadership</li></ul>
2026-09-01T00:00:00Z

Office and Operations Manager

San Marcos, CA
onsite
Temporary / Contract
32 - 42 USD / Hourly
You keep the business moving when everyone else is focused on their own job.A growing professional services organization in San Marcos is looking for an Office & Operations Manager to oversee the company's day-to-day administrative infrastructure. This is much more than managing an office. You'll coordinate vendors, facilities, purchasing, employee support, budgets, systems, and internal processes while working directly with company leadership.Your responsibilities<ul><li>Oversee daily office and workplace operations</li><li>Manage vendors, service providers, and building relationships</li><li>Coordinate office purchasing and supplies</li><li>Review invoices and operational expenses</li><li>Assist with departmental budgets</li><li>Support employee onboarding logistics</li><li>Coordinate office events and meetings</li><li>Maintain workplace policies and procedures</li><li>Oversee facilities requests and maintenance</li><li>Manage office equipment and technology needs</li><li>Develop and improve administrative workflows</li><li>Maintain operational documentation</li><li>Prepare reports for leadership</li><li>Coordinate special projects</li><li>Identify inefficiencies and recommend solutions</li></ul>
2026-09-01T00:00:00Z

People Operations Manager

Carlsbad, CA
onsite
Temporary / Contract
40 - 50 USD / Hourly
A growing life sciences organization in Carlsbad is looking for a People Operations Manager to oversee day-to-day people programs while partnering closely with leadership. This role combines HR operations, employee relations, onboarding, benefits, compliance, and HRIS management. You'll be the person leadership relies on to make sure HR processes actually work — while also serving as a trusted resource for employees.What you'll own<ul><li>Oversee daily People Operations activities</li><li>Manage onboarding and offboarding processes</li><li>Partner with leadership on employee relations matters</li><li>Administer benefits and employee programs</li><li>Maintain HRIS records and reporting</li><li>Oversee HR documentation and compliance</li><li>Partner with Payroll on employee changes and payroll accuracy</li><li>Support performance management programs</li><li>Develop and update HR policies and procedures</li><li>Assist with recruiting and workforce planning</li><li>Coordinate employee engagement initiatives</li><li>Monitor HR metrics and prepare management reports</li><li>Identify opportunities to improve HR processes</li><li>Maintain compliance with California employment requirements</li></ul>
2026-09-01T00:00:00Z

Operations and Order Management Coordinator

San Marcos, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
Operations & Order Management Coordinator – DistributionA fast-growing distribution company is adding an Operations & Order Management Coordinator to its team. This is a high-visibility administrative position for someone who enjoys working with orders, customers, inventory, sales, and operations all at once.You'll become one of the central points of contact between customers and internal teams, helping make sure orders are entered correctly and move through the business without unnecessary delays.Key Responsibilities<ul><li>Enter and manage customer orders from initial submission through fulfillment</li><li>Review orders for pricing, quantities, shipping details, and accuracy</li><li>Coordinate with warehouse teams regarding inventory availability</li><li>Communicate order updates to customers and sales representatives</li><li>Track backorders, shortages, and delayed shipments</li><li>Prepare order status reports</li><li>Maintain accurate customer and order information</li><li>Assist with returns, credits, and order corrections</li><li>Coordinate with purchasing when inventory needs to be replenished</li><li>Research discrepancies between orders, shipments, and invoices</li><li>Prepare recurring operational reports</li><li>Assist with customer account updates</li><li>Support sales and operations with administrative projects</li><li>Identify recurring order issues and help develop process improvements</li></ul>
2026-09-10T00:00:00Z

Office Operations Coordinator

Carlsbad, CA
onsite
Temporary / Contract
26 - 32 USD / Hourly
THE PERSON WHO KEEPS EVERYTHING MOVING.A growing professional services organization in Carlsbad is looking for an Office Operations Coordinator to become a central part of its day-to-day operations. This position is perfect for someone who is naturally organized, enjoys solving problems, and doesn't need to be told what needs to be done next. You'll work across administration, vendors, facilities, purchasing, employee support, scheduling, and special projects, making this a much broader opportunity than a traditional Administrative Assistant position.WHAT YOU'LL BE DOING<ul><li>Coordinate daily office operations and administrative needs</li><li>Manage office supplies, equipment, and inventory</li><li>Communicate with vendors and building management</li><li>Coordinate maintenance and facility requests</li><li>Assist with employee onboarding logistics</li><li>Schedule meetings and internal events</li><li>Prepare documents, spreadsheets, and reports</li><li>Process purchase orders and office-related invoices</li><li>Maintain organized digital and physical records</li><li>Coordinate visitors and office access</li><li>Assist with travel and meeting arrangements</li><li>Support leadership with special projects</li><li>Help develop and improve administrative procedures</li><li>Track office expenses and operational requests</li><li>Serve as a go-to resource for employees needing operational support</li></ul>
2026-09-02T00:00:00Z

Project Manager - Operations

Colton, CA
onsite
Temporary / Contract
75 - 85 USD / Hourly
Robert Half is recruiting for an experienced Project Manager/ Consultant for our manufacturing client to lead the evaluation, selection, and relocation of operations to a new facility. This role will oversee all phases of the project, including site selection, facility planning, vendor management, construction coordination, equipment relocation, and operational readiness while minimizing business disruption. This interim opportunity will be located in Colton, CA onsite. ResponsibilitiesProject ManagementLead the relocation project from site identification through facility startup.Develop and manage project plans, budgets, timelines, milestones, and risk mitigation strategies.Provide regular updates to leadership and key stakeholders.Ensure business continuity throughout the transition. Site Selection & Facility PlanningPartner with commercial real estate brokers to identify and evaluate potential facilities.Coordinate site tours, due diligence, lease negotiations, and facility selection activities.Assess facility layouts, infrastructure, utilities, and operational requirements. Relocation & OperationsOversee relocation of manufacturing equipment, inventory, office assets, and personnel.Coordinate construction, facility upgrades, equipment installation, and operational startup.Ensure utilities, security, telecommunications, and facility services are operational before occupancy.Vendor & Budget ManagementManage contractors, moving companies, consultants, and service providers.Obtain bids, negotiate contracts, and monitor vendor performance.Track project budgets, expenditures, and cost saving opportunities.Compliance & CommunicationEnsure compliance with permits, inspections, safety regulations, and occupancy requirements.Serve as the primary liaison between leadership, employees, vendors, and external partners.Maintain project documentation and facilitate regular project meetings. QualificationsBachelor's degree in Project Management, Business Administration, or related field preferred.PMP certification ideal to have, but not required 5+ years of project management experience.Experience leading facility relocations, manufacturing expansions, or large scale operational projects.Experience working with commercial real estate brokers, contractors, and vendors.Strong project planning, budgeting, scheduling, and stakeholder management skills.Proficiency with Microsoft Office and project management software.Preferred ExperienceManufacturing, industrial, distribution, or warehouse environments.Facility relocation and equipment move projects.Construction, remodeling, or facility improvement initiatives. Success MeasuresNew facility identified and secured on schedule.Project completed within budget.Minimal operational downtime.Successful equipment relocation and operational startup.On time completion of key project milestones.Effective coordination of vendors, contractors, and stakeholders.
2026-09-11T00:00:00Z

Project Manager - Operations

Downey, CA
onsite
Temporary / Contract
55 - 60 USD / Hourly
Robert Half is recruiting for an interim Project Manager for our client in the government/ public sector industry.The Project Manager/ consultant will support a large‑scale Human Capital Management (HCM) implementation across multiple business units. This role functions as a Project Manager / Workstream Lead responsible for day‑to‑day execution, coordination, and direct stakeholder engagement on a high‑visibility public sector project.This position is ideal for someone who can step in quickly, lead client meetings, manage multiple workstreams, and operate effectively in a fast‑moving, lightly structured environment.This role will be located 5 days / week onsite in Downey, CA. Key Responsibilities* Lead daily coordination across multiple business units and implementation workstreams* Facilitate client meetings, working sessions, and status updates* Track milestones, risks, dependencies, and action items across concurrent timelines* Support core HCM implementation phases: training, mock conversion, and go‑live* Serve as a primary point of contact between business units, project leadership, and functional/technical teams* Maintain project tracking, dashboards, and leadership reporting* Drive issue resolution, escalate risks, and keep workstreams moving forward* Support change management and project communications Requirements* Strong communication and executive presence; able to **lead** client meetings* Experience coordinating multiple workstreams or projects simultaneously* Comfortable working in ambiguity with minimal direction* Hands‑on, proactive problem solver* Experience supporting ERP or HCM system implementations (preferred, not required) Skills & Experience* 3+ years supporting large‑scale system implementations* 3+ years coordinating multiple concurrent workstreams* Experience working with cross‑functional (business and technical) teams* Stakeholder communication and change management experience* Familiarity with project tracking and reporting tools
2026-09-11T00:00:00Z

Office Manager

Altadena, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for an organized and dependable Office Manager to support daily business operations. This position is ideal for someone who can balance administrative coordination, financial tasks, and front-office support while maintaining a positive experience for customers and staff. The role will also include a structured knowledge transfer period to ensure a smooth handoff of responsibilities over the first few months. Responsibilities: • Oversee day-to-day office activities to keep administrative functions running efficiently and accurately. • Process payroll for a small team of five employees on a bi-monthly schedule while maintaining careful attention to detail. • Prepare customer invoices, track billing activity, and follow up as needed to support timely payments. • Handle daily bank deposits and maintain organized financial records for routine transactions. • Provide front-desk and customer service support by answering inquiries and assisting visitors in a helpful and attentive manner. • Monitor office inventory, order needed supplies, and ensure workspaces remain stocked for daily operations. • Support accounts payable tasks, including reviewing and organizing vendor payments and related documentation. • Participate in cross-training and knowledge-sharing activities during the transition period to ensure continuity in office operations.
2026-08-25T00:00:00Z

Office Manager

Fullerton, CA
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an experienced and proactive Office Manager to support daily operations and deliver an excellent client experience in our California office. This contract-to-permanent opportunity is ideal for someone who enjoys balancing administrative coordination with client interaction in a client-focused services setting. The right candidate will bring strong organizational skills, sound judgment, and a service-focused approach to keeping the office running efficiently. Responsibilities: • Serve as the first point of contact for clients, providing courteous assistance by phone, email, and in person. • Coordinate calendars and arrange appointments for tax preparation, consultations, and new client meetings. • Assemble, review, and maintain client files so records are complete and ready ahead of scheduled appointments. • Track incoming correspondence, manage mail and electronic communications, and direct inquiries to the appropriate team members. • Update client information within office systems and help ensure records remain accurate and current. • Guide new clients through the intake process, collecting required documentation and supporting a seamless onboarding experience. • Provide administrative support to tax professionals through document preparation, task coordination, and workflow follow-up. • Oversee office supply levels, place vendor orders, and help maintain a clean, organized, and functional workspace. • Identify process improvement opportunities that strengthen operational efficiency and enhance client service while safeguarding sensitive information.
2026-09-08T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-09-02T00:00:00Z