<p>We are looking for an Executive Assistant to provide high-level administrative support to senior executives. This role requires excellent organizational skills, effective communication, and the ability to handle sensitive information with discretion. Based in Roseland, New Jersey, you will play a key role in ensuring the smooth operation of executive activities and projects.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate complex executive calendars, including scheduling meetings and appointments.</p><p>• Prepare and refine correspondence, reports, presentations, and other well-crafted documents.</p><p>• Act as the primary liaison between executives and internal or external stakeholders.</p><p>• Maintain confidentiality while handling sensitive information with professionalism.</p><p>• Assist in preparing for meetings by organizing agendas, materials, and ensuring follow-up actions are completed.</p><p>• Track and monitor progress on key projects, deadlines, and deliverables to ensure timely completion.</p><p>• Process expense reports, invoices, and support budget-related tasks.</p><p>• Organize and maintain office systems, files, and records to ensure efficient workflow.</p>
<p><strong>About the Opportunity</strong></p><p>Join a non-profit organization in New Haven, where you will play a vital role in supporting the CEO. This position is an excellent entry point for professionals seeking to work in a collaborative and mission-driven environment.</p><p>As our new <strong>Executive Assistant</strong>, you will engage in a wide range of administrative activities, including calendar and travel management, taking meeting minutes, and offering general office support. While not mandatory, having a vaccination is preferred.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Provide seamless executive-level support to the CEO, ensuring smooth operations and effective time management.</li><li>Occasionally assist two senior admin staff on specialized tasks.</li><li>Manage and coordinate schedules, travel arrangements, and meetings.</li><li>Capture detailed meeting minutes during key sessions.</li><li>Support general administrative tasks as needed, ensuring organizational efficiency.</li></ul><p><br></p><p><strong>What We’re Looking For</strong></p><p>We are looking for a dedicated and organized team member who thrives in a collaborative and people-oriented environment.</p><p><strong>Top Skills (Hard):</strong></p><ol><li><strong>Executive Assistant Experience</strong>: Prior experience supporting senior executives; lighter experience considered.</li><li><strong>Administrative Skillset</strong>: Proven administrative skills in office operations.</li><li><strong>Public Speaking Skills</strong>: Comfortable presenting information or representing leadership when needed.</li></ol><p><strong>Technical Knowledge:</strong></p><ul><li>Familiarity with <strong>Canva</strong> and <strong>Boardable</strong> (not required).</li></ul><p><strong>Soft Skills (Personality):</strong></p><ol><li>Team-oriented and collaborative approach to work.</li><li>Strong interpersonal skills and ability to connect with various stakeholders.</li></ol><p><br></p>
We are looking for an experienced and dedicated Executive Assistant to join our team in New York, New York. In this Contract-to-permanent position, you will provide critical support to our Managing Director of Business Operations and Senior Managing Director of Residential Properties. This role requires a high level of professionalism, confidentiality, and organizational skills to manage day-to-day tasks and ensure seamless operations.<br><br>Responsibilities:<br>• Manage complex calendars, schedule meetings, and coordinate travel logistics for senior executives.<br>• Handle sensitive and confidential information with the utmost discretion.<br>• Prepare and reconcile travel expenses, ensuring timely and accurate submission.<br>• Organize and oversee arrangements for meetings, conferences, and events, both internal and external.<br>• Conduct light research and provide briefings on relevant topics, such as market updates.<br>• Assist with the preparation of PowerPoint presentations and other business documents.<br>• Act as a liaison between executives and internal or external stakeholders, including company principals and senior managers.<br>• Support office management tasks, such as coordinating with vendors for repairs, ordering supplies, and addressing IT-related issues.<br>• Review and submit invoices from the Investment Department to accounts payable.<br>• Provide additional administrative and project support as needed, including personal assistance for executives.
<p>We are seeking a highly organized and proactive <strong>Executive Assistant</strong> to support multiple senior leaders. This long-term contract role requires excellent organizational skills, the ability to manage multiple priorities, and a high level of professionalism. The ideal candidate will thrive in a fast-paced environment and play a key role in ensuring smooth day-to-day operations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars and coordinate meetings across multiple time zones.</li><li>Prepare and submit accurate expense reports in compliance with company policies (experience with tools such as Concur is a plus).</li><li>Arrange domestic and international travel, including flights, accommodations, itineraries, and ground transportation.</li><li>Support onboarding by coordinating workspace setup, account access, and orientation schedules for new team members.</li><li>Oversee general office operations, including supplies, mail distribution, and administrative support needs.</li><li>Prepare and format presentations, reports, and meeting materials for executives and stakeholders.</li><li>Serve as a primary point of contact, ensuring clear, professional communication between executives and internal/external partners.</li><li>Provide high-level administrative support while maintaining confidentiality of sensitive information.</li><li>Anticipate executive needs and proactively address scheduling and administrative challenges.</li></ul>
We are looking for a highly organized and detail-oriented Senior Administrative Assistant to join our team on a contract basis. This role is based in Princeton, New Jersey, and requires someone with excellent multitasking skills and the ability to work in a fast-paced environment. The ideal candidate will provide critical support to ensure smooth daily operations.<br><br>Responsibilities:<br>• Manage and maintain calendars, scheduling appointments and meetings efficiently.<br>• Provide comprehensive administrative support to senior staff, ensuring tasks are completed on time.<br>• Arrange travel plans, including booking flights, accommodations, and transportation.<br>• Welcome and direct visitors, ensuring a courteous and friendly experience.<br>• Prepare and process expense reports in a timely and accurate manner.<br>• Oversee the distribution of incoming and outgoing mail.<br>• Coordinate with internal teams to ensure seamless communication and task completion.<br>• Maintain organizational systems to enhance office productivity.
<p>Excellent opportunity for a detail-oriented executive assistant (executive administrative assistant)</p><p>We are looking to hire a professional, highly-skilled executive assistant to maintain various administrative duties for the executive management team.</p>
<p>Excellent opportunity for a detail-oriented executive assistant (executive administrative assistant)</p><p>We are looking to hire a professional, highly-skilled executive assistant to maintain various administrative duties for the executive management team.</p>
We are looking for a dedicated Executive Assistant to join our team in Piscataway, New Jersey. This long-term contract position is ideal for someone who excels in organization, communication, and maintaining confidentiality. You will play a key role in supporting the operations of an academic services office by managing schedules, coordinating travel, and handling sensitive information.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring efficient scheduling of meetings and appointments.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare and process expense reports in a timely and accurate manner.<br>• Facilitate student appointment scheduling using designated systems.<br>• Handle confidential and sensitive information with professionalism and discretion.<br>• Participate in strategic planning meetings and assist in implementing operational policies.<br>• Support compliance and operational procedures within the academic services office.<br>• Organize and oversee logistical aspects of executive meetings.<br>• Ensure effective communication across departments and stakeholders.<br>• Provide administrative support to ensure smooth day-to-day operations.
We are seeking a detail-oriented and detail oriented Sr. Administrative Assistant to join our dynamic team! This role is focused on surgical scheduling, expense management, calendar coordination, and providing high-level administrative support to academic providers. The ideal candidate is organized, adaptable, and can maintain an excellent balance of professionalism and personable demeanor in an office setting while supporting 1-2 academic providers. <br> Key Responsibilities: Surgical Scheduling: Efficiently coordinate surgery appointments, ensuring accuracy and prompt communication with relevant stakeholders. Expense Management: Handle expense reporting and reimbursements for providers, adhering to organization policies and timelines. Calendar Management: Perform extensive scheduling duties, including managing complex calendars, appointments, and meetings for academic providers. Administrative Support: Provide general office support with a focus on professionalism, confidentiality, and attention to detail. Delivery Network Coordination: Collaborate with internal teams and external networks for seamless communication and workflow. <br> Preferred Skills & Experience: Prior experience with Workday and EPIC (not required but considered a plus). Proven ability to multi-task in a fast-paced environment while maintaining a high level of accuracy and productivity. Demonstrated expertise in creating organized workflows for scheduling, expenses, and administrative tasks. Strong interpersonal skills, with the ability to be personable but maintain focus in detail oriented interactions. <br> Qualifications: Previous experience in administrative support, particularly in surgical scheduling or in academic settings, is a strong advantage. Exceptional organizational and time-management skills. Proficiency in Microsoft Office Suite and other productivity tools. Excellent verbal and written communication skills. <br> Work Arrangement & Hours: Hybrid Role: Enjoy a mix of remote and on-site work for optimal flexibility and balance Standard office hours apply, with the possibility of occasional adjustments based on scheduling needs.
<p>We’re seeking a highly organized and proactive Litigation Executive Assistant to support our client's litigation team. This role involves coordinating case activities, managing legal documentation, and assisting attorneys throughout the litigation process. The ideal candidate is detail-oriented, communicative, and comfortable working in a fast-paced legal environment.</p><p>Key Responsibilities:</p><ul><li>Coordinate litigation case timelines, deadlines, and documentation from start to finish</li><li>Organize and manage legal documents, filings, and discovery materials</li><li>Assist with legal research and help prepare case files for hearings and trials</li><li>Support attorneys with scheduling, logistics, and communication</li><li>Lead administrative efforts for depositions, witness coordination, and trial preparation</li><li>Maintain client communication and provide updates on case progress</li><li>Collaborate with internal teams and external counsel to ensure smooth case management</li></ul><p><br></p>
<p>We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p>
<p>Opportunity for top administrative assistant (administrative coordinator / administrative associate)</p><p>We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p>
<p>Salary is 55,000 - 60,000. </p><p><br></p><p>We are looking for a detail-oriented Administrative Assistant to support our operations in the Metuchen, New Jersey area. This role focuses on benefits administration and requires strong organizational and communication skills to ensure smooth coordination and effective task management.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage employee benefits programs, ensuring accuracy and compliance with company policies.</p><p>• Maintain and organize records, documents, and files related to benefits administration.</p><p>• Utilize Microsoft Excel and other Microsoft 365 tools to analyze data and create reports.</p><p>• Communicate effectively with employees to address inquiries and provide accurate information.</p><p>• Collaborate with internal teams to streamline processes and maintain efficiency.</p><p>• Schedule meetings, appointments, and maintain calendars for the department.</p><p>• Prepare and distribute correspondence, reports, and presentations as needed.</p><p>• Monitor and track deadlines to ensure timely completion of tasks and projects.</p><p>• Assist in the implementation of new administrative procedures to improve workflow.</p>
<p>Robert Half is seeking a highly-skilled, detail-oriented <b>Administrative Assistant </b>to support a <strong>daily operations, staff, and the C-Level Executive as needed</strong>. This is an opportunity for someone who works well with a small team. </p><p><br></p><p>In this Administrative Assistant role, this person will work alongside three other Administrative and Executive Assistants, delegating and prioritizing work within the team so someone who is comfortable partnering and collaborating in order to work efficiently is ideal. In this role, you will be responsible for answering phones, monitoring the inbox, putting together reports, taking on ad hoc projects and supporting the owner as needed. This person should be personable, organized, and detail oriented.</p>
<p>We are looking for an experienced Firm Administrative Assistant to join our team at a CPA firm in Parsippany, New Jersey. The ideal candidate will play a key role in supporting senior leadership, maintaining organizational efficiency, and enhancing client experiences. This position offers an opportunity to contribute to a fast-paced and highly organized environment where attention to detail and proactive problem-solving are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to senior partners, ensuring seamless daily operations.</p><p>• Prepare well-structured presentations and materials for meetings and client engagements.</p><p>• Process, organize, and file tax returns accurately and in compliance with regulatory standards including formatting of financial statements. </p><p>• Develop and update manuals, including the Tax Processing Manual, to ensure clear procedural guidelines.</p><p>• Address client needs and inquiries with professionalism and efficiency.</p><p>• Identify and implement process improvements to enhance the performance of the administrative department.</p><p>• Manage inbound and outbound calls, ensuring prompt and courteous communication.</p><p>• Schedule appointments and maintain calendars for senior partners and team members.</p><p>• Coordinate email correspondence, ensuring timely responses and proper documentation.</p>
<p>We are looking for a highly organized Administrative Assistant to join our team in Hamilton, New Jersey. This is a Contract position within the education industry, offering an opportunity to contribute to the smooth operation of administrative tasks. The ideal candidate will excel in multitasking and possess strong communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure efficient office operations.</p><p>• Respond to inbound calls professionally and direct inquiries to the appropriate departments.</p><p>• Perform accurate data entry tasks to maintain organized records and documentation.</p><p>• Manage reception duties, including greeting visitors and handling correspondence.</p><p>• Scan and organize documents for easy access and retrieval.</p><p>• Utilize Microsoft Office Suite to create, edit, and manage various documents and presentations.</p><p>• Coordinate schedules and appointments to optimize workflow.</p><p>• Assist in preparing reports and compiling data for projects or presentations.</p><p>• Maintain confidentiality while handling sensitive information.</p><p>• Ensure all office equipment and supplies are maintained and functional.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Ocean County, New Jersey. This is a long-term contract position offering an excellent opportunity for growth in a supportive and dynamic environment. The role focuses on providing exceptional administrative and customer service support while ensuring the smooth operation of daily office activities.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors, prospective tenants, and current residents with a welcoming and attentive demeanor.</p><p>• Provide accurate and helpful information to both current and potential residents.</p><p>• Manage and maintain property-related paperwork and filing systems.</p><p>• Organize office supplies and ensure the workspace remains tidy and functional.</p><p>• Collaborate with the maintenance team to coordinate and track resident work orders.</p><p>• Update and maintain the property waitlist, including drafting and sending necessary correspondence.</p><p>• Conduct daily property tours to ensure cleanliness, attractiveness, and proper upkeep.</p><p>• Handle inbound and outbound calls professionally, including scheduling appointments and resolving inquiries.</p><p>• Assist with additional administrative tasks as needed to support the team.</p>
We are looking for a skilled Administrative Assistant to join our team on a contract basis in Wesbury, New York. This role is critical to supporting our operations during a medical leave of absence. The ideal candidate will be fast-learning, detail-oriented, and capable of managing sensitive financial tasks with professionalism.<br><br>Responsibilities:<br>• Facilitate funding processes for agents by initiating wire transfers through online banking systems.<br>• Verify payoff figures and account details by making necessary phone calls.<br>• Provide general administrative support to a cross-trained team to ensure seamless operations.<br>• Manage confidential financial information with discretion and accuracy.<br>• Coordinate with internal staff to address operational needs during the absence period.<br>• Maintain organized records and documentation related to financial transactions and administrative tasks.
<p>Are you an organized, detail-oriented professional with a passion for administrative excellence? Our client is seeking an <strong>Administrative Assistant</strong> to join their dynamic team! In this role, you will provide vital support to the organization, ensuring that daily operations run smoothly while contributing to an efficient and positive work environment.</p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage and organize schedules, appointments, and meetings, including arranging conference calls and preparing meeting materials</li><li>Handle incoming and outgoing communications, including emails, letters, and phone calls, with professionalism and discretion.</li><li>Maintain and update records, files, and databases to ensure accuracy and accessibility </li><li>Assist with preparing reports, presentations, and correspondence for management and team members.</li><li>Support event planning and coordination as needed, such as meetings, company gatherings, and employee engagement activities.</li><li>Perform general office duties, including ordering supplies, managing inventory, and ensuring office equipment is operational</li><li>Collaborate with various departments to support key administrative projects and processes.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Brooklyn, New York. This is a long-term contract position within the non-profit sector, offering an opportunity to contribute to meaningful work while supporting daily operations. The ideal candidate will bring strong organizational skills and a commitment to delivering excellent administrative support.<br><br>Responsibilities:<br>• Handle inbound and outbound calls professionally, ensuring clear communication and prompt responses.<br>• Provide exceptional customer service by addressing inquiries and resolving issues effectively.<br>• Perform accurate data entry to maintain and update records and databases.<br>• Manage email correspondence, including drafting, responding, and organizing communications.<br>• Schedule and coordinate appointments, meetings, and events to optimize workflow.<br>• Utilize Microsoft Office tools such as Excel, Word, Outlook, and PowerPoint to create and manage documents, spreadsheets, and presentations.<br>• Maintain organized filing systems to ensure easy access to important information.<br>• Assist with general administrative tasks to support team operations and objectives.<br>• Collaborate with team members to ensure smooth execution of projects and tasks.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Brooklyn, New York. In this role, you will play a key part in supporting daily office operations, ensuring smooth communication, and maintaining organizational efficiency. This is an excellent opportunity for someone who excels in administrative tasks and thrives in a dynamic environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure the smooth functioning of office operations.<br>• Manage incoming calls with professionalism, directing inquiries to the appropriate departments.<br>• Perform accurate data entry to maintain and update records and databases.<br>• Handle receptionist duties, including greeting visitors and managing front-desk operations.<br>• Assist in preparing and organizing documents, reports, and correspondence.<br>• Coordinate schedules and meetings, ensuring timely communication with team members.<br>• Maintain office supplies inventory and place orders as needed.<br>• Support team members with various clerical tasks to enhance productivity.<br>• Ensure compliance with office policies and procedures in all administrative activities.
We are looking for a detail-oriented Administrative Assistant to join our team in Oxford, Connecticut. This is a long-term contract opportunity that requires a proactive individual skilled in providing executive support and maintaining clear and effective communication. The role involves ensuring smooth office operations and delivering excellent customer service.<br><br>Responsibilities:<br>• Perform accurate data entry and complete necessary paperwork for installation projects.<br>• Schedule and coordinate installation appointments effectively.<br>• Provide executive-level administrative support, including calendar management and correspondence.<br>• Communicate clearly with customers and team members, both verbally and in writing.<br>• Answer incoming calls and address inquiries in a courteous and helpful manner.<br>• Manage daily office tasks and ensure efficient workflow.<br>• Utilize Google Suite tools for documentation, scheduling, and communication.<br>• Maintain organized records and ensure timely follow-up on tasks.<br>• Assist with receptionist duties, such as greeting visitors and directing them appropriately.
We are looking for an organized and detail-oriented Administrative Assistant to support daily operations in a dynamic real estate environment. This is a Contract position based in Brooklyn, New York, offering an excellent opportunity to enhance your administrative skills in a fast-paced setting.<br><br>Responsibilities:<br>• Handle incoming calls with care, providing accurate information and directing inquiries to the appropriate team members.<br>• Perform data entry tasks with precision, ensuring records are updated and maintained.<br>• Manage office correspondence, including emails, letters, and other communication.<br>• Support reception duties, welcoming visitors and maintaining a detail-oriented front desk presence.<br>• Organize and maintain office files to ensure easy access and retrieval.<br>• Coordinate schedules and appointments, assisting in the smooth operation of daily activities.<br>• Assist with administrative tasks such as preparing reports and presentations.<br>• Collaborate with team members to ensure efficient workflow and task completion.
<p>We are seeking an experienced administrative professional to support our Construction and Property Management team. This role will provide direct support to a three-person leadership group. </p><p><br></p><p>Responsibilities:</p><ul><li>Perform daily administrative tasks for the construction and property management department</li><li>Manage purchase orders and vendor documentation</li><li>Organize and maintain construction documents</li><li>Assist with change orders and RFIs</li><li>Track and save project-related documentation</li><li>Coordinate with internal and external stakeholders as needed</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Brooklyn, New York. This is a contract position that offers an opportunity to provide essential administrative support and maintain smooth office operations. The ideal candidate will possess strong organizational skills and a proactive approach to managing daily tasks.<br><br>Responsibilities:<br>• Handle incoming phone calls, ensuring prompt and effective communication.<br>• Perform accurate data entry to maintain records and databases.<br>• Assist with general administrative duties to support office functionality.<br>• Manage receptionist responsibilities, including greeting visitors and directing them appropriately.<br>• Organize and maintain office files and documentation for easy access.<br>• Coordinate schedules and appointments to optimize team efficiency.<br>• Prepare reports and correspondence as needed.<br>• Ensure office supplies are adequately stocked by monitoring inventory and placing orders.<br>• Support team members with ad-hoc tasks and special projects.
