Are you a talented and experienced administrative detail oriented seeking an opportunity to make an impact in the healthcare field? Our team is seeking a Senior Administrative Assistant to provide contract support for a clinical group operating within a leading university setting in Connecticut. This is a dynamic role for individuals who thrive on organization, confidentiality, and efficiency. Key Responsibilities: Coordinate and manage complex schedules and calendars for clinical staff, including doctors. Communicate professionally with healthcare professionals and stakeholders via phone, email, and conference calls. Prepare and organize documentation for meetings and events. Accurately maintain records using Epic and other healthcare systems. Provide essential office support: filing, data entry, and document preparation. Collaborate with clinicians and staff to resolve administrative needs and improve processes. Assist with travel arrangements and accommodations as needed. Ensure compliance with internal policies and procedures. Serve as a reliable point of contact for internal and external partners. Uphold confidentiality and data accuracy with sensitive healthcare information. Why Join Us? Direct impact supporting patient care and clinical excellence. Work within a collegial, mission-driven environment. Enhance your skills in a fast-paced university healthcare setting. Ready to take the next step in your career? Apply now to join our talented team and help us deliver outstanding service to our clinicians and patients. To Apply: Submit your resume and a brief introduction outlining your relevant experience. Our company is committed to diversity and equal opportunity. All experience in candidates will receive consideration for employment.
We are looking for a Senior Administrative Assistant to provide exceptional support to executive leaders in a fast-paced, detail-oriented environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. As part of the team, you will play a critical role in ensuring smooth administrative operations while demonstrating discretion. This is a long-term contract position based in New York, New York.<br><br>Responsibilities:<br>• Coordinate and manage complex calendars, ensuring seamless scheduling for executive leaders.<br>• Arrange and oversee travel bookings, including flights, accommodations, and itineraries.<br>• Prepare and process expense reports using Concur software with accuracy and efficiency.<br>• Provide administrative support to multiple executives, including Managing Directors, Directors, and Associates.<br>• Maintain a high standard in all interactions, ensuring effective communication and adherence to business etiquette.<br>• Facilitate internal communication using tools like Slack, ensuring timely updates and collaboration.<br>• Assist in creating basic PowerPoint presentations when necessary.<br>• Handle conference calls and meetings, ensuring they run smoothly and are well-organized.<br>• Manage import and export documentation with precision and attention to detail.<br>• Support the team in various administrative tasks to ensure operational efficiency.
<p>About the Organization</p><p>A global leader in academic and professional publishing, this organization supports researchers, healthcare professionals, and educators through trusted brands, innovative platforms, and technology-enabled products. With a long history of advancing knowledge and open research, the organization partners closely with the communities it serves to share insights and drive progress worldwide.</p><p><br></p><p><strong><u>About the Role</u></strong></p><p>The Senior Legal Assistant provides administrative and corporate governance support, with additional legal and operational assistance to the U.S. legal team. The role plays a key part in supporting governance, compliance, and legal operations for the U.S. market.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>Administrative & Corporate Governance (Primary Focus)</p><p><br></p><ul><li>Manage calendars, travel, expenses, meetings, and document preparation</li><li>Maintain physical and electronic files and office operations</li><li>Prepare presentations and spreadsheets</li><li>Support U.S. corporate governance, including maintaining corporate records, preparing minutes and consents, and coordinating state filings</li><li>Monitor compliance alerts and assist with KYC and related requests</li></ul><p><strong>Legal & Operational Support</strong></p><ul><li>Provide administrative support for contracts, litigation, and projects</li><li>Review and route subpoenas, complaints, and legal notices</li><li>Assist with document production, intercompany agreements, M& A due diligence, and legal research</li><li>Support trademark administration, risk management, and learning programs</li><li>Manage legal databases, document systems, and departmental materials</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to support organizational operations in a variety of capacities. This role requires a proactive individual who excels in managing schedules, handling travel logistics, preparing materials, and maintaining accurate records. The ideal candidate thrives in dynamic environments and can prioritize multiple tasks with professionalism and efficiency.<br><br>Responsibilities:<br>• Manage complex calendars for senior executives, ensuring scheduling conflicts are resolved and follow-ups are prioritized.<br>• Coordinate meetings and conference calls across various time zones, accommodating diverse schedules.<br>• Arrange travel plans, including booking flights, accommodations, transportation, and securing meeting venues.<br>• Perform daily administrative tasks such as organizing, scanning, and maintaining important documents.<br>• Prepare high-quality materials, including presentations, spreadsheets, and customized client-facing documents.<br>• Input and manage data within company databases, ensuring accuracy and attention to detail.<br>• Support general operations by addressing administrative needs promptly and efficiently.<br>• Anticipate potential challenges and proactively address them to streamline workflows.<br>• Collaborate with team members to meet organizational goals and deadlines.
We are looking for a resourceful and detail-oriented Administrative/Personal Assistant to provide comprehensive support to a senior executive managing multiple business ventures. This dynamic role combines administrative duties with personal and household assistance, offering a balance of engaging tasks. Ideal candidates will thrive in a fast-paced environment and excel at handling diverse responsibilities with precision and discretion.<br><br>Responsibilities:<br>• Coordinate and manage complex calendars, scheduling appointments, and organizing travel arrangements across various business entities.<br>• Facilitate communication by handling correspondence and acting as a trusted liaison between the executive and key stakeholders.<br>• Provide assistance with research, special projects, and ensuring timely follow-up on initiatives.<br>• Support meetings by preparing materials, tracking priorities, and managing deadlines with a high level of confidentiality.<br>• Assist with personal schedules, household logistics, and family-related tasks, including coordination involving children.<br>• Manage personal projects, such as appointments and travel planning, ensuring seamless execution.<br>• Act as a proactive partner to the executive, addressing both administrative and personal needs with reliability and initiative.<br>• Offer organizational support by maintaining records, documents, and ensuring operational efficiency.<br>• Help oversee and coordinate daily tasks related to personal matters with attention to detail and adaptability.
We are looking for a detail-oriented Administrative Assistant to join our team in West New York, New Jersey. In this role, you will play a key part in managing administrative tasks, providing benefits administration support, and ensuring smooth day-to-day operations. The ideal candidate thrives in a collaborative environment and possesses strong organizational skills, communication abilities, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Oversee daily administrative operations, proactively identifying and resolving potential issues.<br>• Manage calendar scheduling and provide comprehensive support for appointments and meetings.<br>• Generate purchase orders and ensure accurate processing.<br>• Prepare and format various documents, including invoices, reports, memos, and customer statements.<br>• Coordinate with external vendors to process orders, monitor progress, ensure payments are completed, and confirm order fulfillment.<br>• Collaborate effectively with the administrative team to provide exceptional support to designated groups.<br>• Maintain confidentiality and demonstrate discretion when handling sensitive information.<br>• Utilize QuickBooks to manage financial tasks efficiently.
<p>We are looking for a detail-oriented Administrative Assistant for a Real Estate Company in Lower Manhattan, New York. </p><p><br></p><p>Responsibilities:</p><p>• Process rent payments received through payment processors and PO boxes with precision.</p><p>• Scan and record checks promptly to maintain accurate financial records.</p><p>• Organize and file important documents, including leases and compliance paperwork.</p><p>• Sort, process, and route incoming mail to the appropriate recipients efficiently.</p><p>• Assist with mail distribution, including packages and routine mailroom operations.</p><p>• Provide support for additional administrative tasks as needed to meet team needs.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Lyndhurst, New Jersey. In this Contract to permanent position, you will play a vital role in managing daily administrative tasks while serving as the first point of contact at the front desk. This is an excellent opportunity to contribute to a collaborative office environment and showcase your organizational skills.<br><br>Responsibilities:<br>• Greet visitors and clients professionally, ensuring a welcoming front desk environment.<br>• Manage incoming calls, directing them appropriately and providing assistance as needed.<br>• Perform general administrative tasks such as scheduling, filing, and document organization.<br>• Handle data entry tasks with accuracy and efficiency.<br>• Collaborate with team members to support office operations and contribute to a productive work environment.<br>• Utilize Microsoft Office tools, including SharePoint, to manage and share documents effectively.<br>• Maintain office supplies and ensure the workspace remains organized.<br>• Provide receptionist duties, including managing mail and deliveries.<br>• Assist with special projects and tasks assigned by management.
<p>A well‑established organization is seeking a highly organized and detail‑driven Administrative Assistant to support two senior leaders within the HR function. This role is ideal for someone who excels at multitasking, thrives in a fast‑paced environment, and enjoys providing exceptional administrative and event‑planning support. You will serve as a key partner to HR leadership while interacting regularly with employees, guests, and external contacts.</p><p><br></p><p><br></p><p><strong>Administrative Support</strong></p><ul><li>Greet employees, visitors, and vendors, ensuring a polished and professional first impression.</li><li>Prepare, format, and edit correspondence, reports, and internal documents.</li><li>Manage calendars for HR leadership, including scheduling meetings, interviews, trainings, and internal events.</li><li>Assist with data entry, HR document organization, and maintenance of highly confidential information.</li><li>Coordinate travel arrangements, meeting logistics, and day‑to‑day administrative needs.</li><li>Draft and refine communications on behalf of HR leaders and follow up on delegated tasks.</li></ul><p><strong>Operational & HR Support</strong></p><ul><li>Help gather and prepare materials for meetings, presentations, and HR initiatives.</li><li>Support time tracking, expense submissions, and invoice preparation.</li><li>Maintain organized digital and physical filing systems and ensure all documentation is easily retrievable.</li><li>Support special HR projects, trainings, and employee‑focused initiatives as needed.</li></ul><p><strong>Event Planning & Coordination</strong></p><ul><li>Coordinate food, beverages, and room setups for meetings, trainings, interviews, and HR‑hosted events.</li><li>Manage conference room scheduling and ensure spaces are meeting‑ready.</li><li>Plan and support internal celebrations, employee events, new‑hire gatherings, and other HR‑sponsored functions.</li><li>Be thoughtful about menu planning, dietary restrictions, budgets, and presentation standards.</li></ul><p><br></p><p><br></p>
<p>A reputable educational organization is seeking an Administrative Assistant to support school leadership and keep daily operations running smoothly. This role requires someone highly organized, professional, and comfortable multitasking in a busy school environment. </p><p><strong>Responsibilities include:</strong></p><ul><li>Welcoming visitors, checking identification, and maintaining a professional front desk atmosphere</li><li>Answering and directing phone calls, taking messages as needed</li><li>Keeping the front office and lobby neat and orderly</li><li>Tracking daily attendance for staff and students and submitting reports to HR</li><li>Assisting faculty with administrative tasks such as copying, distributing notices, and preparing documents</li><li>Helping parents navigate the school’s online portal</li><li>Ensuring compliance with sign‑in procedures and security systems</li><li>Coordinating room bookings, updating the schoolwide calendar, and managing the VP’s schedule</li><li>Supporting safety procedures, including fire drill attendance and missing‑student response steps</li><li>Partnering with custodial staff for school events</li><li>Sending schoolwide communications when approved</li><li>Processing business office forms and routing documents for signatures</li><li>Entering and tracking staff time‑off requests in ADP</li><li>Performing additional duties as needed</li></ul><p><br></p>
<p>70,000 - 80,000</p><p><br></p><p>benefits:</p><ul><li>MDV: 401k w/ match</li><li>PTO</li><li>Very relaxed environment</li></ul><p>Our client in the Tinton Falls area is seeking a detail oriented and proactive Administrative Support to assist their Property Management teams with day-to-day operations. This role plays a key part in keeping teams organized, responsive, and running efficiently while providing general administrative and coordination support across multiple properties. This role will sit in office Monday-Friday.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to Property Managers and related teams</li><li>Assist with scheduling, correspondence, and document management</li><li>Help coordinate vendor communication, work orders, and basic follow-ups</li><li>Maintain organized records, files, and property-related documentation</li><li>Support reporting, data entry, and tracking as needed</li><li>Serve as a point of contact for internal teams and external partners</li><li>Assist with special projects and general office needs as they arise</li><li>This position offers exposure to property management operations and the opportunity to grow alongside an experienced team. It’s ideal for someone who enjoys supporting others, staying organized, and contributing to smooth day-to-day operations.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our dynamic team in New York, New York. This contract position offers an opportunity to support day-to-day office operations through efficient organization and communication. The ideal candidate will thrive in a fast-paced environment and demonstrate excellent multitasking abilities.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth office operations.<br>• Manage incoming calls, respond to inquiries, and direct calls to appropriate team members.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Greet visitors and clients, ensuring a welcoming and attentive reception experience.<br>• Assist with scheduling and coordinating meetings, appointments, and events.<br>• Prepare and distribute correspondence, reports, and other documents as needed.<br>• Maintain office supplies inventory and place orders when necessary.<br>• Collaborate with team members to address administrative needs and support special projects.<br>• Ensure confidentiality and security of sensitive information and documents.
We are looking for an experienced Administrative Assistant to join our team in Brooklyn, New York. In this long-term contract role, you will play a vital part in maintaining smooth office operations and providing exceptional administrative support. This position offers an opportunity to contribute to a dynamic and detail-oriented environment while honing your organizational skills.<br><br>Responsibilities:<br>• Handle incoming calls with attention to detail, ensuring prompt responses and accurate information delivery.<br>• Manage daily administrative tasks such as scheduling appointments, maintaining records, and organizing office supplies.<br>• Perform data entry tasks with precision to maintain up-to-date and accurate information in company systems.<br>• Greet and assist visitors in a friendly and detail-oriented manner, ensuring they feel welcomed.<br>• Coordinate communication between departments to facilitate efficient workflow and information sharing.<br>• Prepare reports, memos, and correspondence as needed, ensuring high standards of accuracy and formatting.<br>• Maintain confidentiality when handling sensitive information and adhere to company policies.<br>• Support the team by managing various clerical duties, ensuring deadlines are met.<br>• Monitor and restock office inventory to ensure supplies are readily available.<br>• Assist in organizing meetings and events, including preparing materials and managing logistics.
We are looking for a dedicated Administrative Assistant to join our team in New York, New York. This role involves providing comprehensive support in a small office environment, ensuring smooth operations and attentive interactions with visitors and colleagues. As a Long-term Contract position, this opportunity offers potential for growth and stability for the right candidate.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring they are checked in and escorted to the appropriate area.<br>• Manage scheduling and calendar tasks, including assisting with the executive’s appointments.<br>• Organize and maintain office supplies, including stocking and tidying the pantry.<br>• Handle weekly snack deliveries by restocking items from the lobby to the office pantry.<br>• Provide support for office projects and administrative tasks as needed.<br>• Create and update Excel spreadsheets to support various office needs.<br>• Communicate effectively with team members and external contacts to ensure seamless operations.<br>• Utilize email tools like Gmail to manage correspondence promptly.<br>• Assist with onboarding and preparation for investor visits, ensuring the office is ready for successful engagements.
<p>Robert Half is seeking a LIHTC Occupancy Specialist and play a crucial role in supporting compliance and resident success across our client's affordable housing portfolio. This is a contract role with the potential to go permanent located in North Monmouth County, NJ.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage applicant intake and waitlists in accordance with LIHTC and company standards</li><li>Assist applicants with electronic applications and eligibility documentation</li><li>Process move-in files, income and asset verifications, and submit files to compliance agencies</li><li>Prepare leases, addenda, and certifications ensuring regulatory compliance</li><li>Conduct annual recertifications, maintain audit-ready files, and process interim certifications</li><li>Track subsidy provider rent portions and communicate updates</li><li>Collaborate with public housing authorities, 811 programs, and compliance partners</li><li>Support leasing and occupancy goals, practicing exceptional customer service</li><li>Assist property management with transfers, accommodations, and compliance-related resident concerns</li><li>Partner with internal teams to advance company goals and contribute to overall property performance</li></ul><p><br></p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will provide essential administrative support, ensuring smooth daily operations and efficient handling of office tasks. This opportunity is ideal for someone who thrives in a fast-paced environment and excels at multitasking.<br><br>Responsibilities:<br>• Handle incoming phone calls professionally and direct them to the appropriate parties.<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Manage daily office operations, including scheduling and coordination of meetings.<br>• Act as the first point of contact by greeting visitors and addressing inquiries.<br>• Assist with preparing reports, documents, and correspondence as needed.<br>• Maintain office supplies and ensure inventory is well-stocked.<br>• Support team members with administrative tasks to enhance overall productivity.<br>• Organize and file both physical and digital documents for easy retrieval.<br>• Follow established procedures to ensure compliance with company standards.
<p>We are looking for an Executive Assistant to support senior-level executives in New York, New York. This contract role requires exceptional organizational skills, proactive problem-solving, and the ability to manage complex schedules and travel arrangements. The ideal candidate thrives in a fast-paced environment and is adept at maintaining confidentiality while ensuring seamless day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate executive calendars, ensuring all appointments and meetings are accurately scheduled.</p><p>• Arrange and oversee all aspects of travel planning, including booking flights, accommodations, and transportation.</p><p>• Anticipate scheduling conflicts and resolve them efficiently to minimize disruptions.</p><p>• Prepare detailed itineraries and ensure all travel plans align with executive priorities.</p><p>• Organize and schedule high-level meetings, including preparing agendas and necessary materials.</p><p>• Act as a liaison between executives and other stakeholders, maintaining clear and precise communication.</p><p>• Handle sensitive information discreetly and maintain confidentiality at all times.</p><p>• Provide general administrative support, including drafting correspondence and managing documentation.</p><p>• Ensure timely follow-ups and reminders for critical deadlines and tasks.</p><p>• Adapt quickly to changing priorities and execute tasks with precision.</p><p><br></p><p><strong>Work Schedule:</strong></p><ul><li><strong>Hours:</strong> 8:00 AM – 4:00 PM</li><li><strong>Work Model:</strong> Hybrid (Tuesday–Thursday onsite)</li></ul>
<p><strong>Executive Assistant / Administrative Coordinator</strong></p><p><strong>Full-Time | On-Site</strong></p><p>Are you an experienced Executive Assistant who thrives in a mission‑driven environment and enjoys supporting leaders who make a meaningful difference every day? We are seeking a polished, proactive, and highly organized administrative professional to support two senior HR leaders within a respected healthcare organization dedicated to helping individuals regain independence after life‑changing injuries. This is an opportunity to step into a role where your work directly supports a team making a real impact—while enjoying stability, support, and work‑life balance.</p><p><br></p><p><strong>About the Role</strong></p><p>In this role, you will provide high‑level administrative and organizational support, ensuring smooth day‑to‑day operations for executive leadership. You’ll manage calendars, coordinate meetings and events, prepare communications and reports, and serve as a trusted liaison for internal and external stakeholders. This position blends executive support, project coordination, communication, and compliance-related administration.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars, schedule meetings, coordinate appointments, and optimize leaders’ time.</li><li>Prepare, edit, and proofread correspondence, reports, presentations, and confidential documentation.</li><li>Maintain well‑organized electronic and physical filing systems while ensuring confidentiality.</li><li>Serve as the primary point of contact on behalf of senior leadership—professionally managing calls, emails, and inquiries.</li><li>Draft and distribute internal communications, announcements, and meeting summaries.</li><li>Coordinate cross‑departmental communication to ensure timely follow‑through and operational efficiency.</li><li>Track, organize, and maintain records required for regulatory or accreditation compliance.</li><li>Assist with audit preparation and ensure timely submission of required documentation.</li><li>Support meeting and event logistics, including agendas, materials, technology setup, and on-site coordination.</li><li>Plan and coordinate internal trainings, team events, and special functions.</li><li>Manage office supplies, equipment, and vendor relationships to support smooth office operations.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Greenwich, Connecticut. In this Contract to permanent role, you will play a pivotal part in supporting the Executive Team and ensuring smooth day-to-day operations within our organization. This position offers an opportunity to contribute to a non-profit environment that values collaboration and community impact.<br><br>Responsibilities:<br>• Manage calendars, coordinate schedules, and organize meetings for the Executive Team.<br>• Ensure efficient office operations for executive offices and preschool facilities, maintaining a detail-oriented atmosphere.<br>• Assist in preparing grant-related documentation, compliance reports, and accreditation materials.<br>• Perform accurate data entry and provide administrative support for various health, education, and human service initiatives.<br>• Oversee office supplies and building inventory, including ordering and organizing as needed.<br>• Monitor facility issues and participate in the Safety Committee to uphold a safe and secure workplace.<br>• Collaborate with staff and leadership to enhance administrative workflows and improve efficiency.<br>• Handle receptionist duties, including welcoming guests and managing inbound communications.<br>• Complete additional administrative tasks as required to support organizational goals.
<p>We are looking for an accomplished Executive Administrative Assistant to provide high-level support to senior leadership within a government-related organization. In this role, you will oversee executive schedules, manage confidential communications, and ensure smooth operational workflows. This is a contract to permanent position, offering the opportunity to transition into a long-term role based on performance.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, ensuring accurate scheduling of meetings, appointments, and travel plans.</p><p>• Prepare and edit reports, presentations, and detailed correspondence for senior leaders.</p><p>• Act as a liaison between executives and internal teams, board members, and external stakeholders.</p><p>• Coordinate materials for board meetings, ensuring compliance with governance policies and regulatory standards.</p><p>• Record meeting minutes and track actionable items, following up to ensure timely completion.</p><p>• Organize executive travel arrangements, including booking, expense reporting, and reimbursements.</p><p>• Plan corporate events, investor meetings, and leadership conferences with attention to detail.</p><p>• Maintain confidential records, contracts, and documentation, adhering to organizational policies.</p><p>• Assist with internal communications and public relations efforts, including drafting press releases.</p><p>• Support investor relations by coordinating earnings calls, annual meetings, and financial disclosures.</p>
We are looking for a dedicated Administrative Assistant to join our team in Westport, Connecticut. This long-term contract position offers an excellent opportunity to contribute to efficient operations by managing system configurations, troubleshooting issues, and ensuring compliance with company policies. The ideal candidate will enjoy collaborating with various departments and maintaining high standards of organization and accuracy.<br><br>Responsibilities:<br>• Configure and maintain user accounts, system settings, policies, workflows, and approval hierarchies within Concur.<br>• Resolve technical issues, reconcile discrepancies in expense reports, and troubleshoot system errors to ensure smooth operations.<br>• Review travel and expense reports for compliance with company policies, regulatory standards, and audit guidelines.<br>• Identify and address irregularities or policy violations in expense reporting.<br>• Collaborate with finance, HR, and travel managers to support streamlined workflows and enhance user experience.<br>• Ensure all travel and expense reporting aligns with established policies and procedures.<br>• Provide ongoing system support and updates to optimize performance.<br>• Monitor system usage to identify areas for improvement and implement solutions.<br>• Prepare detailed reports and summaries to assist stakeholders in decision-making.
We are looking for a dedicated Part-Time Administrative Assistant to join our team in Westport, Connecticut. In this role, you will handle a variety of administrative and clerical tasks, ensuring smooth day-to-day operations. This is a long-term contract position ideal for someone who enjoys working in a dynamic yet family-oriented environment.<br><br>Responsibilities:<br>• Coordinate and schedule appointments efficiently to support client needs.<br>• Serve as the main point of contact for client interactions, ensuring excellent communication and customer service.<br>• Scan and organize tax documents and client files to facilitate tax preparation processes.<br>• Prepare, print, and assemble tax returns while maintaining accuracy and attention to detail.<br>• Handle the mailing of important paperwork to clients and ensure proper record-keeping in client portals.<br>• Utilize software programs and technology tools such as scanners and computers to streamline operations.<br>• Maintain filing systems to ensure easy access to records and documents.<br>• Assist with general receptionist duties, including answering inbound calls and managing inquiries.<br>• Collaborate with team members to ensure deadlines are met during busy periods.<br>• Support other administrative tasks as needed to enhance office efficiency.
<p> We are seeking a reliable and detail-oriented Office Assistant to support daily administrative functions in our office during afternoon hours. The ideal candidate will assist with a variety of clerical tasks, ensuring efficient office operations and providing excellent service to staff and visitors.</p><p><br></p><p><strong>Schedule:</strong> Monday–Friday, 2:30 PM–6:00 PM</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct incoming phone calls and take accurate messages.</li><li>Greet and assist office visitors in a professional manner.</li><li>Handle incoming and outgoing mail and packages.</li><li>Maintain organized filing systems, both physical and electronic.</li><li>Prepare, proof, and distribute documents and correspondence as needed.</li><li>Send out client packets and cross-check client information for accuracy and completeness.</li><li>Support scheduling, meeting preparation, and calendar management.</li><li>Order and maintain inventory of office supplies.</li><li>Perform general data entry, scan, and copy documents.</li><li>Support other departments with administrative tasks as assigned.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a part-time, contract basis in Morris Plains, New Jersey. This role focuses on providing essential office support, including document scanning, file organization, and light administrative tasks. Ideal candidates will thrive in a structured environment and demonstrate a strong commitment to accuracy and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Scan and upload tax-related documents into the firm's document management system with precision.</p><p>• Organize and maintain digital files using established naming conventions and folder structures.</p><p>• Assist with assembling and organizing physical client files to support office operations.</p><p>• Ensure confidentiality when handling sensitive client information.</p><p>• Process incoming and outgoing mail, including certified mail and FedEx shipments.</p><p>• Perform light data entry tasks to facilitate the completion of administrative workflows.</p><p>• Operate office equipment such as scanners and copiers to support daily tasks.</p>
We are looking for a dedicated and highly organized Executive Assistant to join our team in New York, New York. In this Contract to permanent position, you will play a pivotal role in supporting senior leadership by managing daily operations, coordinating schedules, and ensuring seamless communication across departments. The ideal candidate will thrive in a fast-paced environment and possess exceptional time management and organizational skills.<br><br>Responsibilities:<br>• Coordinate and manage executive schedules, ensuring all meetings, appointments, and travel arrangements are efficiently planned.<br>• Serve as the primary point of contact for correspondence and communication on behalf of executives.<br>• Organize and facilitate conference calls, meetings, and presentations using platforms such as Cisco Webex.<br>• Maintain accurate records and documentation, including timekeeping using systems like Kronos.<br>• Handle expense reporting and financial tasks through tools such as Concur.<br>• Assist with CRM data entry and updates to streamline business operations.<br>• Ensure timely and detail-oriented correspondence, including drafting and editing emails, memos, and other documentation.<br>• Support event planning and logistics for executive and team gatherings.<br>• Monitor and manage deadlines, ensuring priorities are met across multiple tasks.<br>• Collaborate with internal and external stakeholders to address inquiries and resolve issues promptly.
