3 results for Executive It Support in New York, NY

Executive Assistant

Red Bank, NJ
onsite
Contract / Temporary to Hire
38 - 44 USD / Hourly
We are looking for a dedicated Executive Assistant to provide high-level support to the Finance Team. This position will work closely with the Chief Financial Officer, Head of Investor Relations, and Head of Strategy to ensure seamless operations and organizational efficiency within the department. Ideal candidates will possess exceptional organizational skills, professionalism, and a proactive mindset that fosters collaboration and anticipates needs. This is a contract opportunity with the potential for long-term employment. Responsibilities:• Manage complex calendars for finance leadership, ensuring prioritization of meetings and resolving conflicts proactively.• Assist with email management for the CFO, identifying high-priority communications and addressing urgent items.• Arrange detailed travel plans, including itineraries, logistics, and last-minute changes, for Finance leadership.• Prepare and track expense reports for the CFO, Head of Investor Relations, and Head of Strategy.• Organize logistics for investor meetings, earnings-related activities, and audit engagements.• Provide administrative support for Board of Directors meetings, such as scheduling, coordinating materials, and managing follow-ups.• Maintain office supplies and ensure readiness of computer hardware and printers for the Finance team.• Support large-scale meeting coordination and special projects for the Finance department as needed.• Collaborate with leadership to streamline operations and enhance team productivity.
2026-03-13T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary
25.65 - 27 USD / Hourly
We are looking for an Executive Assistant to join our team in New York, New York on a contract basis. In this role, you will provide high-level administrative support to the Chief Communications Officer and two other senior executives, with a focus on managing schedules and expenses. This position offers an excellent opportunity to work in a dynamic and fast-paced entertainment industry environment. Responsibilities:• Oversee and coordinate complex calendars, ensuring seamless scheduling of meetings, calls, and events.• Arrange travel accommodations, including flights, lodging, and transportation, for assigned executives.• Process and manage expense reports accurately and in a timely manner using Concur.• Provide day-to-day administrative support, including handling correspondence and meeting preparation.• Collaborate with internal teams to ensure smooth communication and operational efficiency.• Assist in organizing executive meetings by preparing agendas and documenting minutes as needed.• Maintain confidentiality while managing sensitive information related to executive activities.• Utilize Google Workspace tools to support various administrative tasks and streamline workflows.• Monitor deadlines and prioritize tasks to meet the needs of executives effectively.• Adapt quickly to shifting priorities and demands in a high-profile environment.
2026-03-09T00:00:00Z

Executive Travel & Expense Manager

New York, NY
onsite
Temporary
35 - 37 USD / Hourly
We are seeking a highly organized and proactive Executive Travel & Expense Manager to support senior-level executives on a fast-paced trading floor. This role is responsible for owning all travel and expense management through Concur while providing high-touch executive support in a dynamic, high-volume environment. This is a 3–4 month leave coverage opportunity. The position requires 5 days per week in the office (8:00 AM – 5:00 PM). Work from home is not supported. The ideal candidate has current, hands-on Concur experience (no exceptions), thrives under pressure, communicates confidently, and can navigate challenging personalities while remaining professional and composed. Key Responsibilities<ul><li>Own travel and expense management for multiple executives using Concur (Travel & Expense).</li><li>Book complex domestic and international travel arrangements, including last-minute changes.</li><li>Process a high volume of expense reports with accuracy, efficiency, and attention to detail.</li><li>Provide proactive email management and ongoing communication throughout the day.</li><li>Manage executive calendars, coordinate meetings, and resolve scheduling conflicts.</li><li>Organize logistics for client and internal meetings, including scheduling, catering, and room setup.</li><li>Operate effectively in a fast-paced trading floor environment with frequent interruptions and high noise levels.</li><li>Partner with the administrative team to provide backup coverage and ensure seamless support.</li><li>Maintain professionalism at all times when representing client-facing executives.</li><li>Demonstrate flexibility as coverage assignments may shift to meet evolving business needs.</li><li>Ensure reliable attendance and punctuality.</li></ul>
2026-03-03T00:00:00Z