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20 results for Administrative Assistant in Newark, DE

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-04-27T00:00:00Z

Administrative Assistant

Media, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
One of our premier financial services clients is looking to staff an Administrative Assistant with previous client-facing or client support experience. This highly organized Administrative Assistant will support daily operations within a fast-paced financial services environment while playing a key role assisting with administrative tasks, client interactions, and internal processes. This role will consist of maintaining and updating internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Maintain and update client records within CRM systems· Calendar Management· Draft internal/external correspondence· Serve as point of contact for client inquiries· Assist with special projects and general office support as needed
2026-05-04T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a diligent Administrative Assistant to join our team located in the Greater Philadelphia Region on a contract basis. This Administrative Assistant role is essential for ensuring smooth day-to-day operations and providing exceptional support in an educational environment. If you have strong organizational skills and thrive in a fast-paced setting, we encourage you to apply. Here’s how you’ll contribute each day: • Respond promptly to inbound phone calls, addressing inquiries and redirecting calls as necessary.• Utilize Microsoft Word to create, format, and edit documents with accuracy.• Perform data entry tasks efficiently, ensuring information is accurate and up-to-date.• Maintain organized filing systems to support easy retrieval of records.• Collaborate with team members to support administrative projects and deadlines.• Prepare correspondence and reports as needed.• Assist in scheduling meetings and managing calendars for staff.• Ensure a welcoming and detail-oriented environment for visitors and callers.• Handle confidential information with discretion and attention to detail.
2026-05-15T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
21 - 24 USD / Hourly
A construction company in Baltimore is seeking a part-time Administrative Assistant to join their team! The ideal candidate will have strong administrative experience, excellent attention to detail, a good phone presence, and solid communication skills. This person will be handling light HR support, data entry, scanning, filing, phone and email correspondence, and general administrative tasks.
2026-05-27T00:00:00Z

Executive Administrative Assistant

Philadelphia, PA
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Robert Half is looking for a detail-oriented Executive Administrative Assistant to support key operations in a dynamic non-profit environment based in the Philadelphia area. This Executive Administrative Assistant role requires a proactive individual who excels in administrative tasks while also contributing to social media efforts and donor relations. The ideal candidate will bring a strong blend of organizational skills, communication expertise, and technical proficiency. Responsibilities:<ul><li>Provide comprehensive administrative support to ensure smooth daily operations.</li><li>Manage schedules, organize meetings, and coordinate calendars for executives.</li><li>Assist with creating and managing content for social media platforms.</li><li>Collaborate with donors and maintain donor relations to support fundraising goals.</li><li>Utilize Microsoft Office tools to prepare reports, presentations, and correspondence.</li><li>Leverage tools like Adobe and Trello to streamline workflows and project management.</li><li>Work effectively within a higher education or non-profit setting to support organizational objectives.</li><li>Communicate professionally and assertively to ensure tasks and priorities are met.</li><li>Maintain accurate records and documentation for internal and external communications.</li><li>Support event planning and execution as needed.</li></ul>
2026-05-22T00:00:00Z

Executive Administrative Assistant

New Castle, DE
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Robert Half is looking for an Executive Administrative Assistant to provide high-level support to leadership while also contributing to day-to-day finance and office operations at our client located in the Greater Delaware area. This Executive Administrative Assistant role blends executive coordination, administrative organization, and clerical assistance, making it ideal for someone who can manage competing priorities with sound judgment and attention to detail. The successful candidate will help keep schedules, communications, records, and event logistics running smoothly while maintaining a detail oriented and confidential approach. Responsibilities:<ul><li>Oversee the President’s schedule by organizing appointments, reserving meeting times, and arranging business travel with careful attention to timing and priorities.</li><li>Serve as a central point of coordination for meetings by working with employees, clients, vendors, and external partners to confirm attendance and logistics.</li><li>Create and assemble materials such as agendas, presentation documents, reports, and post-meeting follow-up items to support leadership and team communication.</li><li>Handle sensitive business information with a high degree of discretion, accuracy, and care in all interactions and documentation.</li><li>Contribute to assigned projects and provide broad administrative assistance to help leadership and departmental initiatives move forward efficiently.</li><li>Plan logistical details for off-site gatherings, conferences, and company-sponsored events, including scheduling, preparation, and vendor coordination.</li><li>Support finance-related administrative work through document filing, record upkeep, data entry, invoice assistance, and preparation of routine paperwork.</li><li>Assist with employee engagement efforts by helping organize recognition activities, celebrations, milestone acknowledgments, and internal social events.</li><li>Coordinate with office suppliers and external service providers to help maintain smooth daily operations and an organized workplace environment.</li></ul>
2026-05-21T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
Robert Half is seeking an Executive Assistant to provide high-level administrative support and help keep daily operations running efficiently at our client in the Greater Philadelphia area. This Executive Assistant role requires strong judgment, excellent organization, and the ability to manage competing priorities while supporting leadership effectively. The ideal candidate is comfortable handling sensitive information, coordinating logistics, and maintaining clear communication across teams and external contacts. Responsibilities:<ul><li>Oversee leadership calendars by arranging appointments, organizing schedules, and preparing meeting logistics to support efficient time management.</li><li>Coordinate meetings from planning through follow-up, ensuring action items, priorities, and next steps are tracked accurately.</li><li>Arrange travel plans, compile supporting materials, and assist with special assignments that require careful organization and timely execution.</li><li>Monitor key deadlines, ongoing tasks, and operational updates to help leadership stay informed and on schedule.</li><li>Serve as a reliable point of contact for internal teams and external partners, helping maintain clear and effective communication.</li><li>Organize records, correspondence, and executive files so information is current, accessible, and well maintained.</li><li>Provide day-to-day administrative support to leadership, helping streamline office activities and maintain workflow continuity.</li></ul>
2026-05-18T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary / Contract
26.6 - 28 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to senior public safety leadership located in the Greater Philadelphia Region. This Executive Assistant long-term contract position is ideal for a detail-oriented candidate with relevant experience who can manage competing priorities, handle sensitive information with discretion, and keep executive operations running smoothly in a fast-paced environment. The role partners closely with the Vice President’s Office and division leadership to coordinate essential business activities, communications, and administrative workflows. Here’s how you’ll contribute each day: • Manage complex calendars, schedule priority meetings, and ensure executives are well prepared for daily commitments and leadership engagements.• Arrange business travel, build detailed itineraries, and oversee related logistics to support efficient executive movement.• Support the day-to-day operations of the Vice President’s Office by organizing administrative processes and maintaining smooth office coordination.• Prepare, review, and organize correspondence, presentations, reports, and other business documents with a high degree of accuracy and attention to detail.• Handle confidential information with sound judgment while providing dependable support on sensitive administrative and financial matters.• Partner with directors, command staff, and other leadership team members to facilitate communication and align scheduling and office priorities.• Track action items, follow up on requests, and help ensure executive initiatives and operational tasks move forward on time.• Use Microsoft Office applications to create documents, manage communications, maintain records, and support executive reporting needs.
2026-05-21T00:00:00Z

Executive Assistant

Avondale, PA
onsite
Permanent / Full Time
45000 - 65000 USD / Yearly
Robert Half is looking for an Executive Assistant to provide exceptional administrative and accounting support to our client's team. This Executive Assistant role demands a highly organized, detail-oriented individual who excels at managing schedules, coordinating activities, and maintaining effective communication channels. The ideal candidate will anticipate needs, ensure operational efficiency, and uphold strict confidentiality. Responsibilities:<ul><li>Coordinate schedules, manage calendars, and prioritize tasks to support the team's objectives.</li><li>Organize travel arrangements, including booking accommodations, transportation, and meals.</li><li>Handle sensitive communications and ensure the timely flow of information to senior executives.</li><li>Maintain accurate records and oversee the documentation of important files.</li><li>Assist with basic accounting functions such as bookkeeping, invoice processing, and expense tracking using QuickBooks.</li><li>Prepare financial reports and ensure compliance with billing requirements.</li><li>Develop and implement organizational systems to streamline processes and improve efficiency.</li><li>Collaborate with team members to meet deadlines and achieve company goals.</li></ul>
2026-05-06T00:00:00Z

Office Assistant

Newark, DE
onsite
Temporary / Contract
19 - 21 USD / Hourly
Our growing construction company in Newark, Delaware is seeking a reliable and organized Office Assistant to support daily administrative operations. This role is ideal for someone who thrives in a fast-paced environment, communicates professionally, and can help keep office processes running smoothly. The Office Assistant will work closely with office staff, project managers, and field teams to ensure accurate documentation, timely communication, and efficient support across the business. Based on general knowledge. Key Responsibilities:<ul><li>Provide general administrative support to office staff and construction management teams. Based on general knowledge.</li><li>Answer and direct incoming phone calls, emails, and visitor inquiries in a professional manner. Based on general knowledge.</li><li>Maintain filing systems, both electronic and paper, for contracts, invoices, permits, purchase orders, and project documents. Based on general knowledge.</li><li>Assist with data entry, recordkeeping, and updating internal spreadsheets and databases. Based on general knowledge.</li><li>Prepare, format, and distribute reports, correspondence, and other office documents. Based on general knowledge.</li><li>Support scheduling of meetings, appointments, and job-related activities. Based on general knowledge.</li><li>Help coordinate communication between office personnel, vendors, subcontractors, and field staff. Based on general knowledge.</li><li>Monitor office supply inventory and place orders as needed. Based on general knowledge.</li><li>Assist with billing support, invoice tracking, and basic accounts payable/receivable tasks. Based on general knowledge.</li><li>Ensure the front office remains organized and professional at all times. Based on general knowledge.</li></ul>
2026-05-21T00:00:00Z

Office Assistant

Bala Cynwyd, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Office Assistant to support daily front office operations for a Financial Services organization located in the Greater Philadelphia Region. This is a contract position suited for someone who enjoys creating an organized, welcoming, and efficient workplace while balancing administrative and reception-related duties. The ideal Office Assistant candidate brings strong attention to detail, excellent communication skills, and the ability to keep multiple office priorities moving smoothly. What you get to do every single day:• Maintain a well-organized office environment by supporting day-to-day facility organization, common area readiness, and overall workplace order.• Coordinate meeting space availability by managing conference room calendars and confirming room reservations for internal teams and visitors.• Sort, distribute, and prepare incoming and outgoing mail, including timely handling of check payments received through postal deliveries.• Welcome clients, guests, and employees at the front desk, creating a courteous and welcoming first impression for everyone entering the office.• Monitor office inventory levels and restock shared supplies to ensure work areas and common spaces remain properly equipped.• Keep seating layouts and workstation assignments current, making updates as office occupancy or team needs change.• Assist with preparing desks and office setups for new team members so workspaces are ready for a smooth first day experience.• Support access-related administration by helping track office keys and coordinating employee credential or entry needs with appropriate teams.• Contribute to special assignments and general administrative support tasks as business needs arise.
2026-05-13T00:00:00Z

Senior Executive Assistant

Philadelphia, PA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a highly organized Senior Executive Assistant to support senior leadership at a multi-strategy investment firm located in the Greater Philadelphia Region. This Long-term Senior Executive Assistant contract opportunity is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and handles sensitive matters with discretion. The person in this role will serve as a trusted partner to executive leadership by coordinating priorities, streamlining communication, and ensuring daily operations run efficiently. What you get to do every single day:• Manage a complex executive calendar, aligning meetings and commitments with shifting business priorities while resolving scheduling conflicts proactively.• Coordinate domestic and international travel arrangements, including itineraries, meeting schedules, materials, and related logistics.• Serve as a central point of contact for the executive office, directing requests appropriately and facilitating efficient communication with internal and external stakeholders.• Organize Board of Directors and leadership meetings by scheduling sessions, preparing agendas, assembling presentation materials, and overseeing meeting logistics.• Draft, edit, and distribute accurate correspondence, reports, and other confidential documents with a high degree of accuracy and discretion.• Monitor incoming issues, requests, and follow-up items for executive leadership, helping assess urgency and recommending next steps when appropriate.• Support cross-functional communication by keeping departments informed of executive priorities, commitments, and time-sensitive developments.• Handle expense reporting, special projects, and event coordination, including catering and logistics for client and leadership meetings.• Assist with occasional personal administrative matters and provide dependable support outside standard business hours when needed.
2026-04-23T00:00:00Z

Legal Assistant

Philadelphia, PA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Philadelphia, Pennsylvania. This role focuses on keeping case materials organized, managing court-related filings, and helping attorneys stay on top of deadlines and documentation. The ideal candidate brings prior experience in civil litigation support and is comfortable handling multiple priorities in a fast-paced legal environment. Responsibilities: • Prepare, review, and submit legal documents through electronic filing systems while ensuring accuracy and compliance with court requirements. • Coordinate attorney calendars by tracking hearings, filing deadlines, meetings, and other case-related commitments. • Maintain organized case files, correspondence, and supporting records to ensure materials are accessible and current. • Assist with civil litigation matters by supporting document preparation, case tracking, and procedural follow-up. • Communicate with courts, clients, and internal staff regarding filing status, scheduling updates, and case logistics. • Monitor upcoming deadlines and take proactive steps to help the legal team meet procedural and administrative requirements. • Support the preparation of court filings and related documents for timely submission in the appropriate jurisdiction.
2026-05-11T00:00:00Z

Legal Assistant

Wilmington, DE
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
Our client is seeking dedicated Legal Assistant to join a rockstar team in Wilmington, Delaware. This role offers an excellent opportunity to support attorneys and clients in a collaborative and fast-paced environment. The ideal candidate will possess strong organizational skills, a proactive mindset, and the ability to efficiently handle multiple priorities while maintaining professionalism. A terrific opportunity to join an international law firm operating at the highest caliber. If you are interested in being considered immediately, please reach out to Kevin Ross at Robert Half in Philadelphia. Responsibilities:• Prepare, revise, and finalize legal documents, correspondence, and case-related materials with accuracy and attention to detail.• Organize and maintain both physical and electronic legal files to ensure accessibility and accuracy.• Manage case-related tasks such as updating databases, tracking documentation, and coordinating the delivery of executed materials.• Serve as a liaison between attorneys, clients, opposing counsel, and courts, ensuring clear communication and professionalism.• Handle administrative responsibilities including attorney time tracking, expense reporting, and travel arrangements.• Collaborate with paralegals, coordinators, and other team members to provide comprehensive legal support.• Assist with overflow work and special projects, applying problem-solving skills and adaptability.• Utilize e-filing systems and calendaring tools to manage deadlines and ensure compliance.• Format and edit documents for consistency and adherence to firm standards.
2026-05-01T00:00:00Z

Sr. Executive Assistant

Paoli, PA
onsite
Temporary / Contract
38 - 38 USD / Hourly
We are looking for an experienced Sr. Executive Assistant to provide seamless support to senior leadership in Malvern, Pennsylvania. This fully onsite opportunity is a long-term contract position suited for an experienced, detail-oriented individual who can manage shifting priorities, maintain confidentiality, and keep executive operations running efficiently. The ideal candidate will bring strong judgment, exceptional organizational skills, and the ability to coordinate meetings, travel, communications, and administrative projects in a fast-paced environment. Responsibilities:• Deliver high-level administrative support to senior executives, helping leaders stay focused on critical business objectives and daily priorities.• Oversee a demanding executive calendar, resolve scheduling conflicts proactively, and adjust plans quickly as business needs evolve.• Prepare leaders for meetings by organizing agendas, assembling briefing materials, and tracking next steps to support timely follow-through.• Manage incoming communications with discretion, ensuring urgent matters are prioritized appropriately.• Create and improve administrative workflows, reference materials, and standard operating procedures to strengthen executive support processes.• Plan and coordinate executive meetings, leadership sessions, off-site events, and partner-facing engagements from start to finish.• Draft, format, and refine presentations, reports, and executive correspondence with a high level of accuracy.• Arrange travel, process expense documentation, and collaborate with internal teams on administrative needs and special assignments as required.
2026-05-27T00:00:00Z

Office Manager

New Castle, DE
onsite
Temporary to Hire
35 - 35 USD / Hourly
We are looking for an organized and resourceful Executive Administrator to support daily business operations and provide high-level administrative assistance. This onsite role blends executive support, office coordination, and finance-related administrative work to help leadership stay focused and the office run efficiently. The position is a contract-to-permanent opportunity for someone who is detail-oriented, can manage competing priorities, handle sensitive information with discretion, and contribute to a productive workplace. Responsibilities:• Coordinate executive schedules, arrange meetings, and manage day-to-day administrative priorities to keep leadership organized and on track.• Prepare business correspondence, reports, and presentation materials while ensuring accuracy, professionalism, and timely delivery.• Maintain office records, confidential files, and administrative documentation in an organized and secure manner.• Support meetings by organizing agendas, capturing notes, and following up on outstanding action items.• Assist with finance-related administrative tasks such as tracking receivables, supporting payroll activities, monitoring invoices, and updating basic reports.• Enter and reconcile data in spreadsheets and internal systems to help maintain accurate administrative and financial records.• Manage front office activities, including reception support and general coordination for visitors, calls, and routine inquiries.• Oversee office supply inventory, place replenishment orders as needed, and help maintain an efficient and well-stocked workplace.• Work closely with internal teams to ensure operational needs, deadlines, and administrative deliverables are completed effectively.
2026-05-04T00:00:00Z

Receptionist

Centreville, MD
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients and employees. The Receptionist will manage front desk operations, answer and direct calls, greet guests, coordinate schedules and provide general administrative support to help ensure smooth day-to-day office operations.Responsibilities<ul><li>Greet and assist visitors in a courteous and professional manner. </li><li>Answer, screen and route incoming phone calls. </li><li>Manage incoming and outgoing mail, packages and deliveries. </li><li>Maintain a clean, organized and professional reception area. </li><li>Schedule meetings and assist with conference room coordination. </li><li>Perform data entry, filing and other administrative tasks as needed. </li><li>Support office staff with clerical duties and special projects. </li></ul>
2026-05-15T00:00:00Z

Receptionist

Conshohocken, PA
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are looking for a detail-oriented Receptionist to support front desk operations for a contract position based in Pennsylvania. This role serves as the first point of contact for visitors and callers, helping create a welcoming and organized office environment. The ideal candidate brings at least 2 years of relevant experience, strong communication skills, and confidence handling a multi-line phone system while managing daily administrative support tasks. Responsibilities: • Welcome guests and direct them appropriately while maintaining a welcoming and detail-oriented front desk presence. • Manage incoming calls through a multi-line phone system, route messages accurately, and connect callers to the correct contacts. • Provide day-to-day administrative assistance to support office and project coordination needs. • Maintain reception and common areas so they remain orderly, presentable, and ready for visitors. • Handle general inquiries from employees, clients, and vendors in a courteous and timely manner. • Support scheduling, document handling, and other clerical activities that help the office run efficiently.
2026-05-26T00:00:00Z

Purchasing Assistant

New Castle, DE
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are seeking a detail‑oriented and highly organized Purchasing Assistant to support our procurement operations and ensure the efficient flow of materials, supplies, and vendor information. In this role, you will assist with purchase order creation, vendor communication, pricing analysis, and inventory coordination. The ideal Purchasing Assistant brings strong analytical capabilities and advanced Excel skills, including proficiency with functions such as VLOOKUP/XLOOKUP, pivot tables, data validation, and complex spreadsheet reporting. This position is well‑suited for someone who thrives in a fast‑paced environment, enjoys working with data, and can contribute to process improvements through accurate and efficient procurement support. Primary Responsibilities· Perform accounting research· Review and verify supplier invoices· Collaborate with accounting to reconcile purchase orders, receipts, and invoices· Ensure internal controls align with company procedures· Monitor inventory levels and coordinate with internal teams· Support vendor management activities· Follow up on outstanding orders and resolve disputes· Assist with accounts receivable and billbacks· Generate reports on purchasing activity, cost savings, and vendor performance· Implement new systems and technologies· Assist with special projects as needed
2026-04-28T00:00:00Z

Paralegal

Philadelphia, PA
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Paralegal to join our team in Philadelphia, Pennsylvania. The ideal candidate will have substantial experience in personal injury law and pre-litigation processes, particularly focusing on motor vehicle accident cases. This role requires a strong ability to manage case files, prepare legal documents, and support attorneys throughout litigation phases. Responsibilities: • Manage pre-litigation case files, ensuring all records and documents are thoroughly organized and up to date. • Assist attorneys with discovery processes, including gathering and reviewing case-related evidence. • Prepare legal documents and correspondence, ensuring accuracy and compliance with relevant laws. • Conduct trial preparation activities, including assembling exhibits, summarizing depositions, and coordinating schedules. • Utilize case management software to track progress and deadlines for multiple cases. • Communicate with clients, witnesses, and third parties to gather information and provide updates on case developments. • Support attorneys in civil litigation processes, including drafting pleadings and motions. • Collaborate with team members to ensure timely and effective handling of personal injury cases. • Research case law and legal precedents to support litigation strategies. • Monitor and adhere to filing deadlines, court schedules, and other critical timelines.
2026-05-01T00:00:00Z