<p>We are looking for an organized and personable Front Desk Coordinator to join our team at a cosmetic plastic surgery center located in Monmouth County, New Jersey. This is a Contract to permanent position with the opportunity to transition into a long-term role offering a competitive salary and full benefits. The ideal candidate will play a pivotal role in creating a welcoming environment while efficiently managing front desk operations.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact for patients and visitors, ensuring a detail-oriented and friendly experience.</p><p>• Manage a multi-line phone system to answer inbound calls and direct them to the appropriate department.</p><p>• Coordinate appointment scheduling and maintain an organized calendar for the practice.</p><p>• Provide concierge-level services by assisting patients with inquiries and ensuring their needs are met.</p><p>• Handle administrative tasks such as maintaining patient records and processing necessary paperwork.</p><p>• Collaborate with team members to support daily operations and uphold the practice’s standards.</p><p>• Maintain the cleanliness and organization of the front desk area.</p><p>• Assist with patient check-in and check-out procedures, ensuring accuracy and efficiency.</p><p>• Uphold confidentiality and compliance with HIPAA regulations.</p><p>• Represent the practice with attention to detail and maintain an appropriate appearance, adhering to the office attire guidelines.</p>
<p>47,000 - 52,000</p><p><br></p><p>benefits:</p><ul><li>paid time off</li></ul><p><br></p><p>Our client is looking for a meticulous and approachable Medical Receptionist to join their team in the Cranford, New Jersey area. This role blends administrative and clinical responsibilities, offering an opportunity to work closely with patients and families while supporting the pediatric care team. The ideal candidate thrives in a collaborative environment and brings excellent organizational and interpersonal skills to the role.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients and families warmly, ensuring a positive and efficient experience.</p><p>• Handle patient check-in and check-out processes, including insurance verification and collecting payments.</p><p>• Maintain and update electronic health records with accuracy and confidentiality.</p><p>• Organize and manage patient flow to optimize efficiency in the office.</p><p>• Assist the pediatric care team with various administrative tasks.</p><p>• Escort patients to examination rooms and prepare them for visits.</p><p>• Record vital signs such as height, weight, temperature, and blood pressure with precision.</p><p>• Gather essential patient information, including medical history updates and allergy confirmations.</p><p>• Ensure examination rooms are cleaned and restocked promptly between appointments.</p><p>• Follow infection control and safety protocols to maintain a secure environment.</p>
<p>55,000 - 65,000</p><p><br></p><p>benefits include:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>401k</li></ul><p>Responsibilities: </p><ul><li>Set up meeting spaces and arrange lunches when needed</li><li>Welcome and assist visitors</li><li>Handle incoming calls, direct them appropriately, and relay messages</li><li>Manage the conference room schedule</li><li>Keep the office neat and presentable</li><li>Handle weekly grocery runs</li><li>Arrange repairs and coordinate maintenance vendors</li><li>Place weekly office supply orders</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Long Island City, New York. This role involves managing office operations, supporting daily administrative tasks, and ensuring smooth communication within the organization. The ideal candidate will bring strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Handle incoming calls and direct them to the appropriate department or individual.<br>• Perform data entry tasks with accuracy and efficiency to maintain up-to-date records.<br>• Provide administrative support, including scheduling meetings and managing calendars.<br>• Assist with receptionist duties such as greeting visitors and maintaining the front desk area.<br>• Organize and maintain office files, ensuring easy accessibility.<br>• Coordinate office supplies and inventory to ensure availability.<br>• Prepare correspondence and reports as needed.<br>• Collaborate with team members to support ongoing projects and initiatives.<br>• Address inquiries and provide general information to staff and clients.<br>• Uphold an organized and welcoming environment in the office.
<p>We are looking for a dedicated Medical Part-Time Receptionist to join our team in Sandy Hook, Connecticut. This role is a Contract to permanent position, offering an excellent opportunity for career growth within a supportive environment. The ideal candidate will play a key role in ensuring the efficient operation of the office while delivering exceptional service to clients.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate data entry tasks using computer systems to maintain client records and appointment schedules.</p><p>• Handle payment collections, including co-pays, in a detail-oriented and organized manner.</p><p>• Manage client appointments, including scheduling and confirming bookings.</p><p>• Maintain confidentiality and uphold discretion in all interactions with clients and internal matters.</p><p>• Provide administrative support to the Clinical Director, Medical Director, and other clinicians as needed.</p><p>• Respond to inbound calls and inquiries with a detail-oriented approach and excellent customer service.</p><p>• Assist in ensuring the smooth day-to-day operations of the office.</p><p>• Address client needs promptly and with a customer-focused approach.</p>
<p>We are looking for a dedicated Patient Care Coordinator to join our team. In this role, you will play a vital part in ensuring smooth communication between patients, healthcare staff, and insurance providers. This is a long-term contract position within the healthcare industry, offering an opportunity to support managed care processes and improve patient experiences.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate patient scheduling, appointment coordination, and follow-up communication to ensure timely care.</p><p>• Assist in gathering necessary documentation, summaries, and insurance information for managed care operations.</p><p>• Serve as the liaison between the managed care department and healthcare staff, maintaining clear and effective communication.</p><p>• Support insurance verification, open enrollment processes, and authorization updates for managed care services.</p><p>• Provide coverage for the Managed Care Team during staffing shortages, including submitting authorizations and tracking their status with insurance providers.</p><p>• Maintain and update managed care census records, notifying field clinicians of upcoming reviews and required documentation.</p><p>• Prepare monthly reports on managed care admissions, payments, and analyses to support operational efficiency.</p><p>• Organize and update resource libraries, including plan lists and informational materials.</p><p>• Monitor insurance coverage for daily admissions and coordinate follow-up discussions regarding managed care patients.</p><p>• Assist in creating in-service training materials and resources for clinical case managers.</p>
<p>About the Company</p><p>The organization is a full-service provider of <strong>Alternative Dispute Resolution (ADR)</strong> services, helping parties resolve legal disputes outside of traditional court litigation. ADR includes processes such as <strong>mediation and arbitration</strong>, which are typically faster, more private, and often less costly than going to court. The organization works with <strong>over 10,000 commercial entities</strong>, including <strong>more than half of Fortune 100 companies</strong>, and maintains a <strong>nationwide roster of more than 2,600 arbitrators and mediators</strong>, many of whom are former judges or experienced legal practitioners.</p><p><br></p><p>Job Summary</p><p>We are seeking a dependable and motivated <strong>Office Assistant</strong> to support multiple departments with day-to-day administrative and clerical tasks, as well as special projects. This is an <strong>entry-level position</strong> with room for growth within the organization.</p><p>The ideal candidate is a <strong>team player</strong> who is friendly, organized, and customer service-oriented, with strong communication skills and the ability to multitask effectively.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide daily administrative support to multiple departments, including scanning, filing, copying, emailing, mailing documents, and assisting with special projects</li><li>Assist with case-related document preparation and management for internal teams and external parties</li><li>Enter and maintain accurate data for firms, clients, and new cases</li><li>Follow up on required documentation as needed</li><li>Support large document submissions</li><li>Provide occasional coverage at the Manhattan office</li></ul><p><br></p><p><br></p><p><br></p><p><br></p><p><br></p><p><br></p>
<p>170,000 - 176,000</p><p><br></p><p>benefits:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>401k</li><li>paid time off</li><li>paid holidays</li></ul><p>An expanding regional CPA firm in the Red Bank area seeks an Audit Manager. This position requires a minimum of five plus years in a quality CPA firm. And a strong background in handling PCAOB audits. This opportunity is open due to firm expansion. A CPA or parts passed is preferred but not required.. This firm has an extensive client base in Monmouth, Middlesex, and Ocean Counties. The firm offers excellent benefits a hybrid work schedule with three days in the office per week and two at home. To apply email a resume to Robert Half. Or call Rich Singer, CPA at 848-202-7970 to discuss this excellent opportunity.</p>
<p>Our client is looking for an experienced Human Resources Manager to lead and oversee a wide range of HR functions within our organization. This role is ideal for an HR Professional who can lead in all areas of HR and work independently. However, connecting with employees and their colleagues in other departments is very important to the values and culture of this organization. We are looking for a team player and someone who is eager to support employees! </p><p><br></p><p><strong>This is a high level, hands-on role that is fit for someone with 7+ years of HR Generalist or Management Experience. </strong></p><p><br></p><p>If you are already in contact with one of our Recruiting Managers please reach out to them directly to discuss this opportunity. If not, for immediate consideration, please apply! </p><p><br></p><p><br></p><p><br></p><p>Responsibilities:</p><ul><li>Manage daily HR operations, including recruitment, onboarding, and offboarding.</li><li>Administer employee benefits programs with timely communication and compliance.</li><li>Develop, update, and enforce HR policies and employee handbooks.</li><li>Address employee relations issues and provide guidance to support a positive work environment.</li><li>Ensure compliance with federal, state, and local employment laws, including I-9 verification.</li><li>Partner with leadership to support organizational goals and HR initiatives that drive engagement.</li><li>Oversee multi-state payroll processing, ensuring accuracy and regulatory adherence.</li><li>Manage and optimize HRIS systems to streamline workflows and maintain accurate records.</li><li>Lead continuous improvement efforts to enhance overall HR efficiency and effectiveness.</li></ul>
We are looking for a detail-oriented Office Assistant to join our team in Port Chester, New York. This contract to permanent position offers an opportunity to support administrative and bookkeeping tasks while contributing to the efficient operation of the office. The ideal candidate will bring strong organizational skills, proficiency in relevant software, and a commitment to accuracy.<br><br>Responsibilities:<br>• Handle routine banking activities, including depositing donation checks.<br>• Record and process invoices, ensuring timely preparation of checks for approval.<br>• Enter data accurately into QuickBooks and Bloomerang software.<br>• Answer incoming phone calls professionally and route them appropriately.<br>• Manage clerical tasks to maintain organized office operations.<br>• Schedule and coordinate appointments using effective calendar management skills.<br>• Maintain accurate records and ensure documentation is up-to-date.<br>• Assist with general office support duties as needed.<br>• Collaborate with team members to streamline administrative processes.
We are looking for a dedicated Office Assistant to join our team on a contract basis in Cranbury, New Jersey. This role involves providing essential administrative and clerical support to ensure smooth daily operations. Ideal candidates will possess strong organizational skills and attention to detail.<br><br>Responsibilities:<br>• Perform document scanning and ensure files are accurately digitized and organized.<br>• Handle various clerical tasks, including filing, data entry, and correspondence.<br>• Assist with order entry processes to maintain accurate records and streamline operations.<br>• Utilize SAP software to manage and update relevant business information.<br>• Support the team by managing routine administrative duties and addressing operational needs.<br>• Maintain a well-organized workspace and uphold office standards.<br>• Communicate effectively with team members to facilitate workflow and resolve issues.<br>• Prioritize tasks and manage multiple assignments efficiently.<br>• Collaborate with other departments to ensure seamless coordination of activities.
<p>We are looking for a dedicated Office Assistant to join our team in New York, New York. This ongoing Contract position offers an exciting opportunity to contribute to the smooth operation of our workplace while ensuring a welcoming and detail-oriented environment for employees and visitors. The ideal candidate will excel in organizational tasks, customer service, and administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Create a welcoming and detail-oriented atmosphere for employees, guests, and candidates by delivering exceptional hospitality.</p><p>• Keep reception and shared spaces clean, organized, and inviting for all team members.</p><p>• Monitor and manage office deliveries, ensuring employees are promptly notified of package arrivals.</p><p>• Coordinate daily lunch catering logistics, including placing orders, greeting delivery drivers, and arranging meals for up to 70 employees.</p><p>• Utilize the Envoy platform to oversee desk availability and team member locations.</p><p>• Compile and present weekly and monthly security metrics, highlighting trends and incidents.</p><p>• Plan and execute onsite events such as socials and happy hours, handling logistics, budgets, vendor coordination, and promotional materials.</p><p>• Collaborate with the Workplace team and other business partners on various projects and initiatives.</p><p>• Support workplace processes including employee offboarding, ticketing systems, and facility management tasks.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Fords, New Jersey. This is a long-term contract position that requires an individual with excellent organizational and communication skills. The role is 100% onsite and involves supporting daily operations, ensuring smooth workflow, and maintaining a high standard of work.<br><br>Responsibilities:<br>• Schedule and manage appointments to optimize efficiency.<br>• Perform filing tasks to maintain organized records and documentation.<br>• Draft and edit well-crafted letters and correspondence.<br>• Operate office equipment to fax, scan, and create files as needed.<br>• Coordinate lunch orders and other administrative tasks.<br>• Utilize Microsoft Word, Excel, and Outlook to complete various assignments.<br>• Communicate effectively with clients and team members to ensure clarity and a positive work environment.<br>• Handle incoming calls and direct them to the appropriate personnel.<br>• Manage reception duties and provide a welcoming environment for visitors.
<p>We are looking for a dedicated Administrative Assistant to join our team! In this long-term role, you will play a vital role in ensuring smooth office operations and providing exceptional administrative support to a busy tax firm during busy season! This opportunity is ideal for someone who thrives in an organized, detail-oriented environment and enjoys working collaboratively with a team.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure efficient day-to-day office operations.</p><p>• Answer and manage inbound calls with professionalism and courtesy.</p><p>• Schedule client appointments.</p><p>• Collect and enter client tax documents.</p><p><br></p>
Person doesn't need to have experience in all that, they just want someone personable and outgoing thats open to helping some of the foster kids <br><br>Job Summary<br>• The career development specialist is an energetic, enthusiastic coach who provides ongoing employment support for youth in the Strong Futures Internship Program. Support includes career assessment and counseling, mentoring, facilitating employment workshops that includes the development of soft skills; monitoring of the internship program through regular contact with the internship supervisors and identifying and developing of potential external employers.<br><br>Major Responsibilities/Activities<br>• Directly manage the Strong Futures Internship Program<br>• Track outcome and goals of the program<br>• Identify resources which support individual career goals for youth (e.g. educational/vocational programs, internships, trainings) <br>• Ensure youth participate in workshops, training programs, and employment events<br>• Work closely with internship/externship program participants and supervisors to ensure goals are being met<br>• Escort youth to job fairs and other career-building events<br>• Work collaboratively with internal agency staff to identify employment needs of youth <br>• Assist in facilitation and development of Independent Living Skills workshop <br>• Assist Educational Specialists in providing educational support services <br>• Update databases and submit all necessary reports in a timely manner<br>• Conduct outreach to community organizations and maintain a positive rapport with all constituents <br>• Assist department in coordination of special events
<p>The Part-Time (ideally 9am - 1pm Monday - Friday but flexible) Administrative / Office Assistant provides essential administrative and office support to ensure the smooth daily operations of a reputable nonprofit organization in Westport, CT. This role supports staff & leadership with clerical tasks, scheduling, communication, and general office coordination. The ideal candidate is organized, dependable, and comfortable working in a mission-driven nonprofit environment.</p><p><strong><u>Job duties:</u></strong></p><ul><li>Provide general administrative support, including filing, data entry, and document preparation</li><li>Answer phones, respond to emails, and greet visitors in a professional manner</li><li>Assist with scheduling meetings, maintaining calendars, and preparing meeting materials</li><li>Maintain office supplies and coordinate basic office needs</li><li>Support recordkeeping, databases, and donor or program-related files as needed</li><li>Assist with mailings, correspondence, and light bookkeeping or invoice tracking (if applicable)</li><li>Support staff with special projects and day-to-day tasks</li><li>Maintain confidentiality and handle sensitive information with discretion</li></ul><p>If interested, please email your resume directly to anthony.riccio@roberthalf(.com)</p><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in Mamaroneck, New York. This long-term contract position offers an opportunity to apply strong organizational and communication skills while supporting a variety of office tasks. The ideal candidate will excel in administrative support and customer service while maintaining high attention to detail.<br><br>Responsibilities:<br>• Process applications and ensure accuracy in documentation.<br>• Generate final bills and maintain records efficiently.<br>• Scan and organize documents for easy retrieval.<br>• Respond to customer inquiries professionally via phone and email.<br>• Update and maintain backlogged records promptly.<br>• Perform general office duties, including filing and data entry.<br>• Collaborate with residents to resolve issues and provide assistance.<br>• Ensure all administrative tasks are completed in a timely manner.
<p>Robert Half is looking for an Administrative Assistant to join our client's team in South Jersey. In this role, you will provide essential support to ensure smooth operations, with a focus on client coordination, project documentation, and administrative tasks. This position is ideal for someone who thrives in a dynamic environment and enjoys collaborating with both internal teams and clients.</p><p><br></p><p>Responsibilities:</p><ul><li>Take comprehensive notes during client meetings, documenting decisions and action items clearly and efficiently.</li><li>Prepare and share meeting documentation, proposals, and follow-up communications to ensure seamless client engagement.</li><li>Provide administrative and project coordination support to the Director of Sales and Operations.</li><li>Keep client files, project records, and spreadsheets updated and organized for easy access.</li><li>Assist in creating high-quality presentations, detailed reports, and schedules for both clients and internal teams.</li><li>Coordinate with team members to address client needs effectively and maintain high standards of service.</li></ul>
We are looking for a dedicated Administrative Assistant to join our team in New York, New York. In this Contract to permanent position, you will be responsible for providing essential support to ensure the smooth operation of daily administrative tasks. If you are detail-oriented, organized, and thrive in a dynamic office environment, we encourage you to apply.<br><br>Responsibilities:<br>• Manage incoming calls, providing attentive and courteous assistance to callers.<br>• Perform accurate data entry to maintain and update records.<br>• Handle receptionist duties, including greeting visitors and directing them appropriately.<br>• Assist in organizing and maintaining office files and documentation.<br>• Coordinate and schedule meetings, appointments, and other office activities.<br>• Support team members with administrative tasks as needed.<br>• Ensure the office environment remains organized and efficient.<br>• Prepare reports and presentations using provided data.<br>• Monitor and restock office supplies to ensure availability.<br>• Communicate effectively with internal teams to facilitate smooth operations.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in the Matawan, New Jersey area. This role will primarily focus on supporting project managers and ensuring seamless coordination of services and schedules. The ideal candidate will bring strong organizational skills, effective communication abilities, and a proactive approach to administrative tasks.</p><p><br></p><p>Salary is 45,000 - 55,000. </p><p><br></p><p>Benefits include health insurance and PTO. </p><p><br></p><p>Responsibilities:</p><p>• Gather and review necessary documentation to ensure projects and services meet required standards.</p><p>• Monitor and update the status of service orders using Smart Sheets to maintain accurate progress tracking.</p><p>• Coordinate schedules and communicate updates to project managers to ensure smooth service delivery.</p><p>• Provide comprehensive administrative support to project managers, assisting with day-to-day operations.</p><p>• Manage email communications and correspondence related to project coordination and scheduling.</p><p>• Keep accurate records and ensure documentation is properly maintained for all projects.</p><p>• Collaborate with cross-functional teams to streamline administrative processes and improve efficiency.</p><p>• Address scheduling conflicts and resolve issues to maintain project timelines.</p>
<p>40,000 - 60,000</p><p><br></p><p>benefits:</p><ul><li>Paid holidays</li><li>Paid time off </li></ul><p><strong>Responsibilities</strong></p><ul><li>Manage phone calls, emails, and correspondence.</li><li>Schedule meetings and maintain calendars.</li><li>Prepare and process invoices, expense reports, and purchase orders.</li><li>Assist with bookkeeping tasks using QuickBooks (preferred).</li><li>Maintain accurate records and filing systems.</li><li>Support team with general administrative tasks.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This position involves providing essential administrative support, managing data systems, and ensuring smooth operational processes. Ideal candidates will have excellent organizational skills and the ability to work efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Perform data entry tasks and maintain accurate records in Salesforce.<br>• Generate and manage reports to support organizational decision-making.<br>• Assist with reconciliation processes to ensure accuracy in financial and operational data.<br>• Create and oversee acknowledgments and communications, including newsletters and other correspondence.<br>• Support database administration by organizing and updating information effectively.<br>• Collaborate with team members to streamline administrative processes and workflows.<br>• Provide general administrative assistance to ensure the smooth functioning of daily operations.<br>• Monitor and manage email communications, ensuring timely responses and proper follow-ups.<br>• Coordinate with leadership and other departments to address operational needs.<br>• Maintain confidentiality and handle sensitive information with discretion.
<p>We are looking for a Jr. Administrative Assistant to join our team in Parsippany, New Jersey. In this role, you will manage and streamline the onboarding process for clients and counterparties while ensuring updates to existing records are handled efficiently. This Contract to potential permanent position offers an opportunity to collaborate with cross-functional teams and contribute to operational excellence.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with internal teams to set up new counterparties and update client records.</p><p>• Maintain detailed status updates and provide periodic progress reports to stakeholders on onboarding activities.</p><p>• Participate in initiatives aimed at improving processes and adapting to evolving technologies and organizational needs.</p><p>• Identify and document process inefficiencies, proposing and implementing effective solutions.</p><p>• Address additional tasks and initiatives that support daily operations.</p><p>• Provide assistance with compliance-related functions as needed.</p>
<p>We are looking for a dedicated and detail-oriented Senior Administrative Assistant to join our team on a contract basis. This position offers the opportunity to contribute to regulatory filings and audit support within the energy and natural resources industry. Located in Parsippany, New Jersey, the role requires strong organizational and computer skills to ensure accurate documentation and reporting.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage required regulatory documents to support filing process.</p><p>• Verify and cross-check organizational numbers for accuracy and compliance.</p><p>• Maintain and update database records, ensuring all data is clean and accurate.</p><p>• Assist in creating and reviewing test cases to ensure compliance with regulatory requirements.</p><p>• Manage and format spreadsheets for improved usability and reporting.</p><p>• Collaborate with team members to coordinate conference calls and meetings.</p><p>• Support audit compliance by identifying and addressing missing codes or inaccuracies.</p><p>• Handle import and export documentation with precision and attention to detail.</p><p>• Provide administrative assistance to streamline daily operations and ensure efficiency.</p>
