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25 results for Administrative Assistant in New Jersey

Administrative Assistant

Randolph, NJ
onsite
Permanent / Full Time
55000.00 - 70000.00 USD / Yearly
A growing, family-owned company is seeking an organized and proactive Administrative Assistant to support daily office operations and company leadership. This is a highly visible role that offers a mix of office administration, executive support, vendor coordination, and project assistance.The ideal candidate is professional, detail-oriented, adaptable, and enjoys being the go-to person who helps keep an office running smoothly.Responsibilities<ul><li>Manage day-to-day office operations and administrative activities</li><li>Serve as the primary point of contact for vendors, service providers, and insurance brokers</li><li>Coordinate and assist with annual commercial insurance renewals and related documentation</li><li>Maintain Certificates of Insurance (COIs) and other business records</li><li>Order office supplies and oversee facility-related needs</li><li>Answer incoming calls, emails, and correspondence</li><li>Welcome visitors and provide professional front-office support</li><li>Coordinate calendars, meetings, appointments, and travel arrangements</li><li>Provide executive and personal assistant support to the Owner</li><li>Assist with company events, special projects, and operational initiatives</li><li>Maintain organized files, records, and administrative documentation</li><li>Prepare reports, track projects, and support leadership as needed</li><li>Handle confidential information with discretion and professionalism</li></ul>
2026-07-15T17:04:06Z

Administrative Assistant

Clarksboro, NJ
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
Robert Half is looking for a highly organized Administrative Assistant to support daily operations in our client's South Jersey office. This Administrative Assistant position plays an important role in keeping schedules, records, and communications running smoothly while assisting an accounting-focused team with administrative coordination. The ideal candidate is detail-oriented, organized, and comfortable managing multiple priorities in a fast-paced office environment. Responsibilities:<ul><li>Coordinate daily administrative activities for leadership, accounting team members, and office staff to help maintain efficient workflow.</li><li>Organize calendars, arrange meetings, and schedule calls while keeping appointments and commitments up to date.</li><li>Draft, edit, and distribute letters, reports, and other business documents with strong attention to formatting and accuracy.</li><li>Maintain both digital and paper filing systems, ensuring records are complete, accessible, and handled with appropriate confidentiality.</li><li>Assist with new client setup by gathering documentation, supporting engagement paperwork, and helping track onboarding progress.</li><li>Monitor office supply levels and place replenishment orders to keep the workplace stocked and operational.</li><li>Update client information in internal records and databases and complete data entry and clerical tasks as needed.</li><li>Handle confidential business and client information with discretion at all times.</li></ul>
2026-07-28T18:18:46Z

Administrative Assistant

Colts Neck, NJ
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
We are looking for a proactive Administrative Assistant to support a busy legal practice focused on real estate based in Monmouth County. This permanent, on-site role offers the opportunity to work closely with attorneys and staff while gaining practical experience across document coordination, client communication, and case file management. The ideal candidate brings strong organizational skills, sound judgment, and a meticulous approach to handling time-sensitive administrative work. Responsibilities:• Create and revise letters, forms, and legal paperwork to support attorneys and client matters.• Review incoming information for accuracy and completeness, preparing intake materials and identifying missing details when needed.• Partner with internal document support staff to keep files, deliverables, and deadlines moving efficiently.• Communicate with clients through initial outreach and follow-up messages, ensuring timely and thorough correspondence.• Assemble and distribute loan and closing documentation for client review, signature, and processing.• Maintain accurate records in spreadsheets and internal systems, including updates to case and transaction data.• Organize legal files from opening through closing, including scanning, uploading, and maintaining electronic records.• Examine signed documents, wire-related materials, and post-closing items to confirm completeness and track outstanding requirements.• Coordinate administrative logistics such as calendar scheduling, appointment management, shipping preparation, and general office support for legal staff.
2026-07-23T21:43:50Z

Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations. This role is ideal for a dependable, detail-oriented individual who can manage multiple priorities, communicate effectively, and provide attentive front-office and administrative support. The position requires sound judgment, strong organizational ability, and a high level of discretion when handling sensitive information. Responsibilities: • Manage day-to-day administrative activities to keep office operations running efficiently and in an organized manner. • Welcome visitors, answer incoming calls, and respond to routine inquiries with a service-oriented approach. • Prepare, format, and distribute correspondence, reports, and other business documents using Microsoft Office applications. • Maintain accurate records, update data entries, and organize files to support smooth access to information. • Coordinate calendars, meetings, and general scheduling needs for the team as required. • Assist with reception and front-desk coverage while ensuring a positive experience for clients and internal stakeholders. • Handle confidential documents and information with discretion and appropriate care. • Provide general clerical and operational support across administrative functions as business needs evolve.
2026-07-28T16:53:48Z

Administrative Assistant

Newark, NJ
onsite
Temporary / Contract
18.21 - 21.09 USD / Hourly
We are looking for an Administrative Assistant to support a contract office relocation project for an established nonprofit organization in Newark, New Jersey. This role is suited for a highly organized, detail-oriented individual who can bring structure to records, materials, and moving logistics while keeping documentation accurate and accessible. The person in this position will help coordinate day-to-day administrative tasks that contribute to an orderly and efficient transition. Success in this assignment will come from strong attention to detail, sound judgment with sensitive information, and the ability to stay productive while managing multiple priorities. Responsibilities: • Organize and maintain legal documents, office records, and other on-site files so materials are easy to locate and track throughout the project. • Develop and update detailed inventories for furniture, equipment, supplies, and records associated with the office move. • Review documents and materials against organizational guidelines to help identify what should be retained, archived, shredded, or discarded. • Prepare files, records, and workplace materials for packing and transport to support a smooth relocation process. • Assist with planning the layout of the new office, including documenting seating assignments and workspace arrangements. • Keep clear and accurate records of project activities, inventories, and relocation-related decisions from start to finish. • Work closely with internal team members to gather information, share updates, and help keep the move organized and on schedule. • Provide general administrative support, including data entry, call handling, and front-office assistance, as needed during the assignment.
2026-07-21T13:58:39Z

Administrative Assistant

Camden, NJ
onsite
Temporary / Contract
24.00 - 25.00 USD / Hourly
We are looking for an organized Administrative Assistant to support onsite operations in Camden, New Jersey. This Long-term Contract position will coordinate meeting and catering logistics, maintain a detail-oriented front-office presence, and provide dependable administrative support across daily activities. The ideal candidate brings strong hospitality or office coordination experience, communicates confidently with internal and external contacts, and is comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Coordinate meeting and event arrangements, including room preparation, supply setup, and post-event breakdown. • Serve as a primary point of contact for inbound calls, visitors, and general office inquiries while maintaining a welcoming environment. • Organize catering requests by working with vendors, internal teams, and building management to ensure smooth delivery and service. • Prepare conference and meeting spaces with necessary items such as beverages, serving materials, and presentation support resources. • Perform administrative tasks such as scheduling, document handling, filing, and maintaining accurate office records. • Enter and update business information in internal systems with a high level of accuracy and attention to detail. • Support daily office operations by monitoring shared spaces, coordinating logistics, and assisting with team needs as they arise. • Use Microsoft Office tools to create correspondence, manage calendars, track information, and support routine reporting.
2026-07-28T19:48:49Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
60000.00 - 75000.00 USD / Yearly
We are looking for an Administrative Assistant to support daily executive and office operations in Parsippany, New Jersey. This position is ideal for someone who can keep schedules organized, communicate effectively with a wide range of contacts, and manage confidential matters with sound judgment. The role also contributes to meeting preparation, document coordination, and administrative follow-through that helps leadership stay focused on priorities. This is an on-site position. Responsibilities:• Coordinate executive schedules by arranging meetings, appointments, and calendar changes while resolving conflicts efficiently.• Draft, edit, and format business correspondence, reports, presentations, and other office documents with a high level of accuracy.• Serve as a key point of contact for leaders, employees, and external partners, ensuring timely and clear communication.• Handle confidential records and sensitive information with discretion and consistency.• Prepare meeting materials, organize agendas, record follow-up items, and help ensure action steps are completed on time.• Monitor administrative timelines, project milestones, and deliverables to support progress across priority initiatives.• Review and submit expense reports, assist with invoice processing, and provide support for routine budget-related activities.• Maintain orderly filing systems, office records, data entry tasks, and general administrative workflows to improve day-to-day efficiency.• Support front-office activities such as answering inbound calls and assisting with general reception-related duties when needed.
2026-07-02T17:30:09Z

Sr. Administrative Assistant

Princeton, NJ
onsite
Temporary / Contract
28.00 - 30.00 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant in Princeton, New Jersey. This Long-term Contract position is ideal for someone who can manage logistics, communications, and event-related coordination with professionalism and attention to detail. The role involves supporting visiting guests, maintaining timely online announcements, and helping meetings and departmental activities run smoothly. Responsibilities:• Maintain the department’s online presence by preparing and publishing announcements and updates on the website.• Coordinate food arrangements for meetings and events, including planning selections, organizing setup, and overseeing post-event cleanup.• Manage the circulation of advance materials by promoting and distributing papers to the appropriate audiences before scheduled discussions or events.• Arrange travel logistics for invited guests, ensuring itineraries and accommodations are handled accurately and efficiently.• Prepare and submit payments related to honoraria and reimbursement requests for guest expenses in a timely manner.• Provide on-site audiovisual assistance during events and meetings to help presentations and sessions proceed without disruption.• Support meeting and event coordination by organizing schedules, communications, and related administrative details as needed.
2026-07-30T19:08:46Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-07-02T17:30:09Z

Administrative Assistant/Store Concierge

Old Bridge, NJ
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
Our client is looking for an Administrative Assistant/Store Concierge to join their team in the Old Bridge, New Jersey area. In this role, you will play a key part in ensuring a seamless onboarding experience for new stores while collaborating with internal teams and external partners. This position is ideal for an individual who excels in organization, communication, and managing multiple priorities in a dynamic retail environment. Salary is 60,000 - 65,000. Benefits include medical, dental, and vision insurance, life insurance, 401k, and PTO. Responsibilities:• Build strong relationships with store representatives and act as a trusted advocate for their needs.• Deliver a high-quality onboarding experience to reflect the company’s values and commitment to partnership.• Coordinate onboarding efforts among internal teams, vendors, and stores to ensure smooth processes and alignment.• Lead or assist in bi-weekly internal calls to track progress and address onboarding tasks.• Guide new stores through the onboarding process, including required documentation, system access, and training.• Translate store requirements into actionable tasks for internal teams and provide updates to store representatives.• Customize onboarding support based on store goals and readiness, connecting them with appropriate resources.• Proactively identify challenges during onboarding and implement solutions to prevent disruptions.• Monitor post-opening progress for the first 30 days and offer additional support as needed.• Collect feedback from stores to identify areas for improvement in the onboarding process.
2026-07-10T16:18:41Z

Administrative Assistnat

West Caldwell, NJ
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing team. This Administrative Assistant will get the chance to work with a great team that works well with each other, offers great work schedule flexibility, and career advancement. This Administrative Assistant will be handling day-to-day office operations, general administrative duties, and direct support for the sales department. The ideal Administrative Assistant will be local to West Caldwell and be able to juggle multiple projects at once. Other responsibilities of this Administrative Assistant will include but not be limited to: Administrative Assistant Key Responsibilities<ul><li>Office Administration: Manage front-desk tasks, handle incoming calls, sort mail, and order office supplies.</li><li>Sales Support: Process sales orders, track shipments, and coordinate with billing to ensure timely delivery.</li><li>Calendar & Travel: Coordinate schedules, arrange company travel, book meetings, and manage executive calendars.</li><li>Customer Service: Act as a reliable point of contact for customer inquiries, orders, and standard business complaints.</li><li>Data & CRM Maintenance: Keep customer databases, sales pipelines, and general company filing systems accurate and organized.</li><li>Documentation & Meetings: Prepare sales presentations, draft business memos, take meeting minutes, and compile basic expense reports.</li></ul>This Administrative Assistant role is paying between $65,000 and $75,000 annually depending on experience. If interested in this Administrative Assistant position, apply today!
2026-07-21T15:23:41Z

Office Assistant

Neptune, NJ
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for a dependable PART TIME Office Assistant to support daily administrative operations for a manufacturing company in Neptune, New Jersey. This Long-term Contract opportunity is expected to run approximately 4 to 6 months and is ideal for someone who brings strong organizational habits and a steady approach to managing a busy office environment. The person in this role will help reduce a backlog of administrative work while serving as a welcoming and responsive point of contact for visitors and callers. Responsibilities:• Greet visitors and provide front-desk support to ensure the office operates in an organized and detail-oriented manner.• Manage incoming phone calls, direct inquiries to the appropriate team members, and relay messages accurately.• Scan, file, and organize business documents so records remain accessible and up to date.• Assist with general clerical tasks such as data entry, document preparation, and routine administrative follow-up.• Help address accumulated office work by prioritizing assignments and completing time-sensitive tasks efficiently.• Maintain orderly office records and support smooth day-to-day communication across the team.
2026-07-30T15:38:49Z

Executive Assistant

Freehold, NJ
onsite
Permanent / Full Time
48000.00 - 52000.00 USD / Yearly
We are looking for an organized Executive Assistant to provide dependable support to senior leadership in New Jersey. This position focuses on keeping schedules on track, coordinating meetings, managing day-to-day administrative work, and serving as a detail-oriented point of contact for incoming communications. The ideal candidate is detail-oriented, responsive, and comfortable handling multiple priorities while maintaining a high level of discretion. Responsibilities: • Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments. • Coordinate internal and external meetings, including arranging logistics, confirming attendance, and preparing supporting materials when needed. • Provide administrative support through document preparation, record maintenance, expense tracking, and general office coordination. • Screen and prioritize phone calls, emails, and other correspondence, directing inquiries appropriately and responding on behalf of leadership when appropriate. • Organize travel plans, itineraries, and related reservations to support executive schedules efficiently. • Monitor deadlines and follow up on action items to help leadership stay aligned on key priorities. • Maintain confidentiality while handling sensitive information, business communications, and executive documentation.
2026-07-29T16:08:46Z

Office and Tax Assistant

Parsippany, NJ
onsite
Permanent / Full Time
50000.00 - 75000.00 USD / Yearly
We are looking for a dependable Administrative Assistant to help keep our tax and accounting office running smoothly in Parsippany, New Jersey. This position is ideal for someone who enjoys staying organized, communicating with clients, and managing detailed administrative work in an organized environment. The role plays an important part in supporting daily operations, especially during high-volume tax periods, while helping maintain accurate records and a positive client experience. Responsibilities: • Coordinate client scheduling and manage appointment calendars to support an efficient daily workflow. • Prepare, organize, and assemble tax return documents for review, processing, and final delivery. • Digitize, file, and maintain client records by scanning and uploading documents into office systems. • Handle incoming and outgoing correspondence, including mail distribution and document routing. • Record client payments, support billing activities, and assist with invoice tracking as needed. • Contact clients to obtain outstanding paperwork, signatures, or other required information. • Monitor electronic filing progress and help keep tax preparation tasks moving according to deadlines. • Safeguard sensitive financial and personal information with a high level of confidentiality. • Provide broad administrative support during peak tax season, including filing, organizing, and office coordination.
2026-06-26T20:33:41Z

Executive Assistant

Morristown, NJ
onsite
Permanent / Full Time
90000.00 - 110000.00 USD / Yearly
A growing global technology organization is seeking an experienced Executive Assistant to support multiple C-suite leaders in a fast-paced, high-visibility environment. This role will serve as a strategic partner to senior executives, managing complex calendars, global travel, executive communications, meetings, and special projects while helping drive operational efficiency across the leadership team.Responsibilities:<ul><li>Manage complex executive calendars across multiple time zones</li><li>Coordinate domestic and international travel arrangements</li><li>Support executive meetings, presentations, and leadership communications</li><li>Prepare reports, agendas, and executive-level documentation</li><li>Partner with internal and external stakeholders on high-priority initiatives</li><li>Handle confidential information with professionalism and discretion</li></ul>
2026-07-22T18:08:41Z

HR/Payroll Assistant

Vineland, NJ
onsite
Permanent / Full Time
60000.00 - 85000.00 USD / Yearly
Robert Half has partnered with a new company on their search for a self-starting HR/Payroll Assistant with expertise in high-volume recruiting environments and can act as the human resource manager’s right hand. This role serves as a key member of the HR team, assisting with payroll administration, onboarding, new hire orientation, benefits operations, timesheet records, payroll audits, payroll tax reporting, employee status changes, preparing offboarding documentation, and assisting with employee verifications as needed. The preferred HR/Payroll Assistant should have proven knowledge of payroll practices, wage and hour regulations, and HR processes. How you will make an impact· Assist with new employee orientation· Employment Verifications· Process bi-weekly payroll· Maintain and update employee records· Coordinate benefit programs· Assist with the employee onboarding process· Develop new policies and procedures as needed· Assist with HR/Payroll ad hoc projects· Support other functions as assigned
2026-07-28T12:53:46Z

Office Administrator / Sales Support Specialist

Parsippany, NJ
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
A growing home services organization is seeking an Office Administrator / Sales Support Professional to join its team. This role is ideal for someone who enjoys customer interaction, thrives in a fast-paced environment, and is interested in building a career that can evolve into an outside sales position with significant earning potential.What You'll Do<ul><li>Answer and direct incoming calls</li><li>Serve as the first point of contact for customers</li><li>Qualify and assign incoming service and sales leads</li><li>Perform follow-up and quality assurance calls</li><li>Coordinate schedules and maintain customer records</li><li>Support the sales team with lead tracking and customer communication</li><li>Assist with proposals, reporting, and general office administration</li><li>Deliver an exceptional customer experience from first contact through project completion</li></ul>What We're Looking For<ul><li>Administrative, customer service, office support, or inside sales experience</li><li>Strong communication and relationship-building skills</li><li>Professional phone presence</li><li>Highly organized with strong attention to detail</li><li>Comfortable multitasking in a fast-paced environment</li><li>Proficiency with Microsoft Office and CRM systems</li></ul>Growth OpportunityThis position is designed as a career path into a sales role. As you develop industry knowledge and gain experience, you'll have the opportunity to transition into a consultative sales position meeting with qualified customers and helping them identify the right solutions for their needs. This is an outstanding opportunity for someone who wants to start in a key administrative position and grow into a rewarding sales career with a successful, employee-focused organization.
2026-07-22T17:38:48Z

Legal Assistant

Chatham, NJ
onsite
Temporary / Contract
30.00 - 35.00 USD / Hourly
Electronic File Clerk (Temporary Project)Location: Chatham, NJ Pay Rate: $30-$35/hour Duration: Approximately 1 Month Schedule: Monday-Friday, ideally 9:00 AM-5:00 PM, with flexibility available Robert Half is seeking a detail-oriented professional for a short-term Electronic File Cleanup Project with a client located in Chatham, NJ. This position requires onsite training initially, after which the selected candidate may work onsite, hybrid, or fully remote depending on project needs and performance. This is an excellent opportunity for someone who enjoys organizing information, working independently, and ensuring accuracy in document management. Responsibilities<ul><li>Organize, categorize, and maintain electronic files within the client's document management system</li><li>Upload, label, and index documents accurately</li><li>Review and enter basic document information, including: </li><li>Plaintiff vs. Defendant details</li><li>Document types</li><li>Other file-related metadata</li><li>Perform electronic file cleanup and ensure records are complete and properly stored</li><li>Maintain a high level of accuracy while meeting project deadlines</li><li>Communicate questions or discrepancies to the team as needed</li></ul>
2026-07-28T15:38:45Z

HR Assistant

Piscataway, NJ
onsite
Temporary / Contract
24.70 - 28.60 USD / Hourly
Key Responsibilities<ul><li>Maintain strict confidentiality when handling employee records, benefits information, and sensitive personnel matters.</li><li>Respond to employee inquiries regarding health insurance, COBRA, retirement benefits, and new hire information.</li><li>Coordinate and maintain records related to medical and dental benefit waivers, ensuring eligibility requirements are accurately tracked.</li><li>Process, maintain, and track employee compliance documentation, including background check clearances and certification requirements.</li><li>Monitor certification renewals and communicate renewal requirements to employees as needed.</li><li>Assist with retirement and pension administration, including enrollments, service credit requests, and employee inquiries.</li><li>Review and reconcile medical and dental insurance invoices for accuracy.</li><li>Serve as a primary contact for employee identification badge administration and access management systems.</li><li>Provide cross-functional support and backup coverage for other Human Resources administrative functions as needed.</li><li>Assist with employee record maintenance, data entry, reporting, and HR system updates.</li><li>Support departmental initiatives and perform additional duties as assigned.</li></ul>Qualifications<ul><li>High school diploma or equivalent required; associate degree, business-related coursework, or professional certification preferred.</li><li>Previous experience in human resources, benefits administration, administrative support, or a related office environment preferred.</li><li>Strong organizational, communication, and customer service skills.</li><li>Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>Proficiency in Microsoft Office and HRIS/database systems; experience with employee management systems preferred.</li><li>Ability to manage multiple priorities while maintaining attention to detail and accuracy.</li></ul>Preferred Skills<ul><li>Benefits and pension administration experience.</li><li>Compliance tracking and employee record management.</li><li>HRIS and payroll system exposure.</li><li>Strong clerical, administrative, and data management skills.</li><li>Ability to work collaboratively in a team-oriented environment while providing exceptional employee support</li></ul>
2026-07-16T20:33:48Z

Assistant Controller

New York, NY
onsite
Permanent / Full Time
155000.00 - 185000.00 USD / Yearly
My client is a well-established, highly profitable $300 million dollar + privately held apparel wholesaler located in NYC. They have been in acquisition mode adding some impressive companies and brands into the umbrella. The Controller is looking for an exceptional Asst. Controller to join the team. The Controller is open to a strong GL Accounting Manager and/or a strong Manager of Inventory/Costing to step up into this role. As always, this is a permanent, full time, fully benefited salaried position (this is NOT a temp role or temp to perm). They are located in midtown and the role will be 3-4 days onsite. Compensation Package based on experience:Base: $155 - $185k base + discretionary bonus The role will cover:<ul><li>Directly report into the Controller, with exposure to the CFO office </li><li>Manage the month end close, financial statement preparations </li><li>Working with the external auditors</li><li>Manage the full P& L</li><li>Experience with inventory/costing</li><li>Experience with brand licensing and royalty accounting is a +</li><li>Any experience with Amazon platform a +</li><li>Identify ways to improve process, automation, procedures</li></ul> Who are you?<ul><li>MUST have experience within the product based sector, ideally wholesale/apparel, open to retail and manufacturing backgrounds </li><li>A minimum of a BA/BS in accounting from a top accredited school</li><li>B4/Public Accounting and/or a CPA are a +</li><li>8+ years of experience. </li></ul> Exceptional communications skills are required. A great dynamic personality and the ability to work along your fellow colleagues is crucial. He or she must be able to effectively collaborate with individuals both inside and outside the company. If you would like to be considered for this position, please email your resume in a word document to Kevin.Chin@Roberthalf
2026-07-29T12:33:47Z

Legal Assistant

River Edge, NJ
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
A well-established, high-performing plaintiff-side personal injury law firm is seeking an experienced and motivated attorney to join its growing litigation team. This is an opportunity for a driven attorney to manage a substantial caseload, work on meaningful cases, and advance within a fast-paced environment that rewards strong performance and results. Personal Injury Legal Assistant We are seeking an experienced Personal Injury Legal Assistant with expertise in both pre-litigation and litigation. This full-time, onsite role supports our attorneys by managing case files, coordinating schedules, and ensuring efficient case administration. We're looking for a dependable team player with strong organizational, communication, and legal software skills who values collaboration and work-life balance. Responsibilities Scan and save incoming mail, emails, and faxes.Calendar depositions, medical exams, mediations, arbitrations, and court dates.Send client notices for depositions, medical exams, mediations, arbitrations, and court appearances.Coordinate court reporters, translators, and videographers for depositions.Confirm attorney appearances.Request medical records and narrative reports.Organize electronic medical records and prepare Form A response attachments.Draft and serve amendment cover letters.Schedule medical exams and send records to providers after attorney approval.Answer incoming calls and assist the paralegal.Process funding requests
2026-07-21T14:43:48Z

Assistant Construction Project Manager

Howell, NJ
onsite
Permanent / Full Time
65000.00 - 70000.00 USD / Yearly
We are looking for an Assistant Project Manager to support construction operations and help keep projects organized, on schedule, and financially aligned in Howell, New Jersey. This role partners closely with project leadership, subcontractors, and internal support teams to manage bidding, documentation, approvals, and payment coordination throughout the project lifecycle. The ideal candidate brings strong administrative and construction-related coordination experience, with the ability to track details across drawings, schedules, and project records. Responsibilities:• Examine architectural drawings, engineering documents, finish selections, and specifications to prepare and distribute bid invitations to trade partners and subcontractors.• Gather pricing submissions, compare scope coverage across vendors, and organize bid analyses to support informed award decisions.• Develop and maintain bid packages, project budgets, and timeline updates to keep preconstruction and active work aligned with project goals.• Coordinate permitting, insurance documentation, and site safety requirements with the compliance team to help maintain project readiness.• Manage material and finish sample reviews while tracking client feedback and approvals to keep selections moving forward.• Partner with the onsite Project Manager to maintain consistent communication, record daily activity, follow up on outstanding items, and monitor progress in Procore.• Keep project files current in Procore by organizing plans, submittals, and shop drawings so teams can access accurate documentation.• Prepare purchase orders and change order documentation, ensuring revisions are clearly recorded and communicated.• Work with accounting staff on invoice processing, payment timing, and the preparation of payment request documentation.
2026-07-21T21:48:41Z

Assistant Property Manager

South Brunswick, NJ
onsite
Temporary / Contract
26.00 - 27.00 USD / Hourly
We are looking for an Assistant Property Manager to support daily operations for residential communities in South Brunswick, New Jersey. This Long-term Contract position is ideal for a property management specialist with strong attention to detail who can balance leasing performance, regulatory compliance, resident support, and coordination with maintenance teams. The role plays a key part in keeping occupancy strong, records organized, and resident experiences positive across assigned properties. Responsibilities:• Oversee applicant and waitlist activity by keeping records current, removing outdated entries on a regular schedule, and assisting prospective residents with the online pre-application process.• Manage the full move-in workflow, including explaining eligibility guidelines, preparing lease documentation, coordinating application processing, and completing onboarding paperwork for new residents.• Monitor vacancy levels closely and take timely action to help maintain targeted occupancy across assigned communities.• Promote available units and support property presentation efforts by helping maintain strong curb appeal and effective outreach to prospective renters.• Prepare leases, renewals, and annual income recertification packages for applicable housing programs while ensuring all deadlines are met.• Guide residents through recertification steps when needed and maintain complete, accurate, and audit-ready files in both digital and paper formats.• Coordinate with subsidy administrators, housing partners, and third-party payers to secure required approvals, rent portion notices, deposits, and initial rental payments.• Partner with the Property Manager to address resident requests, transfer applications, accommodation matters, and overall day-to-day administration of the portfolio.• Track maintenance activity, unit inspections, preventive service, and apartment turnover progress to help confirm work is completed within established timelines and safety expectations.• Conduct routine property walks to identify issues affecting appearance, quality, or operations and escalate concerns that require follow-up.
2026-07-24T12:48:46Z

General Office Clerk

Piscataway, NJ
onsite
Temporary to Hire
21.85 - 25.30 USD / Hourly
We are looking for a dependable General Office Clerk to support daily warehouse and administrative operations in New Jersey. This contract opportunity is ideal for someone who is detail-oriented, organized, and comfortable handling both material flow and document management in a fast-paced manufacturing setting. The person in this role will help keep inventory, shipping records, and production support activities accurate and on schedule. Responsibilities: • Manage incoming and outgoing materials by checking shipments for accuracy, confirming quantities, and ensuring items align with order documentation. • Coordinate the flow of parts and supplies across purchasing, inspection, warehouse, and production functions to keep operations moving efficiently. • Keep warehouse and storeroom spaces orderly and easy to navigate so inventory can be located, stored, and tracked without delay. • Pull, stage, and organize components for production kits based on manufacturing timelines and changing operational needs. • Review production kits before release to verify all required parts are present and ready for manufacturing use. • Maintain shipping, receiving, and related records through scanning, filing, and general document control activities. • Support inventory accuracy by assisting with counts, stock verification, and other control procedures. • Prepare and complete spare parts orders using established pick, pack, and shipment processes. • Provide backup coverage for warehouse coordination duties in both primary storage and storeroom areas while following company safety and quality standards.
2026-07-23T14:18:46Z

Controller

Parsippany, NJ
onsite
Permanent / Full Time
115000.00 - 130000.00 USD / Yearly
Remote / very hybrid role available in Morris County, NJ! An established, well-funded nonprofit organization is seeking a hands-on Controller to partner with the CFO and oversee accounting operations, financial reporting, close, internal controls, and annual audit preparation. The Controller will play a central role in restructuring and modernizing the accounting function, developing SOPs, improving processes, and strengthening accountability across the team. The ideal candidate will bring strong GAAP knowledge, leadership experience, and the ability to operate effectively in an environment where processes are still being formalized. Nonprofit, fund accounting, and grant management experience are desirable. Experience working on the SGA platform is preferred. Our client is willing to consider Senior Accountants, Accounting Managers, and Assistant Controllers who are looking to take the next step in their career provided the align with the long-term goals. The position is mostly remote, with occasional attendance required at the office for meetings, presentations, and key business needs. This organization offers excellent Benefits!
2026-07-21T14:23:42Z