9 Results for Front Desk Coordinator Jobs in New York, NY

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Front Desk Coordinator

Stamford, CT
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support day-to-day office operations for a Financial Services organization in Stamford, Connecticut. This is a Contract position suited for someone who enjoys creating a welcoming environment, keeping administrative activities organized, and helping the workplace run efficiently. The ideal candidate brings strong communication skills, sound judgment, and a hands-on approach to supporting employees, visitors, and vendors onsite. Responsibilities: • Welcome guests, staff members, service providers, and other visitors while maintaining a detail-oriented and courteous front desk presence. • Manage incoming calls and general front office communication, ensuring inquiries are routed accurately and addressed promptly. • Submit and monitor facilities-related service requests, following through to help ensure maintenance needs are resolved in a timely manner. • Coordinate access and movement for external vendors and contractors by guiding them to the appropriate areas within the office. • Track office materials and supplies, identify low-stock items, and assist with replenishment to avoid interruptions in daily operations. • Organize conference room bookings and help prepare meeting spaces so they are ready for scheduled use. • Provide administrative and operational support across the office, including assisting with ad hoc facility and coordination tasks as business needs arise. • Recognize areas where additional assistance is needed and take initiative to improve workflow and office efficiency.
2026-10-13T00:00:00Z

Front Desk Receptionist

Norwalk, CT
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a polished, personable, and dependable Front Desk Receptionist to be the first point of contact for employees, visitors, and guests. This is a great opportunity for someone who enjoys working with people, takes pride in creating a welcoming environment, and can keep a busy front office organized and running smoothly.The ideal candidate is professional, approachable, and comfortable balancing customer service with day-to-day administrative responsibilities. You will play an important role in creating a positive first impression while supporting the office with a variety of reception and administrative tasks.What You’ll Be Doing:<ul><li>Greet and welcome visitors in a friendly and professional manner.</li><li>Answer, screen, and route incoming phone calls.</li><li>Assist visitors with check-in procedures and direct them to the appropriate person or department.</li><li>Manage conference room scheduling and help ensure meeting spaces are prepared and organized.</li><li>Receive and distribute incoming mail, packages, and deliveries.</li><li>Assist with food deliveries, office supplies, and general front office needs.</li><li>Maintain a clean, organized, and professional reception area.</li><li>Provide basic administrative support to team members as needed.</li><li>Respond to employee and visitor questions and help direct requests appropriately.</li><li>Assist with additional office projects and responsibilities as they arise.</li></ul>
2026-10-03T00:00:00Z

Receptionist

Morris Plains, NJ
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk and administrative operations for a busy office in Morris Plains, New Jersey. This is a Contract position suited to someone who is highly organized, attentive to detail, and comfortable managing calls, correspondence, scheduling, and office coordination across multiple departments. The ideal candidate brings strong communication skills, solid Word and Excel abilities, and the flexibility to assist with both routine administrative tasks and short-term projects. Responsibilities:• Welcome callers and visitors, direct incoming calls through a multi-line phone system, and connect inquiries to the appropriate team members across the office.• Maintain front-desk communications by handling a large volume of phone extensions and ensuring messages and transfers are completed accurately and efficiently.• Coordinate meeting support as needed, including arranging catering and assisting with shared Outlook calendar scheduling alongside other administrative staff.• Order, organize, and distribute office materials for the Parsippany, New Jersey office and multiple additional properties, while also maintaining pantry and kitchen inventory on a weekly basis.• Receive, sort, and route incoming mail, overnight packages, and interoffice shipments to the correct departments, including processing accounting-related mail by property.• Prepare outgoing packages and correspondence for executives, construction staff, and property management teams located in other offices.• Process utility bill documentation by scanning, printing, filing, categorizing, and distributing records by service type and property for reporting and operational use.• Update spreadsheets with tenant invoice and property data, review historical information for inconsistencies, and communicate findings to accounting and property management teams.• Assist with periodic budget file preparation in Excel by creating worksheets, entering financial figures, updating links, and recording monthly actuals by general ledger category.• Provide administrative support for special projects, including broker list updates, proposal assistance, check processing support, file labeling, postage supply monitoring, contract tracking, bid comparison support, and data entry into internal purchasing or risk management systems as assigned.
2026-10-05T00:00:00Z

Receptionist

Plainsboro, NJ
onsite
Temporary / Contract
20 - 23 USD / Hourly
The Contract Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees, ensuring a professional and welcoming experience. This role is responsible for managing front desk operations, handling incoming calls and correspondence, coordinating schedules, maintaining records, and providing administrative support to ensure the efficient day-to-day operation of the office. Key Responsibilities<ul><li>Greet and assist visitors, clients, vendors, and employees in a professional and courteous manner.</li><li>Answer, screen, and direct incoming phone calls and emails.</li><li>Manage conference room scheduling and coordinate meetings as needed.</li><li>Maintain accurate records, databases, filing systems, and office documentation.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Assist with data entry, report preparation, and general administrative tasks.</li><li>Coordinate office supplies inventory and order materials as needed.</li><li>Support onboarding activities, including visitor access, badges, and new hire office setup.</li><li>Maintain a clean, organized, and professional reception area.</li><li>Respond to inquiries and resolve routine issues while providing exceptional customer service.</li><li>Assist various departments with administrative projects and special assignments.</li></ul>
2026-10-13T00:00:00Z

Receptionist

Hackensack, NJ
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented and welcoming Receptionist to support a busy healthcare environment near Hackensack, New Jersey. This contract-to-permanent opportunity is ideal for someone who enjoys helping patients, managing front-desk activity, and keeping daily operations organized. The person in this role will serve as a key point of contact for visitors and callers while coordinating appointments and ensuring accurate intake information. Responsibilities:• Welcome patients, visitors, and clients with a courteous approach and guide each person to the appropriate staff member or department based on their needs.• Support the check-in process by helping patients complete required intake, registration, and insurance-related documents accurately.• Answer incoming calls on a multi-line phone system, respond to routine questions, and direct or transfer calls to the correct team members.• Arrange patient appointments while confirming updates such as address changes, new patient status, and registration details before the visit.• Explain what documents or information patients should bring to their appointment so they arrive prepared.• Coordinate scheduling for hospital admissions, diagnostic testing, imaging appointments, and other external visits as needed.• Maintain organized front-desk operations by keeping patient information current and assisting with general administrative tasks tied to daily reception activities.
2026-10-13T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for an experienced and service-oriented Receptionist to support daily front-of-house operations. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, coordinating guest services, and keeping reception and meeting room activities running smoothly. The person in this role will serve as a key point of contact for visitors, employees, and clients while delivering a detail-oriented, high-touch experience at all times. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com]. Responsibilities:• Welcome visitors warmly, provide a high level of customer care, and create a smooth arrival experience from check-in through departure.• Escort guests to assigned meeting spaces, notify hosts promptly upon arrival, and help ensure meetings begin without delay.• Answer and direct incoming calls with care, handling both internal and external inquiries efficiently through a multi-line phone system.• Coordinate conference room reservations using scheduling tools such as Outlook and other booking platforms, while capturing room setup, audiovisual, and catering needs accurately.• Monitor the reception email inbox throughout the day and respond to requests in a timely and organized manner.• Support meeting and event operations by assisting with room preparation, beverage service, food setup, and external catering coordination.• Arrange transportation and other guest-related services, including special requests, local recommendations, and logistics support for employees and clients.• Manage visitor access, office scheduling, and pass distribution while maintaining organized front desk procedures and vendor-related records.• Partner closely with hospitality and other internal teams to maintain clear communication and deliver a consistent, service-focused experience.• Provide occasional evening support for client events or functions when business needs require additional front-of-house coverage.
2026-10-12T00:00:00Z

Coordinator

New York, NY
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for an experienced and service-driven Coordinator to support a high-visibility conference and client reception environment. This long-term contract position is ideal for someone who thrives in a detail-oriented setting, enjoys assisting executive-level guests, and can keep meetings and events running smoothly with discretion and attention to detail. The role combines front-desk reception, event coordination, and day-to-day space support to create an excellent on-site experience for employees, leaders, and visitors. Responsibilities: • Welcome executives, employees, and guests with a courteous presence while providing clear guidance and front-desk support throughout the conference area. • Coordinate room bookings and calendar updates through the reservation system, ensuring meeting spaces are scheduled accurately and customer requests are handled promptly. • Partner with administrative staff, facilities teams, and security personnel to maintain seamless daily operations across the client-facing space. • Oversee meeting and event preparations, including room arrangements, beverage service support, catering coordination, and readiness checks well before start times. • Assist with audiovisual and virtual meeting needs by troubleshooting basic issues and helping facilitators use conference technology effectively. • Handle sensitive information and executive activity with a high degree of confidentiality, judgment, and discretion. • Monitor the condition of conference and reception areas, submit maintenance requests when needed, and help keep the environment organized and presentation-ready. • Provide visitors and meeting hosts with helpful information about on-site services and local amenities while resolving issues quickly and calmly as they arise. • Support additional operational or event-related tasks assigned by leadership to ensure an exceptional customer experience.
2026-10-13T00:00:00Z

Help Desk Manager

New York, NY
onsite
Temporary / Contract
35.625 - 41.25 USD / Hourly
We are looking for a Help Desk Manager to lead day-to-day support operations and deliver dependable IT assistance for users across the organization in New York, New York. This Long-term Contract position is ideal for a hands-on leader who can oversee service delivery, strengthen support processes, and guide technical teams in a fast-paced environment. The role requires strong experience with Microsoft technologies and a practical approach to resolving issues, improving workflows, and maintaining stable end-user services. Responsibilities: • Direct daily help desk activities, ensuring timely resolution of service desk tickets and consistent support for end users. • Supervise deskside support and remote assistance efforts while promoting high service standards across the support team. • Manage and maintain core Microsoft environments, including Windows Server, Microsoft 365, Azure, and SharePoint. • Oversee user account administration, access controls, and directory services within Active Directory. • Create, update, and enforce Group Policy settings to support security, system configuration, and operational consistency. • Use PowerShell scripting to automate repetitive administrative tasks and improve support efficiency. • Monitor ITSM workflows, track ticket trends, and implement process improvements that enhance response and resolution times. • Partner with internal stakeholders to address technical issues, prioritize support needs, and maintain reliable IT operations.
2026-09-21T00:00:00Z

Sr Receptionist

New York, NY
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for an experienced and dependable Sr Receptionist to support day-to-day front desk operations. This Contract position is ideal for someone who enjoys creating a welcoming office experience while keeping meetings, visitors, and administrative tasks organized. The role requires strong communication skills, discretion with confidential information, and the ability to manage multiple priorities in a detail-oriented environment. Responsibilities: • Welcome guests and clients with a courteous, detail-oriented approach and ensure internal staff are informed promptly when visitors arrive. • Coordinate communication with managers, team members, and clients to support smooth front office operations and visitor needs. • Schedule conference rooms, guest offices, and catering services through reservation systems and shared calendars. • Help visitors and internal teams identify suitable meeting spaces, resolve scheduling conflicts, and arrange practical alternatives when needed. • Place and monitor food service orders for meetings and events to ensure accuracy and timely delivery. • Provide administrative support such as processing expense-related tasks, assisting with special assignments, and maintaining organized records. • Issue and track visitor access cards and parking validations while keeping required logs up to date. • Handle sensitive documents and confidential information with a high level of care and discretion.
2026-10-07T00:00:00Z

9 results for Front Desk Coordinator in New York, NY