10 Results for Project Assistant Jobs in New Jersey

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Assistant Project Manager

Summit, NJ
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
We are looking for an Assistant Project Manager to support the successful delivery of commercial construction projects. This role combines project coordination, cost control, schedule oversight, and stakeholder communication to help keep work moving safely and efficiently from preconstruction through closeout. The ideal candidate brings strong knowledge of construction operations, documentation, and budgeting, along with the ability to collaborate with field teams, vendors, and clients. Responsibilities:• Coordinate project activities across estimating, bid support, planning, scheduling, budgeting, and field execution to help ensure each phase progresses on time and within scope.• Monitor project financial performance by tracking expenses, reviewing invoices, supporting payment approvals, and maintaining accurate budget reporting for leadership review.• Provide day-to-day support to project teams, helping guide coordinators, assistant managers, and site supervision while promoting accountability and steady project progress.• Assist with the preparation, negotiation, and administration of subcontractor and vendor agreements, and manage change order documentation from review through processing.• Serve as a point of contact for clients, architects, engineers, and public agencies to maintain alignment on requirements, timelines, and project expectations.• Identify potential schedule, cost, and operational risks early and help implement practical solutions to reduce disruptions and limit financial exposure.• Prepare clear status updates for senior leadership that summarize milestones, budget conditions, scheduling changes, and overall project performance.• Contribute to client-facing and growth-related efforts by supporting presentations, strengthening partner relationships, and helping position the team for future opportunities
2026-10-15T19:54:04Z

Financial Analyst

East Rutherford, NJ
remote
Temporary / Contract
- USD / Hourly
A growing organization in Bergen County is seeking a Purchasing Assistant for a long-term temporary project. The ideal candidate will have experience with SAP, strong Microsoft Excel skills, and a background in purchasing, procurement, or order management.Responsibilities:<ul><li>Create, process, and track purchase orders using SAP.</li><li>Maintain accurate purchasing records, pricing, and vendor information.</li><li>Utilize Excel to track orders, analyze data, and prepare reports.</li><li>Communicate with vendors regarding order status, deliveries, and discrepancies.</li><li>Assist with inventory tracking and purchasing documentation.</li><li>Work with internal departments to ensure timely and accurate order processing.</li></ul>
2026-10-22T13:33:42Z

Administrative Assistant

New Brunswick, NJ
onsite
Permanent / Full Time
40000.00 - 50000.00 USD / Yearly
We are looking for a reliable Administrative Assistant to support daily office operations in New Brunswick, New Jersey. This position is well suited to someone who enjoys staying organized, communicating clearly, and helping a team remain productive in a busy environment. The ideal candidate brings strong attention to detail, confidence with common office software, and a practical approach to handling multiple priorities. Professional communication and a high regard for confidentiality is required. This is a permanent opportunity for someone who is eager to contribute, learn quickly, and provide consistent administrative support. Responsibilities:• Coordinate daily office activities by managing schedules, arranging meetings, and helping maintain an organized workflow.• Prepare, edit, and format correspondence, reports, presentations, and other business documents with a high level of accuracy.• Enter, update, and maintain records in office systems while ensuring files and documentation remain complete and accessible.• Serve as a point of contact for incoming calls and general communications, directing requests to the appropriate team members.• Support internal projects by tracking tasks, following up on action items, and assisting colleagues with administrative needs.• Maintain office organization through effective recordkeeping, document management, and routine clerical support.• Identify opportunities to streamline administrative processes and recommend practical improvements that increase efficiency
2026-10-02T15:48:45Z

Office Assistant

Parsippany, NJ
onsite
Permanent / Full Time
50000.00 - 65000.00 USD / Yearly
Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.Responsibilities<ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul>
2026-10-16T15:13:42Z

Administrative Assistant

Oldwick, NJ
onsite
Permanent / Full Time
55000.00 - 60000.00 USD / Yearly
Our client in the Oldwick area is looking to permanent an Administrative Assistant! This role is in office Monday-Friday 8:45-5pm. It is paying between $55-60k base salary depending on experience. Benefits include: Medical & Dental Insurance 401(k): with company match PTO: 15 days total (including 5 NJ sick days) Paid Holidays: 6 federal holidays What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing & Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a detail oriented and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and detail oriented office environment Team & Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving, this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.
2026-10-15T15:18:40Z

Assistant General Counsel

Ewing, NJ
onsite
Permanent / Full Time
140000.00 - 175000.00 USD / Yearly
A leading technology company is seeking a Corporate Counsel to join its growing legal team. Reporting to the Deputy General Counsel, this attorney will provide practical legal guidance to the business across corporate, commercial, compliance, privacy, and risk matters. This is a hands-on role with significant exposure to the business. The ideal candidate is a strong corporate attorney who can manage multiple priorities, work independently, and provide clear, business-focused legal advice in a fast-paced environment. Candidates who have legal department or transactional law firm experience should reach out directly to Kevin Ross with Robert Half in Philadelphia.
2026-09-28T14:19:07Z

Administrative Assistant

Madison, NJ
onsite
Temporary to Hire
20.00 - 27.00 USD / Hourly
We are looking for an Administrative Assistant to join a growing team in Madison, New Jersey in a contract position with the potential to become permanent. This role supports permit coordination for construction-related projects and is well suited to someone who is organized, adaptable, and comfortable learning in a fast-paced environment. You will work alongside teams handling projects for major telecommunications clients while building knowledge through hands-on training and daily responsibilities. Responsibilities:• Coordinate permit application activities for construction-related projects and help move approvals forward with local jurisdictions.• Track multiple active assignments at once, maintaining accurate status updates across a high volume of permits tied to individual projects.• Communicate with municipalities, utility stakeholders, and internal team members to gather documents, resolve issues, and support timely submissions.• Assist project teams serving major wireless and telecommunications accounts.• Organize project records, monitor deadlines, and follow up on outstanding items to reduce delays in the permitting process.• Participate in virtual meetings to share updates, clarify next steps, and support coordination across project stakeholders.• Learn permitting procedures, documentation standards, and project workflows through initial training and ongoing hands-on experience.• Support a work environment where team members independently manage their own project loads while collaborating when needed.
2026-10-22T12:18:44Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
60000.00 - 75000.00 USD / Yearly
We are looking for an Administrative Assistant to support daily executive and office operations in Parsippany, New Jersey. This position is ideal for someone who can keep schedules organized, communicate effectively with a wide range of contacts, and manage confidential matters with sound judgment. The role also contributes to meeting preparation, document coordination, and administrative follow-through that helps leadership stay focused on priorities. This is an on-site position. Responsibilities:• Coordinate executive schedules by arranging meetings, appointments, and calendar changes while resolving conflicts efficiently.• Draft, edit, and format business correspondence, reports, presentations, and other office documents with a high level of accuracy.• Serve as a key point of contact for leaders, employees, and external partners, ensuring timely and clear communication.• Handle confidential records and sensitive information with discretion and consistency.• Prepare meeting materials, organize agendas, record follow-up items, and help ensure action steps are completed on time.• Monitor administrative timelines, project milestones, and deliverables to support progress across priority initiatives.• Review and submit expense reports, assist with invoice processing, and provide support for routine budget-related activities.• Maintain orderly filing systems, office records, data entry tasks, and general administrative workflows to improve day-to-day efficiency.• Support front-office activities such as answering inbound calls and assisting with general reception-related duties when needed.
2026-10-06T18:43:45Z

Human Resources (HR) Assistant

Paramus, NJ
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a Human Resources (HR) Assistant to join a food and food processing organization in Paramus, New Jersey. This Long-term Contract position will support day-to-day HR administration while helping coordinate a high-visibility implementation effort through strong organization, communication, and follow-through. The role is ideal for someone who can keep records accurate, manage competing priorities, and provide dependable support to employees, managers, and project stakeholders. Responsibilities: • Maintain organized electronic and hard-copy HR files, ensuring records are accurate, accessible, and handled in accordance with privacy standards. • Prepare clear reports, internal communications, presentations, and other written materials with careful attention to clarity and accuracy. • Arrange meetings by managing calendars, booking spaces, coordinating logistics, and helping sessions run smoothly from start to finish. • Capture discussion points, document next steps, and monitor deadlines, milestones, and deliverables to keep activities on schedule. • Share timely updates with stakeholders to support alignment across HR, employees, managers, and cross-functional teams. • Respond to employee questions on HR-related topics and provide reliable administrative support for routine requests. • Create and update process guides, standard operating procedures, and knowledge resources to strengthen consistency across HR activities. • Assist with onboarding tasks, screening coordination, and other HR initiatives that support a positive employee experience. • Support project-related administrative work, including documentation and coordination tied to implementation activities, while following company policies and compliance requirements.
2026-10-08T19:43:42Z

Receptionist

Camden, NJ
onsite
Temporary to Hire
23.00 - 25.00 USD / Hourly
We are seeking a highly organized Receptionist to serve as the first point of contact for visitors, clients, and internal teams. This individual will manage front desk operations while providing administrative support to leadership and department staff. The ideal candidate thrives in a fast-paced environment, demonstrates excellent judgment, and brings strong communication, multitasking, and customer service skills. <ul><li>Greet and assist visitors, clients, and vendors in a detail-oriented and welcoming manner</li><li>Answer and route incoming calls with accuracy and discretion</li><li>Manage front desk operations, including mail distribution, office supplies, and meeting room coordination</li><li>Provide administrative support such as calendar management, scheduling meetings, preparing correspondence, and maintaining files</li><li>Coordinate travel arrangements, expense reports, and internal event logistics as needed</li><li>Support executives and team members with presentations, reports, and other administrative projects</li><li>Maintain office organization and help ensure smooth day-to-day operations</li><li>Handle confidential information with professionalism and discretion</li><li>Assist with onboarding paperwork, document preparation, and other clerical tasks</li><li>Serve as a liaison between departments and help facilitate efficient communication across the office</li></ul>
2026-10-22T20:04:25Z

10 results for Project Assistant in New Jersey