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21 results for Workplace Coordinator in New York, NY

Workplace Coordinator
  • New York, NY
  • onsite
  • Temporary / Contract
  • 20.9 - 24.2 USD / Hourly
  • We are looking for a Workplace Coordinator to support daily workplace operations for a real estate development environment in New York, New York. This Contract position is ideal for someone who can keep schedules organized, respond to incoming calls with professionalism, and help maintain smooth coordination across teams. The role requires strong follow-through, sound judgment, and the ability to manage administrative and payroll-related tasks in a fast-paced setting.<br><br>Responsibilities:<br>• Coordinate daily workplace activities by organizing calendars, arranging schedules, and keeping teams informed of timing changes and priorities.<br>• Manage dispatch-related requests and direct work or service needs to the appropriate contacts to ensure timely response and completion.<br>• Handle inbound phone calls professionally, provide accurate information, and route inquiries to the correct team members when needed.<br>• Support payroll administration by processing full-cycle payroll tasks with accuracy, timeliness, and attention to detail.<br>• Assist with office leadership support by helping track tasks, preparing routine updates, and maintaining organized administrative workflows.<br>• Monitor ongoing operational needs, follow up on open items, and help resolve day-to-day coordination issues efficiently.<br>• Maintain clear records and documentation related to scheduling, payroll activities, and workplace communications.
  • 2026-10-20T00:00:00Z
Workplace Experience Coordinator
  • New York, NY
  • onsite
  • Temporary / Contract
  • 25.65 - 27 USD / Hourly
  • <p>We are looking for a Workplace Experience Coordinator to support daily front desk operations and create a welcoming, organized environment for employees and visitors in New York. This long-term contract opportunity is ideal for someone who enjoys delivering attentive reception support, managing high-volume communications, and ensuring smooth day-to-day workplace experience services. The role follows a Tuesday through Thursday schedule and offers the potential for extended engagement based on business needs.</p><p><br></p><p>Responsibilities:</p><p>• Welcome guests, employees, and vendors with an attentive and service-oriented approach while maintaining an orderly front desk presence.</p><p>• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.</p><p>• Coordinate visitor check-in procedures and provide general workplace support to help daily office operations run efficiently.</p><p>• Monitor the reception area and shared spaces to ensure they remain presentable, functional, and ready for use throughout the day.</p><p>• Respond to routine questions from internal and external contacts, offering clear information and timely assistance.</p><p>• Support administrative and workplace coordination tasks such as scheduling, basic record upkeep, and communication follow-up as needed.</p><p>• Maintain a dependable on-site presence during the assigned Monday through Friday schedule to ensure consistent front desk coverage.</p>
  • 2026-10-18T00:00:00Z
Human Resources Coordinator
  • Norwalk, CT
  • onsite
  • Temporary / Contract
  • 25 - 32 USD / Hourly
  • <p>We are seeking an organized, personable, and detail-oriented <strong>HR Coordinator</strong> to support a fast-paced Human Resources team. This is a great opportunity for someone who enjoys working with people, keeping processes organized, and being involved in multiple areas of HR.</p><p>In this role, you will help support the employee experience from onboarding through day-to-day HR operations. You will work closely with employees, managers, and HR leadership while assisting with documentation, scheduling, employee records, recruiting coordination, and general HR support. The ideal candidate is proactive, professional, and comfortable handling confidential information in a busy environment.</p><p><strong>What You’ll Be Doing:</strong></p><ul><li>Support new hire onboarding, including paperwork, system entry, and orientation coordination.</li><li>Maintain accurate and confidential employee records and HR documentation.</li><li>Assist with interview scheduling and communication with candidates and hiring managers.</li><li>Prepare HR-related documents, correspondence, and employee communications.</li><li>Help coordinate background checks, employment verifications, and pre-employment requirements.</li><li>Update employee information within HR systems and maintain accurate personnel files.</li><li>Respond to general employee questions and direct more complex matters to the appropriate HR team member.</li><li>Assist with benefits, payroll, and employee status changes as needed.</li><li>Support HR reporting, audits, and compliance-related projects.</li><li>Help coordinate employee events, meetings, trainings, and other HR initiatives.</li><li>Provide administrative and project support to HR leadership and the broader HR team.</li></ul><p><br></p>
  • 2026-10-03T00:00:00Z
Coordinator
  • New York, NY
  • onsite
  • Temporary / Contract
  • 28 - 31 USD / Hourly
  • We are looking for an experienced and service-driven Coordinator to support a high-visibility conference and client reception environment. This long-term contract position is ideal for someone who thrives in a detail-oriented setting, enjoys assisting executive-level guests, and can keep meetings and events running smoothly with discretion and attention to detail. The role combines front-desk reception, event coordination, and day-to-day space support to create an excellent on-site experience for employees, leaders, and visitors.<br><br>Responsibilities:<br>• Welcome executives, employees, and guests with a courteous presence while providing clear guidance and front-desk support throughout the conference area.<br>• Coordinate room bookings and calendar updates through the reservation system, ensuring meeting spaces are scheduled accurately and customer requests are handled promptly.<br>• Partner with administrative staff, facilities teams, and security personnel to maintain seamless daily operations across the client-facing space.<br>• Oversee meeting and event preparations, including room arrangements, beverage service support, catering coordination, and readiness checks well before start times.<br>• Assist with audiovisual and virtual meeting needs by troubleshooting basic issues and helping facilitators use conference technology effectively.<br>• Handle sensitive information and executive activity with a high degree of confidentiality, judgment, and discretion.<br>• Monitor the condition of conference and reception areas, submit maintenance requests when needed, and help keep the environment organized and presentation-ready.<br>• Provide visitors and meeting hosts with helpful information about on-site services and local amenities while resolving issues quickly and calmly as they arise.<br>• Support additional operational or event-related tasks assigned by leadership to ensure an exceptional customer experience.
  • 2026-10-13T00:00:00Z
Mailroom/Office Cordinator
  • New York, NY
  • onsite
  • Temporary / Contract
  • 22.8 - 23 USD / Hourly
  • <p>We are looking for an Mailroom/ Office Services Coordinator provides day-to-day operational support to ensure a smooth and efficient workplace environment. This role is responsible for handling mailroom support, responding to facilities-related service tickets, and assisting with minor room setups for meetings and office events.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide mailroom support, including sorting, distributing, and processing incoming and outgoing mail and packages.</li><li>Monitor and respond to facilities tickets in a timely manner, escalating issues as needed.</li><li>Assist with minor room setups for meetings, trainings, and internal events, including arranging furniture and basic equipment.</li><li>Support general office operations to help maintain a clean, organized, and functional workspace.</li><li>Coordinate with internal teams and vendors to address routine facility and office service needs.</li><li>Ensure meeting rooms and common areas are properly prepared and maintained. </li></ul>
  • 2026-10-23T00:00:00Z
Home Health Coordinator
  • Ridgefield, CT
  • onsite
  • Temporary / Contract
  • 21 - 23 USD / Hourly
  • <p>We are seeking a highly organized, proactive <strong>Home Health Team Coordinator</strong> to join a collaborative clinical team and play an important role in the delivery of exceptional home health care. This is a great opportunity for someone who thrives in a fast-paced healthcare environment, enjoys problem-solving, and wants a position where their organization and communication skills directly impact patients, families, and clinicians.</p><p>In this role, you will serve as a central point of coordination for patient care, managing clinician schedules and ensuring visits are completed accurately, efficiently, and in accordance with physician orders and regulatory requirements. You will work closely with clinical leadership, field staff, patients, and families to keep care running smoothly while supporting clinician productivity, patient satisfaction, and overall operational success.</p><p><strong>What You’ll Be Doing:</strong></p><ul><li>Coordinate and maintain patient schedules across multiple home health disciplines.</li><li>Schedule Start of Care (SOC), Resumption of Care (ROC), recertification, and ongoing patient visits.</li><li>Assign clinicians and coordinate coverage for vacations, absences, and changing patient needs.</li><li>Communicate with patients, families, clinicians, and leadership regarding scheduling and care updates.</li><li>Monitor visit completion and clinician schedules to identify gaps and proactively resolve issues.</li><li>Review schedules against physician orders to support accurate and compliant patient care.</li><li>Assist with episode management and scheduling strategies that support strong clinical and financial outcomes.</li><li>Run and review reports related to visit completion, scheduling accuracy, and productivity.</li><li>Maintain accurate patient and scheduling information within the electronic health record system.</li><li>Serve as a dependable resource for the clinical team while helping create an organized, patient-focused care experience.</li></ul><p><br></p>
  • 2026-10-03T00:00:00Z
Engagement Coordinator
  • New York, NY
  • remote
  • Temporary / Contract
  • 18 - 21 USD / Hourly
  • We are looking for an Engagement Coordinator to help expand participation in education-focused initiatives across New York, New York. This Long-term Contract opportunity is ideal for someone who enjoys connecting with educators, coordinating outreach efforts, and creating positive experiences through both online and in-person engagement. The role centers on building trusted relationships within the education community while supporting program awareness and event execution.<br><br>Responsibilities:<br>• Guide teachers through program goals, value, and participation steps so they can confidently get involved.<br>• Coordinate and support engagement activities delivered in virtual settings as well as face-to-face events.<br>• Develop and maintain strong working relationships with teachers and other members of the education community.<br>• Communicate with participants and partners through clear, timely email outreach and follow-up.<br>• Assist with planning and organizing educational events to encourage awareness and participation.<br>• Track interactions and engagement efforts to help maintain consistent communication with stakeholders.<br>• Represent the program professionally in community outreach efforts and relationship-building activities.
  • 2026-10-22T00:00:00Z
Logistics Coordinator
  • Mount Olive, NJ
  • onsite
  • Temporary to Hire
  • 21.85 - 25.3 USD / Hourly
  • <p>We are looking for a Logistics Coordinator to support commercial operations and customer account activities for a manufacturing environment in Mount Olive, New Jersey. This Long-term Contract position focuses on coordinating order flow, shipment activity, return processing, and account updates while helping maintain responsive service for customers. The ideal candidate brings strong logistics knowledge, attention to detail, and the ability to manage domestic and international shipping tasks in a fast-paced setting.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate the full lifecycle of customer orders, from quotation support and order entry through processing and shipment follow-up.</p><p>• Manage shipping activities to help ensure products move accurately and on schedule across domestic and international destinations.</p><p>• Process return authorizations and related documentation while partnering with internal teams to resolve customer issues efficiently.</p><p>• Maintain customer account records by updating key information, verifying order details, and supporting ongoing account administration.</p><p>• Work closely with commercial operations and service teams to monitor order status, address exceptions, and improve communication with customers.</p><p>• Prepare and review shipping paperwork, customs-related documents, and other records needed for international distribution.</p><p>• Track logistics activity and help resolve delivery, documentation, or fulfillment discrepancies in a timely manner.</p>
  • 2026-10-19T00:00:00Z
Logistics Coordinator
  • Springfield, NJ
  • onsite
  • Permanent / Full Time
  • 65000 - 75000 USD / Yearly
  • <p>We are looking for a Logistics Coordinator to support transportation and logistics operations in Springfield, New Jersey. This role focuses on coordinating shipment activity, preparing accurate records, and helping maintain smooth day-to-day execution across inland freight movements. The ideal candidate is organized, detail-oriented, and comfortable tracking multiple processes while working with carriers, vendors, and internal teams.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate inland freight pricing requests and arrange dispatch activities to support timely shipment movement.</p><p>• Manage carrier haulage routing for shipments, ensuring loads are assigned and scheduled efficiently.</p><p>• Prepare and organize delivery-related shipping documents with accuracy and attention to timing requirements.</p><p>• Track transportation providers and daily shipment activity to help maintain service quality and operational continuity.</p><p>• Maintain summaries and reporting related to inland transportation activity for visibility and recordkeeping.</p><p>• Verify shipment details for weight restrictions and hazardous materials compliance before transport execution.</p><p>• Review carrier performance data within transportation platforms and flag service issues or trends for follow-up.</p><p>• Examine transportation invoices and support reconciliation by identifying discrepancies or missing information.</p><p>• Assist with vessel and intermodal audit activities and contribute to oversight of transload operations as they grow</p>
  • 2026-10-09T00:00:00Z
Patient Care Coordinator
  • New Hyde Park, NY
  • onsite
  • Temporary / Contract
  • 23.75 - 27.5 USD / Hourly
  • <p>We are looking for a Patient Care Coordinator to support physician order workflows for a healthcare organization. This Long-term Contract position focuses on keeping care documentation accurate, complete, and returned on schedule so patient services can continue without interruption. The person in this role will work closely with clinical teams, office staff, and leadership to improve coordination, monitor compliance activity, and resolve documentation issues efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate the timely distribution of plans of treatment and interim orders to physicians or other authorized providers for review and signature.</p><p>• Track outstanding orders and follow up with medical offices to help secure completed documentation within required timeframes.</p><p>• Build strong working relationships with office personnel and internal care teams to support the return of signed care orders and related documents.</p><p>• Maintain organized and effective order management practices that promote accuracy, consistency, and operational efficiency.</p><p>• Monitor documentation and signature compliance and communicate status updates to departmental leadership as needed.</p><p>• Escalate delays, missing signatures, and compliance concerns to the appropriate staff members and supervisors for prompt resolution.</p><p>• Notify the care team when updates to orders or care plans require review by a nurse or designated clinician.</p><p>• Assist with preparation for audits or surveys by gathering requested order-management documentation and supporting materials.</p><p>• Attend department meetings and contribute updates on workflow progress, challenges, and improvement opportunities.</p><p>• Create reports, spreadsheets, and visual summaries that show physician order activity, turnaround trends, and compliance performance.</p>
  • 2026-10-21T00:00:00Z
Patient Care Coordinator
  • New Brunswick, NJ
  • onsite
  • Temporary / Contract
  • 22.8 - 26.4 USD / Hourly
  • <p>We are looking for a Patient Care Coordinator to support a busy healthcare team. This is 3+ month Contract opportunity is ideal for someone who can keep patient services organized, communicate clearly, and help ensure a smooth experience from scheduling through follow-up care. The person in this role will coordinate appointments, manage documentation, and work closely with both patients and internal teams to maintain continuity of care.</p><p><br></p><p>Responsibilities:</p><p>• Manage appointment calendars for Interventional Radiology services across multiple office locations and arrange visits in a timely manner.</p><p>• Coordinate patient procedures, follow-up care, and related scheduling needs to keep treatment plans on track.</p><p>• Review insurance information, confirm coverage details, and obtain necessary authorizations and referrals before services are provided.</p><p>• Maintain complete and current patient files by updating demographic, insurance, and relevant clinical information.</p><p>• Communicate appointment details, preparation instructions, reminders, and next steps so patients understand their care plan.</p><p>• Monitor referrals, test outcomes, and care milestones to help support consistent patient follow-through.</p><p>• Address scheduling conflicts, patient questions, and service-related delays with professionalism and urgency.</p><p>• Assist with intake, registration, and documentation processes while following privacy standards and organizational guidelines.</p><p>• Partner with clinical and administrative staff to improve coordination and deliver a positive patient experience.</p>
  • 2026-10-23T00:00:00Z
project coordinator
  • Stonybrook, NY
  • onsite
  • Temporary / Contract
  • 30 - 35 USD / Hourly
  • <p>OCM is currently in its third year, implementing a campus-wide initiative called WolfieONE. Leveraging Oracle’s Enterprise Resource Planning (ERP) to modernize the way we handle financial, budget, HR, tech, and business operations. With go-live on the horizon, the need to ensure every team is functioning at their best has never been greater, which is where you come in. </p><p>In this role, you will be responsible for driving project coordination and operational support, across leadership, training, and communication teams. Responsibilities include, but are not limited to: maintain program trackers and records, coordinate meetings and events, support Champion onboarding and engagement, manage recurring schedules and deadlines, and help produce approved presentations and communications. Please review the full list of responsibilities below. </p><p>If you are detail-oriented, service-minded, and energized by coordinating complex work across multiple engagements, we encourage you to apply for this rewarding position. </p>
  • 2026-10-20T00:00:00Z
Exchange Coordinator
  • Howell, NJ
  • onsite
  • Permanent / Full Time
  • 60000 - 75000 USD / Yearly
  • <p>Benefits:</p><ul><li>PTO</li><li>medical</li><li>dental</li><li>vision</li><li>401k</li></ul><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Coordinate and manage exchange transactions from initiation through completion.</li><li>Serve as the primary liaison between clients, vendors, customers, and internal departments.</li><li>Monitor transaction timelines and ensure all deadlines are met.</li><li>Review and maintain accurate documentation, contracts, and compliance records.</li><li>Track exchange activity and provide regular status updates to stakeholders.</li></ul><p><br></p>
  • 2026-10-16T00:00:00Z
Dispatch Administrative Coordinator
  • Rockaway, NJ
  • onsite
  • Permanent / Full Time
  • 40000 - 45000 USD / Yearly
  • <p><br></p><p>A growing organization is seeking a highly organized<strong> Dispatch Administrative Coordinator</strong> to support its logistics and operations team. This role is ideal for someone who enjoys working in a fast-paced environment, coordinating with multiple stakeholders, and ensuring accurate documentation and data management.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to a busy operations team</li><li>Maintain and update records, spreadsheets, and internal systems</li><li>Coordinate with vendors, transportation partners, and internal departments</li><li>Track deliveries, schedules, and supporting documentation</li><li>Follow up on missing paperwork and resolve routine discrepancies</li><li>Assist with billing support and document collection</li><li>Manage electronic and paper filing systems</li></ul><p><br></p>
  • 2026-09-29T00:00:00Z
Event Coordinator
  • New York, NY
  • onsite
  • Temporary / Contract
  • 28.5 - 30 USD / Hourly
  • We are looking for an Event Coordinator to support the planning and delivery of client-facing events in New York, New York. This Long-term Contract position partners closely with the event manager and cross-functional hospitality teams to manage event details from initial intake through on-site execution. The role is ideal for someone who thrives in a fast-paced environment, communicates well with service partners, and can adapt to a schedule that may include extended hours based on event needs.<br><br>Responsibilities:<br>• Partner with the client-side event manager to organize event logistics and ensure each program is prepared for successful delivery.<br>• Gather and review event details for upcoming functions, translating client needs into clear operational plans.<br>• Oversee coordination for events held in the 8th-floor event space, ensuring room readiness and service alignment.<br>• Collaborate with catering vendors to recommend food selections and service options that match event goals.<br>• Advise on staffing coverage and service support required for each event based on size, format, and timing.<br>• Prepare and finalize event documentation, including quads and other planning materials needed for execution.<br>• Enter and maintain accurate event information within the company system to support scheduling and operations.<br>• Work closely with hospitality and concierge teams to coordinate guest experience, service flow, and on-site support.<br>• Manage events from the initial request stage through live execution, resolving issues quickly and maintaining high service standards.
  • 2026-10-07T00:00:00Z
Front Desk Coordinator
  • Oradell, NJ
  • onsite
  • Temporary / Contract
  • 20.9 - 24.2 USD / Hourly
  • We are looking for an experienced and dependable Front Desk Coordinator to support daily office operations for a CPA firm in Oradell, New Jersey. This is a Contract position suited for someone who enjoys creating a welcoming environment while keeping front office activities organized and running smoothly. The ideal candidate will be comfortable interacting with clients, managing incoming calls, and handling administrative support tasks with care and attention to detail.<br><br>Responsibilities:<br>• Welcome clients and visitors upon arrival, provide a positive first impression, and direct them to the appropriate contact or meeting area.<br>• Manage a multi-line phone system by answering inbound calls promptly, routing inquiries accurately, and taking clear messages when needed.<br>• Maintain the front reception area so it remains tidy, organized, and presentable throughout the workday.<br>• Coordinate office supply purchases and monitor inventory levels to ensure essential materials are available for staff use.<br>• Oversee kitchen and break area stock levels, replenishing refreshments and supplies as needed to support daily office operations.<br>• Provide general administrative assistance using Microsoft Office, including basic document preparation, data entry, and clerical support.<br>• Assist with day-to-day concierge-style support by responding to routine visitor and staff needs in a timely and courteous manner.
  • 2026-10-22T00:00:00Z
Social Media Coordinator
  • Manhasset, NY
  • onsite
  • Temporary / Contract
  • 35.625 - 41.25 USD / Hourly
  • We are looking for a creative and organized Social Media Coordinator to support brand visibility and audience engagement through compelling digital content. This is a Contract position based in Manhasset, New York, ideal for someone who stays current on platform trends and knows how to turn ideas into effective social media execution. The right candidate will help shape content across channels, monitor performance, and contribute to campaigns that strengthen online presence.<br><br>Responsibilities:<br>• Develop and schedule engaging social media posts that align with brand goals and campaign priorities.<br>• Create original content for multiple platforms, including written copy, visuals, and short-form social assets.<br>• Manage day-to-day activity across social channels to maintain a consistent and timely online presence.<br>• Track emerging platform updates, audience behaviors, and industry developments to inform content strategy.<br>• Use social media tools to plan calendars, publish content, and monitor campaign effectiveness.<br>• Support the execution of social media campaigns designed to increase reach, engagement, and brand awareness.<br>• Review performance metrics and prepare insights to help improve future content and campaign decisions.<br>• Coordinate with internal stakeholders to ensure messaging remains accurate, relevant, and on brand.
  • 2026-09-25T00:00:00Z
HRIS Coordinator
  • Glen Head, NY
  • onsite
  • Temporary / Contract
  • 22.8 - 26.4 USD / Hourly
  • <p>We are looking for an HRIS Coordinator to join a non-profit organization on a Long-term Contract basis. This opportunity is well suited for someone starting to build a career in Human Resources, including entry-level candidates or those with early HR or administrative experience. In this role, you will gain practical exposure to HR operations while supporting employee data, onboarding activities, documentation, and compliance-related initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and update employee information within HR systems to help ensure records remain accurate, complete, and organized.</p><p>• Support onboarding tasks by preparing documentation, coordinating new employee materials, and assisting with employment-related paperwork.</p><p>• Organize digital and physical personnel files while following recordkeeping standards and confidentiality requirements.</p><p>• Assist with routine HR administrative work, including responding to basic internal requests and helping track department activities.</p><p>• Contribute to compliance-focused projects by reviewing documentation, identifying missing information, and helping maintain audit readiness.</p><p>• Help monitor HRIS data quality by checking entries, correcting inconsistencies, and escalating issues when needed.</p><p>• Provide operational support for HR processes that may include system-related updates, reporting assistance, or implementation activities.</p><p>• Partner with the HR team on general coordination tasks that improve day-to-day workflow and employee support services.</p>
  • 2026-10-21T00:00:00Z
Associate Clinical Administrative Coordinator
  • Newark, NJ
  • onsite
  • Temporary / Contract
  • 19 - 21 USD / Hourly
  • We are looking for an Associate Clinical Admin to support patient benefit screening and application processing in a hospital environment in Newark, New Jersey. This Long-term Contract position plays an important role in helping patients navigate coverage options, secure eligible state and federal assistance, and keep internal teams informed throughout the process. The ideal candidate brings strong communication, organization, and documentation skills, along with the ability to work effectively onsite in a fast-paced healthcare setting.<br><br>Responsibilities:<br>• Meet with patients in the hospital to gather information and guide them through available coverage and assistance programs.<br>• Prepare and submit applications for appropriate public benefit programs while ensuring documentation is complete and accurate.<br>• Review medical charts and related records to collect supporting details needed to move cases forward efficiently.<br>• Follow up with state and federal agencies to monitor application progress and help resolve outstanding issues affecting determinations.<br>• Communicate case updates clearly to hospital staff and respond to questions related to benefit status and next steps.<br>• Maintain organized records of patient interactions, submitted materials, and pending actions to support timely follow-through.<br>• Provide administrative support for additional client-specific tasks connected to coverage coordination and eligibility review.
  • 2026-10-23T00:00:00Z
Samples Coordinator
  • Madison, NJ
  • onsite
  • Permanent / Full Time
  • 65000 - 75000 USD / Yearly
  • <p>A busy company in the Madison area is seeking a Samples Coordinator to join their growing team. This Samples Coordinator will get the chance to join a great team that works well with each other and provides a flexible work schedule and career advancement. This Samples Coordinator role is a vital link between our sales, quality control, and supply chain teams. This Samples Coordinator will manage the end-to-end sample fulfillment process, ensuring that our prospective and existing B2B clients receive product samples, technical documentation, and certificates of analysis (CoAs) accurately and efficiently to drive new business. Other responsibilities of this Samples Coordinator will include but not be limited to:</p><p><br></p><p>Samples Coordinator Key Responsibilities</p><ul><li><strong>Sample Fulfillment:</strong> Receive, log, package, and ship global sample requests for botanical extracts, functional ingredients, and supplement raw materials.</li><li><strong>Inventory Management:</strong> Maintain accurate inventory levels of sample stocks, tracking shelf life/re-test dates, and coordinating with the warehouse or supply chain teams to replenish inventory before shortages occur.</li><li><strong>Documentation &amp; Compliance:</strong> Ensure all outgoing samples are accompanied by the correct technical documentation, including Safety Data Sheets (SDS), Certificates of Analysis (CoA), and product specifications.</li><li><strong>Cross-Functional Collaboration:</strong> Partner closely with Sales, Customer Service, and Quality Control to prioritize urgent client requests, troubleshoot shipping delays, and resolve documentation issues.</li><li><strong>Data Management:</strong> Record all sample requests, shipping tracking numbers, and client communications accurately within the ERP and CRM systems (e.g., Salesforce).</li><li><strong>International Logistics:</strong> Prepare appropriate documentation for international shipments, navigating customs regulations, tariffs, and restricted-item protocols for global raw material distribution.</li></ul><p>This Samples Coordinator role is paying between $65,000 and $75,000 annually depending on experience. If interested in this Samples Coordinator position, apply today! </p>
  • 2026-10-20T00:00:00Z
Title Funding Coordinator
  • Lakewood, NJ
  • onsite
  • Permanent / Full Time
  • 60000 - 75000 USD / Yearly
  • <p>We are looking for a detail-oriented Title Funding Coordinator to support the final stages of residential and commercial real estate transactions in Lakewood, New Jersey. In this role, you will help ensure funds are released accurately and on schedule by reviewing closing documentation, confirming funding readiness, and coordinating closely with internal teams and external partners. This position is well suited to someone who thrives in a fast-paced environment, communicates effectively with multiple stakeholders, and brings strong accuracy to financial and administrative processes.</p><p><br></p><p>Benefits: MDV, 401k, PTO</p><p><br></p><p>Responsibilities:</p><p>• Examine closing files thoroughly to confirm documentation is complete, accurate, and ready for funding.</p><p>• Confirm that lender conditions and transaction requirements have been fully satisfied before funds are released.</p><p>• Arrange and track incoming and outgoing wire activity to support smooth and timely closings.</p><p>• Execute escrow payouts according to approved settlement instructions and transaction timelines.</p><p>• Reconcile settlement figures, ledgers, and disbursement details to maintain financial accuracy.</p><p>• Partner with closers, title staff, lenders, attorneys, borrowers, and other parties to move transactions forward efficiently.</p><p>• Investigate and resolve funding variances, document issues, and last-minute closing concerns.</p><p>• Follow company standards, lender guidelines, and applicable regulatory requirements throughout the funding process.</p><p>• Monitor closing schedules and critical deadlines to help ensure transactions are funded on time.</p><p>• Maintain organized transaction files, records, and supporting documentation for audit and compliance purposes.</p>
  • 2026-10-16T00:00:00Z