We are looking for a proactive and detail-oriented Project Coordinator to join our team in New York, New York. This role is pivotal in supporting various organizational initiatives, managing logistics, and ensuring smooth communication across teams. If you are passionate about nonprofit work, thrive in a dynamic environment, and excel at juggling multiple responsibilities, this position is an excellent opportunity to make a meaningful impact.<br><br>Responsibilities:<br>• Collaborate with the Scientific Director and Executive Director to support program development and execution.<br>• Oversee daily program operations, ensuring tasks are completed efficiently and on schedule.<br>• Organize and manage internal project files and databases, maintaining accuracy and accessibility.<br>• Assist in preparing comprehensive reports and presentations for internal and external stakeholders.<br>• Coordinate logistics and track deliverables to ensure project milestones are met.<br>• Facilitate internal communications to ensure alignment across all departments.<br>• Manage scheduling for meetings, events, and key organizational activities.<br>• Support grant management processes, including tracking deadlines and maintaining relevant documentation.<br>• Utilize tools such as Salesforce, Proposal Central, and Blackbaud for project and donor management.<br>• Contribute to branded content creation using Canva and other design platforms.
<p>We are looking for a dedicated Administrative Assistant to join our team in Morris County, New Jersey. In this Contract to permanent position, you will play a pivotal role in supporting daily operations, ensuring efficient communication with clients, and assisting in project coordination. If you excel in organization and thrive in a fast-paced environment, this opportunity is ideal for you.</p><p><br></p><p>Responsibilities:</p><p>• Maintain consistent and detail-oriented communication with clients on a daily basis to address inquiries and provide updates.</p><p>• Assist in the preparation, production, and distribution of customer invoices.</p><p>• Collaborate with the contract manager to coordinate projects and order necessary materials.</p><p>• Create and organize proposals and reports for clients to ensure smooth project execution.</p><p>• Provide general administrative support to the contract manager, including scheduling and documentation.</p><p>• Scan, file, and maintain work logs, maintenance records, and employee time sheets.</p><p>• Manage incoming calls and direct them appropriately while addressing client needs.</p><p>• Ensure accurate data entry and maintain organized records for administrative tasks.</p><p>• Perform receptionist duties, including greeting visitors and handling correspondence.</p>
<p>Several leading clients in Suffolk County are seeking Project Management team members. Roles range from Project Coordinator, Assistant Project Manager through Sr Project Manager and each will have you contributing to the successful completion of complex and impressive projects. Great career opportunity for self-starters with solid mathematical, computer, and communications who enjoy working as part of a team.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with project managers to ensure timely tracking and reporting of project finances.</p><p>• Assist in preparing, reviewing, and submitting bid proposals for various construction projects.</p><p>• Manage contract documentation, ensuring compliance with company and industry standards.</p><p>• Support the estimation process by analyzing project requirements and preparing cost projections.</p><p>• Maintain accurate records of project expenditures and budgets.</p><p>• Coordinate with vendors and subcontractors to ensure timely delivery of services and materials.</p><p>• Monitor project timelines and identify potential delays or risks.</p><p>• Communicate regularly with stakeholders to provide updates on project progress.</p><p>• Ensure adherence to safety and quality standards throughout the project lifecycle.</p><p>• Contribute to process improvements to enhance project efficiency and outcomes.</p>
<p>Our client is looking for an experienced Accounting Manager to join their team in the Princeton, New Jersey area. This role is ideal for a detail-oriented individual with strong expertise in financial advising, technical accounting, and team leadership. The position offers opportunities to work closely with clients, provide strategic guidance, and mentor entry-level staff while ensuring the delivery of high-quality services.</p><p><br></p><p>Salary is 120,000 - 140,000.</p><p><br></p><p>Benefits include medical, dental, vision insurance, 401k match, and paid training.</p><p><br></p><p>Responsibilities:</p><p>• Offer strategic advice on accounting, tax, and financial reporting matters tailored to client needs.</p><p>• Develop and implement financial strategies to enhance client performance and profitability.</p><p>• Manage client relationships, ensuring consistent communication and trust-building.</p><p>• Assist clients with financial transactions, including mergers and acquisitions, funding, and due diligence.</p><p>• Stay informed on evolving accounting standards, regulations, and industry software to provide accurate guidance.</p><p>• Conduct in-depth research to resolve complex accounting and tax issues.</p><p>• Lead and oversee client engagements, ensuring timely and accurate project completion.</p><p>• Manage budgets and timelines for engagements, keeping stakeholders informed throughout the process.</p><p>• Identify potential business opportunities and deliver compelling proposals to prospective clients.</p><p>• Mentor and guide entry-level team members, fostering a collaborative and high-performing environment.</p>
<p>We are looking for an entry level Administrative and Finance Coordinator to join our team client's team. In this role, you will handle a variety of financial, administrative, and HR-related tasks, ensuring smooth operations and compliance. This position requires excellent organizational skills and the ability to manage multiple responsibilities efficiently. This potion is 100% remote for a start-up company.</p><p><br></p><p>Responsibilities:</p><p>• Generate, send, and track customer invoices to ensure accurate and timely billing.</p><p>• Monitor payment statuses and perform light follow-up on overdue accounts.</p><p>• Organize and respond to incoming state notices and employment-related mail.</p><p>• Oversee recurring compliance activities and assist with administrative tasks, such as updating contractor payments and managing payroll adjustments.</p><p>• Facilitate the rollout of corporate credit cards and handle subscription migrations.</p><p>• Prepare and manage HR documentation, including offer letters and employee file updates.</p><p>• Support offboarding processes by ensuring proper documentation and compliance.</p><p>• Assist in maintaining and revising the employee handbook as needed.</p><p>• Handle ad hoc administrative projects to support business operations.</p><p><br></p><p>If this person is you, please email me at victoria.iacoviello@roberthalf or apply today!</p>
<p>Must have strong Industry experience in power/electricity and SCADA systems. Experience leading teams and full cycle design experience.</p><p>GENERAL:</p><p><br></p><p>1. Good organization skills with the ability to manage multiple projects simultaneously.</p><p>2. Excellent communication skills. Must be able to communicate in writing and verbally coherently with customers and other departments within the Company.</p><p>3. Must be disciplined to follow procedures. ISO9001:2015 Company.</p><p>4. Travel as required (domestic & international).</p><p>5. Experience with customers, presentations, business planning, strategy, budgets.</p><p>6. Very responsible, dedicated, works well under pressure.</p><p>7. MUST have Project engineering skills, decisive, willing to make decisions.</p><p>8. Strong PC Skills, hardware and software (Microsoft Suit, Excel, WORD, Outlook, Access, etc.).</p><p>9. Commercial Knowledge; revenue, cost, subcontracting.</p><p>10. Project Management Skills: commercial, scheduling, change order process, cost, etc.</p><p><br></p><p><br></p><p>TECHNICAL KNOWLEDGE</p><p><br></p><p>1. Networking experience: LAN experience with routers, bridges, switches, TCP/IP and Ethernet.</p><p><br></p><p>2. Communication: Lease Line, Radio (154/900 MHZ), Spread Spectrum, cable, Internet. Hands-on preferred.</p><p><br></p><p>3. PC Hardware: modems (232/485), NIC, video.</p><p><br></p><p>System Engineering Manager</p><p>Job Description</p><p><br></p><p><br></p><p>4. Operating Systems: Microsoft Windows, Unix (opt.), Linux (opt.), OpenVMS (opt.).</p><p><br></p><p>5. Fluent understanding of electrical/electronic schematics and interconnection diagrams.</p><p><br></p><p>6. Industry Experience: Utility Power, Municipal, Coop., IOU (Investor Owned), Transportation PLC (Programmable Logic Controllers), SCADA (Supervisory Control and Data Acquisition), DCS (Distributed Control Systems).</p><p><br></p><p>7. PLC (Programmable Logic Controller) knowledge.</p><p><br></p><p>8. Software Programming knowledge (C, C++), languages, source control, release, distribution, etc.</p><p><br></p><p>9. Database Server: Access, SQL (must), Oracle (opt.).</p><p><br></p><p>10. Programming Experience: some, does not need to be proficient.</p><p><br></p><p>DUTIES & RESPONSIBILITIES</p><p><br></p><p>1. Oversee the SCADA System design consisting of various QEI components (hardware & software)Read and Understand technical specifications. Apply specification to system design, quotations and proposals.</p><p><br></p><p>2. Oversee the design and development of new hardware and software (embedded & workstation) products.</p><p><br></p><p>3. Participate in the integration, loading, configuration and testing of SCADA, networking and communication hardware and software.</p><p><br></p><p>4. Periodically travel to the field to startup and troubleshoot systems/equipment.</p><p><br></p><p>5. Manage Application documentation (User Manuals) that they are current with most recent software releases.</p>
We are looking for a motivated and results-driven Lead Generator / Sales specialist to join our team on a long-term contract basis. This role focuses on identifying and qualifying leads, engaging prospects, and supporting senior sales representatives in driving business growth. If you are passionate about sales, enjoy working in a collaborative environment, and thrive on achieving measurable results, this position is an excellent opportunity to advance your career.<br><br>Responsibilities:<br>• Conduct outreach to potential clients to qualify leads and assess their needs.<br>• Schedule meetings for senior sales representatives by identifying high-potential prospects.<br>• Perform detailed research to support lead generation efforts and maintain accurate records.<br>• Collaborate with marketing teams to understand lead scoring systems and improve qualification criteria.<br>• Assist in preparing proposals and conducting client research to support sales activities.<br>• Participate in client presentations and sales meetings to better understand customer requirements.<br>• Manage pipeline tracking and lead follow-ups to ensure timely responses and conversions.<br>• Support marketing campaigns and events to enhance lead generation efforts.<br>• Provide feedback to marketing teams on lead quality and help refine lead management processes.<br>• Contribute to the development of sales enablement materials and case studies to drive business success.
Onsite Position 9:00 am- 5:00 pm<br>Potential for Temp to Hire for the right candidate<br>In-person Interview- manager wants local candidates no long commutes.<br>Duties are standard however looking for a more intermediate candidate to be a self starter and take on additional tasks with limited supervision.<br><br>I. Job Summary<br><br><br>Intermediate level position under general supervision provides a wide variety of administrative and staff support services to an organizational unit.<br><br>II. Duties and Responsibilities include the following. To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned. <br><br>· Formats types and edits a variety of routine material including: correspondence memos reports and confidential material.<br><br>· Receives and screens telephone calls and visitors schedules appointments and meetings resolves routine problems and refers other matters to appropriate staff members.<br><br>· Prepares and updates recurring and routine internal reports collects and verifies data refers problems to manager for resolution.<br><br>· Maintains and updates department files records and publications maintains confidential files and materials.<br><br>· Schedules meetings and appointments notifies attendees and makes necessary arrangements.<br><br>· Arranges domestic and international travel.<br><br>· Assists in the preparation and control of records statistics and reports regarding operations personnel changes etc.<br><br>· Administers programs projects and/or processes specific to the operating unit served.<br><br>· May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing personnel facilities and operations.<br><br>III. Supervisory Responsibilities<br><br>This job has no supervisory duties.<br><br>IV. Qualifications:<br><br>Education and Experience: <br><br>Education: High School Diploma or GED accredited. <br><br>Experience: 3 years of relevant work experience.<br><br><br><br>Skills or Abilities Required:<br><br> Proficient with Microsoft Office Excel and knowledge of general office equipment.<br><br>V. Work Environment:<br><br>Normal setting for this job is: office setting.
<p>We are looking for a dedicated Office Assistant to join our team in the New Brunswick area. This is a contract to permanent opportunity within the food and food processing industry, offering a pathway to long-term employment with competitive benefits and growth potential. The ideal candidate will play a key role in supporting our sales team and ensuring seamless operations in a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to sales representatives and managers to enhance their productivity.</p><p>• Process customer orders with accuracy and ensure prompt delivery.</p><p>• Collaborate with sales executives to create and implement effective sales strategies.</p><p>• Address and resolve customer inquiries and issues in a timely and detail-focused manner.</p><p>• Prepare essential sales documents, including contracts, proposals, and quotes.</p><p>• Coordinate with the marketing team to develop impactful sales materials and campaigns.</p><p>• Assist in organizing and managing sales events, such as tradeshows and promotional activities.</p><p>• Conduct market research to identify opportunities and trends that support sales objectives.</p><p>• Manage customer accounts in the system and ensure accurate record-keeping.</p><p>• Process customer sample requests and provide basic quality documents or certifications when needed.</p>
A Financial Services firm in Willow Grove is seeking an Office Manager/Receptionist for a long-term contract engagement. This position will begin immediately and run through the end of April or through early May. The hours for this position are 9am - 5:30pm and is 100% on site. The ideal candidate will have strong organizational skills, be comfortable answering phones and speaking with clients, intermediate Outlook and Excel skills, and a friendly but professional demeanor. In this role you will answer phones, assist with collating tax packets, and ad hoc projects as they arise. For immediate consideration please call Christine at 215-244-1551, or send your updated resume to Christine.MacMahon@RobertHalf com. Thank you!
We are looking for a detail-oriented Administrative Assistant to support property management operations in Bronx, New York. This contract position is ideal for candidates experienced in leasing and renewals for tax credit properties, as well as recertifications. The role requires a strong understanding of housing programs and compliance regulations to ensure smooth and efficient administrative processes.<br><br>Responsibilities:<br>• Process and manage lease agreements, ensuring accuracy and compliance with tax credit property guidelines.<br>• Handle renewals for existing tenants, maintaining organized documentation and timelines.<br>• Assist with recertifications, verifying eligibility and adhering to housing program requirements.<br>• Maintain records for HUD and Section 8 programs, ensuring compliance with all applicable standards.<br>• Collaborate with the property management team to address tenant inquiries and administrative needs.<br>• Ensure all leasing and recertification processes align with legal and regulatory requirements.<br>• Prepare and submit necessary documentation for supportive housing programs.<br>• Provide administrative support to streamline leasing operations and improve efficiency.<br>• Communicate effectively with tenants and stakeholders regarding leasing and housing matters.
We are looking for a detail-oriented Administrative Assistant to join our team in Maspeth, New York. As part of this long-term contract position, you will play a vital role in ensuring the smooth operation of daily administrative functions while maintaining a high standard of attention to detail. This role offers an excellent opportunity to contribute to an organized and efficient office environment.<br><br>Responsibilities:<br>• Handle incoming calls, providing courteous and attentive responses to inquiries.<br>• Perform accurate data entry tasks to maintain up-to-date records and documentation.<br>• Support general office operations by organizing files, scheduling appointments, and managing correspondence.<br>• Act as the first point of contact by welcoming visitors and directing them appropriately.<br>• Assist with administrative tasks, including preparing reports, maintaining office supplies, and coordinating meetings.<br>• Ensure the timely handling of emails and other communications.<br>• Collaborate with team members to address various administrative needs.<br>• Monitor and maintain office equipment to ensure functionality.<br>• Uphold confidentiality when managing sensitive information.<br>• Contribute to a positive and productive work environment through effective communication and teamwork.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This role involves supporting daily operations by handling administrative tasks with precision and a high level of attention to detail. The ideal candidate will have excellent organizational skills and the ability to manage multiple responsibilities in a dynamic environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth office operations.<br>• Answer and manage inbound calls, directing inquiries and messages appropriately.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Assist with receptionist duties, including welcoming guests and managing front desk activities.<br>• Organize and maintain office documents, files, and supplies.<br>• Coordinate schedules and meetings, including booking conference rooms.<br>• Handle correspondence and communication with internal and external stakeholders.<br>• Support team members with ad-hoc administrative tasks as needed.<br>• Monitor and order office supplies to ensure availability.<br>• Maintain an environment that is organized and welcoming.
We are looking for a highly organized and detail-oriented Office Assistant to provide exceptional support in a fast-paced environment. This is a contract position based in New York, New York, where you will play a key role in managing front desk operations and ensuring smooth day-to-day administrative functions. The ideal candidate will be highly organized, customer service-oriented, and skilled in multitasking.<br><br>Responsibilities:<br>• Manage front desk operations, including answering and transferring calls, greeting and confirming guests, and ensuring proper badge verification.<br>• Coordinate with vendors and building maintenance to address service needs and resolve issues efficiently.<br>• Maintain and organize the kitchen area, restocking supplies as needed to ensure a clean and functional space.<br>• Process and track orders, shipments, and mail/packages to support smooth business operations.<br>• Assist with reception duties, including handling inbound calls and providing attentive customer service.<br>• Communicate effectively with internal teams and external partners to ensure seamless workflows.<br>• Perform administrative tasks such as scheduling, documentation, and maintaining records.<br>• Support shipping and receiving activities, ensuring timely and accurate handling of packages.<br>• Ensure the office environment meets high standards, including dress attire and overall atmosphere.<br>• Collaborate with colleagues to address any ad hoc needs or tasks that arise during the contract period.
We are looking for a dedicated and detail-oriented Office Assistant to join our team in New York, New York. This long-term contract position is ideal for someone who enjoys administrative tasks and thrives in a detail-oriented office environment. The role involves supporting daily operations and ensuring the smooth functioning of clerical processes.<br><br>Responsibilities:<br>• Greet visitors and manage front desk activities with efficiency and attention to detail.<br>• Organize and scan documents to maintain accurate digital records.<br>• Answer incoming phone calls and address inquiries or direct them to the appropriate department.<br>• Perform general clerical tasks, including filing, data entry, and scheduling.<br>• Coordinate office supplies and maintain an organized workspace.<br>• Assist with preparing and distributing internal communications.<br>• Support team members with administrative needs and special projects.<br>• Ensure confidentiality and accuracy in handling sensitive information.<br>• Maintain a positive and welcoming environment for staff and guests.
We are looking for an experienced Administrative Assistant II to join our team in New York, New York. In this role, you will support daily operations by performing diverse administrative tasks, ensuring efficiency and accuracy in all assignments. This is a long-term contract position ideal for someone who thrives in a fast-paced environment and enjoys providing organizational support.<br><br>Responsibilities:<br>• Schedule and manage appointments and meetings to ensure smooth daily operations.<br>• Respond to inquiries and provide relevant information to callers and colleagues.<br>• Draft and edit memos, reports, and presentations with attention to detail.<br>• Transcribe notes and take dictation in support of accurate documentation.<br>• Conduct research and compile data to assist in creating comprehensive analyses.<br>• Prepare and monitor invoices, ensuring timely processing and accuracy.<br>• Manage expense reports and assist in budget preparation and development.<br>• Coordinate multiple projects simultaneously while adhering to deadlines.<br>• Maintain familiarity with established procedures and practices to ensure efficiency.<br>• Collaborate closely with supervisors and managers to support overall goals.
<p>We are looking for a dedicated Administrative Assistant to join our team near Morristown, New Jersey. This role offers an excellent opportunity to support a high-performing finance consulting team with operational and organizational tasks. The ideal candidate will thrive in a detail-oriented environment and be eager to contribute to the smooth functioning of our office.</p><p><br></p><p>Responsibilities:</p><p>• Act as the first point of contact by welcoming visitors and maintaining a detail-oriented and friendly front desk atmosphere.</p><p>• Oversee office supplies, lunch orders, and equipment repairs to ensure seamless daily operations.</p><p>• Manage incoming and outgoing mail, packages, and courier deliveries promptly and efficiently.</p><p>• Support licensing, contracts, and compliance-related administrative tasks with accuracy.</p><p>• Maintain organized records and documentation to streamline office processes.</p><p>• Assist with billing tasks and provide support for various administrative projects as needed.</p><p>• Collaborate with the team to ensure all office functions run smoothly and effectively.</p>
<p>We are looking for an organized and personable Administrative Assistant to join our team on a long-term contract basis in Maywood, New Jersey. In this role, you will provide essential administrative support, ensuring smooth daily operations and assisting residents with their needs. This position requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist guests in a courteous and detail-oriented manner.</p><p>• Manage incoming work orders and ensure timely processing.</p><p>• Coordinate and schedule appointments with accuracy.</p><p>• Provide support with clubhouse rental forms and related documentation.</p><p>• Offer assistance to residents by addressing their inquiries and concerns.</p><p>• Maintain the cleanliness and organization of the office environment.</p><p>• Answer inbound phone calls and direct them as necessary.</p><p>• Perform data entry tasks with precision and efficiency.</p><p>• Collaborate with team members to ensure seamless office operations.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Fairfield, New Jersey. In this long-term contract role, you will play a key part in supporting various administrative tasks and ensuring smooth communication across departments. This position offers the opportunity to work in a collaborative environment while managing essential day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• File claims with Apple Support and coordinate directly with freight carriers such as FedEx.</p><p>• Organize and update orders using Excel and other database tools to maintain accurate records.</p><p>• Communicate with departments including Purchasing and Warehouse to manage order substitutions, cancellations, and refunds.</p><p>• Complete and process forms while ensuring information is accurately maintained across different systems.</p><p>• Answer inbound calls professionally and provide assistance or route inquiries appropriately.</p><p>• Perform receptionist duties, including welcoming visitors and managing front desk operations.</p><p>• Support data entry tasks to ensure timely and accurate input of information.</p><p>• Collaborate with team members to address administrative needs and streamline workflows.</p><p>• Maintain documentation and ensure compliance with company policies and procedures.</p>
<p>We are looking for a motivated Administrative Assistant to join our team in Barnegat, New Jersey. In this long-term contract position, you will play a key role in ensuring smooth daily operations by providing exceptional customer service and administrative support. This is a great opportunity to work in a detail-oriented environment with room for growth. Please note, this role is PART TIME. 3 days/week!</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, potential renters, and current residents with a friendly and detail-oriented approach.</p><p>• Assist residents and prospects by providing accurate information about the property and services.</p><p>• Maintain organized property files and ensure proper documentation.</p><p>• Manage office supplies and ensure the workspace remains tidy and efficient.</p><p>• Collaborate with the maintenance team to coordinate and track resident work orders.</p><p>• Update and maintain the waitlist, including sending out necessary correspondence.</p><p>• Conduct daily tours of the property to ensure it remains clean, attractive, and well-maintained.</p><p>• Handle inbound and outbound calls, addressing inquiries and scheduling appointments.</p><p>• Perform data entry tasks and manage email correspondence efficiently.</p><p>• Take on additional administrative responsibilities as needed to support the team.</p>
We are looking for a proactive and organized Administrative Assistant to join our team in Parsippany, New Jersey. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing office operations, and is eager to contribute to the smooth functioning of a growing firm. As the first point of contact for visitors and staff, you will play a pivotal role in maintaining a detail-oriented and welcoming atmosphere.<br><br>Responsibilities:<br>• Serve as the primary receptionist by welcoming visitors, answering phone calls, and maintaining a detail-oriented front desk environment.<br>• Coordinate office operations, including ordering supplies, scheduling equipment maintenance, and managing lunch orders.<br>• Handle all incoming and outgoing mail, FedEx packages, and courier deliveries efficiently.<br>• Provide administrative assistance with tasks such as licensing, contracts, compliance, and general office management.<br>• Maintain organized records and files to support seamless day-to-day operations.<br>• Assist with billing processes and other administrative projects as needed.<br>• Ensure the office environment remains organized, functional, and equipped for staff productivity.<br>• Support team members with ad-hoc tasks to facilitate project completion and deadlines.
<p>We are looking for a detail-oriented Administrative Assistant to join our team. This long-term contract position offers a hybrid work schedule, combining onsite and remote work. The role involves providing extensive administrative support across multiple teams, ensuring smooth operations and efficient coordination within the department.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate bi-weekly payroll processing for hourly employees, ensuring accuracy and adherence to pay schedules.</p><p>• Develop and maintain monthly desk schedules and calendars for team operations.</p><p>• Create and manage work schedules for hourly employees to meet departmental needs.</p><p>• Send out agency interest forms and maintain updated records in Salesforce during placement processes.</p><p>• Track and update practicum placement documentation, including Employment Based Agreements and Affiliation Agreements.</p><p>• Organize and maintain statistical data after each semester, ensuring records are updated.</p><p>• Prepare training documents, payment memos, and materials for technical assistance programs.</p><p>• Facilitate the distribution of certificates, track attendance, and manage program procedures.</p><p>• Communicate with program participants using prepared templates and assist in developing outreach materials.</p><p>• Support purchasing and documentation processes for training initiatives.</p>
We are looking for a detail-oriented Administrative Assistant to support organizational operations in a variety of capacities. This role requires a proactive individual who excels in managing schedules, handling travel logistics, preparing materials, and maintaining accurate records. The ideal candidate thrives in dynamic environments and can prioritize multiple tasks with professionalism and efficiency.<br><br>Responsibilities:<br>• Manage complex calendars for senior executives, ensuring scheduling conflicts are resolved and follow-ups are prioritized.<br>• Coordinate meetings and conference calls across various time zones, accommodating diverse schedules.<br>• Arrange travel plans, including booking flights, accommodations, transportation, and securing meeting venues.<br>• Perform daily administrative tasks such as organizing, scanning, and maintaining important documents.<br>• Prepare high-quality materials, including presentations, spreadsheets, and customized client-facing documents.<br>• Input and manage data within company databases, ensuring accuracy and attention to detail.<br>• Support general operations by addressing administrative needs promptly and efficiently.<br>• Anticipate potential challenges and proactively address them to streamline workflows.<br>• Collaborate with team members to meet organizational goals and deadlines.
<p>We are looking for a detail-oriented Administrative Assistant to support our team during the busy tax season. This Contract position, offers an excellent opportunity to contribute to a CPA firm's operations by managing and organizing critical tax-related documents. The role requires someone with strong organizational skills, a high level of confidentiality, and familiarity with document scanning software.</p><p><br></p><p>Responsibilities:</p><p>• Process and handle a large volume of tax-related documents with accuracy and efficiency.</p><p>• Scan and save files while maintaining a well-organized digital filing system.</p><p>• Coordinate and prepare tax documents for review by tax preparers.</p><p>• Assemble finalized tax documents for distribution to clients.</p><p>• Download and manage files from various sources to ensure accessibility.</p><p>• Draft and send correspondence to clients in a thorough and accurate manner.</p><p>• Uphold strict confidentiality standards when dealing with sensitive information.</p><p>• Utilize SurePrep or similar scanning software to upload and extract data from scanned documents.</p><p>• Adhere to a business casual dress code and work Monday through Friday during standard business hours.</p>
<p>Key Responsibilities:</p><ul><li>Maintain printer functionality by regularly loading and unloading paper, monitoring printer supplies, and promptly clearing paper jams.</li><li>Move paper stock from pallets to print shop shelves, ensuring materials are organized and accessible for daily operations.</li><li>Demonstrate a high level of attention to detail to maintain print quality and prevent equipment issues.</li><li>Communicate clearly with team members regarding printer status, shift progress, and any problems encountered, ensuring smooth handoffs between operators.</li><li>Report any equipment issues or maintenance needs to fellow operators and management in a timely manner.</li><li>Support general print shop operations and assist with other tasks as assigned.</li></ul><p><br></p>
