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67 results for Contracts Administrator in New York, NY

Executive Assistant
  • Red Bank, NJ
  • onsite
  • Contract / Temporary to Hire
  • 35.00 - 40.00 USD / Hourly
  • <p>We are looking for an experienced Executive Assistant to join our team in Red Bank, New Jersey. This is a Contract to permanent position, offering the opportunity for long-term growth within the organization. The ideal candidate will provide high-level administrative support and ensure seamless operations in a detail-oriented and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage complex calendars, ensuring all appointments and meetings are scheduled efficiently.</p><p>• Arrange and coordinate travel itineraries, including booking flights, accommodations, and transportation.</p><p>• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and complete.</p><p>• Handle confidential information with discretion and maintain detail-oriented communication at all times.</p><p>• Support plastic surgery-related administrative tasks, including patient scheduling and documentation.</p><p>• Collaborate with internal teams to ensure smooth day-to-day operations.</p><p>• Monitor and approve time tracking processes, ensuring compliance with company policies.</p><p>• Adapt to flexible working hours when required, accommodating occasional extended schedules.</p><p>• Utilize Microsoft Office tools to create reports, presentations, and correspondence.</p><p>• Maintain a proactive approach to identifying and solving administrative challenges.</p>
  • 2025-11-24T15:38:42Z
Administrative Assistant
  • Hoboken, NJ
  • onsite
  • Temporary
  • 17.10 - 19.80 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Hoboken, New Jersey. This role involves supporting daily operations and ensuring smooth coordination of meetings, office setups, and communication tasks. The ideal candidate will have excellent organizational skills and the ability to multitask efficiently in a dynamic environment.<br><br>Responsibilities:<br>• Coordinate morning meetings, including preparing conference rooms and arranging refreshments.<br>• Manage food deliveries, including greeting delivery personnel and ensuring proper setup.<br>• Prepare and serve coffee and meals for breakfast and lunch, maintaining a clean and organized space.<br>• Handle inbound and outbound calls, providing prompt and attentive customer service.<br>• Assist with scheduling appointments and maintaining accurate calendars.<br>• Perform data entry tasks with precision and attention to detail.<br>• Draft and respond to email correspondence in a timely and thorough manner.<br>• Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to complete administrative tasks efficiently.<br>• Maintain a clean and orderly office environment, ensuring readiness for meetings and daily operations.
  • 2025-11-19T14:53:55Z
Bookkeeper
  • Lakewood, NJ
  • onsite
  • Contract / Temporary to Hire
  • 25.00 - 35.00 USD / Hourly
  • <p>We are looking for an experienced and detail-oriented Bookkeeper to join our team in Ocean County, New Jersey. In this Contract-to-Permanent position, you will play a vital role in overseeing financial operations, maintaining accurate records, and supporting the administrative needs of the organization. This opportunity is ideal for someone who thrives in dynamic environments and is eager to contribute to the success of a growing company.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable and payable processes, including billing, collections, and financial performance monitoring.</p><p>• Maintain accurate and up-to-date accounting records through meticulous bookkeeping practices.</p><p>• Oversee payroll processing and ensure timely and accurate disbursement of employee payments.</p><p>• Monitor client billing activities and ensure invoices are prepared and sent promptly.</p><p>• Collaborate with partners and management to support financial and administrative decision-making.</p><p>• Conduct bank reconciliations to ensure financial records align with bank statements.</p><p>• Identify opportunities for process improvement within administrative and financial operations.</p><p>• Assist in preparing financial reports and summaries for review by leadership.</p><p>• Utilize QuickBooks and other accounting software to streamline financial management tasks.</p>
  • 2025-10-28T15:43:44Z
Events Planner
  • New York, NY
  • onsite
  • Temporary
  • 29.00 - 29.00 USD / Hourly
  • <p>We are looking for a skilled Events Planner to join our team on a contract basis in NY, NY. In this role, you will manage the planning and execution of various events while ensuring all details are meticulously handled. This position requires strong organizational skills and excellent communication abilities to coordinate effectively with stakeholders and deliver successful outcomes.</p><p><br></p><p><strong>Role Overview</strong></p><p> The <strong>Event Planner</strong> provides strategic and administrative support for the Meeting & Events function. This position is more desk-oriented and organizational than the Coordinator role, focusing on operational accuracy and documentation excellence to ensure seamless event delivery. The planner ensures all vendor, insurance, and invoicing processes are completed accurately and on time to support flawless event execution.</p><p>While primarily office-based, the Event Planner should be available to attend events onsite and adjust hours based on event schedules.</p><p><strong>Key Responsibilities</strong></p><p> • Manage event logistics documentation and administrative coordination.</p><p> • Oversee vendor communications, invoicing, and approval processes.</p><p> • Ensure insurance documentation and Certificates of Insurance (COIs) are current for all event partners.</p><p> • Support catering coordination, staffing needs, and internal communications.</p><p> • Oversee pre-event readiness checklists and post-event close-out documentation.</p><p> • Attend select events to provide on-site support when needed.</p>
  • 2025-11-13T21:04:09Z
Full Charge Bookkeeper
  • Tinton Falls, NJ
  • onsite
  • Temporary
  • 28.50 - 33.00 USD / Hourly
  • <p>We are looking for an experienced Full Charge Bookkeeper to join our team in Monmouth County, New Jersey. This long-term contract position is ideal for someone who excels in managing financial records, reconciliations, and administrative tasks. The role requires proficiency in QuickBooks Desktop and the ability to work effectively in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Utilize QuickBooks Desktop to perform full charge bookkeeping tasks, ensuring accurate financial records.</p><p>• Conduct detailed reconciliations for bank, custodial, and brokerage accounts.</p><p>• Oversee accounts payable and accounts receivable processes, including bill payments and expense tracking.</p><p>• Handle administrative duties such as organizing travel arrangements, coordinating reservations, and managing correspondence.</p><p>• Collaborate with team members and clients to ensure seamless communication and support.</p><p>• Maintain strict confidentiality and professionalism in all aspects of the role.</p><p>• Identify and resolve discrepancies in financial data with careful attention to detail.</p><p>• Assist with financial reporting and provide insights to support decision-making processes.</p>
  • 2025-10-29T17:34:07Z
Administrative Assistant
  • Hackensack, NJ
  • onsite
  • Contract / Temporary to Hire
  • 22.80 - 26.40 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team in Hackensack, New Jersey. This role is essential in supporting project coordination, travel arrangements, and administrative tasks, ensuring smooth operations across various activities. As this is a Contract to permanent position, it offers an excellent opportunity to demonstrate your skills and grow within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate domestic travel arrangements, including flights, accommodations, and transportation for team members.</p><p>• Address last-minute travel changes and resolve any issues promptly.</p><p>• Ensure all travel plans comply with company policies and budget guidelines.</p><p>• Support the planning and tracking of project timelines, deliverables, and milestones.</p><p>• Collaborate with Project Managers to facilitate project execution from start to finish.</p><p>• Maintain and organize project documentation, reports, and meeting notes.</p><p>• Act as a liaison between internal teams and clients to ensure effective communication.</p><p>• Manage calendars, schedule meetings, and handle logistics for project-related activities.</p>
  • 2025-11-21T16:08:41Z
HR Generalist
  • Stamford, CT
  • onsite
  • Permanent
  • 70000.00 - 80000.00 USD / Yearly
  • We are looking for an experienced HR Generalist to join our team in Stamford, Connecticut. This role will play a vital part in supporting various human resources functions, including employee relations, onboarding, benefits administration, and HR systems management. The ideal candidate will bring a proactive approach to problem-solving and a strong ability to manage multiple HR processes efficiently.<br><br>Responsibilities:<br>• Serve as the primary point of contact for employee relations, addressing concerns and resolving workplace issues effectively.<br>• Facilitate the onboarding process, ensuring new hires have a seamless transition into the organization.<br>• Oversee benefit programs, including enrollment, communication, and troubleshooting employee inquiries.<br>• Manage and maintain HRIS systems, ensuring data accuracy and proper system functionality.<br>• Provide guidance and support to managers and employees on HR policies and procedures.<br>• Coordinate and execute employee engagement initiatives to foster a positive work environment.<br>• Conduct regular audits of HR processes to ensure compliance with legal and organizational standards.<br>• Assist in the development and implementation of HR strategies to align with company goals.<br>• Prepare reports and presentations on HR metrics and trends for leadership review.<br>• Support recruitment efforts by collaborating with hiring managers and sourcing candidates as needed.
  • 2025-11-18T17:48:51Z
Administrative Assistant
  • Parsipanny, NJ
  • onsite
  • Temporary
  • 18.05 - 20.90 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Parsippany, New Jersey. In this role, you will contribute to daily operations by managing administrative tasks such as data entry, document verification, and organizational support. This position requires strong attention to detail and excellent communication skills.<br><br>Responsibilities:<br>• Perform accurate and efficient data entry to maintain and update records.<br>• Verify and review documents for completeness and accuracy.<br>• Organize and manage files to ensure easy access and retrieval.<br>• Provide exceptional customer service by addressing inquiries professionally.<br>• Collaborate with team members to support administrative functions.<br>• Assist in preparing reports and summaries as required.<br>• Ensure compliance with company standards and procedures in all tasks.<br>• Maintain confidentiality and security of sensitive information.<br>• Identify areas for process improvement and recommend solutions.
  • 2025-11-06T15:48:42Z
Receptionist
  • Teterboro, NJ
  • onsite
  • Temporary
  • 19.95 - 23.10 USD / Hourly
  • We are looking for a receptionist with strong attention to detail to join our team on a contract basis in Teterboro, New Jersey. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and operations within the office. This position requires strong organizational skills and the ability to multitask in a fast-paced environment.<br><br>Responsibilities:<br>• Operate and manage the phone switchboard effectively, handling inbound calls and directing them appropriately.<br>• Screen incoming calls for executive-level staff, ensuring only relevant and necessary communications are passed along.<br>• Schedule and manage conference room bookings, coordinating meetings and ensuring availability.<br>• Maintain organized filing systems to ensure quick and efficient access to documents.<br>• Greet visitors and provide assistance with inquiries in a friendly and detail-oriented manner.<br>• Collaborate with team members to support daily office operations.<br>• Ensure the reception area remains clean and welcoming for guests and staff.<br>• Handle general administrative tasks to support the smooth functioning of the office.
  • 2025-11-06T13:29:11Z
Administrative Coordinator
  • New York, NY
  • onsite
  • Temporary
  • 19.00 - 22.00 USD / Hourly
  • We are looking for an organized and detail-oriented Administrative Coordinator to manage a variety of essential tasks that keep our operations running smoothly. In this long-term contract position, you will play a pivotal role in ensuring compliance, supporting team processes, and maintaining accurate records. This role is ideal for someone who thrives in a structured environment and enjoys problem-solving in administrative workflows.<br><br>Responsibilities:<br>• Ensure timely filing of DBAs and maintain communication between internal teams.<br>• Keep all Secretary of State filings updated and compliant with regulations.<br>• Manage tasks related to office applications and systems.<br>• Coordinate onboarding and offboarding processes for team members.<br>• Maintain orientation trackers and compliance training records to ensure accuracy.<br>• Collaborate with the tech team to facilitate seamless software communication.<br>• Organize, archive, and track important documentation for easy retrieval.<br>• Monitor invoices and payment schedules to ensure timely processing.<br>• Support business registration and state-level filings, coordinating with external agencies as needed.<br>• File reports related to unclaimed property and manage updates to office addresses, officer information, and other related changes.
  • 2025-11-18T15:18:40Z
Administrative Coordinator
  • Princeton, NJ
  • onsite
  • Temporary
  • 27.00 - 30.00 USD / Hourly
  • We are looking for an experienced Administrative Coordinator to join our team on a contract basis in Princeton, New Jersey. In this role, you will play a key part in maintaining donor records, supporting communication workflows, and ensuring data accuracy while collaborating with various teams to meet organizational goals. This position offers an excellent opportunity to contribute to meaningful projects in a dynamic and detail-oriented environment.<br><br>Responsibilities:<br>• Update and maintain donor records, ensuring all constituent information is accurate and confidential.<br>• Conduct regular audits of the donor database to uphold data quality and reliability.<br>• Prepare, review, and send donor acknowledgment letters, pledge reminders, and other communications.<br>• Collaborate with team members to create targeted mailing lists and data exports for outreach and events.<br>• Act as a backup for gift entry tasks and assist with special projects as assigned by leadership.<br>• Generate routine and customized reports for internal teams and leadership, supporting reporting needs for audits and year-end processes.<br>• Coordinate workflows related to donor communications, ensuring timely follow-up and strategic engagement.<br>• Work closely with staff to meet deadlines and support organizational communication strategies.
  • 2025-11-21T21:49:09Z
Development Associate
  • Stamford, CT
  • onsite
  • Contract / Temporary to Hire
  • 22.00 - 24.00 USD / Hourly
  • <p>We are looking for a dedicated and detail-oriented Development Associate to join our team in Stamford, Connecticut. In this Contract to permanent position, you will play a key role in supporting fundraising efforts, managing donor information, and assisting with marketing and event coordination. This is an excellent opportunity to contribute to a meaningful cause while gaining valuable experience in the non-profit sector.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and update donor records in the organization's database, ensuring all information is accurate and up-to-date.</p><p>• Acknowledge donations promptly and assist with donor database management to ensure data integrity.</p><p>• Provide administrative support for marketing initiatives, including collaborating with contractors to prepare external communications.</p><p>• Work alongside management to update website content for programs and campaigns in partnership with the website contractor.</p><p>• Reconcile donation records with the finance department to ensure accurate reporting.</p><p>• Assist in planning and executing events, including the annual spring fundraiser, 5K Wellness Walk/Run</p><p>• Support the development and execution of fundraising campaigns to meet organizational goals.</p>
  • 2025-11-14T14:14:02Z
HR Specialist
  • Princeton, NJ
  • remote
  • Temporary
  • 35.00 - 45.00 USD / Hourly
  • <p>As part of the Global Learning Operations team, the Learning Administration Specialist plays a crucial role in supporting corporate, local and business learning teams by handling administrative learning tasks, providing exceptional customer service to ensure a positive learning experience, and ensuring compliance with company policies and regulations.</p><p><br></p><p><br></p><p>• Maintain and update the global Learning Management System (LMS) with course information and participant and trainer information</p><p>• Serve as the primary point of contact for participants and stakeholders regarding training-related inquiries</p><p>• Coordinate with internal and external stakeholders to ensure timely and effective communication regarding training programs</p><p>• Maintain accurate records of participant enrollments, completions, and certifications</p><p>• Track and report on training participation and completion rates</p><p>• Provide participants and trainers with necessary information and materials before and after training sessions</p><p>• Manage logistics for in-person and virtual training events, and/or coordinate with local facility management </p><p>• Generate reports on training metrics and outcomes for management review and operational excellence </p><p>• Ensure that training administration comply with company policies and regulatory requirements</p><p>• Support projects and continuous process and system improvement initiatives </p><p><br></p><p><br></p><p><br></p>
  • 2025-11-21T14:19:18Z
Executive Assistant
  • Morristown, NJ
  • onsite
  • Contract / Temporary to Hire
  • 19.00 - 22.00 USD / Hourly
  • We are looking for a meticulous and proactive Executive Assistant to provide comprehensive support to senior leadership in Morristown, New Jersey. In this Contract to permanent position, you will play a pivotal role in managing daily operations, coordinating schedules, and ensuring smooth administrative processes. This role offers an exciting opportunity to contribute to organizational success while honing your organizational skills.<br><br>Responsibilities:<br>• Oversee and manage executives' calendars, ensuring efficient scheduling of meetings and appointments.<br>• Provide clerical and administrative support by handling daily tasks and acting as a personal assistant.<br>• Prepare and distribute meeting notes, reports, and presentations with precision and timeliness.<br>• Assist in planning and executing corporate events and meetings, ensuring all details are seamlessly handled.<br>• Maintain organized filing systems for documents and correspondence to ensure easy retrieval.<br>• Create and update company advertisements, event invitations, and announcements using tools like Publisher and Canva.<br>• Monitor and update the company website and LinkedIn page on a daily basis.<br>• Support human resources activities, including tracking and verifying vacation and sick time through the Employer Organization.<br>• Manage credit card receipts and oversee fundraising efforts, including depositing checks.<br>• Handle miscellaneous tasks as needed, ensuring no detail is overlooked.
  • 2025-11-04T18:24:05Z
Administrative Assistant
  • Hackensack, NJ
  • onsite
  • Temporary
  • 22.80 - 26.40 USD / Hourly
  • We are looking for an experienced Administrative Assistant to join our team in Hackensack, New Jersey. This is a contract position within the non-profit sector, requiring a detail-oriented individual who thrives in a fast-paced environment. The ideal candidate will bring exceptional organizational skills and a proactive approach to supporting operations, ensuring compliance and quality standards are met.<br><br>Responsibilities:<br>• Communicate directly with families to provide assistance and address concerns with courtesy and empathy.<br>• Handle complaints and de-escalate situations effectively, ensuring appropriate follow-up by relevant team members.<br>• Review and audit family and youth charts monthly to confirm the timeliness, quality, and compliance of service delivery.<br>• Develop and compile quarterly reports based on collected data to support organizational goals.<br>• Process family medical record requests as directed by the Compliance Supervisor, maintaining strict confidentiality.<br>• Ensure compliance matters are handled discreetly and securely, adhering to all organizational policies.<br>• Manage multiple high-priority assignments independently while maintaining efficiency and accuracy.<br>• Utilize strong organizational and time management skills to meet deadlines and optimize resources.<br>• Support ongoing quality improvement efforts and contribute to the development of creative solutions.<br>• Foster productive and collaborative relationships with team members and stakeholders.
  • 2025-11-12T20:14:09Z
Front Desk Coordinator
  • Darien, CT
  • onsite
  • Contract / Temporary to Hire
  • 17.00 - 18.00 USD / Hourly
  • We are looking for a dedicated and personable Front Desk Coordinator to join our team in Darien, Connecticut. In this Contract to permanent role, you will be the first point of contact for members and guests, ensuring an exceptional experience from start to finish. If you have strong organizational skills and enjoy a customer-facing role, we encourage you to apply.<br><br>Responsibilities:<br>• Greet members and guests with a friendly and detail oriented demeanor.<br>• Process payments accurately using the designated payment platform.<br>• Manage the creation and distribution of flyers, as well as the printing of food and beverage menus.<br>• Schedule appointments for the golf simulator and manage bookings efficiently.<br>• Deliver outstanding customer service to enhance the overall member experience.<br>• Answer incoming calls and assist with inquiries or direct them to the appropriate department.<br>• Maintain the front desk area in a clean and organized manner.<br>• Assist with administrative tasks to support daily operations.
  • 2025-11-14T14:14:02Z
Administrative Assistant
  • White Plains, NY
  • onsite
  • Contract / Temporary to Hire
  • 17.41 - 22.00 USD / Hourly
  • We are looking for a dedicated Administrative Assistant to join our team in White Plains, New York. This is a Contract to permanent position, offering an excellent opportunity for someone who excels in organizational support and thrives in a dynamic office environment. The ideal candidate will play a key role in ensuring smooth daily operations, handling administrative tasks, and providing exceptional customer service.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including scheduling appointments and maintaining office records.<br>• Answer inbound calls professionally, addressing inquiries and directing calls to the appropriate departments.<br>• Perform receptionist duties such as greeting visitors and ensuring a welcoming atmosphere.<br>• Organize and maintain physical and digital files, ensuring easy access and accuracy.<br>• Assist with office correspondence, including drafting emails and preparing reports.<br>• Support team members with various clerical tasks to ensure efficient workflow.<br>• Coordinate office supplies inventory and place orders when necessary.<br>• Maintain confidentiality while handling sensitive information.<br>• Collaborate with staff to streamline administrative processes and enhance productivity.
  • 2025-11-21T19:09:02Z
Administrative Assistant
  • Clifton, NJ
  • onsite
  • Temporary
  • 20.90 - 24.20 USD / Hourly
  • <p>We are looking for a detail-oriented Project Coordinator to join our team on a contract basis near Elmwood Park, New Jersey. In this role, you will manage various administrative tasks and workflows while ensuring seamless project coordination and client support. The ideal candidate is proficient in handling documentation, organizing proposals, and navigating software tools to support operational efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Build and maintain positive relationships with clients, ensuring consistent communication and satisfaction.</p><p>• Prepare and organize project proposals with accuracy and attention to detail.</p><p>• Monitor and guide project workflows from initiation through completion.</p><p>• Handle required documentation and paperwork in a timely and efficient manner.</p><p>• Demonstrate proficiency in utilizing computer systems and software tools.</p><p>• Navigate and operate custom software platforms to support operational tasks.</p><p>• Upload, update, and manage project-related documents within management systems.</p><p>• Coordinate administrative office tasks, including answering calls and managing schedules.</p><p>• Collaborate with team members to ensure smooth project execution and adherence to deadlines.</p>
  • 2025-11-12T15:24:19Z
Office Services Coordinator
  • Toms River, NJ
  • onsite
  • Temporary
  • 18.00 - 19.00 USD / Hourly
  • We are looking for a dedicated Office Services Coordinator to join our team in Toms River, New Jersey. In this role, you will provide essential administrative and facilities support to ensure smooth daily operations. This is a long-term contract position, offering the opportunity to contribute to various office services and assist in maintaining an organized and efficient work environment.<br><br>Responsibilities:<br>• Coordinate and set up meetings and events, ensuring all logistical details are handled effectively.<br>• Maintain pantry and refreshment areas by stocking coffee, snacks, and other supplies as needed.<br>• Manage mailroom tasks, including stamping outgoing mail and handling shipments through FedEx or other carriers.<br>• Offer general office and client support to assigned areas, ensuring all needs are met promptly.<br>• Assist the facilities supervisor with administrative and operational tasks to support the team.<br>• Monitor office supplies and place orders to avoid shortages.<br>• Ensure common areas are tidy and organized for an orderly and well-maintained appearance.<br>• Provide assistance with ad hoc administrative duties as required by the team.
  • 2025-11-18T20:34:05Z
HR Generalist
  • New Rochelle, NY
  • onsite
  • Permanent
  • 70000.00 - 80000.00 USD / Yearly
  • <p>We are seeking an experienced and dedicated HR Generalist to join our team in New Rochelle, New York. This role involves managing key human resources functions such as recruitment, employee relations, compliance, and administrative tasks. The ideal candidate will bring strong organizational skills, a proactive mindset, and a passion for creating a positive and engaging workplace environment.</p>
  • 2025-11-04T19:58:57Z
Front Desk Coordinator
  • Wall, NJ
  • onsite
  • Contract / Temporary to Hire
  • 25.00 - 25.00 USD / Hourly
  • <p>We are looking for an organized and personable Front Desk Coordinator to join our team at a cosmetic plastic surgery center located in Monmouth County, New Jersey. This is a Contract to permanent position with the opportunity to transition into a long-term role offering a competitive salary and full benefits. The ideal candidate will play a pivotal role in creating a welcoming environment while efficiently managing front desk operations.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact for patients and visitors, ensuring a detail-oriented and friendly experience.</p><p>• Manage a multi-line phone system to answer inbound calls and direct them to the appropriate department.</p><p>• Coordinate appointment scheduling and maintain an organized calendar for the practice.</p><p>• Provide concierge-level services by assisting patients with inquiries and ensuring their needs are met.</p><p>• Handle administrative tasks such as maintaining patient records and processing necessary paperwork.</p><p>• Collaborate with team members to support daily operations and uphold the practice’s standards.</p><p>• Maintain the cleanliness and organization of the front desk area.</p><p>• Assist with patient check-in and check-out procedures, ensuring accuracy and efficiency.</p><p>• Uphold confidentiality and compliance with HIPAA regulations.</p><p>• Represent the practice with attention to detail and maintain an appropriate appearance, adhering to the office attire guidelines.</p>
  • 2025-10-27T17:59:02Z
Administrative Assistant
  • Newark, NJ
  • onsite
  • Temporary
  • 20.90 - 22.00 USD / Hourly
  • We are looking for an Administrative Assistant to provide in-person support for individuals completing electronic applications in Newark, New Jersey. In this Contract position, you will play a key role in assisting applicants with navigating online forms while ensuring accuracy and completeness. This role requires strong organizational skills, excellent communication, and the ability to offer basic technical guidance.<br><br>Responsibilities:<br>• Welcome applicants and clearly explain the steps involved in the application process.<br>• Assist individuals in accessing and accurately completing electronic forms.<br>• Guide users through uploading required documents and filling out all necessary fields.<br>• Provide basic technical support, such as resolving login issues or device navigation.<br>• Confirm that all applications are complete, including required attachments, prior to submission.<br>• Safeguard personal information and uphold strict confidentiality standards.<br>• Communicate patiently and effectively with individuals of varying technical proficiency.<br>• Report system malfunctions or applicant concerns to the appropriate staff members.<br>• Organize the workspace and manage the flow of applicants to ensure efficiency.
  • 2025-11-17T15:44:10Z
Accounts Payable Clerk
  • East Elmhurst, NY
  • onsite
  • Temporary
  • 23.00 - 25.00 USD / Hourly
  • <p>We are looking for a dedicated Accounts Payable Clerk to join our team on a long-term contract basis in Queens, New York. This position offers an excellent opportunity to work with one of the largest international construction companies, contributing to the smooth operation of financial processes. Ideal candidates will thrive in a fast-paced environment and demonstrate exceptional accuracy in handling high volumes of data.</p><p><br></p><p>Responsibilities:</p><p>• Process a minimum of 150 invoices daily with precision and attention to detail.</p><p>• Perform high-volume numeric data entry tasks to support departmental needs.</p><p>• Utilize Sage Timberline software for accounts payable activities and documentation.</p><p>• Maintain accurate financial records and ensure compliance with company policies.</p><p>• Collaborate with team members to resolve discrepancies and address invoice-related issues.</p><p>• Verify invoice details, including amounts, coding, and approvals, before processing.</p><p>• Assist in generating reports and providing administrative support for financial operations.</p><p>• Ensure timely payment to vendors by monitoring payment schedules and deadlines.</p><p>• Communicate effectively with internal and external stakeholders regarding payment inquiries.</p><p>• Contribute to continuous improvement initiatives within the accounts payable department.</p>
  • 2025-11-12T20:08:54Z
Events Coordinator
  • New York, NY
  • onsite
  • Temporary
  • 27.00 - 29.00 USD / Hourly
  • <p>We are looking for an organized and proactive Events Coordinator to join our team in New York, NY. This position focuses on managing and supporting various special events while ensuring smooth coordination among stakeholders and tenants. As a long-term contract role, it offers the opportunity to work closely with cross-functional teams and external vendors to deliver high-quality event experiences.</p><p><br></p><p>Responsibilities:</p><p>• Plan and oversee the execution of events and activations, ensuring all logistical details are managed effectively.</p><p>• Coordinate with property management teams to ensure seamless on-site event operations.</p><p>• Assist stakeholders and tenants in obtaining necessary permits and approvals for events, including liaising with government agencies.</p><p>• Arrange support services through consultants and contractors to meet event needs before, during, and after the event.</p><p>• Maintain clear communication with internal departments to provide event-related updates and notifications.</p><p>• Collaborate with marketing and digital teams to promote events and prepare post-event reports.</p><p>• Work closely with vendors and clients to ensure timely delivery of required materials and services.</p><p>• Track event-related records and associated costs for accurate documentation.</p><p>• Manage the permitting process for photography and film requests from tenants, stakeholders, and external clients.</p><p>• Provide general administrative support to the program manager and contribute to the development of new event ideas and programming.</p>
  • 2025-11-21T17:53:58Z
Logistics Clerk
  • Jamaica, NY
  • onsite
  • Contract / Temporary to Hire
  • 18.00 - 19.00 USD / Hourly
  • We are looking for a detail-oriented Logistics Clerk to join our team in Jamaica, New York. In this Contract-to-permanent position, you will play a key role in managing shipping documentation and ensuring compliance with relevant regulations. This role requires strong organizational skills, adaptability, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Review shipping documents, invoices, and bills of lading to ensure compliance with regulatory requirements.<br>• Verify the accuracy of shipment records and address any discrepancies as needed.<br>• Maintain organized file systems, both physical and digital, to support efficient record-keeping.<br>• Perform data entry tasks with attention to detail and accuracy.<br>• Collaborate with team members to ensure smooth workflow and positive outcomes.<br>• Follow established policies and procedures to maintain operational consistency.<br>• Manage copying and filing tasks to support administrative operations.<br>• Adapt to changing priorities and tasks as business needs evolve.<br>• Work independently to make informed decisions while staying assertive in your responsibilities.
  • 2025-11-06T15:44:53Z
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